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IAAF WORLD INDOOR CHAMPIONSHIPS

ISTANBUL 2012

TEAM MANUAL

(updated 27 February 2012)

IAAF World Indoor Championships Istanbul 2012 – Team Manual 2

Official IAAF Partners

Official IAAF Broadcaster


CONTENTS

1 GENERAL INFORMATION

1.1 IAAF Council Members & International Officials

1.2 Local Organising Committee

1.3 Information about Turkey and Istanbul

1.4 General Programme

2 TRAVEL TO ISTANBUL

2.1 Official Airport and Arrival Information

2.2 Entry Visas

2.3 Insurance

3 ACCREDITATION

3.1 Accreditation Centre

3.2 Accreditation Procedures and Payments

3.3 Quota and Financial Support

3.4 Arrivals Outside Accreditation Centre Opening Times

3.5 Special Passes

3.6 Loss of Accreditation Card

4 ACCOMMODATION

4.1 Teams’ Hotels

4.2 Teams’ Hotels Charges

4.3 Check-in Procedures

4.4 Services in the Teams’ Hotels

4.5 Meals

5 TRANSPORTATION

5.1 Travel Times

5.2 Public Transport

6 INFORMATION CENTRES

6.1 Technical Information Centre (TIC)

6.2 Competition Information Desks (CID)

6.3 IAAF Competitions Department Offices

6.4 Documents Distribution

7 COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS

7.1 Main Stadium

7.2 Warm-up Area

7.3 Training Venue

7.4 Sports Equipment

7.5 Official Implements

8 ENTRIES AND FINAL CONFIRMATIONS

8.1 Entry Standards

8.2 Final Entries


8.3 Final Confirmations

8.4 Withdrawals

8.5 Athletes Acknowledgement and Agreement Forms

9 COMPETITION PROCEDURES

9.1 Technical Meeting

9.2 Orientation Visit for Team Leaders and Athletes

9.3 Timetable

9.4 Athletes’ Bibs

9.5 Athletes’ Clothing

9.6 Personal Belongings

9.7 Call Room Procedures

9.8 Track Events

9.9 Field Events

9.10 Timing and Measurement

9.11 Post Competition Procedures

9.12 Medal Ceremonies

9.13 Protests and Appeals

9.14 Competition Awards

10 MEDICAL SERVICES

10.1 General Plan

10.2 Emergency Contact Numbers

10.3 Medical Services in the VIP and Teams’ Hotels

10.4 Venues Medical Services

10.5 Procedures in case of injury or illness

10.6 Physiotherapy and Massage Services offered by the LOC

10.7 Designated Medical Institutions

10.8 Other Information

11 DOPING CONTROL

12 DEPARTURES

13 APPENDICES AND MAPS

13.1 General Venues Map (to be provided)

13.2 Sports Complex Site Plan (to be provided)

13.3 Athletics Hall General Plan (to be provided)

13.4 Field of Play (to be provided)

13.5 Warm-up Area Plan (to be provided)

13.6 Training Venue Plan (to be provided)

13.7 Entry Visas

13.8 Entry Standards

13.9 Team Officials Chart

13.10 Acknowledgement and Agreement Form


1. GENERAL INFORMATION

1.1 IAAF Council Members and International Officials IAAF Council President: Lamine DIACK (SEN) Senior Vice President: Robert HERSH (USA) Vice Presidents: Dahlan Jumaan AL HAMAD (QAT)

Sergey BUBKA (UKR) Sebastian COE (GBR)

Honorary Treasurer: Valentin V. BALAKHNICHEV (RUS) Area Representatives: Geoff GARDNER (NFI)

Roberto GESTA DE MELO (BRA) Hamad KALKABA MALBOUM (CMR) Suresh KALMADI, M.P. (IND) Neville McCOOK (JAM) Hansjörg WIRZ (SUI)

Council Members: Ahmed AL KAMALI (UAE) Bernard AMSALEM (FRA) Sylvia BARLAG (NED) Pauline DAVIS-THOMPSON (BAH) Helmut DIGEL (GER) Nawal EL MOUTAWAKEL (MAR) Frank FREDERICKS (NAM) Abby HOFFMAN (CAN) Alberto JUANTORENA DANGER (CUB) Isaiah KIPLAGAT (KEN) José Maria ODRIOZOLA (ESP) Jung-Ki PARK (KOR) Anna RICCARDI (ITA) Irena SZEWINSKA (POL) Katsuyuki TANAKA (JPN)

General Secretary: Essar GABRIEL (FRA) International Officials Organisational Delegates: Helmut DIGEL (GER) Nawal EL MOUTAWAKEL (MAR) Technical Delegates: Anna RICCARDI (ITA) Jorge SALCEDO (POR) Jury of Appeal: Frank FREDERICKS (NAM) Abby HOFFMAN (CAN) Janusz ROZUM (POL) Anti-Doping Delegate: Giuseppe FISCHETTO (ITA)


Medical Delegate: Stéphane BERMON (FRA) Press Delegate: Stefan THIES (GER) Television Delegate: Ernest OBENG (GBR) Statistician: Ottavio CASTELLINI (ITA) English Announcer: Andy KAY (GBR) Int’l Photo Finish Judge: David LITTLEWOOD (GBR) Photo Commissioner: Rafael SEGUI (ESP) International Starter: Alan BELL (GBR) ITOs: Kari WAUHKONEN (FIN) - Chief Antonio COSTA (POR) Bob PODKAMINER (USA) Richard LAWYSZ (AUS) Antonio PEREZ CRISTOBAL (ESP) 1.2 Local Organising Committee President: Mehmet TERZI Gen. Coord. & Competition: Can KORKMAZOGLU Administration: Ihsan MERT Tickets Nadi John PAZE Volunteers Fahriye ERKIN Financing and Budgets: Erguder UZUN Marketing & Promotion: Umut TURUNCOGLU Logistics & Procurement: Can ULUSOY Protocol: Nimet APAK VIP Services: Sema AKIN Athletics Family Mgt. Mehmet ERAYMAN Ozge USTUN Technology: Salih NATHUR Facilities Management: Tolga YAZICI Can DOGAN Medical Director: Prof. Dr. Rustu GUNER Security: Serkan GURBUZ Press & Media: Murat AGCA 1.3 Information about Turkey and Istanbul


Istanbul is one of the unique cities in the world, where one can observe the diverse daily life in a setting of ancient history and natural beauty. The people of Istanbul make up a cultural mosaic of different national, ethnic, cultural and religious origins. You can observe the riches of both Turkey and the World in Istanbul, due to this diversity. International cultural, artistic and sporting events, distinguished hotels and restaurants, nightclubs, conference centres, concerts, theatres and cinemas can suit every visitor’s taste from any walk of life.

The city is a major port and trade centre. It is the most important city in Turkey, possessing a number of universities, high schools, libraries and cultural centres.

How to spend your days in Istanbul?

Shopping and sea food • Refresh your senses in the Spice Bazaar • Shop for antiques in Çukurcuma • Haggle in the Grand Bazaar • Enjoy the buzz on Taksim Istiklal Street.

Mosques, museums and hammams • See Byzantine iconography at Haghia Sophia • Glimpse the past at the Museum of Turkish and Islamic Arts • Pay an awe-inspiring visit to Topkapı Palace

The Bosphorus • Take a boat up the Bosphorus • Enjoy views at Fortress of Europe • Stroll through the pretty village of Bebek


General information

Population: 13,5 million

Language: Turkish

Currency: Turkey's unit of currency is the Turkish Lira. Indicative exchange rate as of January 2012: 1 EUR = 2.36 TL 1 USD = 1.85 TL 1 GBP = 2.85 TL 1 JPY = 0.02 TL 1 SAR = 0.49 TL

Time zone: UTC/GMT +2 hours

Altitude: 40 m. (131 ft.)

