hse pre-qualification checklist

ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS CONTRACTOR HSE PRE-QUALIFICATION

QUESTIONNAIRE

Question

a) How senior managers are

personally involved in HSE

management? (E.g. High profile

tours, walk through, Incident

Investigations, safety meetings,

etc.)

b) Provide evidence of commitment

at all levels of the organization?

c) How they promote a positive

culture towards HSE matters? (E.g.

Incentive schemes, no blame

culture, HSE campaigns, safety

competitions, quizzes, etc.)

Question

a) Does your company have an HSE

policy document? If the answer is

YES please attach a copy.

b) Who has overall and final

responsibility for HSE in your

organization?

Commitment to

HSE through

leadership

(i) HSE policy

documents

SUB-TOTAL

Response

Thruogh High Profile Tour, walk through, Accident / incident investigations, Manegment Meeting, Safety

Caimpaign, award fuction etc.

Attached MOM Copy of Management review meeting

Thruogh Incentive schemes, no blame culture, HSE campaigns, safety competitions, quizzes, etc.

Response

Yes

1

Section 2: Policy and Strategic Objectives

Section 1: Leadership and Commitment

1

Mr. Ghanem Saeed Al Mazroui (Managing Director)

Version 1 30 Dec.2008 of 11


QUESTIONNAIREa) Itemize the methods by which

you have drawn your policy

statement to the attention of all

your employees? (E.g. explaining

roles and responsibilities for all

organizations, HSE policy awareness

booklet or pamphlet in different

languages, quizzes, etc.)

b) What are your arrangements for

advising employees of changes in

the policy?

3

(iii) Subordinate

Policies

a) Has the Company developed

specific and concise policies in the

areas of alcohol, drugs, road and no-

smoking?

Question

a) How is management involved in

HSE activities, objective-setting and

monitoring? (e.g. Defining HSE

critical activities, review of

procedures, setting safety KPI’s,

Audits & inspections, issuing lessons

learned, TBT’s meetings)

b) How is your company structured

to manage and communicate HSE

effectively? (provide your company

organogram)

c) What provision does your

company make for HSE

communication meetings? (What

type of meetings? How often? Which

level of organization to attend?

What agenda?)

(ii) Availability of

policy

statements to

employees

(i) Organization -

commitment and

communication

Response

1. Conducting Internal HSE audits

2. Regular Site Visit

3. Conducting regular HSE meeting at site.

4. Participating in all HSE seminar / award functions.

Through approved organization Chart

1. Monthly HSE meeting (HSE & Progress review), Middle Managment

2. Quarterly HSE meeting (Self Assessment), Middle Management

3. Management review meeting. Top Managment

4. Daily TBT Meeting - All Work force

2

SUB-TOTAL

Section 3: Organization, Resources and Competence

1. Induction Training

2. Displaying it on at all prominent locations

3. All level of HSE Meetings.

4. During regular awareness trainings (In House)

Through issuing an inter-office memo and circulating the same among all level of employees.

Yes

1



QUESTIONNAIRE

2

(ii) Competence

and Training of

managers/

supervisors/

senior site staff/

HSE advisers

Have the managers and supervisors

at all levels who will plan, monitor ,

oversee and carry out the work

received formal HSE training in their

responsibilities with respect to

conducting work to HSE

requirements? If YES please give

details. Where the training is given

in-house please describe the

content and duration of courses.

(Provide your company training

plan/ matrix)

a) What arrangements does your

company have to ensure new

employees have knowledge of basic

industrial HSE, and to keep this

knowledge up to date? (E.g.

Induction safety training, TBT’s, etc.

Provide content of HSE training

courses and objectives).

b) What arrangements does your


employees also have knowledge of

your HSE policies and practices?

(iii) Competence

and General HSE

training

Yes,

All our staff get updated by going through various training programs i.e., by In house training and from

Third party.

1. Training has been provided as per Annual HSE Training Program. (Third Party) &

2. In House Training is conducted based on the identified work activities it shall be minimum but not

limited to following topics;

a) Emergency Response Procedure

b) Safe Excavation

c) Confined Space Entry

d) Safe Lifting Practices

e) Welding and cutting

f) Scaffolding.

g) Use of heavy equipment’s

h) Road Safety

i) MSDS

j) Manual Handling etc.

1. HSE Induction

2. In House Trainings

3. Third party training (Training Matrix Attached)

1. HSE orientation in Head Office.

2. HSE induction(site/ Project) by Certified trainer (one day)

3 Version 1 30 Dec.2008 of 11


QUESTIONNAIREc) What arrangements does your


employees have been instructed

and have received information on

any specific hazards arising out of

the nature of the activities?

d) What arrangements does your

company have to ensure existing

staff HSE knowledge is up-to-date?

