iaaf world indoor championships sopot 2014...6.4 documents distribution 7 competition facilities,...

IAAF WORLD INDOOR CHAMPIONSHIPS

SOPOT 2014

TEAM MANUAL (Version 8 January 2014)

IAAF World Indoor Championships Sopot 2014 – Team Manual 2

Official IAAF Partners


CONTENTS

1 GENERAL INFORMATION

1.1 IAAF Council Members & International Officials

1.2 Local Organising Committee

1.3 Information about Poland and Sopot

1.4 General Programme

2 TRAVEL TO SOPOT

2.1 Official Airport and Arrival Information

2.2 Entry Visas

2.3 Insurance

3 ACCREDITATION

3.1 Accreditation Centre

3.2 Accreditation Procedures and Payments

3.3 Quota and Financial Support

3.4 Arrivals Outside Accreditation Centre Opening Times

3.5 Special Passes

3.6 Loss of Accreditation Card

4 ACCOMMODATION

4.1 Teams’ Hotels

4.2 Teams’ Hotels Charges

4.3 Check-in Procedures

4.4 Services in the Teams’ Hotels

4.5 Meals

5 TRANSPORTATION

5.1 Travel Times

5.2 Public Transport

6 INFORMATION CENTRES

6.1 Technical Information Centre (TIC)

6.2 Competition Information Desks (CID)

6.3 IAAF Competitions Department Offices

6.4 Documents Distribution

7 COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS

7.1 Main Stadium

7.2 Warm-up Area


7.3 Training Venue

7.4 Training at the Competition Venue

7.5 Sports Equipment

7.6 Official Implements

8 ENTRIES AND FINAL CONFIRMATIONS

8.1 Entry Standards

8.2 Final Entries

8.3 Final Confirmations

8.4 Withdrawals

8.5 Athletes Acknowledgement and Agreement Forms

9 COMPETITION PROCEDURES

9.1 Technical Meeting

9.2 Orientation Visit for Team Leaders and Athletes

9.3 Timetable

9.4 Athletes’ Bibs

9.5 Athletes’ Clothing

9.6 Personal Belongings

9.7 Call Room Procedures

9.8 Track Events

9.9 Field Events

9.10 Timing and Measurement

9.11 Post Competition Procedures

9.12 Medal Ceremonies

9.13 Protests and Appeals

9.14 Competition Awards

10 MEDICAL SERVICES

10.1 General Plan

10.2 Emergency Contact Numbers

10.3 Medical Services in the VIP and Teams’ Hotels

10.4 Venues Medical Services

10.5 Procedures in case of injury or illness

10.6 Massage Services offered by the LOC

10.7 Designated Medical Institutions

10.8 Other Information

11 DOPING CONTROL


12 DEPARTURES

13 APPENDICES AND MAPS

13.1 General Venues Map

13.2 Athletics Hall General Plan

13.3 Field of Play and Field Event Coaches’ Seats

13.4 Teams’ Tribune and TIC

13.5 Warm-up Area Plan

13.6 Timetable

13.7 Entry Visas

13.8 Entry Standards

13.9 Team Officials Chart

13.10 Quota

13.11 Acknowledgement and Agreement Form


1. GENERAL INFORMATION

1.1 IAAF Council Members and International Officials

IAAF Council

President: Lamine DIACK (SEN)

Senior Vice President: Robert HERSH (USA)

Vice Presidents: Dahlan Jumaan AL-HAMAD (QAT)

Sergey BUBKA (UKR)

Sebastian COE (GBR)

Honorary Treasurer: Valentin BALAKHNICHEV (RUS)

Area Representatives: Zhocai DU (CHN)

Geoff GARDNER (NFI)

Roberto GESTA DE MELO (BRA)

Hamad KALKABA MALBOUM (CMR)

Victor LOPEZ (PUR)

Hansjörg WIRZ (SUI)

Council Members: Ahmed AL KAMALI (UAE)

Bernard AMSALEM (FRA)

Sylvia BARLAG (NED)

Pauline DAVIS-THOMPSON (BAH)

Helmut DIGEL (GER)

Nawal EL MOUTAWAKEL (MAR)

Frank FREDERICKS (NAM)

Abby HOFFMAN (CAN)

Alberto JUANTORENA DANGER (CUB)

Isaiah KIPLAGAT (KEN)

José Maria ODRIOZOLA (ESP)

Jung-Ki PARK (KOR)

Anna RICCARDI (ITA)