Hours of daylight: 12 – 13

Average daily rainfall: 0.61 mm, probability of rain 40%

Shop opening hours: Monday – Sunday From 10:00 until 22:00 (Shops often stay open later in the main tourist areas)

Post Office / Bank locations and opening hours

Monday – Friday From 9:00 until 12:00 From 13:30 until 17:00

Electricity specifications

Turkey operates on 220 volts, 50 Hz, with round-prong European-style plugs that fit into recessed wall sockets/points. Many appliances with their own power adapters, such as laptop computers and digital cameras, can be plugged into 220-volt sockets/points.

Telephone instructions

If you have a GSM-standard phone operating on the 900Mhz and/or 1800Mhz bands (these are the frequency bands used in most parts of the world, especially in Europe), you can use "international roaming" in Istanbul.

If you wish to make to make a phone call from your room, the international prefix for an outcall from Turkey is “00”.

If you expect a phone call to your room from abroad, the international code of Turkey is “90”, and the area code is “212”.

Useful Telephone Numbers

Police: 155 Medical: 112 Fire: 110 Tourist Information: 170 Tourism Police: (+90 212) 527 4503 Atatürk Airport Tourism Office: (+90 212) 465 3151

Drinking water

It is recommended to buy bottled drink water.

Climate Average temperature for Istanbul in March 06:00 4◦C


09:00 8◦C 12:00 12◦C 15:00 11◦C 18:00 9◦C 21:00 5◦C Introductory phrases in local language:

English Greetings Turkish Greetings

Hi! Merhaba!

Good morning! Günaydın!

Good evening! İyi akşamlar!

Welcome! (to greet someone) Hoş geldiniz! (Answer: Hoş bulduk!)

Thank you (very much)! (Çok) teşekkür ederim

You’re welcome! Rica ederim

1.4 General Programme Wednesday, 7 March Team Arrivals Thursday, 8 March 14:30 Stadium Tour 16:00 Technical Meeting 19.30 IAAF / LOC Reception Friday 9 - Sunday 11 March IAAF World Indoor Championships Sunday 11 March 20:00 Final Banquet (time tbc) Monday, 12 March Team Departures 1.4.1 Opening Ceremony The Opening Ceremony will take place on Friday, 9 March at the main Stadium at 15:45. The IAAF Protocol will be followed during the Ceremony. There will not be an athletes’ parade during the Opening Ceremony. A parade of flags will take place with volunteers bearing the national flags. Further information about the Ceremony will be given to the teams at the Technical Meeting.

1.4.2 Social Programme A series of cultural activities is planned for athletes and team officials. More information on these activities and on city events during the period of the Championships will be posted at the Competition Information Desks in each hotel. In addition, there will be shuttle services connecting the Teams’ Hotels and the following locations:

A Plus Ataköy Shopping Mall

Sultanahmet Square

Taksim Istiklal Caddesi


2. TRAVEL TO ISTANBUL

2.1 Official Airport and Arrival Information

The official airport is Atatürk International Airport (Istanbul). Welcome desks will be set up at the arrival terminal inside the baggage claim area, just after passport control. LOC staff will assist the delegations with entry formalities and customs clearance. The Delegations will collect their luggage in the Baggage Claim Area and carry them to the Transport Loading Zones provided for the Championships. Special arrangements will be made for the Vaulting Poles (see also 7.4) which will be collected directly at the airport and transferred to the warm-up area. A tag with the athlete’s details will be placed on the pole for easier identification. On the way back they will go directly from the warm-up area to the airport where they will stay on a truck ready to be collected by the athlete before flight check-in. In case of lost luggage, the LOC will make every effort to help locate it. The Team Leader is nevertheless expected to declare the missing luggage at the Lost and Found office. The Team Leader will be also requested to return to the airport to identify the luggage if it was not located immediately. Consequently, transportation of the luggage to the venue/hotel will be arranged by the LOC. There will be Transport Loading Zones with clear signs for buses to the two Teams Hotels. All buses will stop at the Teams’ Accreditation Centre at the WOW Hotel, including those carrying the delegations staying at the Radisson Hotel. All athletes and officials will go to collect their accreditation card with the photo while the Team Leader will report to the LOC / IAAF Accreditation Offices to complete the administrative formalities. Once all athletes and officials have collected their cards, they will be able to check-in. For those staying at the Radisson Hotel, they will be transported there with the same bus. The


journey from the WOW Hotel to the Radisson Hotel takes approximately 5 minutes. Once the Team Leader has finalised all necessary formalities, he/she will join the rest of the team. In case of early or late arrivals, delegations will be transported directly to the accommodation venue and accreditation formalities will be completed the next day or as soon as practical (see 3.2 later). 2.2 Entry Visas Detailed Entry Visa information was circulated in October 2011. The list of countries requiring visas and the procedures for applying are in Appendix 13.7. 2.3 Insurance All Member Federations are responsible for their own insurance to cover illness or injury to any member of their Delegation and/or team when travelling to and from IAAF competitions and during the event itself. The IAAF has negotiated with its insurance company insurance coverage for emergency medical costs during the travel and stay abroad for all athletes and officials entered. More information can be found in IAAF Circular Letter M/04/12.


3. ACCREDITATION

3.1 Accreditation Centre

The Accreditation Centre will be located in the Convention Centre of the WOW Istanbul Hotel (see 4.1 for details). Opening Dates and Times will be as follows:

5 March 14:00 – 19:00

6 March to 8 March 09:00 – 20:00

9 March to 10 March 09:00 – 18:00

11 March 09:00 – 14:00 3.2 Accreditation Procedures and Payments

Team Leader The Team Leader will have to report to the LOC / IAAF Offices at the accreditation centre before collecting his card in order to complete the following formalities:

Uniform Check

Athletes’ Acknowledgement and Agreement Forms

LOC Accommodation Invoice

Travel Reimbursement

IAAF Financial Statement

Final Confirmation of Entries The Team Leader will be asked to complete the accounting procedures and settle any extra payments (for team members above quota, use of single rooms, extra days, etc.) before he/she can collect his/her accreditation card, which will be given upon presenting a document stating all procedures have been completed. NB: to shorten procedures and avoid delays, it is strongly advisable to submit the rooming list in advance, prior to arrival. Athletes & Team Officials All athletes and team officials shall collect their accreditation card with the photo upon arrival. Once they have collected their cards, they will be able to check-in at their respective hotel where they will also collect the welcome bag. 3.3 Quota and Financial Support

3.3.1 Quota Exceptionally the LOC has agreed to pay travel and accommodation for all participating athletes and for a quota of team officials corresponding to 55% of the participating athletes (see chart in Appendix).

3.3.2 Travel For all participating athletes and officials up to 55% of the number of participating athletes, 100% of an economy class airline ticket from the Member Federation Headquarters to the official airport will be paid by the LOC. These tickets will be issued preferably by the IAAF, provided Member Federations send their Preliminary Entries and Final Entries by the respective deadlines. If a Member Federation prefers to purchase the airline tickets, the price of such tickets must be submitted together with the Preliminary Entries and be approved by the IAAF beforehand, knowing that the cheapest available price will be taken as a reference. Only the approved travel costs will be reimbursed upon the submission of


the corresponding invoice(s).

3.3.3 Accommodation For all participating athletes and officials up to 55% of the number of participating athletes, the LOC will offer free accommodation in twin rooms during the official period (arrival, Wednesday 7 March – departure, Monday 12 March), for a maximum of five nights. Single rooms will be charged a supplement (see costs under 4.2).

