hse-04-fr-01_-_legal_register-20150727-09273119[1]

MAB FACILITIES MANAGEMENT LLC DOC. REF. NO. HSE-04/FR-01

REVISION / ISSUE 01/02

HSE PROCEDURE – LEGAL REGISTER FORM DATE 30.01.2011

PAGE 1 of 10

Prepared by/date:

NOTE: THIS FORM IS PART OF THE MAB ENVIRONMENTAL MANAGEMENT SYSTEM AND MUST BE MAINTAINED WITH THE Q&BE DEPARTMENT

LEGAL REQUIREMENTS REGISTER

No. Legal / Other Requirements

Applicable Yes/No

Specific Details Compliance

Status Yes/No/NA

Types/details of Records Location of

Records

Date Evaluated

Federal Law

1

Federal Law No. 8 1980 Chapter 5 – Worker’s Safety, Protection, Health and Social care

Yes

Article 91: Requires every employer to take all necessary preventive measures to protect workers from:

Work related accidents Occupational diseases Protection from fire hazards Protection from the dangers of machineries

Take all other preventive measures ordered by the Ministry of Labor and Social Affairs

Yes

- Inspection reports & corrective actions

- Training & TBT records on various health & safety issues

- Emergency plan - Maintenance records of

machinery

Site files/ Company server

06.01.2015

Article 92 and 93: Required every employer to provide employees with:

Instructions and information on various site hazards

Information on |Fire precautions and Emergency response

Medical / first aid facilities as per ministerial orders. (First aid kit 1 per 100 workers)-refer Dubai Municipality Guide line number 25

Yes

- TBT records - Emergency drills - First aid kits - First aid register - Trained first aid personnel

site files HR records for first aid training

06.01.2015

Article 94, 95 & 96: Cleanliness, ventilation, lighting , drinking

water and Sanitation Medical examination every 6 months for

workers exposed to danger of contracting occupational disease

Medical care facilities for workers

Yes

Yes

Yes

Welfare Facilities, Camp Accommodation Medical Policy Medical Insurance

N/A HR records

06.01.2015

Article 97 and 98: Require employer to provide employees with:

Welfare facilities Protection from environmental hazards

Yes

Yes

Dining area, drinking water & sanitation at site & camps Safety induction & training

TBT safety training records

06.01.2015




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Employee induction and training programs programs

Articles 99 & 100: Require every employer to:

Impose ban on alcohol / drunken person to enter site

Take disciplinary action on workers contravening the provisions of the law

Yes

Policy HR Policies on drug & alcohol

06.01.2015

Article 101: Require every employer employing workers to work in remote areas shall be provided with:

Adequate means of transport Welfare facilities (suitable accommodation

sanitary facility, drinking water, food stuff) First aid facilities Recreation and sports facilities

Yes

Welfare facilities Transport Facility

Site Work area

06.01.2015

2 Federal Law No. 8 1980 Chapter 6: Disciplinary Rules

Yes

Article 102, 103,104 & 105: Disciplinary measures which may be imposed

by the employer. Guidance on punitive measures Limitations of fines Maintenance of records of fines and use of the

fines

Yes

Employees hand book & HR policies

HR 06.01.2015

Yes Article 120:

Termination of employee for violation of safety instructions

Yes HR Policies HR 06.01.2015

Yes Article 149:

Compensation requirements for death due to work accident or occupational diseases.

Yes HR Policies HR 06.01.2015

Yes

About the duties of employees Requires every employee / worker to:

Comply with the employer’s health and safety rules

Comply with the health and safety law No to misuse the facilities provided to him/her

under the law.

Yes

Induction trainings & TBT trainings

HSE Training records

06.01.2015




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Make use of the personal protective equipments (PPE) provided to him/her.

