humanitarian response monitoring. how to use this presentation this presentation contains a complete...
TRANSCRIPT
HUMANITARIAN RESPONSE MONITORING
HOW TO USE THIS PRESENTATION
• This presentation contains a complete overview of all aspects of Response Monitoring
• Presenting all the slides is heavy and rarely a wise thing to do
• Instead, whoever has to do a presentation on Response Monitoring may pick from the slides those that are useful for that specific presentation
THE HUMANITARIAN PROGRAM CYCLE
WORK DONE
• The Monitoring Technical Group is an interagency group developing a common approach on response monitoring at collective level: strategic & cluster objectives
• Work in 2013 - agree on basic concepts of monitoring and draft guidance.December 2013: Humanitarian Response Monitoring Guidance Periodic Monitoring Report template and guidance
• 2014: feedback, finalisation, dissemination
• 2015: implement monitoring frameworks in all countries
HUMANITARIAN RESPONSE MONITORINGA DEFINITION
• A continuous process that records the aid delivered to affected populations as well as the achieved results set out in the objectives of Strategic Response Plan.
Tracks inputs, and outputs resulting from interventions to affected populations
Charts outcomes of cluster activities
Measures progress towards objectives of SRP, considering diversity of affected population & their perspectives of the response
PURPOSE OF RESPONSE MONITORING
1) Provides humanitarian actors an evidence base for making decisions about what actions should be taken to redress shortcomings, fill gaps and/or adjust the SRP, contributing to a more effective and efficient humanitarian response, in the short and long term and
2) Serves to improve accountability of the humanitarian community for the achievement of results outlined in the SRP, towards affected populations, local governments, donors and the general public.
• Needs Assessments• Operational Mapping• Pipeline tracking• Cluster Performance Monitoring• Process Monitoring• Operational Peer Review• Evaluation
RESPONSE MONITORING IS NOT
RESULTSRESOURCES
RESULTS CHAIN
Inputs Activities Outputs Outcomes Impact
•$40,000•10 staff members•100 household water treatment kits
Distribution 100 households received water treatment kits
Increased number of people who have access to safe drinking water
Reduced mortality in affected population
EXAMPLE
RELATIONSHIP BETWEEN PLANNING & MONITORING
THE MONITORING FRAMEWORK & EXAMPLES
THE SCOPE OF THE MONITORING FRAMEWORK
THREE STAGES OF RESPONSE MONITORING
1 Preparing
2 Monitoring
3 Reporting
KEY STEPS
1: PREPARING: ORGANISING THE MONITORING FRAMEWORK
Monitoring Framework
finalized
HC/HCT review & endorse
Monitoring Framework
Monitoring Framework Document
drafted
Strategic level
indicators and targets
selected
Cluster Response Plans & Cluster
Monitoring Plans created
Strategic Objectives
drafted
MONITORING GUIDANCE
HUMANITARIAN RESPONSE MONITORING FRAMEWORK DOCUMENT
Strategic objective 1: xx
Indicator Baseline Target
xx xx xx
xx xx xx
• What will be monitored and When
• Roles and responsibilities
• Key actions
• Resources
MONITORING PLANS
Strategic objective 1: xx
Indicator Baseline Target Numerator & Denominator
Data Sources
Disaggregation (gender/age/other)
Data Collection Method(s)
Organisation(s) responsible for data collection
Frequency of reporting
Required resources
xx xx xx xx xx xx xx xx xx xx
xx xx xx xx xx xx xx xx xx xx
xx xx xx xx xx xx xx xx xx xx
xx xx xx xx xx xx xx xx xx xx
STRATEGIC OBJECTIVES
Strategic objective that cluster objective supports
Cluster Objective: xx
Activity Indicator Baseline Target Numerator & Denominator
Data Sources
Disaggregation (gender/age/other)
Data Collection Method(s)
Organisation(s) responsible for data collection
Frequency of reporting
Required resources
Distribute basic shelter to IDPs
% of IDP households having basic shelter
10% 80% Number of IDP households Number of IDP households having basic shelter
IDP Working Group Shelter Cluster
Female-headed, male-headed Female-headed, male-headed
Request to IDP Working Group for updated figures. Aggregate cluster member contributions to 4W matrix.