3.3.4 Reimbursements Reimbursements will be made by bank transfer after the competition. Should a Member Federation exceptionally wish to be refunded in cash or by cheque on site, the President or General Secretary of the Federation must send a written request to the IAAF by 27 February 2012 indicating the reasons for the request and the name of the person authorised to collect the reimbursement, and IAAF will advise if this is possible. If an athlete for whom the IAAF/LOC have provided financial support is on site but does not compete, the IAAF/LOC have the right to reclaim the travel and accommodation support. 3.4 Arrivals outside the Accreditation Centre Opening Times

Teams or individual athletes arriving prior to 5 March will be handled on a case by case basis. However, the LOC should be informed in advance to make the necessary arrangements. Athletes and Team Officials arriving at the hotels after the closing of the Accreditation Centre will be provided with a Temporary Pass in order to be able to access the hotel for the night. The next morning, they must proceed to the Team’s Accreditation Centre to finalise the procedures and collect the official Accreditation Cards. 3.5 Special Passes

IAAF shall provide special passes as required for the following categories:

Field Event Coaches (see also 9.9.3)

Combined Events Rest Room (two per athlete for coach and physiotherapist)

TIC (only for collecting items from the pigeon hole)

Team Officials’ access to the Mixed Zone / Post Event Area 3.6 Loss of Accreditation Card

The Accreditation Card must be worn visibly at all times and must be presented upon request. It is personal and non-transferable. In case of loss or theft, please report it immediately to the Teams’ Accreditation Centre or TIC at the Stadium. In order to obtain a new Accreditation Card, the Team Member must proceed to the Accreditation Centre, accompanied by his/her Team Leader or the higher official in his/her Delegation, carrying an appropriate identification document.


4. ACCOMMODATION

4.1 Teams’ Hotels

The LOC has arranged accommodation for all participants in two five-star hotels: Radisson Istanbul Airport (5*) E-5 Karayolu (yanyol) No: 20 K. Cekmece Istanbul 34295 Tel. + 90 212 411 38 38 Fax + 90 212 411 38 28 http://www.radissonblu.com/hotel-istanbulairport

[email protected] WOW Istanbul (5*) Istanbul Dunya Ticaret Merkezi Merkezi Yeşilköy Istanbul 34149 Tel. + 90 212 465 0750 Fax + 90 212 465 0755 http://www.wowhotelsistanbul.com

[email protected] The Local Organising Committee will inform each Member Federation of their allocated accommodation venue following receipt of the Final Entries. 4.2 Teams’ Hotels Charges

All Prices per person per day Full Board (in USD)

Official Period from 7 to 12 March (5 nights)

Outside Official Period

Category Twin Single Twin Single

Athletes Paid by LOC 85 USD

170 USD 295 USD Officials within 55% Paid by LOC 85 USD

Additional Officials (25%) 100 USD 200 USD

Extra Officials (beyond 80%)

170 USD 295 USD

The accommodation invoices will be based on the information (number of persons and arrival / departure details) provided on the Final Entries, with a tolerance of two persons. Payment of extra costs can be made:

by credit card: Mastercard, Visa or American Express

In cash: Euros, US Dollars or Turkish Liras 4.3 Check-in Procedures

After collecting the accreditation card, team members must report to the dedicated check-in desks where, according to the rooming list previously provided, the check-in procedures will be completed and the room keys delivered. A valid identification document (Passport or

http://www.radissonblu.com/hotel-istanbulairport

mailto:[email protected]

http://www.wowhotelsistanbul.com/



Identity Card) needs to be presented for check-in. A scan of the credit card may also be required in order to activate certain hotel services (telephone, laundry, minibar, etc.). 4.4 Services in the Teams’ Hotels

Meeting Rooms Enough rooms for meeting opportunities are available at both team hotels. Reservation shall be required via the Competition Information Desk.

Rooms for Physiotherapy (see also 10) A common physiotherapy room will be provided for the teams with medical staff to set-up their own massage beds and there will be a second room where LOC will offer physiotherapy services to those teams that do not have their own medical staff.

Internet access Free internet access will be available in both hotels. 4.5 Meals

Athletes and team officials will be admitted to the restaurants in the team hotel upon presentation of their accreditation cards. However, access to the restaurants will only be possible in the hotel where they are staying. Meals will all be served in buffet style and, to the extent possible, will be similar in both hotels. Cuisine will cater for special diets and religions and all food shall be appropriately labelled in English. Meal times shall be as follows:

Breakfast: 06:30 10:00

Lunch: 12:00 15:30

Dinner: 19:00 22:30

On Friday and Saturday breakfast will be served starting at 06:00 while on Sunday a breakfast/lunch will be served until 12:00.


5. TRANSPORTATION

Transportation between the Teams’ Hotels and the various venues, including those of official and social functions, will be guaranteed by the LOC bus service. A detailed specific timetable will be posted on the notice boards of the Competition Information Desks as well as at the Technical Information Centre. 5.1 Travel Times

The following are approximate travel times and distances to and from the various venues:

5.2 Public Transport

The various Championships venues are located in the western part of the City and to connect between them using the public transport is not an efficient option. However Istanbul's extensive public transportation system, which relies on buses, metro, trams and ferries, is the best way to get to, and around, the City Centre. Taxis are also a good option as the rates are cheap compared to most European countries. Access to the public transport system is free with the accreditation card from 6 to 12 March included, though limited to certain lines (more information will be available at the Competition Information Desks).


6. INFORMATION CENTRE

6.1 Technical Information Centre (TIC)

The TIC is located in the main Stadium on the ground floor, close to the teams’ entrance (see map in Appendix). The main task of the centre is to ensure a smooth liaison between each Delegation and the Local Organising Committee, the IAAF Technical Delegates and the Competition Management of the Championships regarding technical matters. The TIC is in charge of, but not limited to, the following:

Display on the relevant Notice Board of official communications to the teams, including Start Lists, Results and Call Room reporting times. These will also be displayed at the Warm-up Area.

Distribution of Urgent notices to the Delegations from the Technical Delegates and Competition Management via the pigeonholes. It is the Team Leader’s duty to collect this kind of information in due time.

Distribution of Special Passes

Receipt of Relay Order Confirmations

Written Appeals Opening Dates and Times will be as follows:

Wednesday, 7 March 11:00 – 20:30

Thursday, 8 March 07:30 – 22:00

Friday, 9 March 07:30 – 22:00

Saturday, 10 March 07:30 – 22:00

Sunday, 11 March 11:00 – 20:30 This will be the main centre for technical information although certain documents produced in the TIC will also be distributed to the CIDs for circulation. 6.2 Competition Information Desk (CID)

These will be situated in each of the Teams’ Hotels and will be linked to each other as well as to the TIC. They shall be in charge of, but not limited to, the following:

Display on the relevant Notice Board of official communications to the teams, including Start Lists, Results and Call Room reporting times.

Distribution of Urgent notices to the Delegations from the Technical Delegates and Competition Management via the pigeonholes. It is the Team Leader’s duty to collect this kind of information in due time.

Receipt of written questions for the Technical Meeting (deadline 12:00, 8 March)

Distribution of information for issues relating to accommodation, meals, transport and the Championships in general.

6.3 IAAF Competitions Department Offices

Staff from the IAAF Competitions Department will be in Istanbul to assist the LOC with the final preparation and conduct of the Championships and the teams with their participation. They can be contacted as follows:

5 to 8 March Teams Accreditation Centre at the WOW Hotel

9 to 11 March IAAF Competitions Office at the Stadium (ground floor) – can be contacted through the TIC


6.4 Documents Distribution

The protection of the environment is becoming increasingly important in everybody’s life and the IAAF and LOC are trying to do their part. At recent Championships initiatives have been taken that reflect a commitment to find ways to contribute to the global environment and more will be taken in the future. With today’s media and communication technology, saving paper may seem an obvious way to contribute but many of us are still reluctant to adapt, especially when it comes to start lists and results which, for IAAF World Athletics Series Competitions, are systematically published on the IAAF website even before they are available in hard copy. The World Indoor Championships Istanbul 2012 are no exception and this is why every effort will be made to reduce the amount of printed material distributed to the Teams through their pigeon holes at the Technical Information Centre (TIC) at the Stadium or at the Competition Information Desks (CID) at the Teams’ Hotels. In practice this means that the distribution of competition related information at the TIC and CID will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards (also available at the warm-up Area). Only the start lists for the morning session of the first day of competition shall be printed and distributed to each Team on Thursday (8 March) through the CID after the Technical Meeting. While it will still be possible to request occasional copies of specific event start lists and / or results (at the TIC), Daily Programmes will be printed with the full day’s start lists and the previous day’s full results. Important notices of general interest (e.g. changes to the timetable) will also be displayed on the Posting Board while individual communications to specific teams will still be posted through the pigeon holes. We would like to take this opportunity to thank you for your cooperation and for your contribution to this important cause. A Final Results Book will be produced and distributed to all Teams and guests prior to departure.


7. COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS

7.1 Main Stadium

The Championships will take place in a purposely-built facility situated in an existing sports complex in the western part of Istanbul. This will feature:

Mondo Track Surface (Mondotrack)

200m oval track (6 lanes)

60m straight (8 lanes)

One High Jump site

One Pole Vault site

One Long/Triple Jump

One Shot Put site The rest area for the Combined Events will be situated at the Sinan Erdem Indoor Hall. See map in Appendix for the detailed Field of Play layout. 7.2 Warm-up Area

This is situated in the Sinan Erdem Indoor Hall. This is not an athletics facility but has been adequately equipped for the needs of the athletes’ warm up and will comprise:

A synthetic Mondo surface

Runway for Long Jump and Triple Jump

Runway for Pole Vault

Runway for High Jump

Shot Put Area

Physiotherapy boxes for the teams

Weight Training

Combined Events Rest Room

LOC Medical Centre

Two Video Screens showing the competition See map in Appendix for detailed layout. 7.3 Training Venue

There is one main training venue which has been set up at the CNR Expo Centre. It will offer the following facilities:

A synthetic Mondo surface

Runway for Long Jump and Triple Jump

Runway for Pole Vault

Runway for High Jump

Shot Put Area

Physiotherapy area for the teams

Weight Training

LOC Medical Centre See map in Appendix for detailed layout.

Opening dates and times are as follows: Wednesday 7 – Saturday 10 March 09:00 - 12:00 16:00 - 19:00

Athletes shall be also be given the opportunity to train at the competition venue before the competition. Compatibly with other activities at the venue (rehearsal competition, data processing and timing set-up, etc.), the athletes’ training session is scheduled for Thursday 8


March at 14:30. This will include a training session with the official starters.

LOC personnel will be available at the training venue to assist. Athletes are advised to follow the instructions given by the personnel and to pay particular attention to safety rules during the training sessions. Further information regarding the training area will be available from the Competition Information Desk.

Implements, equipment (hurdles, starting blocks) and relay batons will be available to athletes and coaches at the official training venue. These can be obtained from the equipment store and athletes/coaches using the equipment will be asked to leave their accreditation card with the LOC personnel in charge. 7.4 Sports Equipment

All competition equipment will be provided by IAAF Partner MONDO.

Vaulting Poles

Concerning the transportation of the vaulting poles, these will be collected directly at the airport and transferred to the warm-up area. A tag with the athlete’s details will be placed on the pole for easier identification. On the way back they will go directly from the warm-up area to the airport where they will stay on a truck ready to be collected by the athlete before flight check-in.

Markers

Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC.

Event Marker

Long Jump, Triple Jump,

High Jump, Pole Vault

Available at Event Site

Shot Put Athletes may use only one marker provided by the LOC, which is to be placed on the ground immediately behind or adjacent to the circle (IAAF Rule 180.3.b)

7.5 Official Implements

MEN

Catalogue No. Company Description Colour

Certification No.

SHOT 7.26kg

N1118A Nelco Turned iron, dia: 128mm Yellow I-99-0093

F251 NISHI Steel, dia: 125.5mm Silver I-99-0087

F251C NISHI Steel, dia: 129mm Silver I-99-0083

5134726 Nordic Sport Stainless steel, dia: 117mm Silver I-99-0024

5132726 Nordic Sport Brass, dia: 110mm Gold I-99-0023

WOMEN

Catalogue No. Company Description Colour

Certification No.

SHOT 4kg


N1118EA Nelco Turned iron, dia: 104mm Black I-99-0137

N1118FX Nelco Turned steel, dia: 109mm Red I-01-0248

F253C NISHI Steel, dia: 109mm Silver I-99-0084

5133402 Nordic Sport Turned steel, dia: 108mm Red I-99-0025

5133401 Nordic Sport Turned steel, dia: 100mm Red I-99-0027

Personal Implements will also be allowed, providing that: - they are readily identifiable and are IAAF certified - they are not already on the official list - they have been checked for compliance with IAAF Rules - they are made available to all the other athletes until the end of the Final

Checking Location & Time Return

Personal Throwing Implements are to be checked in the presence of the athlete / team official prior to the event, after which a receipt will be given for the implements

Personal Implements checking desk at the Warm-up Area between 16:00 and 19:00 on Thursday 8 March

Implements are to be returned in exchange for the receipt after the event’s Final at the Personal Implements checking desk at the Warm-up Area


8. ENTRIES AND FINAL CONFIRMATIONS

8.1 Entry Standards

The entry standards were approved by the IAAF Council in April 2011. Member Federations may participate with up to two athletes in each event provided both have achieved the required standards while there are no entry standards for the 4x400m relay. For the Combined Events, the IAAF will invite eight athletes in the Heptathlon and eight athletes in the Pentathlon. Member Federations with no qualified athletes may enter one male and one female athlete in an individual event; in field events only subject to certain conditions. See Appendix 17.8 for the full details. 8.2 Final Entries

The IAAF on-line Event Entry System will be available from 1 February 2012 for the Final Entries (http://evententry.iaaf.org). The deadline for completing and submitting the Entries is 27 February 2012 (midnight Monaco Time). No changes or additions will be accepted after the closing date. Technical Delegates may request Member Federations to submit a copy of the official results of the event where the qualifying performances have been achieved. 8.3 Final Confirmations

8.3.1 General Teams will receive the Final Confirmation Forms upon arrival in Istanbul and Team Leaders, or their representatives, must confirm the names of those athletes already entered who will actually take part in the competition. Final confirmation for all events must be made, at the latest, by 11:00 on Thursday, 8 March 2012 at the TIC or CID in the Teams’ Hotels. It will also be possible for Teams to confirm their athletes upon arrival during the accreditation procedure at the Teams Accreditation Centre.

8.3.2 Relays The final composition of the relay teams and the order of running must be declared at the TIC no later than one hour before the published 1st Call Time for the event (IAAF Rule 170.18). Any four athletes among those entered for the competition, whether for the relay or for any other event, may then be used in the composition of the team for the first round. Once the team has taken part in the event, only two (2) additional athletes may take part in the Final. Substitutes may only be taken from the list of entered athletes, whether for the relay or for any other event.

8.3.3 Failure to participate Any athlete who, after the final confirmation has been given, or after qualifying during a qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate issued by the official doctor of the Championships), shall be excluded from participation in all further events in the competition, including relays (see IAAF Rule 142.4). 8.4 Withdrawals

Withdrawals after final confirmation have to be submitted, on the official Withdrawal Form, to the TIC. The reason for the withdrawal has to be specified in detail, being its acceptance the responsibility of the Technical Delegates based on the IAAF Rules.


8.5 Athlete Acknowledgement and Agreement

As announced in Circular M/24/09 dated 29 July 2009, each athlete competing in an IAAF World Athletics Series Competition must have an appropriately filled in and signed copy of the Athlete Acknowledgement and Agreement on file at the IAAF. All athletes competing in the IAAF World Indoor Championships must sign and submit this acknowledgement, as soon as possible, but by no later than the Final Entry deadline (27 February 2012). IAAF Member Federations are obliged to submit one for each entered athlete (email: [email protected] or fax: + 377 93159515). The Athlete Acknowledgement and Agreement can be found in Appendix. Note: Athletes who have already submitted their Agreement in 2010 and 2011, do not need to send it again.