3

Federal Law No. 24 – 1999 Protection and development of the Environment Section 4: Emergency plans for combating environmental disasters

Yes

Article 16: All individuals / parties in the State will endeavor to offer their help and potentials needed to combat environmental disasters

Yes All employees informed through awareness programs/ participation in environmental programs organized by the NGO’s

Induction forms (under Environmental Awareness)

06.01.2015

4 Cabinet Decision No. 37 2001 (Amendments to Federal law 24 of 1999)

No The regulations for the environmental establishments; the regulation of pesticides, agricultural additives and fertilizers

Yes N/A N/A 06.01.2015

Local Order of Dubai

5 Dubai Local Order 61 of 1991 – Environmental protection and H&S regulations in the Emirate of Dubai

Yes

Articles 38: Employer obligations Advising workers of hazards Take precautions to protect workers and

ensure safety from occupational illness and accidents

Yes Inductions, tool box talks, other trainings, Job briefings Providing PPE Display safety signage

Training records- HR Files, site files

06.01.2015

Article 39: Employee obligations: Use or wear PPE as required by employer Report the absence or defect of required

protective equipment or device

Yes Inspection records Incident reports

Inspection reports Incident / near miss reports- site files

06.01.2015

Article 41: use and exposure to chemicals and other dangerous products

Yes QHSE-06 Procedures Training records- HR files, site files, MSDS, Risk assessments

06.01.2015

Article 42: reporting hazards and improving the work conditions

Yes Incident reporting Safety inspections Risk assessments

Incident records, Inspection records- site files

06.01.2015

Article 43: In case of accident no one shall interfere with, disturb, remove or otherwise alter the place until permission is given by the police, except:

To save the life or to relief human suffering To maintain essential public utility To prevent unnecessary damage to equipment

and property near the accident

Yes Internal trainings Induction trainings Incident reporting procedures

Training records- site files

06.01.2015




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Article 44: Health and Safety Representative shall: Examine the working conditions during work Conduct check and tests to verify technical

safety Carry necessary laboratory analysis of

substances Verify any at expense of employer related e.g.

to – structural or biotical subzones etc.

Yes Safety inspections Laboratory tests for water samples 3

rd party certificates of lifting

equipments and accessories

Project sites 06.01.2015

6

Dubai Local Order 61 of 1991-Environmental protection and H&S regulations in the Emirate of Dubai Chapter VII: Noise control Regulations

Yes

Article 75: HSE officer shall: Ensure that deep cleaning operations (that

require the use of noisy machines) are used during premises close hours only.

Monitor the loudness of the machines used and if high shall raise a CAPA.

Radios are used during premises open hours however, all users have been trained and no complaints have been received since the start of using the radios (Nov 2008).

Yes Operational SOPs/ Job monthly schedules

Project Sites 06.01.2015

7

Administrative Order No 211 of 1991 on the Local Order 61/1991 On the Environment Protection Regulations in the Emirate of Dubai

Yes

Article 18: Pools Operations includes: Pools water quality check that includes

measuring of Chlorine levels on daily basis. Dubai Municipality checks on monthly basis.

Yes Operational SOPs and check sheets

Project Sites 06.01.2015

8 Dubai Local Order 11 of 2003 – concerning Public Health and Community Safety in the Emirate of Dubai 2003

Yes Chapter 6 Controlling of Public Health Pest Article (37), Article (38)

Yes Pest Control Permit Project Sites 06.01.2015

Ministerial Orders and Decrees

9

Ministerial Decision No. (37/2) Year 1982 The Medical Care which the Employer is obliged to provide to his workers

Yes

First Aid Procedures HSE-05 Company Medical Policy

Yes First aid room/kits Certified first aid personnel

HR files Site files

06.01.2015

10 Ministerial order no. 32 of 1982 The Determination of Retentive Methods and Measures for the Protection of workers from the risks

Yes Article 1: Employer to provide and employee to use personal protective equipment

Yes Risk assessment records, issuing PPE & inspections

Project site 06.01.2015

Yes Article 2: Employer to display instructions & warnings Yes Risk assessment, Displaying

signage & instructions Trainings Project site 06.01.2015




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work Yes

Article 3: Employer to brief employees before commencement of work on the occupational risks.

yes Pre job briefings tool box talks project site 06.01.2015

Yes Article 4: First aid box and specialized person yes First aid kit & first aid person HR files & project

site 06.01.2015

Yes

Article 5: Employer responsibility to ensure the safe working conditions prevailing at the work place including sufficient work clean air, sufficient and appropriate lighting, provide a place for meals where it is prohibited for workers to have their meals at the work place and provision of sanitary arrangements.

yes Welfare facilities, health & safety inspections, ventilation & lighting, provision of dining area & drinking water Noise measurements of noisy areas


Yes

Article 7: Particular attention must be given to the following conditions:

Floors must have even surface and be suitable for work.