(If training is provided in-house

please give details of content.)

(iii) Competence

and General HSE

training

SUB-TOTAL

1. HSE induction by Certified trainer (one day)

1. Site details 2.

Emergency Response Procedure

3. House keeping & safety 4. Slipping

& Tripping Hazard

5. Fall protection & Manholes safety 6. Welding

& cutting Safety 7. Lifting

Operation & Safe Rigging 8. Materials

Handling & Safety

9. Permit to dig& Confined space procedures / NOCs.

10. Machine guarding & safety

11. Desert snakes bites and safety precautions.

12. HSE policy / Reminder of safety Responsibility,

13 MSDS Materials Safety Data Sheet

14. Personal Protective equipment. (PPE)

15. Safe use of heavy equipment’s/machinery at site.

16. Road safety

1. All Training has been provided as per HSE Annual HSE Training Program. (Third Party)

2. The Following in House Training is provided;

a) HSE Induction

b) Emergency Response Procedure

c) Safe Excavation

d) Confined Space Entry

e) Safe Lifting Practices

f) Welding and cutting

g) Scaffolding.

h) Use of heavy equipment’s

i) Road Safety

j) MSDS

k) Manual Handling

3



QUESTIONNAIRE

Question

1

(i) Hazards and

Effects

Assessment

What techniques are used within

your company for the identification,

assessment, control and recovery of

hazards and effects?

2

(ii) Exposure of

the Workforce

Do you have in place any systems

to monitor the exposure of your

workforce to chemical or physical

agents?

3

(iii) Handling of

Chemicals

How is your workforce advised on

the properties of chemicals

encountered in the course of their

work?

4

(iv) Personal

Protective

Equipment

What arrangements does your

company have for provision and

upkeep of protective clothing, both

standard issue, and that required

for specialized activities?

5

(v) Waste

management

Does your company have in place

systems for identification,

classification and management of

waste?

1.Appropriate Certified PPE being used

There is provision to issue & replacing of the PPE

2.Monthly PPE inspection by the competent HSE Persons

Yes

We have Environment & waste Management Plan & EIAA to Monitor & control

Section 4: Risk evaluation and Management

Response

1. Task Risk assessment

(A written document of Risk, Hazard controls & recommended control , task specific )

2. By developing a project specific Risk Register

Yes

1.Through daily site inspection by competent HSE person

2.Weekly Safety Walk down

3. High Profile Tour by senior management (Monthly)

1. Task specific training being provided to the workforce like

Chemical Handling, Emergency response

2. MSDS is available at site and all precautions are cascaded among all the crew during daily tool box talk (TBT)

prior to start of the work.

SUB-TOTAL



QUESTIONNAIRE

Question

a) Do you have a company HSE

manual (or Operations Manual

with relevant sections on HSE)

which describes in detail your

company approved HSE working

practices relating to your work

activities? If the answer is YES

please attach a copy of

supporting documentation.

b) How do you ensure that the

working practices and

procedures used by your

employees on-site are

consistently in accordance with

your HSE policy objectives and

arrangements?

2

(ii) Equipment

Control and

Maintenance

How do you ensure that plant

and equipment used within your

premises, on-site, or at other

locations by your employees are

correctly registered, controlled

and maintained in a safe

working condition? (Provide a

short overview of your

preventive maintenance

system.) Is HSE critical

equipment specifically identified

and included in your preventive

maintenance system?

1.Client approved Project HSE plan being implemented as well as client HSE plan

2. Site Safety person ensure that working practice being followed as per our Policy & Procedure.

1.We have provision to inspect the vehicle daily

2. We have provision to inspect the vehicle Monthly

3. Quarterly vehicle Inspection sticker will be pasted.

4. Regular maintenance of the vehicle will be done in workshop like servicing, fuel replacement as per

our vehicle maintenance program.

(i) HSE or

Operations

Manuals

Yes (Copy Attached)

Response

Section 5: Planning, Standards and Procedures

1



QUESTIONNAIREa) Where do you spell out the

standards you require to be

met?b) How do you ensure these are

met and verified?

c) Is there an overall structure

for producing, updating and

disseminating standards?

4

(iv) Road

Safety

Management

What arrangements does your

company have for combating

road and vehicle incidents? (e.g.

monitoring drivers performance,

journey management system,

incentive scheme, roll-over

protection, IVMS with GPS

capability, etc.)

Question

a) What arrangements does

your company have for

supervision and monitoring of

performance?

b) What type of performance

criteria are used in your

company; give examples

c) What arrangements does

your company have for passing

on any results and findings of

this supervision and monitoring

to your: - base management; -

site employees?