Shelter Cluster will request updated figures. Shelter Cluster
Bi-annually Monthly
No extra
Form for submitting 4W data, dedicated information management officer
CLUSTER OBJECTIVES – CLUSTER MONITORING PLANS
SRP LOGICAL FRAMEWORK
IN THE COUNTRY STRATEGY
STRATEGIC OBJECTIVE 1: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore
Indicator (outcome) Baseline Target
1.1 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed. xxx xxx
1.2 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed. xxx xxx
STRATEGIC OBJECTIVE 2: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore
Indicator (outcome) Baseline Target
2.1 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed. xxx xxx
2.2 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed. xxx xxx
SRP LOGICAL FRAMEWORK
IN THE CLUSTER RESPONSE PLAN
Cluster Objective 1: Lorem ipsum dolor sit amet consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et
Supports Strategic Objective xx, xx
Indicator: 1.1. Lorem ipsum dolor sit amet
Baseline xxx
Target xxx
1.2. Lorem ipsum dolor sit amet xxx xxx
Activities Locations Indicator Baseline Target
1.A : Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et
X,Y,Z X,Y,Z
1.A.1 : Lorem ipsum dolor sit amet
1.A.2 : Lorem ipsum dolor sit amet
xxx xxx
xxx xxx
1.B : Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et
X,Y,Z X,Y,Z
1.B.1 : Lorem ipsum dolor sit amet
1.B.2 : Lorem ipsum dolor sit amet
xxx xxx
xxx xxx
STRATEGIC OBJECTIVE EXAMPLES
STRATEGIC OBJECTIVE: Reduce mortality and morbidity amongst displaced people to pre-emergency levels
Indicator (outcome) Baseline Target
1. Under 5 mortality rate unavailable <2.0/10,000/day
2. Incidence for (selected diseases relevant to the local context) unavailable at or below seasonal incidence trend
3. % of households with access to a source of safe drinking-water 40% 80%
4. % of households with access to a functioning toilet 45% 75%
5. % of households having acceptable food consumption 30% 80%
STRATEGIC OBJECTIVE: Immediate improvement of the living conditions of internally displaced people, through provision of essential commodities
Indicator (outcome) Baseline Target
1. % of target population having access to shelter 40% 90%
2. Average number of litres of water per person per day, among the target population 10 15
3. % of targeted households with reliable and sustainable food sources 30% 65%
4. Average Dietary Diversity <3 >6
5. Affected population’s overall self-assessment of their living conditions, on a scale of 1 (worst) to 5 (best)
2 4
2: MONITORING: APPLYING THE MONITORING FRAMEWORK ALONG THE SRP CYCLE
Response Monitoring Data made available
Cluster/Inter-cluster
data compiled & analysed
against strategic
objectives
Inter-cluster outcome
indcator data collected & submitted
Cluster level data
aggregated & analyzed
against targets & cluster objectives
Cluster outcome
indicator data collected & submitted
Cluster members
submit data on output
indicators
KEY STEPS
3: REPORTING: PRESENTING MONITORING FINDINGS
External release of Periodic
Monitoring Report
HC/HCT deliberates &
takes any corrective
action
Produce Preliminary
Periodic Monitoring
Report
Analyse information, identifying
challenges & formulating
recommendations
Consolidate monitoring & supplemental information
Plan for production of
monitoring report &
actions to be taken
KEY STEPS
USE OF MONITORING DATA
CORE & SUPPLEMENTAL INFORMATION
PERIODIC MONITORING REPORT
PERIODIC MONITORING REPORT CONTENT
Core information Supplemental information
Cluster output indicator data and targets
Cluster outcome indicator data and targets (if selected)
Inter-cluster outcome indicator data and targets
Perspective from affected population (if collected)
Funding data
Changes in context – evolution of the humanitarian context including political developments; needs analysis; and response capacity of organisations inside and outside of the SRP.
Cluster Performance – ratings on the performance of the clusters against their core functions.
Contingency/Preparedness Plans
SAMPLE REPORTING SCHEDULE
UPDATING OR REVISING AN SRP?
• Field actors• Cluster coordinators• Intercluster coordination group• OCHA• HC/HCT
ROLES IN MONITORING
• Humanitarian Response Monitoring Guidance• Periodic Monitoring Report Guidance & template• Humanitarian Indicator Registry• Field Data Collection Tools
WHAT TOOLS WILL HELP
TOOLS FOR MONITORING
STRATEGICPLANNING
CLUSTERPLANNING
CLUSTERACTIVITIES
CLUSTEROBJECTIVES
STRATEGIC STRATEGICOBJECTIVES
STRATEGICLEVEL
MONITORING
CLUSTER LEVELMONITORING
ACTORS
PROJECTPLANNING
FINANCIALREQUIREMENTS
PROJECTTRACKING
FINANCIALTRACKING
ACTIVITYCOSTING
ACTIVITIES
NEEDSASSESMENT
SRP PMR, HD, etc.
PLANNINGNEEDS ASSESSMENT IMPLEMENTATION & MONITORING
HNO
OPS
3WCONTACT MANAGEMENTOPERATIONAL MAPPING
SEVERALFIELDTOOLS
NEW:PLANNING &MONITORING
DATA REPOSITORY
FTS
CLUSTERACTIVITIES
CLUSTEROBJECTIVES
COD-FODKOBOASSESSMENT REGISTRY HiR
OBJECTIVES
• August: all countries receive Response Monitoring Guidance
• 2015 SRPs should be prepared with Response Monitoring Framework documents
• Support from MTG members to their field counterparts
• MTG continues work on the next challenges
WHAT NEXT
CHALLENGES AHEAD
• Examples of indicators linked to cluster objectives• How to count people reached• Field data collection tools/terminology/data
structure• Repositories for storing monitoring data• Data quality (self reporting)• Resources for performing monitoring work• Alignment of monitoring approaches by different
stakeholders• The carry over effect
WHERE TO GO
Humanitarian Response Monitoring• https://humanitarianresponse.info/programme-cycle/space/
response-monitoring-guidance
Humanitarian Indicator Registry• https://www.humanitarianresponse.info/applications/ir
Humanitarian Dashboard • https://humanitarianresponse.info/programme-cycle/space/
response-monitoring-tools