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Page 1: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

Qatar Petroleum

Doha Tower, Doha, Qatar

Tel 974 493 1416

Fax 974 429 3473

Page 2: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

Page 3: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

“Systematic and independentexamination to determine whetheractivities and related results complywith planned arrangements andwhether these arrangements areimplemented effectively and aresuitable to achieve objectives”

ISO 8420ISO 8402

Page 4: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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"… an independent, objective, assuranceand consulting activity designed to addvalue and improve an organization'soperations. It helps an organizationaccomplish its objectives by bringing asystematic, disciplined approach to evaluateand improve effectiveness of riskmanagement, control, and governanceprocesses."

HSE Regulation & Enforcement, Doha, Qatar

Institute of Internal Auditors

Page 5: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

More Audit Definitions

Doing what the president of theOrganization / Company would doif he/she had the Time

Making sure that appropriate,adequate and effective controlsare in place

Page 6: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

More Audit Definitions

Leaving the site in a bettersituation than when arrived

When Auditors stomp their feet,the sound must resonatethroughout the enterprise

Page 7: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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NotificationPlanScopeObjectiveTerms of ReferenceProgram / ScheduleOpening MeetingClosing MeetingReport

HSE Regulation & Enforcement, Doha, Qatar

(Systematic)

Page 8: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Critical Success Factors [CSFs] for AuditsInclude:Knowledge [i.e., Adequate Information]Psychology [i.e., Make the Auditee feel at ease]

Skills [i.e., line of questioning]

Intelligence [i.e., when to pursue and when to stop]

Communication [i.e., language]

Professionalism [i.e., punctuality]

Objectivity [not subjective, impartial, impersonal, etc.]

Curtsey & Respect [Gain auditees’s confidence & cooperation]

HSE Regulation & Enforcement, Doha, qatar

Page 9: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Critical Success Factors for AuditsInclude:

HSE Regulation & Enforcement, Doha, Qatar

•Conduction Training

•Consistency & Fairness

•Independence

•Ethical Conduct

•Taking time and following leads

Page 10: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Enhancing Audit ObjectivityTools

HSE Regulation & Enforcement, Doha, Qatar

Page 11: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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The alternative is

Gross Reporting

Misinformation and,

Misjudgment

HSE Regulation & Enforcement, Doha, Qatar

Page 12: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Somebody appears to be Exercising!Somebody appears to be Exercising!

HSE Regulation & Enforcement, Doha, Qatar

Page 13: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Now it looks like he is running After somebodyNow it looks like he is running After somebody !!

HSE Regulation & Enforcement, Doha, Qatar

Page 14: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

Now it looks like both are running away from somebody !Now it looks like both are running away from somebody !

Page 15: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

15Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

HSE Regulation & Enforcement, Doha, Qatar

Now every body seems to be running to help somebodyNow every body seems to be running to help somebody !!

Page 16: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Asset Integrity Audit

21 Companies / Operations Total11 Onshore Operations4 Offshore Operations6 Mixed Operations [Onshore and

Offshore]

HSE Regulation & Enforcement, Doha, Qatar

Page 17: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Scope of Audit1. Management Systems In general2. Procedures for operation, inspection and maintenance3. Evaluation, selection and training of personnel4. Design practices, codes and standards5. Certification in various areas of operation and maintenance6. Document control and record keeping7. Management of change8. Safety critical equipment9. Pressure equipment10. Electrical & Instrumentation11. Lifting equipment12. Hazardous areas13. Emergency systems14. Structure

HSE Regulation & Enforcement, Doha, Qatar

Page 18: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

Reviewing and appraising the soundness,adequacy, and application of in houseAsset Integrity management Systems[AIMS]

Ascertaining the extent of compliance withestablished in house policies, plans, andprocedures