Irena SZEWINSKA (POL)

Katsuyuki TANAKA (JPN)

General Secretary: Essar GABRIEL (FRA)

International Officials

Organisational Delegate: Jose Maria ODRIOZOLA (ESP)

Technical Delegates: Anna RICCARDI (ITA)


David KATZ (USA)

Jury of Appeal: Robert HERSH (USA) – Chair

Frank FREDERICKS (NAM)

Jorge SALCEDO (POR)

Anti-Doping Delegate: Giuseppe FISCHETTO (ITA)

Medical Delegate: Pedro BRANCO (POR)

Press Delegate: Stefan THIES (GER)

Television Delegate: Manolo ROMERO (ESP)

Statisticians: Ottavio CASTELLINI (ITA)

Felix CAPILLA (ESP)

English Announcer: Andy KAY (GBR)

Int’l Photo Finish Judge: Ville AHO (FIN)

Photo Commissioner: Raquel CAVACO RICARDO NUNES (POR)

International Starter: Jorge (Jordi) ROIG (ESP)

ITOs: Samuel LOPES (POR) – Chief

Can KORKMAZOGLU (TUR)

Pasi OKSANEN (FIN)

Trevor SPITTLE (NZL)

Martin VAN OOYEN (NED)

1.2 Local Organising Committee

President: Jacek KARNOWSKI

Vice President: Krzysztof WOLSZTYŃSKI

General Director: Kamil KUKUŁKA

Competition Director: Jerzy SMOLAREK

Technical Director: Tadeusz JABŁOŃSKI

Press Officer: Grzegorz JĘDRZEJEWSKI

Marketing Coordinator: Anna DĘBSKA

Ticketing Coordinator: Arkadiusz JAGODZIŃSKI

Sponsorship Coordinator: Joanna LANGOWSKA

Event Logistics: Marek GRODZKI

Venue Logistics Coordinator: Marian FREITAG

Accommodation coordinator: Marta DULKIEWICZ

Administration Coordinator: Alicja PARACKA

Protocol Coordinator: Paulina RYBAK


1.3 Information about Poland and Sopot

Poland is a beautiful country in the central part of the European continent extending from the Baltic Sea in the north to Sudeten and the Carpathian Mountains in the South. Sopot lies in Pomorskie Region in northern Poland and is famous for the longest wooden pier in Europe stretching into the Gdańsk Bay.

Sopot gives you a great opportunity to choose from the uncountable number of activities such as: health walks along marvellous sandy beach, water recreation with the World of Sauna in Aquapark Sopot, supporting your team at ERGO Arena, delighting a delicious meal in a distinguished restaurant, partying in the city centre, exploring nature in the forests. City bicycle system enables you to move freely around the town and get to every location. The most willingly visited Polish resort would certainly satisfy even the highest expectations. 1.3.1 How to spend your days in Sopot

Relaxing and sea food

Take a walk along the sea

Taste a fresh fish at one of many restaurants

Enjoy the night life at Monte Cassino Street

Museums, music and nature

See great paintings at Sopot national Art Gallery

Feel the past at The Sopot Museum

Listen to a concert at one of many clubs 1.3.2 General Information

Population Poland 38,5 Million

Language Polish

Currency: Polish currency is Zloty (PLN). Indicative exchange rate as of October 2013: 1 EUR = 4,18 PLN 1 USD = 3,07 PLN

Time zone: UTC/GMT +1 hour

Altitude Sopot: 12 m (39 ft.)

Hours of daylight: 11-12

Shop opening hours:

Monday – Saturday: from 8:00 until 22:00 Sunday: from 9:00 until 20:00

Post Office / Bank opening hours:

Monday – Friday: from 8:00 until 18:00

Electricity specifications Poland operates on 220 volts, 50 Hz, with round-prong European-style plugs that fit into recessed wall sockets/points. Many appliances with their own power adapters, such as laptop computers and digital cameras, can be plugged into 220-volt sockets/points.

Telephone instructions If you have a GSM-standard phone operating on the 900Mhz and/or 1800Mhz bands (these are the frequency bands used in most parts of the world, especially in Europe), you can use "international roaming" in Sopot.


If you wish to make to make a phone call from your room, the international prefix for an outcall from Poland is “00”.

If you expect a phone call to your room from abroad, the international code of Poland is “48”, and the area code is “58”.

