i. general business ii. - grand rapids community college › ... › boardagendamarch2015.pdf ·...

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GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, MARCH 16, 2015

BOARD CHAMBERS - 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

II. MONITORING REPORTS

F. Report (s)

Workforce Pathway Monitoring Report – Fiona Hert to present.

III. UPDATES

G. Student Report – Arielle Brown to present.

H. Foundation Update (Quarterly Report) – Don MacKenzie to present.

I. Board Chair Report

J. President’s Update – Steven C. Ender, Ed.D.

Enrollment Report – Donna Kragt to present.

New Programs & Program Discontinuation – Laurie Chesley to present.

K. Faculty Association Update – Fred vanHartesveldt to present.

IV. COMMUNITY CONNECTIONS L. Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from February 16, 2015 Board Meeting

Grants Received February 1, 2015 – February 28, 2015

VI. ACTION ITEMS

N. Purchases over $100,000

O. Tuition Rates 2015-16

P. Follett Bookstore Contract

Q. Public Safety Advisory Committee

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

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VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Wednesday, April 16, 2015, Board Retreat, Board Conference Room, 9 a.m.

Monday, April 20, 2015, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

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MONITORING REPORTS

F. Report (s)

Workforce Pathways Monitoring Report – Fiona Hert to present.

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UPDATES

G. Student Report – Arielle Brown to present.

H. Foundation Update – Don MacKenzie to present.

I. Board Chair Update

J. President’s Update – Steven C. Ender, Ed.D.

Enrollment Report – Donna Kragt to present.

New Programs & Program Discontinuation – Laurie Chesley to present.

K. Faculty Association Update – Fred vanHartesveldt

April 2015 Events on Campus

April 1 - April 16

Open weekly, Monday through Thursday from 10 a.m. to 7 p.m., and Friday from noon to 3 p.m.

The GRCC Student Exhibition

Collins, GRCC Art Gallery

Thursday, April 2, 7:30 p.m.

Student Composers Forum Concert: A recital featuring the composition students of Dr. Carol

VanRandwyk.

GRCC Music Center Recital Hall, Room 200

Hosted by the Music Department

Tuesday, April 7, noon – 1 p.m.

Student Conversations and Popcorn

Diversity Learning Center Conference Room, LRC 1st Floor

Hosted by the Bob and Aleicia Woodrick Diversity Learning Center

Thursday, April 9, 3:30 – 5 p.m.

Teacher Education Seminar Annual Year End Ice Cream Social

ATC 122/124

Hosted by Child Development and Education

Sunday, April 12, 3 p.m.

Grand River Winds: In a Spanish Garden

A wind ensemble concert presented by the GRCC Community Wind Ensemble

Fountain Street Church

Admission: Adults $6:00; Students/Seniors $3:00

Tuesday, April 14, noon – 1 p.m.

Student Conversations and Popcorn

Diversity Learning Center Conference Room, LRC 1st Floor

Hosted by the Bob and Aleicia Woodrick Diversity Learning Center

Friday, April 17, 7:30 p.m.

Musical Moods: A college concert presented by all of the GRCC musical ensembles and alumni.

Special guest conductors: Lynn Asper and Duane Davis.

Fountain Street Church

Hosted by the Music Department

Adults $12.00, Students/ Seniors $8.00

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Tuesday, April 21, 6 – 9 p.m.

SICE Student Award Reception

Awards given at Fountain Street Church

Reception in the ATC

Hosted by the Secchia Institute for Culinary Education

Thursday, April 23, 6:30 p.m.

Kent Philharmonia Orchestra Concert: Grand Ball

City Flats Hotel Ballroom

Admission: $60.00

Friday, April 24, 3-5 p.m.

Armen Awards Celebration

Historic Federal Building room 217, Kendall College of Art and Design of Ferris State University

Hosted by the Department for Experiential Learning

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COMMUNITY CONNECTIONS

L. Communications to the Board

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M. CONSENT ITEMS

Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from February 16, 2015 Board Meeting

Listed below are the grants GRCC received from February 1, 2015 – February

28, 2015.