No

1.Internal audit by higher management

2. Regular Project Visit by higher management

3.Management review meeting

4.Monthly HSE meeting with all staff

(iii) StandardsProject HSE Plan approved by Client

Thruogh regular audit 1. Internal & External (Third Party & Client).

1. Approved Road & transportation plan

2. Effective Journey Management

Response

(i)

Management

and

Performance

Monitoring of

Work Activities1. Employee appraisal & Assessment Form (Attached)

1.Through Internal Audit report

2.Throung Observation report

3.Throung E mail

3

SUB-TOTAL

Section 6: Implementation and Monitoring

1



QUESTIONNAIRE

2

(ii) HSE

Performance

Achievement

Awards

Has your company received any

award for HSE performance

achievement?

3

(iii) Statutory

Notifiable

Incidents

/Dangerous

Occurrences

Has your company suffered any

statutory notifiable incidents in

the last three years (safety,

occupational health and

environmental)? Answer with

details including dates, most

frequent types, causes and

follow-up preventative measures

taken.

4

(iv)

Improvement

Requirement

and Prohibition

Notices

Has your company suffered any

improvement requirement or

prohibition notices by the

relevant national body,

regulatory body for HSE or other

enforcing authority or been

prosecuted under any HSE

legislation in the last three

years? (If your answer is YES

please give details.)

Yes

No,

No,



QUESTIONNAIRE

Year LTI

Restricted

Workday

Case

Injuries Illnesses

1 Nil Nil Nil Nil

2 1 Nil 3 Nil

3 Nil Nil Nil Nil

b) How is HSE performance

recorded?

d) How often is HSE

performance reviewed? By

whom?

a) Who conducts incident

investigations?

b) How are the findings

following an investigation, or a

relevant incident occurring

elsewhere, communicated to

your employees?

c) Are near misses reported or

Behavioral Observances?

Man Hours Worked

(v) HSE

Performance

Records

Have you maintained records of

your incidents and HSE

performance for the last three

years? (If YES, please give

following details for each year,

number of non-Lost Time

Injuries, number of Lost Time

Injuries, number and type of

injuries, total hours worked by

workforce for each

corresponding year, Lost Time

Frequency Rates (LTI), your

company definition of a Lost

Time incident).

850,000

2,207,712

6

Weekly & Monthly HSE Reporting procedure

1. Yearly by third party (Quality Registrar system) / ISO Audit

2. Regularly in the project by client

3. In Management Review Meeting (Internally)

Qualified and competent HSE Personnel

Daily TBT.

In house training

Weekly / Monthly Flashes displayed on notice boards.

Circulating the Safety Bulletin Via E-mail.

3, 143, 932

Yes

(vi) Incident

Investigation

and Reporting

SUB-TOTAL

5



QUESTIONNAIRE

Question

a) Do you have a written policy

on HSE auditing and how does

this policy specify the standards

for auditing (including unsafe

act auditing)?

b) Do your company HSE Plans

include schedules for auditing

and what range of auditing is

covered?

c) How effectiveness of auditing

is verified and how does

management report and follow

up audits?

Question

1

(i)

Memberships

of Associations

Does your company hold

membership of any industry,

trade or HSE organization?

(e.g., ISO 14001, OHSAS

18001, NEBOSH, etc.)

2

(ii) Additional

features of

your HSE

management

Does your company have any

other HSE features or

arrangements not described

elsewhere in your response to

the questionnaire?

The management representative submits the audit result to the management, as per company

procedure review the information and evaluate to assess the effectiveness of the audit

TOTAL

Response

Yes (Audit Schedule attached)

SUB-TOTAL

Yes (Audit Schedule attached)

No,

No,

Section 8: HSE Management - Additional Features

Section 7: Audit & Review

1

Response

(i) Auditing



QUESTIONNAIREa) Does your company pay

employee salary on schedule?

b) Is the salary paid to each

employee same as what was

agreed upon in the contract?

This includes payment of

overtime.

c) Are the employees allowed to

go on leave as per their contract

agreement & UAE Law?

d) Are unreasonable charges

deducted from employee's

salary? E. g., visa, medical,

transportation, etc.

e) How do you ensure the

physical fitness of employee for

the assigned job (e.g., Pre-

employment physical; Health

monitoring system; Periodic

physicals, etc.

GRAND TOTAL

TOTAL

SUB-TOTAL

Yes

Yes

3

Yes

(iii) ADCO

requirements

No,

Thruogh periodic Medical Fitness assessment test.


hse pre-qualification checklist

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