Sufficient space around the machinery Passages to be safe Passages must not be blocked Staircases and elevated passages must be

made of material that does not cause slipping Mobile ladders must be of adequate strength

and dimensions and must be designed to reduce risk of falling

Wooden ladders must not be painted

Yes Store inspections Trainings Ladder inspections SOP’s


Yes Article 8: Employer must provide facilities for fire prevention and fighting

Yes Fire plan; HSE-04 Fire drills

Project sites & head office

06.01.2015

Yes

Article 9: Employer must undertake preventive measures to protect workers from:

Dangers of falling Falling objects and flying objects Caustic materials Hot, explosive or other harmful material Compressed gases Electric shock or electrocuting

Yes SOP’s Trainings Provision of harness & other PPE Planned preventive maintenance of machinery & equipments


Yes Article 10 & 11: Employer must provide barriers around exposed mobile parts of machinery, whether mobile or immobile, unless such designed to ensure safety

yes Machine guards Maintenance records





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Yes Article 13: employer must not allow removing or installing barriers whilst machine is running

yes SOP’s supervision Project sites 06.01.2015

Yes Article 14: safety instructions must be displayed in locations of machinery or operations

yes Display of signage trainings Project sites 06.01.2015

yes Article 15: workers must comply with the instructions and must not prevent implementation of those instructions

yes Disciplinary actions Warning letters


yes Article 26: any organization employing more than 150 workers must employee a full time

yes 1 safety manager + 4 safety officers

Project sites & head office

06.01.2015

11 UAE Ministerial Resolution No. 587 for 2009

Yes Determining Working hours during Summer yes Complying with DM rules of

midday break during summer Project sites 06.01.2015

12 Ministerial Order no. 37/2 1982 yes keeping medical records yes Records available project sites 06.01.2015

13 Technical Guideline No. 10 N/A Guidelines for the disposal of used chemical containers yes Disposed by contractor directly

reporting to Clients on site Project sites 06.01.2015

14 Technical Guideline no. 01 Environmental Impact Assessment Procedures

Yes Environmental Impact Assessment Procedures as defined in HSE-02.

yes HSE-02 Site Office 06.01.2015

15

Technical Guideline no. 56 Establishment of Environmental Management Systems- Implementation of ISO 14001 in Dubai

Yes

Establishment of Environmental Management systems: Implementation of ISO 14001

yes HSE-01 Site Office 06.01.2015

16 DM-PH&SD-P7-TG0 Swimming Pool Safety

Yes Swimming Pools Safety Yes Pool water quality checks daily

(internally) and by Dubai Municipality

Pool sites 06.01.2015

17 DM-PH&SD-P4-TG05 yes Electrical safety at work yes TBT Training records

Competency certificates Site office 06.01.2015

18 DM-PH&SD-P4-TG08 Personal Protective Equipment – Head Protection

Yes HSE-02-OCP-004 Personal protective equipment yes PPE distribution records

PPE training records site office 06.01.2015

19 DM-PH&SD-P4-TG09 Personal Protective Equipment – Eye and Face protection

Yes HSE-02-OCP-004 Personal protective equipment yes PPE distribution records


20 DM-PH&SD-P4-TG12 Personal Protective Equipment – Hand Protection

Yes HSE-02-OCP-004 Personal protective equipment Yes PPE distribution records





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21 DM-PH&SD-P4-TG10 Hearing Protection

yes HSE-02-OCP-004 Personal protective equipment yes PPE distribution records


22 DM-PH&SD-P4-TG13 Foot Protection

yes HSE-02-OCP-004 Personal protective equipment yes PPE distribution records


23 EHS RI COP 18 yes

Employer Supplied Accommodation yes Accommodation Inspection Fire Extinguisher Inspection reports

site office 06.01.2015

24 Article No. 6 of Cabinet resolution NO. 27 of 2012

yes

Regulations on Pest Control Companies Yes License from local authorities to practice their activities of pest control of flies, bugs, mosquitoes, rodents, cockroaches, and weevils, and other insects to public health