GRCC was awarded a grant from the Michigan Strategic Fund for the

Community College Skilled Trades Equipment Fund in the amount of

$2,949,928.24. The purpose of this fund is to provide Michigan

community colleges with funding through the skilled trades equipment

program to ensure they can deliver education programs in high-wage,

high-skill, and high-demand occupations, as identified by regional

labor market conditions. The programs to be supported at GRCC are:

manufacturing technology, welding, HVAC, automotive technology,

and craft brewing.

A grant award from the Frey Foundation in the amount of $900,000

was approved, and will support the Laboratory Preschool Construction

Project, a preschool community liaison position, and renovations to the

Music Building.

Kate Pew Wolters granted $200,000 to support the Laboratory

Preschool Construction Project.

A grant of $25,000 was awarded by the Douglas and Maria Devos

Foundation for the B2B Cruisin' to College Success program. This

summer program provides public school students with an eight-week

learning experience designed to improve their college readiness.

Students work with a success coach as they complete instruction in

math and a college prep course (either CLS 100 or PY100).

Professional college tutors will assist students as needed. In addition to

the grant amount, an additional $12,500 was also awarded for student

stipends (each totaling $500). During week eight, the students will go

on college tours, career exploration visits with a STEM focus, visit

local museums, and visit Michigan's Adventure.

PERSONNEL REPORT

(Includes in-process transactions through March 6, 2015)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE NOTES

David Dick Information Technology

Meet & Confer Junior Enterprise Analyst

2-2-15 Former contingency employee

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Myriah Williams Academic Testing Center

ESP Support Professional

2-22-15 Former contingency employee

Michael Porter Custodians CEBA Entry Level Custodian, 3rd Shift, Ford Fieldhouse/Calkins Science Center

3-2-15 New to College

Michael Couch Financial Aid Meet & Confer Financial Aid Tech Specialist

3-23-15 New to College

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Kyle Eaton Information Technology

Meet & Confer IT Security Analyst 2-13-15 Separation

Danielle Dawson General Counsel Meet & Confer Paralegal 2-19-15 Separation

Financial Transactions (February 1 - 28, 2015)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide seminar (Speak Up and Be Effective) for Staff

Development Leadership Institute participants.

Requestor: Jessica Berens – Human Resources

Expenditure: $10,500.00

Disposition: N/A

Supplier: Varnum Consulting, LLC

Grand Rapids, MI

Bid: No, single source.

2) Purchase order issued to provide bus transportation to Florida for the GRCC Women’s

softball team.

Requestor: Rick Vanderveen – Ford Fieldhouse


Disposition: New Purchase

Supplier: Great Lakes Motor Coach

Grand Rapids, MI

Bid: Yes, informally.

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Bidders: Compass Coach - $11,048.80+

Dadd’s - $17,429.74

Great Lakes - $11,000.00

3) Blanket purchase order change notice issued to provide dental clinic supplies. Order

increased $3,000.00, from $8,500.00 to $11,500.00.

Requestor: Eve Sidney - Dental

Expenditure: $3,000.00/$11,500.00

Disposition: Recurring Purchase

Supplier: Patterson Dental

Grand Rapids, MI


4) Purchase order issued to provide annual subscription for customer relationship

management tool.

Requestor: David Anderson – Information Technology



Supplier: Hobsons, Inc.

Cincinnati, OH

Bid: Yes, RFP #1011-6191B, previously reported.

5) Blanket purchase order issued to provide ESL (English as a second language)

instruction for the Adult Education program.

Requestor: David Selmon – Adult Education



Supplier: Literacy Center of West Michigan

Grand Rapids, MI


6) Purchase order issued to provide annual subscription for AlienVault SIEM (security

information and event management) software.

Requestor: Ian Riley – Information Technology



Supplier: AlienVault

Campbell, CA


7) Blanket purchase order issued to provide trash removal services. Order increased

$20,000.00, from $38,294.24 to $58,294.24.

Requestor: Thomas Smith - Facilities

Expenditure: $20,000.00/$58,294.24


Supplier: Arrowaste

Jenison, MI

Bid: Yes, RFQ #1112-6209E, previously reported.