9. COMPETITION PROCEDURES

9.1 Technical Meeting

The Technical Meeting will take place on Thursday, 8 March at 16:00 in the Ballroom of the WOW Hotel. As usual, no more than two (2) representatives from each participating Member Federation (and in addition an interpreter or attaché if required) may attend the meeting. The IAAF Technical Delegates will preside over the meeting, which will be conducted in English with simultaneous translation in French. The meeting will provide updates and new information which is not already mentioned in this Team Manual and will include:

Timetable amendments (if any)

Progressions and raising of the bar

Answers to written questions

Written Questions Any enquiries concerning the Championships must be made in writing (in English or French). These questions will be answered at the Technical Meeting. The forms on which the questions must be written will be distributed upon your arrival at the Accreditation Centre. These forms must be returned to the Competition Information Desk in the Teams’ Hotel no later than 12:00 on Thursday, 8 March. No questions will be accepted during the Technical Meeting. 9.2 Orientation Visit for Team Leaders and Athletes

There will be a visit organised to the main Stadium and Warm-up Area on Thursday, 8 March at 14:30, in order for the Team Leaders to familiarise with the exact location and the main facilities (changing rooms, Warm-up area, Call Room, interview room, etc.). At the same time athletes shall be given the opportunity to inspect and hold a training session in the main Stadium. Practice with the official starters shall also take place during this session.

More information with regard to this visit, including transport arrangements, will be available at the Competition Information Desks. 9.3 Timetable

The timetable for Istanbul 2012 was approved by the IAAF Council in April 2011. A provisional schedule for the Medal Ceremonies has now been included (MC). Information on any changes to the Official Timetable shall be provided at the Technical Meeting and through the TIC.

DAY 1 - Friday, Morning DAY 2 - Saturday, Morning

09:30 High Jump W Q 09:30 60m H Hep M

09:35 400m W R1 09:35 Triple Jump M Q

09:55 Shot Put M Q 09:40 60m H M R1

10:10 800m M R1 10:05 Shot Put W Q

10:40 Triple Jump W Q 10:10 60m W R1

10:45 3000m W R 1 10:30 Pole Vault Hep M

11:25 60m H Pen W 11:20 4x400m Relay M R1

11:35 60m Hep M 11:25 High Jump M Q

11:50 800m W R1 11:45 Long Jump W Q


12:05 High Jump Pen W 11:50 4x400m Relay W R1

12:20 400m M R1

12:35 Long Jump Hep M

12:55 1500m M R1

13:45 Shot Put Pen W

DAY 1 - Friday, Afternoon

DAY 2 - Saturday, Afternoon

15:45 Opening Ceremony

17:00 Pole Vault M Final

17:00 60m H W R1 17:05 Triple Jump W Final 17:05 Long Jump Pen W 17:10 60m H W SF 17:35 60m M R1 17:30 60m M SF 17:40 Shot Put Hep M 17:50 Pentathlon W MC 18:20 Long Jump M Q 18:00 1500m W Final 18:30 1500m W R1 18:10 Shot Put W Final 18:50 High Jump Hep M 18:15 High Jump W Final 19:05 3000m M R1 18:20 1000m Hep M 19:15 Shot Put M Final 18:30 1500m W MC 19:35 800m Pen W 18:40 400m W Final 19:50 400m W SF 18:45 Triple Jump W MC 20:05 Shot Put M MC 18:50 Long Jump M Final 20:10 400m M SF 19:00 1500m M Final

19:08 Heptathlon M MC

19:20 Shot Put W MC

19:30 400m M Final

19:34 400m W MC

19:45 60m H W Final

19:48 1500m M MC

20:00 60m M Final

20:02 400m M MC

DAY 3 - Sunday, Afternoon

13:50 Pole Vault M MC

14:00 Pole Vault W Final

14:05 Long Jump W Final

14:15 60m W SF

14:33 High Jump W MC

14:45 60m H M SF

14:56 Long Jump M MC

15:10 3000m M Final

15:20 60m H W MC

15:30 High Jump M Final

15:35 800m W Final

15:40 60m M MC

15:50 3000m W Final

16:00 Long Jump W MC


16:10 Triple Jump M Final

16:20 800m M Final

16:25 3000m W MC

16:40 4x400m Relay W Final

16:47 800m M MC

16:53 3000m M MC

17:05 60m W Final

17:09 800m W MC

17:20 60m H M Final

17:22 4x400m W MC

17:30 High Jump M MC

17:40 4x400m Relay M Final

17:45 Pole Vault W MC

Final Banquet

60m W MC

Triple Jump M MC

60m H M MC

4x400m M MC

9.4 Athletes’ Bibs

The Bibs shall be distributed during the Accreditation procedure at the WOW Hotel. Bibs which are not collected, shall be taken to the Stadium TIC on Friday morning. All athletes will receive 3 bibs, which shall coincide with the information written in the start list, as follows:

2 bibs with the competition number

1 bib with the athlete’s name Every athlete must wear two (2) bibs during the competition, the one with the name on the front, and the other with the number on the back. In the Pole Vault and High Jump, it is possible to wear only one bib on the front or on the back. In this case it MUST be the bib with the name. The third bib can be placed on the bag or on the tracksuit. The bibs for the relays (carrying the country code – e.g. “TUR”) shall be handed out at the Call Room. Special bibs (green background) shall be used for the leader of the Combined Events after each event and for the last event (indicating the provisional ranking prior to the last event). These shall be handled directly by the Combined Events Referee and distributed at the Combined Events Rest Area. Bibs must be worn in accordance with IAAF Rules and must not be cut, folded or obscured in any way. Failure to comply with the Rules may result in a disqualification or sanction. Track athletes must also wear the hip numbers provided at the Call Room. 9.5 Athletes’ Clothing

All athletes must wear the official national uniform approved by their Delegation. IAAF Rule 143.1 recommends that the front and the back of the uniforms should have the same colour. The uniforms will be checked against photographs of the uniforms sent, brought or taken on arrival in the Team Accreditation Centre. Any infringement of the Rules may result in the disqualification of the athlete. Athletes not wearing their official team uniform will be required to acquire the correct attire before they progress through the Call Room. Any advertising on clothes and bags must comply with IAAF Rules and Regulations. Please note that the IAAF Advertising Rules and Regulations applicable for this competition specify


a maximum of 30 cm2 for the Manufacturer's logo on the competition wear and 40 cm2 on sweatshirts, T-shirts and jackets. The name/Logo of a national sponsor may be displayed, according to the same dimensions as set out above, instead of one of the national team or Member Federation Logo or flag on the national vest/leotard provided that such national sponsor is not a competitor of a Sponsor of the IAAF or of the event. For the purpose of avoiding such conflicts, Member Federations must seek and receive prior approval from the IAAF. 9.6 Personal Belongings

Athletes (including Combined Events) will only be permitted to take a backpack or similar sized bag with them into the competition arena. Combined Events athletes may bring larger bags but they must be left in the rest area in between events. Athletes are therefore requested not to take with them to the competition area large bags, bulky items or other inappropriate items. A strict inspection shall be made on illegal and prohibited items, which athletes may have in their possession. Cassette recorders, radios, CD/MP3 players, mobile phones, cameras, etc. shall not be permitted. Any items that do not conform to the IAAF Technical and/or Advertising Rules and Regulations will be confiscated. Confiscated items may be retrieved at the TIC after the event. 9.7 Call Room Procedures

All athletes must present themselves at the Call Room according to the scheduled reporting times as noted below. Times will also be announced over the PA system as well as shown on the electronic display in the Warm-up Area. Athletes who fail to appear on time at the Call Room without a valid reason may be excluded from participating in this and all further events in the Championships, including relays. Team officials are not allowed to enter the Call Room. Athletes who compete in Combined Events shall report to the Call Room on each of the relevant days of the competition, before the first event of each day. The athletes’ control for the subsequent events will take place in the rest room before the start of each event. After leaving the Final Call Room, athletes will be escorted to the Competition site. Report to the Call Room will be according to the following schedule. All times are prior to the actual starting time of the event.

Call Room

Event Open

(1st Call) Close

Arrival at Competition

Area

Track events 40’ 30’ 10’

High Jump 60’ 50’ 30’

Pole Vault 85’ 75’ 65’

Long/Triple Jump 55’ 45’ 25’

Shot Put 50’ 40’ 20’

Note: Times may change slightly depending on number of entries and eventual changes will be announced at the Technical Meeting. A dedicated, heat by heat, call-up schedule will be issued once Final Entries are confirmed and displayed at the Warm-up Area.


