i have gained this from philosophy : that i do without being commanded what others do only from fear...
TRANSCRIPT
![Page 1: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/1.jpg)
“I HAVE GAINED THIS FROM PHILOSOPHY: THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW.”
-ARISTOTLE
![Page 2: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/2.jpg)
DAY 9:EXCEL CHAPTER 6
Cody Cutright
CS 101
September 16, 2013
![Page 3: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/3.jpg)
UPCOMING DUE DATES
• MyITLab Lesson B– Today by 11:55pm
• Homework #2– September 20th, by 11:55pm
• Homework #3– September 27th, by 11:55pm
![Page 4: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/4.jpg)
Outlines
An outline is a hierarchical structure of data.
![Page 5: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/5.jpg)
Outlines – cont’d
Outlines are useful in Excel for grouping data large amount of data into subgroups.
Excel contains a mechanism that will attempt to auto-outline a spreadsheet.
*Excel will not create an outline or group data if the dataset does not contain a formula or an aggregate function (i.e. SUM or SUBTOTAL)
![Page 6: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/6.jpg)
Grouping
• Grouping allows for more control in creating an outline and is the process of joining related rows or columns of data into a single entity
![Page 7: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/7.jpg)
Data -> Outline Group
Group Related Rows or Columns
Ungroup the dataset
Collapse Group
Expand Group
![Page 8: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/8.jpg)
Subtotaling Data
• Creating subgroups by row can be time consuming because you have to enter formula rows by group.
• Using the Subtotal dialog box can create an automatic outline by rows AND insert subtotals at the same time.
*Can be used with a range of data, but not a table
![Page 9: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/9.jpg)
Before Subtotaling…
There are a few things to take care of:
1. Sort the data by a major category.
2. Organize data in a range of cells, not a table.
3. Click within the data range, then on the Data tab.
4. Click Subtotal in the Outline group.
![Page 10: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/10.jpg)
Example
• If we used Subtotal on this data, it wouldn’t be very helpful.
• How should we reorder this?
![Page 11: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/11.jpg)
Sort Dialog Box
This should make our data more meaningful.
![Page 12: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/12.jpg)
Sorted Data
• This is a little more helpful, now we can use subtotal.
![Page 13: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/13.jpg)
Subtotal Dialog Box
We need to insert a subtotal based on each change in Semester, and we need to Sum the enrollment.
![Page 14: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/14.jpg)
• We can see that we have successfully subtotaled the enrollment based on each class by semester.
Result
![Page 15: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/15.jpg)
Auto Outline
• After subtotaling you can just use auto-outline.
• Data tab -> Outline Group -> Group Button• Auto-outline
![Page 16: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/16.jpg)
PivotTables
Creating
Adding fields
Changing Values Field
Rearrange Fields
Refreshing Data
Sorting
SortingFiltering
Grouping
![Page 17: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/17.jpg)
Why PivotTables?
PivotTables are an organized structure that summarize large amount of data.
These can aid in data mining, which is the process of analyzing large volumes of data for trends.
![Page 18: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/18.jpg)
Creating a PivotTable1. Click inside the dataset (the range of cells or table).
2. Click the Insert tab, and then click Insert PivotTable in the Tables group to open the
Create PivotTable dialog box.
3. Specify the dataset by entering the range, if necessary, in the Table/Range box. If you
selected a cell in a range or table, the range of cells or table name reference shows in the
Table/Range box (see Figure 6.12).
4. Decide where you want to place the PivotTable. Click New Worksheet to create the
PivotTable on a new worksheet, or click Existing Worksheet and enter the starting cell
location for a particular worksheet to create the PivotTable on an existing worksheet. It is
beneficial to create a PivotTable on a new worksheet to separate the PivotTable from the
dataset. Doing so can prevent problems of accidentally inserting or deleting rows or
columns in the table that also affect the PivotTable.
5. Click OK.
![Page 19: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/19.jpg)
FieldsArea Description
Values Displays summary statistics, such as totals or averages.
Row Labels Organizes and groups data into categories on the left side of the PivotTable. Each group name occupies a single row.
Column Labels Subdivides data into one or more additional categories to add depthto the PivotTable.
Report Filter Filters the aggregated data to display results based on particularconditions you set.
Table 6.2
![Page 20: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/20.jpg)
Adding Fields
Click and drag to the appropriate fields.
Works for rearranging as well.
![Page 21: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/21.jpg)
Value Field Settings
Further customization can be attained through the Value Field Settings.
![Page 22: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/22.jpg)
Value Field Settings
• Specify Custom Names, Formats, the function to use.
![Page 23: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/23.jpg)
Refresh!!
***If data is updated from the worksheet, you need to refresh the PivotTable or PivotChart to accurately reflect any changes in the data!!!
![Page 24: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/24.jpg)
A slicer is a window listing all items in a field and enables efficient filtering.
To insert a slicer:
Options Tab -> Insert Slicer -> Select the boxes for slicers to be displayed
Hold control and click on the fields to display/or hide their information.
Slicing
![Page 25: I HAVE GAINED THIS FROM PHILOSOPHY : THAT I DO WITHOUT BEING COMMANDED WHAT OTHERS DO ONLY FROM FEAR OF THE LAW. -A RISTOTLE](https://reader035.vdocument.in/reader035/viewer/2022070306/5516b2b2550346f6208b52f5/html5/thumbnails/25.jpg)
Slicing – cont’d