8) Blanket purchase order issued to provide Novell Service Desk (ticketing system

management) services. (weighted criteria award)

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Requestor: Kurt Meinders – Information Technology


Disposition: Replacement Purchase

Supplier: Novacoast

Santa Barbara, CA

Bid: Yes, RFP #1415-1350-1.

Bidders: CIS - $118,400.00

Novacoast - $30,000.00

9) Purchase order issued to provide replacement equipment for the ATC 106 Kitchen.

Requestor: Mike Kidder - SICE


Disposition: Replacement Purchase

Supplier: Merchandise Equipment and Supply

Grand Rapids, MI

Bid: Yes, RFQ #1415-1350

Bidders: Douglas Equipment - $37,471.81

Great Lakes West - $39,997.71

Merchandise Equipment - $32,925.95

10) Purchase order issued to provide accuplacer testing units for the Enrollment Center.

Requestor: Lori Cook – Enrollment Center



Supplier: College Board

New York, NY


b. Other Special Funds

1) Purchase order issued to provide payment for installment (1) of (2), for the MVAA

(Michigan Veterans Affairs Agency) Veteran Education Grant Program.

Requestor: Tina Hoxie – Student Affairs

Expenditure: $14,593.00 (51-2559)


Supplier: Michigan College Access Network

Lansing, MI

Source of Funds: State of Michigan At Risk Grant

Bid: No, sole source.

2) Purchase order issued to provide payment for Diversity Lecture Series speaker Matt

Taibbi, 3/25/15.

Requestor: Chris Arnold – Woodrick Diversity Learning Center

Expenditure: $15,000.00 (15-2359)


Supplier: The Lavin Agency

New York, NY

Source of Funds: Designated Funds

Bid: No, single source

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3) Blanket purchase order issued to provide elevator maintenance and service. Order

increased $15,225.00, from $65,000.00 to $80,225.00.


Expenditure: $15,225.00/$80,225.00 (42-2330)


Supplier: Elevator Service**

Grand Rapids, MI

Source of Funds: Plant Fund


4) Purchase order issued to provide funds engineering services for the replacement of

heat exchangers and air handlers at the Ford Fieldhouse.


Expenditure: $15,850.00 (42-2330)


Supplier: GMB Architects

Holland, MI


Bid: Yes, RFQ #0910-11042B, previously reported.

5) Blanket purchase order issued to provide membership and alternate braille learning

materials. Order increased $10,595.27, from $4,800.00 to $15,395.27.

Requestor: Sarah Rose – Disability Support Services

Expenditure: $10,595.27/$15,395.27 (51-2271)


Supplier: Georgia Tech Research Corporation

Atlanta, GA

Source of Funds: Special Populations Grant


6) Purchase order issued to provide elevator maintenance and service for the Bostwick

parking ramp elevator.


Expenditure: $17,794.66 (42-2330)


Supplier: Elevator Service**

Grand Rapids, MI



7) Purchase order issued to provide an upgrade to the College’s Building Automation

System Lighting, campus wide.


Expenditure: $25,300.00 (42-2330)

Disposition: Replacement/New Purchase

Supplier: Trane Commercial Systems

LaCrosse, WI

Source of Funds: 2012 Bonds/Plant Fund


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8) Purchase order issued to provide an upgrade to the Data Center Building Automation

System.


Expenditure: $30,140.00 (42-2330)


Supplier: Trane Commercial Systems

LaCrosse, WI


Bid: No, single source

9) Purchase order issued to provide an Avid Media server, workstations and software for

Media Technologies.

Requestor: Mark Vogel – Media Technologies

Expenditure: $68,440.00 (42-2825)


Supplier: Key Code Media

Schaumburg, IL


Bid: Yes, RFQ #1415-2329.

Bidders: Key Code Media - $68,440.00

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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ACTION ITEMS

N. Purchasing Items over $100,000

a. General Fund

No purchases for February 2015.

b. Other Special Funds

No purchases for February 2015.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

O. Tuition Rates 2015-16

P. Follett Bookstore Contract

Q. Public Safety Advisory Committee

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