The procedures in the Call Room shall be as follows:

Identification of Athletes by means of their accreditation card and bib number.

Checking of Athletes’ Uniform

Inspection of personal belongings

Checking of Shoe Spikes (number, shape and size). The maximum sizes allowed are: o All events (except for High Jump) : not more than 6mm o High Jump : not more than 9mm

If they do not comply with IAAF Rules, the athletes will be asked to change them to the correct size.

After completion of these procedures, athletes should follow the instructions given by the officials at the Call Room. Team Leaders must ensure that all their athletes comply with the above before entering the Call Room to avoid delays. 9.8 Track Events

The starter’s commands will be given in English. Hip numbers provided at the Call Room. A practice session with the official starters and starting blocks is scheduled for Thursday, 8 March, at 14:30. 9.9 Field Events

9.9.1 Trials 8 athletes will normally compete in the final of all field events. In Horizontal Jumps and Shot Put, the competing order for the fourth, fifth and final rounds of trials shall be in the reverse ranking order recorded after the first three rounds of trials.

9.9.2 Pole Vault Pole Vault Events shall be conducted as straight Finals. An athlete shall, before the competition starts, inform the appropriate official of the position of the crossbar he requires for his first trial and this position shall be recorded. If subsequently an athlete wants to make any changes, he should immediately inform the appropriate official before the crossbar has been set in accordance with his initial wishes. Failure to do this shall lead to the start of his time limit.

9.9.3 Coaching Zones Field Event Coaches will be given the possibility to access dedicated coaching zones in the tribunes by means of special daily passes which will be distributed through the TIC. 9.10 Timing and Measurement

Official timing and measurement will be provided by SEIKO. Video Distance Measurement (VDM) will be used as the official measurement system to determine the results in the horizontal jumps. The length of the jump is read from images captured by high definition cameras. Similar to reading a photo finish image, the official works on a monitor screen showing a magnified picture of the landing area and placing the cursor on the mark in the sand thereby determining the distance. All trials of all athletes are recorded and stored in the system. 9.11 Post Competition Procedures

All athletes will depart from the competition area via the Mixed Zone. In the Mixed Zone, the Media may conduct short interviews. Please note that the first three athletes in each


final will also be required to attend the formal interview. After passing through the Mixed Zone, athletes move on to the Post Event Area where they will be able to recover and collect their clothing. One Official per team will have access to this area in order to contact the athlete in case of urgent need. Here athletes will also be notified for eventual doping control and be informed of medal ceremony arrangements. From here they can then return to the warm-up Area (and eventually to the hotel) or to go to the team seats. 9.12 Medal Ceremonies

The first three (3) athletes in each individual event and the first three (3) teams in each relay race will be presented with a gold, silver and bronze medal. The medal presentations will usually take place before the doping control procedures. LOC staff will be responsible to gather the first three (3) athletes or relay teams and escort them to the ceremony waiting area where they will wait for the ceremony. When a delegation competes in relay semi-finals and finals with more than four (4) athletes, only the four athletes in the final will be awarded medals in the official ceremony. The other athletes will receive their medals later. The athletes must wear their delegation’s official uniform at Medal Ceremonies. During the playing of the anthem and the raising of the flags, they shall face the flags and conduct themselves in a dignified manner at all times. Where practical, the Medal Ceremonies will be held on the same day as the event. For those held on the following day, athletes shall receive due notification of where and when they should report. See provisional schedule under Timetable (9.3). 9.13 Protests and Appeals

Protests and Appeals shall be handled according to IAAF Rule 146, an extract of which appears hereunder. Protests and appeals shall be handled by the TIC at the Stadium.

9.13.1 Protests Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event. The Organising Committee of the competition shall be responsible for ensuring that the time of the announcement of all results is recorded. Any protest shall be made orally to the Referee by an athlete, by someone acting on his behalf or by an official representative of a team. Such person or team may protest only if they are competing in the same round of the event to which the protest (or subsequent appeal) relates (or are competing in a competition in which a team points score is being conducted). To arrive at a fair decision, the Referee should consider any available evidence which he thinks necessary, including a film or picture produced by an official video recorder, or any other available video evidence. The Referee may decide on the protest or may refer the matter to the Jury. If the Referee makes a decision, there shall be a right of appeal to the Jury. Where the Referee is not accessible or available, the protest should be made to him through the Technical Information Centre.

9.13.2 Appeals An appeal to the Jury of Appeal must be made within 30 minutes: a) of the official announcement of the amended result of an event arising from the

decision made by the Referee; or b) of the advice being given to those making the protest, where there is no amendment of


any result. It shall be in writing, signed by a responsible official on behalf of the athlete or team, and shall be accompanied by a deposit of USD 100, or its equivalent, which will be forfeited if the appeal is not allowed. Note: The relevant Referee shall, after his decision on a protest, immediately inform the TIC of the time of the decision. If the Referee was unable to communicate this orally to the relevant team(s) /athlete (s), the official time of the announcement will be that of posting the decision at the TIC. 9.14 Competition Awards

9.14.1 Prize Money

The IAAF Council has approved the following Competition Awards for the IAAF World Indoor Championships in Istanbul:

Individual 1st US $ 40,000 2nd US $ 20,000 3rd US $ 10,000 4th US $ 8,000 5th US $ 6,000 6th US $ 4,000

Relays 1st US $ 40,000 2nd US $ 20,000 3rd US $ 10,000 4th US $ 8,000 5th US $ 6,000 6th US $ 4,000

The Award Form will be distributed through the TIC and can be returned to the same TIC during the Championships.

9.14.2 World Record Bonus

The World Record Programme will award men or women US$ 50,000 for achieving a World Indoor Record during the IAAF World Indoor Championships Istanbul 2012. The payment of any World Record Award is subject to the following conditions: 1. A World Record Award will only be made for performances which meet all conditions

necessary for ratification of an IAAF World Record in accordance with IAAF Rules and only after the Record has been officially ratified by the IAAF.

2. To qualify for a World Record Award, the performance must be an improvement on the existing IAAF World Record. Performances which equal the existing IAAF World Record will not be eligible for a World Record Award.

3. World Record Awards will not be awarded for World Junior Records. 4. An athlete may only claim a World Record Award once in any one discipline at a

particular event. The effect of this rule is that if an athlete breaks an IAAF World Record more than once in a discipline, that athlete will only be eligible for one World Record Award.

5. If more than one athlete breaks the IAAF World Record in a particular discipline, the athlete who has achieved the best performance will receive the World Record Award.

6. IAAF World Records achieved in qualifying/preliminary rounds will be eligible for a World Record Award (see also §4 above).

7. Relay teams achieving an IAAF World Record will receive one World Record Award to be divided among the members of the team.

8. The athlete receiving a World Record Award will be solely responsible for the payment of any taxes, duties and/or levies of any nature and will agree to hold the IAAF and its partner(s) harmless in this regard.

9. Athletes eligible to receive a World Record Award shall make themselves available to the sponsors of this scheme and the IAAF for promotional activities at the end of their


competition programme and until the end of the Competition in question. In order to guarantee that Point 9 above is respected, the athlete receiving a World Record Award will be requested to sign a form after he/she has broken the IAAF World Record. Signing of this form is a condition precedent to receiving the World Record Award.

9.14.3 Rights and Obligations in Relation to the Prize Money and World Record Bonus

By signing the respective Awards Forms, athletes acknowledge and agree to their rights and obligations in regards to the above mentioned Prize Money and World Record Bonus. Should an athlete’s Doping Control results return positive, the awards and bonuses won shall be withheld.


10. MEDICAL SERVICES

10.1 General Plan

During the event there will be medical services available at selected locations and at the venues related to the Championships.

All the Medical Centres and Medical Teams will have direct communication by mobile phones and portable radio transmitters and all the doctors and nurses will be easy to identify by their uniforms.

