human resources & osha presentation
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This was an simple presentation. It was meant to be seen by a small group within a library containing faculty and staff. There may be a couple of errorsTRANSCRIPT
Human Resources & OSHA Presentation
Presented by Kai Williams January 29, 2013
Seminar Summary:Human Resources for Anyone with Newly Assigned HR Responsibilities
Human Resources serve many functions such as Risk Management
Essentials of Sound Risk Management
Tracking System
Employee Handbook
Job Descriptions
Performance Evaluations
Training
Employee Manual Must HavesShould include broad goal
statement- who you are- what you do- how you do it
Mostly right- know difference between policy and procedure- remove “unlivable” policies
Employee Manual Must HavesShould be updated regularly
- improvements to manualNon-employee version
*Note- employees should sign this manual for every year they are employed*
Equal Employment Opportunity (EEO)
Laws to know•Title VII of the Civil Rights Act of 1964 (Title VII)•Lily Ledbetter Fair Pay Act of 2009•Title I of the Americans with Disabilities Act of 1990 (ADA)•Section 501 and 505 of the Rehabilitation Act of 1973•Civil Rights Act of 1991•Pregnancy Discrimination Act of 1978•Genetic Information Nondiscrimination Act of 2008 (GINA)
What Not To Do• Refuse to hire person because being a
member of protected class• Fire person because of being a member
of protected class• Fail to provide training because of
member of protected class• Retaliate because person filed charges• Print or publish ad with adverse affect
on protected class• Fail to post notice of law in an obvious
place or keep posted
Forms of DiscriminationDisparate Treatment
- Different treatment due to membership of protected class (intent)
Disparate Impact- Seemingly neutral policy or procedure has an unequal effect on members of protected class (unintentional)
Bona Fide Occupational Qualifications (BFOQ)Job Discriptions
-standard-accurate- ADA and EEOC compliant- minimum requirement by law- if government issued requirement, then it is a job requirement
Protected Class Under Title VIIRace and ColorSex and
PregnancyReligion and
Religious Practices
Age
DisabilitySexual
OrientationGender IdentityLifestyle
This that supersede EEOC:•Safety•Public Interest•Essescence of the job
Job Hiring Practices
*Remember- Everything written down gets counted*
Good Interview Procedure
•Did everyone was asked the same
questions?
•What questions were asked?
•Were questions relevant?
Job Hiring PracticesInterview guidesRating system
- best to rate questions rather than writing them down
Questions should come from job description and policy manual
Coaching, Counseling, and Disciplining EmployeesProvide employees with
employee handbookExplain general conduct
requirementsOrient employees in specific
conduct requirements of their position
Counsel subordinate employees in a timely manner
Coaching, Counseling, and Disciplining Employees
Offer to assist the employee in improving his/her conduct
Advise the employee of the EAPDocument, Document, Document
Record KeepingKeep information separate (locked)
If on computer keep separate from personnel files
Record KeepingEEOC exceptions to confidentiality requirementsSupervisors and managers may be informed
regarding necessary restrictions on work or duties
First aid and safety personnel may be informedGovernment official investigating compliance
with ADA and other federal and state laws prohibiting discrimination
State workers’ compensationInsurance companies
For further information
www.eeoc.govwww.dol.govwww.ada.gov
Other siteswww.hrhero.comwww.shrm.org
Occupational Health and Safety ActWhat is OSHA?Williams-Steiger Occupational
Safety and Health Act of 1970- Encourages employers and employees to reduce workplace hazards-Provide research to develop ways with dealing with occupational safety problems-Maintain a reporting and recordkeeping system
What is OSHA (continued)
- Establish training programs- Develop mandatory job safety and health standard and enforce them effectively- Provide for the development, analysis, evaluation, and approval of state occupational safety and health programs
Who is covered
Employers of all 50 statesWho is employer
- “person engaged in a business affecting commerce who has employees but does not include the United States or political subdivision of a State”
- All employees in any field within the United States, its territories under federal control
Where the OSHA Standards AreFederal Register
OSAHA Websitewww.ohsa.gov
Code of Federal Regulations29 CFR 1910.178(a)(2)(ii)(A)
What is an EmployeeAnyone who works on behalf of
the employer, whether paid or not
*Student Assistants are protected under OSHA*
General Duty ClauseProactive measures
- Hazard assessment-Written Plans- Effective Training
*Effective Jan. 13, 2013 all employees must have 4 hours of safety training*
TrainingFour elements of training documentation
1. Dates of training2. Name of worker3. Subject matter4. Name of trainer
Ask each employee about specific standard to enable them to meet compliance
Archive safety documents and keep them for 3 years
Hazard AssessmentInspection Requirements (general
example)
- Portable and fix dry chemical
extinguishers
- Must be physically checked
- Must be signed, no initials
Hazard AssessmentWalk-through survey
Hazard AssessmentWalk-through Survey will be looking
for these key hazard categories:a. Impactb. Penetrationc. Compression (roll-over)d. Chemicale. Heatf. Harmful dustg. Light (optical) radiation
OSHA Top 10Sources of
motionSources of high
temperatureSharp objectsRolling objectsHarmful dust
Falling objectsThe layout of the
workplaceChemical
exposureElectrical
hazardsSlippery surfaces
Hazard Prevention and ControlGood HousekeepingUse of appropriate personal hygienePeriodic inspection and
maintenance of process and control equipment
Use of proper procedures to perform task
Provision of supervision to ensure the proper procedures are followed
Use of administrative controls
Hazard CommunicationEmployee Right to Know
1. Hazard communication program2. Keep inventory of chemicals3. Collect Material Safety Data Sheet (MSDS)4. Explain labels5. Provide training
*Note- Must have MSDS, have both electronic and hard copy, and must keep for 30 years*
MSDS to SDS (Safety Date Sheet)Administrative/Office1. White Out2. Copier Toner Cartridge3. Hand Sanitizer (non-alcohol
based)4. Cleaning Products
Bloodborne PathogensSteps for prevention- Must have box for sharp objects- Hand washing policy
www.cdc.org
Recordkeeping
Form 300: Log of Work-Related Injuries and Illness
Recordkeeping
OSHA 300A: Summary of Work-Related Injuries and Illness (required)
RecordkeepingOSHA 301: Injury and Illness Incident Report
Recordkeeping
When keeping records they are:Maintained on a calendar year
basisRetained for five yearsMay be kept electronically 7 days
of a recordable injury or illnessMust be kept for each
establishmentEntries must be made within