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25 AD EHSMS cop-03 yes Establish integrated HSE policy, which is approved by top management and communicate to workforce

yes HSE policy available. Signed by CEO Communicated to workforce

HSE file site office 06.01.2015

26 `´ yes Establish the HSEMS Manual yes HSE Manual available HSE file site office 06.01.2015

27 `´ yes Develop and conduct hazard identification risk assessment programs

yes risk assessment register HSE 02/FR02

HSE file site office 06.01.2015

28 AD EHSMS cop-04 yes

Management of contractors Establish the contract Communication of HSE matters Selection of contractor based on good safety performance

Yes contract copy Management file



Establish the risk management program Identify the HSE hazards, Assess the risks, Reduce the risks to ALARP level Review the program on regular basis

yes risk assessment study report

site HSE file site office 06.01.2015


Establish the emergency management systems Formulate the emergency evacuation, chemical spillage etc. Communication of emergency procedure to workforce Establish the first aid arrangements Provide the fire detection and fire fighting systems

yes specific HSE plan with emergency procedure training reports trained first aiders first aid box

site HSE file site office 06.01.2015

31 AD EHSMS cop-08 yes Conduct periodical inspections and audit to identify the deficiencies and non compliance

yes HSE inspection and audit reports

site HSE file site office/HS dept.

06.01.2015

32 AD EHSMS COP-10 YES

Provision of training, instruction and information to all workforce before allocation Establish the supervision for all activities Appointment of HSE personnel Control of works by permit to work systems Establish the safe system of works Arrange of proper accommodation and catering

yes Training records Physical verification

site files site office / HS dept.

06.01.2015




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JAFZA – JEBEL ALI FREE ZONE

33

Rules for Operating in Jabal Ali Free Zone NO. 7. Health, Safety & Environment

Yes

General Reporting of accidents or serious illness Industrial waste Disposal of hazardous waste Violation categories Use of containers Public health levy (PHL)

Yes

Incident Reporting Safety Inspection HR Policies TBT records

Site files

06.01.2015

Rules for Operating in Jabal Ali Free Zone NO. 14 Violations of Rules

Yes

General Activity violations Employment violations Accident reporting Health, safety & environment Unauthorized entry FZE/FZCO violations

Yes HR policies Incident reporting

Site files 06.01.2015

EHS Regulation FZO

34 EHS Regulation FZO CHARPTER 3 – Industrial & warehousing development

Yes

Article 23.0 Electrical Equipment: All electrical equipment and installations shall conform to such standards as have been recognized by the competent or relevant authority.

Yes Environment performance monitoring & reporting


Yes Article 30.0 Noise Exposure: Duties laid on employers when sound levels exceeding the maximum exposure level.

Yes TBT records Noise monitoring reports


Yes

Article 32.3 Employer must provide all work places with first-aid facilities

Yes TBT records First aid register Training records First aid kits

Site files HR records for first aid training

06.01.2015

35 EHS Regulation FZO CHARPTER 6 – Miscellaneous Yes

Article 44.1 Warning Signs: Employer/ Lessees must providing of warning signs in all potentially dangerous areas

Yes TBT records Risk assessment records


Yes

Article 46.0 Public Health: All facility operators shall ensure their operations are carried out safely and in an environmentally sustainable manner with due consideration to public health.

Yes TBT records Environment Process Monitoring





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36 EHS Regulation FZO CHARPTER 7 – Supplemental Yes

Table No. 3 Illumination Level: the luminance shall be adequate for safety purposes.

Yes TBT records 06.01.2015

Yes Table No. 4 Medical First Aid: First aid training should be given by EHS Approved agencies

Yes TBT records Training records

Site files HR records

06.01.2015

DEWA – Dubai Electricity & Water Authority

37 Dubai Electricity & Water Authority Regulations for Electrical Installations (DEWA)

Yes U.V (Under voltage)Relay for chiller equipment/plant (SMCS/GEN/036/2011)

Yes Energy Management Monitoring Site files 06.01.2015

hse-04-fr-01_-_legal_register-20150727-09273119[1]

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