A full equipped emergency ambulance will be available on site with a medical team (doctor, nurse or paramedic and driver) during the competition and training period. Ambulances will also be available on-call for hotels and other venues 24 hours a day, as will be partner hospitals. 10.2 Emergency Contact Numbers

Emergency Ambulance Phone number: 112 This number is valid anywhere in Turkey and calling this service is free of charge, 24 hours a day and 365 days a year. If you use a card operated public phone, you can directly dial the emergency number without inserting the card. 10.3 Medical Services in the VIP and Teams’ Hotels

For medical emergency situations an ambulance with a medical team (doctor and paramedic) will be available on call for 24 hours a day.

10.3.1 Rooms for Physiotherapy In each team hotel, a common physiotherapy room will be provided for the teams with medical staff to set-up their own massage beds and there will be a second room where LOC will offer physiotherapy services with staff to those teams that do not have their own medical staff during day and evening hours. 10.4 Venues Medical Services

10.4.1 Main Stadium: Atakoy Athletics Arena A suitably equipped Medical Centre will be set up at the main stadium. It shall include first-aid emergency and an examining room, a waiting room, a treatment area (Physiotherapy massage etc.), medical equipment and medications. Medical staff on duty shall include: Medical doctors (3) (Sports Medicine specialist, Orthopaedists, etc.) Nurses (2) and Physiotherapists (2) at the same time. Medical services will be operated during competition hours between 9 and 11 March 2012 and the Medical staff will be ready 1 hour before competition starts and remain until the end of the competition.

10.4.2 Warm-up Area: Sinan Erdem Hall Here there will also be a medical room and a medical team (medical doctor and nurse) however the main Medical Centre will remain that of the main stadium which is very close by. Physiotherapy/massage boxes will be available for the teams.

10.4.3 Training Venue: CNR Expo Centre There will be a medical room and a medical team (medical doctor and nurse) during official scheduled training hours. Some boxes for physiotherapy will be available for the teams. An emergency ambulance will be available on call.


10.5 Procedures in case of injury or illness

The LOC Medical Services at the venues will focus on the treatment of injured athletes and emergency evacuation. Patients requiring further treatment shall be transferred to partner hospitals. In any case of injury or illness, please report to one of the LOC Medical Centres at the venues or hotels in order to receive the necessary treatment. 10.6 Physiotherapy and Massage Services offered by the LOC

LOC Medical services include physiotherapy and massage services in the main stadium, at the training venue and at the Team Hotels. Enough physiotherapy boxes will be available for teams which have their own medical staff. 10.7 Designated Medical Institutions Partner Hospitals have been designated for each emergency situation. These include laboratory and radio diagnostic, able to assess the medical conditions and the need for an eventual hospitalization. 10.8 Other Information Both the competition and training areas will have a sufficient supply of ice for treatment and drinkable water for athletes. Emergency medications will be ready for use at the medical rooms; subject to availability, any necessary medications prescribed by staff physicians will be supplied by the medical directors. Other medical prescriptions given by accredited team physicians can be supervised by local medical teams’ physicians if requested. 11. DOPING CONTROL

Doping Control will be conducted according to the IAAF Rules and IAAF Anti-Doping Regulations (latest editions available on the IAAF website) and under the supervision of the IAAF Doping Control Delegate in co-operation with the Turkish NOC – ADC (National Olympic Committee Anti-Doping Commission). Both blood and urine doping control testing will be carried out in Doping Control Stations located in athletes’ hotels and at the competition venue. More details will be provided at the technical Meeting.


12. DEPARTURES

The Team Leader will be requested to confirm the departure information, already provided in the Final Entries, at the Team’s Accreditation Centre. The bus schedule will be made available at the Hotel Competition Information Desks so that all Team Members are informed of the departure timings of the buses from the Hotel to the Airport. Unless special arrangements have been requested with the LOC, check-out time from the hotels is 12:00 (noon). Team Members must settle any outstanding costs (Telephone, laundry, minibar, etc.) with the hotel front desk prior to departure. At the Airport Departure Desk, LOC staff will be assisting the Delegation Members. For large group departures, LOC has made the necessary arrangements with airlines for dedicated check-in counters and with Airport Authorities / Immigration Department for fast track passport control lanes.


Appendix 13.1 GENERAL VENUES MAP


Appendix 13.2 SPORTS COMPLEX SITE PLAN


Appendix 13.3 ATHLETICS HALL GENERAL PLAN


Appendix 13.4 FIELD OF PLAY


Appendix 13.5 WARM-UP AREA PLAN


Appendix 13.6 TRAINING VENUE PLAN


Appendix 13.7 ENTRY VISAS (i) List of Countries whose Citizens DO NOT NEED a visa to enter Turkey

AFRICA LBA, MAR, TUN

ASIA BRU, IRI, JPN, JOR, KAZ, KGZ, KOR, LIB, MAC, MAS, MGL, SIN, SYR, TJK, TKM, UZB

EUROPE ALB, AND, AZE, BIH, BUL, CRO, CZE, DEN, EST, FIN, FRA, GEO, GER, GRE, ISL, ISR, ITA, LAT, LIE, LTU, LUX, MKD, MNE, MON, ROU, RUS, SLO, SMR, SRB, SUI, SWE

NACAC CRC, ESA, GUA, HON, NCA, TRI

OCEANIA COK, NZL, PYF

CONSUDATLE ARG, BOL, BRA, CHI, ECU, PAR, URU, VEN

(ii) List of countries whose Citizens can obtain a VISA UPON ARRIVAL upon presentation of a valid passport and without any other formalities

AFRICA MRI, RSA*

ASIA BAN*, BRN*, HKG*, INA*, IND*, KSA*, KUW*, MDV, OMA*, PAK*, QAT*, UAE*

EUROPE ARM, AUT*, BEL*, BLR*, CYP, ESP*, GIB, GBR*, HUN*, IRL*, MDA*, MLT*, NED*, NOR*, POL*, POR*, SVK*, UKR*

NACAC ANT, BAH, BAR, BER, CAN*, CAY, DMA, DOM, GRN, HAI, ISV, IVB, JAM, LCA, MNT, PUR, SKN, TKS, USA*, VIN

OCEANIA AUS*, ASA, GUM, NFI

CONSUDATLE -

* Also have a Turkish Embassy in the country (iii) List of countries whose Citizens NEED a VISA to enter Turkey and HAVE a TURKISH EMBASSY

AFRICA ALG, ANG, CGO, CMR, EGY, ETH, GHA, KEN, MAD, MLI, NGR, SEN, SUD, TAN, UGA

ASIA AFG, CHN, IRQ, PHI, PLE, THA, TPE, VIE, YEM

EUROPE -

NACAC CUB, MEX

OCEANIA -

CONSUDATLE COL, PER


(iv) List of countries whose Citizens NEED a VISA to enter Turkey and DO NOT HAVE a TURKISH EMBASSY

AFRICA BEN, BDI, BOT, BUR, CAF, CHA, CIV, COD, COM, CPV, DJI, ERI, GAB, GAM, GBS, GEQ, GUI, LBR, LES, MAW, MOZ, MTN, NAM, NIG, RWA, SEY, SLE, SOM, STP, SWZ, TOG, ZAM, ZIM

ASIA BHU, CAM, LAO, MYA, NEP, PRK, SRI, TLS

EUROPE -

NACAC AIA, ARU, BIZ

OCEANIA FIJ, FSM, KIR, MHL, NMI, NRU, PLW, PNG, SAM, SOL, TGA, TUV, VAN

CONSUDATLE GUY, PAN, SUR

All countries which have a Turkish Embassy (category (iii)) must obtain a visa before they travel to Turkey.

All countries which do not have a Turkish Embassy (category (iv)) must apply according to the following procedure in order to obtain the visa upon arrival in Turkey:

The Member Federations concerned must provide to the Turkish Athletics Federation ([email protected]), within a "reasonable" time prior to the Championships, the following information for each participant:

o Family name and Fırst Name o Date of Birth o Passport Number o Family Name and First Name of both parents (mother and father) o Border gate of entry (first arrival destination in Turkey)

The Turkish Athletics Federation will submit the information to the Ministry of Interior for the relevant checks.