Promoting effective controls and bestpractice

Page 19: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Doha

Mesaieed

Ras Laffan

Dukhan

Dukhan

HSE Regulation & Enforcement, Doha, Qatar

Geography covered

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17

4

0

2

4

6

8

10

12

14

16

18

No.

ofC

ompa

nies

In Operation Under Construction / Commissioning

Company Phase

HSE Regulation & Enforcement, Doha, Qatar

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9

8

4 4

0

1

2

3

4

5

6

7

8

9

ISO 9001 ISO 14001 OHSAS 18001 IM S

Certi fication

Mangement Systems

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14

20

0

2

4

6

8

10

12

14

16

18

20

No.

ofC

ompa

nies

M OC Complete Plant M odification

Management of Change& Plant Modiofications

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20

1413

0

2

4

6

8

10

12

14

16

18

20

No.o

fCom

pan

ies

Run To Failure Preventive Maintenance Predictive Maintenance

Phylosophy

Maintenance Phylosophy

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75

18

697

286

465

163

40 24

150

27

129

1551

130

100

200

300

400

500

600

700

No.

ofIte

ms

/Sys

tem

s

Str

uct

ure

Sta

tio

nar

yP

ress

uri

zed

Mac

hin

ery

Lif

tin

gA

pp

lian

ces

Ele

ctri

cal

Inst

rum

enta

tio

n

Saf

ety

Overall Status

Total Items InspectedTotal Items Commented on

Page 25: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Develop a reputation forObjectivity

Know the objectives

Good salesmanship. Sugarcoated pills are muchmore palatable than bitterones

HSE Regulation & Enforcement, Doha, Qatar

Page 26: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Almost all defects can betraced back to violations ofgood ManagementPrinciples

Never depend solely on whatyou are told or on hearsay.Always go for objectiveevidence

HSE Regulation & Enforcement, Doha, Qatar

Page 27: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Ask open ended questionswhenever possible

Don’t use names of individualsGive the auditee the benefit of

the doubtKeep the auditee informed of

findings. There should be nosurprises in the closingmeeting.

HSE Regulation & Enforcement, Doha, Qatar

Page 28: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar

Emphasize that you are there to auditthe system/process; not theperson

Take accurate and detailed notesduring the audit to ensureaccurate reporting. Make sure theauditee understands that

Make sure you have all the details ofa defect / nonconformity. It mustbe verifiable and traceable

Page 29: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Make sure you take the inductionTraining, if there is one

Make sure you ask for a Managementpresentation and take a plant tourbefore commencing audit activities

Every site has its own culture. Try tounderstand it while reporting onfindings

HSE Regulation & Enforcement, Doha, Qatar

Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

Page 30: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Never commence audit activitieswithout a detailed audit schedule

Knowledgeable senior Managers arethe best source of information

Findings should be settled andagreed upon during the audit; notafter it (i.e., during closing meeting)

Make use of previous audit reportsand local internal auditors

HSE Regulation & Enforcement, Doha, Qatar

Page 31: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Enquire about and comply withthe auditee safety rules

Avoid asking for too much orunnecessary pre-auditinformation.

Give credit to satisfactory findingsduring the closing meeting as wellas in the audit report

HSE Regulation & Enforcement, Doha, Qatar

Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

Page 32: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Audit Team Structure

Principal AuditorProject Manager [Auditor / surveyor]Mechanical [Auditor / surveyor]Electrical & Instrumentation [Auditor/ Surveyor]

Process / Structural [Auditor / Surveyor]

HSE Regulation & Enforcement, Doha, Qatar

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HSE Regulation & Enforcement, Doha, Qatar

Page 34: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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Two weeks to one weekDepending on

Plant size, andDiversity

HSE Regulation & Enforcement, Doha, Qatar

Page 35: HSE Regulation & Enforcement, Doha, Qatar · 2018-10-16 · HSE Regulation & Enforcement, Doha, Qatar Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 ... Design practices,

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HSE Regulation & Enforcement, Doha, Qatar