Assuming the information provided is accurate and complete, the Ministry of Interior will instruct the relevant gate of entry authorities to issue the visa upon arrival.

The Turkish Athletics Federation will then send a letter to the Member Federation to confirm that the visa will be issued upon arrival so that the team can use it to board the plane to Turkey.



Appendix 13.8 ENTRY STANDARDS

MEN WOMEN

Indoor Outdoor Indoor Outdoor

60m 6.67 10.20 (100m) 7.35 11.25 (100m)

400m 46.90 45.20 53.25 51.25

800m 1:48.00 1.45.00 2:03.50 1:59.50

1500m 3:42.00 /

3:59.00 (mile) 3:34.25/

3:52.00 (mile) 4:14.00 /

4:31.00 (mile) 4:03.50/

4:22.00 (mile)

3000m 7:54.00 7:44.00 /

13:19.00 (5000m) 9:02.00

8:38.00/ 15:00.00 (5000m)

4x400m Relay no standard

60m hurdles 7.74 13.55 (110mH) 8.18 12.95 (100mH)

High Jump 2.29 1.93

Pole Vault 5.72 4.52

Long Jump 8.15 6.65

Triple Jump 17.00 14.10

Shot Put 20.00 17.50

ENTRY RULES:

Each Member is entitled to enter up to three athletes in each event of the Championships, provided all have achieved the corresponding entry standard, but only two will be permitted to compete (except the Combined Events and the Relays - see below).

For the Combined Events, eight (8) athletes will be invited by the IAAF in the Heptathlon and in the Pentathlon as follows:

the three best athletes from the 2011 Outdoor Lists (as at 31 December 2011), limited to a maximum of one per country and

the three best athletes from the 2012 Indoor Lists (as at 20 February 2012)

two athletes which may be invited at the discretion of the IAAF In total no more than two male and two female athletes from any one Member will be invited. Upon refusals or cancellations, the invitations shall be extended to the next ranked athletes in the same lists respecting the above conditions.

For the Relays, each Member Federation will be able to enter up to 6 athletes in each team.

Members who have no male and/or no female qualified athletes whom they wish to enter in any event may enter one unqualified male athlete and/or one unqualified female athlete in one event except the Combined Events.

The acceptance of unqualified entries in the Field Events is at the discretion of the Technical Delegates.

Youth athletes (any athlete aged 16 or 17 years on 31 December 2012, i.e. born in 1995 or 1996) CANNOT be entered in the Men’s Shot Put.

Athletes younger than 16 years (on 31 December 2012, i.e. born in 1997 or later), CANNOT be entered in any event.


CONDITIONS:

Performances must be achieved during the qualification period of 1 January 2011 to 27 February 2012 (midnight Monaco time), except for the Combined Events (see above).

Performances must be achieved during competitions organised or authorised by the IAAF, its Area Associations or its National Member Federations. Thus, results achieved at university or school competitions must be certified by the National Federation of the country in which the competition was organised.

Performances must be achieved during an official competition organised in conformity with IAAF Rules.

Performances achieved in mixed events between male and female participants, held completely in the Stadium, may be accepted under specific circumstances and conditions (see Rule 147).

Wind-assisted performances will not be accepted.

Hand-timed performances in 60m, 100m, 400m, 60m Hurdles, and 100m/110m Hurdles will not be accepted

For the running events of 400m and over, performances achieved on oversized tracks will NOT be accepted


Appendix 13.9 TEAM OFFICIALS CHART

Athletes 55% Officials 25% Officials

Athletes 55% Officials 25% Officials

1 1 1

41 23 11

2 2 1

42 24 11

3 2 1

43 24 11

4 3 1

44 25 11

5 3 2

45 25 12

6 4 2

46 26 12

7 4 2

47 26 12

8 5 2

48 27 12

9 5 3

49 27 13

10 6 3

50 28 13

11 7 3

51 29 13

12 7 3

52 29 13

13 8 4

53 30 14

14 8 4

54 30 14

15 9 4

55 31 14

16 9 4

56 31 14

17 10 5

57 32 15

18 10 5

58 32 15

19 11 5

59 33 15

20 11 5

60 33 15

21 12 6

61 34 16

22 13 6

62 35 16

23 13 6

63 35 16

24 14 6

64 36 16

25 14 7

65 36 17

26 15 7

66 37 17

27 15 7

67 37 17

28 16 7

68 38 17

29 16 8

69 38 18

30 17 8

70 39 18

31 18 8

71 40 18

32 18 8

72 40 18

33 19 9

73 41 19

34 19 9

74 41 19

35 20 9

75 42 19

36 20 9

76 42 19

37 21 10

77 43 20

38 21 10

78 43 20

39 22 10

79 44 20

40 22 10

80 44 20


Appendix 13.10 ACKNOWLEDGEMENT & AGREEMENT FORM 1. In consideration of the right to compete in International Competitions, I,

______________________________________ of __________________________________ [Last Name, First Name] [National Federation] hereby acknowledge and agree as follows:-

1.1. I am aware of and have had the opportunity to review the IAAF Rules (the "Rules") and the IAAF Regulations (the "Regulations") available on the IAAF website at http://www.iaaf.org/aboutiaaf/publications/regulations/index.html. I consent and agree to comply with and be bound by the Rules and Regulations (and any amendments to the Rules and Regulations as may be made from time to time).

1.2. I consent and agree in particular to comply with and be bound by the IAAF Anti-Doping Rules (Chapter 3 of the Rules) and by the IAAF Anti-Doping Regulations and the International Standards incorporated into the IAAF Anti-Doping Regulations. I declare that I am not currently using and will not in the future use any substance or method or other practice which violates the IAAF Anti-Doping Rules. I undertake to compete in Athletics drug free at all times.

1.3. I am aware of and have had the opportunity to review the Athlete Information Notice available on the IAAF website at http://www.iaaf.org/aboutiaaf/publications/regulations/index.html concerning the use of my personal information by the IAAF. I consent and agree that my personal information may be used by the IAAF in accordance with the Athlete Information Notice.

1.4. I consent and agree in particular that my Personal Information including without limitation my Sensitive Personal Information (as those terms are defined in the Anti-Doping Regulations) may be processed for anti-doping purposes in accordance with the IAAF Anti-Doping Rules and the IAAF Anti-Doping Regulations (and the International Standard for the Protection of Privacy and Personal Information incorporated into the Anti-Doping Regulations) by and amongst the IAAF and its Area Associations and Member Federations, the World Anti-Doping Agency, National Anti-Doping Agencies and/or other Anti-Doping Organisations, including, but not limited to, as part of the ADAMS database system.

1.5. I consent and agree that for the limited purpose of promoting the IAAF, the sport of Athletics, or particular athletics competitions, the IAAF may without charge and on a worldwide basis use any images that are taken of me in any media at or in conjunction with any athletics competitions in which the IAAF has an ownership interest, including the World Championships in Athletics and other World Athletics Series events.

1.6. I acknowledge and agree that any dispute arising out of a decision made pursuant to the Rules may be appealed exclusively as provided in the Rules to the Court of Arbitration for Sport (CAS). I acknowledge and agree that all decisions of CAS under the Rules shall be final and binding and that I will not bring any claim, arbitration, lawsuit or litigation in any other court or tribunal.

2. Unless renewed upon the IAAF's request at any time, this Agreement shall be of indefinite duration and shall terminate only upon my retirement from Athletics.

3. This Agreement shall be governed by and construed in accordance with the Laws of Monaco. I acknowledge that, by signing this Acknowledgement and Agreement, I have read and understand this Acknowledgement and Agreement and that it is legally binding.

Date: _______________________________________________ Name: _________________________________________________

[Print Last Name (in Capitals), First Name]

Date of Birth: _________________________________________________ [Day/Month/Year]

Signature: _________________________________________________

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