Useful Telephone Numbers European emergency number: 112 Police: 997 Medical: 999 Fire: 998 Tourist Information: + 48 58 550 37 83 Lech Walesa Airport Tourism Office: + 48 58 348 13 68

Drinking water No tap water drinking. Only when boiled first.

Climate Average temperature for Sopot in March

Time Temperature

9:00 5° C

12:00 9° C

15:00 8° C

18:00 6° C

21:00 2° C

Introductory phrases in Polish

English Greetings Polish Greetings

Hi! Cześć!

Good morning! Dzień dobry!

Good evening! Dobry wieczór!

Welcome! (to greet someone) Witamy!

Thank you (very much)! Dziękuję! (Dziękuję bardzo!)

You’re welcome! Proszę!

1.4 General Programme

Until 5 March All day Team Arrivals

Thursday, 6 March 14:00-17:00 Athletes’ training at the Stadium

14:30-15:30 Team Leaders’ Orientation Visit

16:00 Technical Meeting at the Sopot Hippodrome

20.00 Opening Dinner

Friday 7 - Sunday 9 March IAAF World Indoor Championships

Sunday 9 March 21:00 Final Party at Amber Expo

Monday, 10 March All day Team Departures


1.4.1 Opening Ceremony

The Opening Ceremony will take place on Friday, 7 March at the main Stadium at 16:45. The IAAF Protocol will be followed during the Ceremony. There will not be an athletes’ parade during the Opening Ceremony. A parade of flags will take place with volunteers bearing the national flags. Further information about the Ceremony will be given to the teams at the Technical Meeting.

1.4.2 Social Programme

A series of cultural activities is planned for athletes and team officials. More information on these activities and on city events during the period of the Championships will be posted at the Competition Information Desks in each hotel.


2. TRAVEL TO SOPOT

2.1 Official Airport and Arrival Information

Gdansk Lech Walesa Airport (GDN) is the official airport. It was named after the leader of Solidarność and former president of Poland. The airport is in 30 minutes driving range from all the important locations (Accreditation Centre, Teams’ Hotels, “Ergo Arena” etc.)

There is NO transport organised for arrivals at any other airport.

After leaving the plane teams and officials go through passport control. Next they pick up their luggage at the Baggage Claim Area and carry it out to the Transport Loading Zone. The Welcome Desk is located in the arrivals terminal just outside clearance zone.

In case of lost luggage the Team Leader must declare the missing luggage at the Lost and Found office (prepare documents according to the list in the table). The Team Leader will be also requested to return to the airport to identify the luggage if it was not located immediately. Consequently, transportation of the luggage to the venue/hotel will be arranged by the LOC.

The vaulting poles will be transferred directly to the training area.

Teams or individual athletes arriving prior to 3 March will be handled on a case by case basis. However, the LOC should be informed in advance to make the necessary arrangements.

2.2 Entry Visas

Detailed Entry Visa information was circulated in September 2013. The list of countries requiring visas and the procedures for applying are in Appendix 13.7.

2.3 Insurance

All Member Federations are responsible for their own insurance to cover illness or injury to any member of their Delegation and/or team when travelling to and from IAAF competitions and during the event itself.

Lost Luggage

Please prepare:

a. passport b. boarding pass c. luggage tag d. description of the luggage e. name of the hotel* f. working telephone number**

* The luggage will be sent to the hotel by the airport service

**Short message will be send to this nunmber


3. ACCREDITATION

3.1 Accreditation Centre

The Teams’ Accreditation Centre will be located in the Marina Hotel. Opening Dates and Times will be as follows: • 3 March 14:00 – 19:00 • 4 March 10:00 – 19:00 • 5 – 6 March 09:00 – 20:00 • 7 – 8 March 09:00 – 17:00 • 9 March 10:00 – 14:00

3.2 Accreditation Procedures and Payments

Team Leader The Team Leader will have to report to the LOC / IAAF Offices at the accreditation centre before collecting his card in order to complete the following formalities: • Uniform Check • Athletes’ Acknowledgement and Agreement Forms • LOC Accommodation Invoice • Travel Reimbursement • IAAF Financial Statement • Final Confirmation of Entries

The Team Leader will be asked to complete the accounting procedures and settle any extra payments (for team members above quota, use of single rooms, extra days, etc.) before collecting the accreditation card, which will be given upon presenting a document stating all procedures have been completed.

Athletes and Officials In principle all athletes and officials will go to collect their accreditation card upon arrival, before checking into the hotel.

NB: to shorten procedures and avoid delays, it is strongly advisable to submit the rooming list in advance, prior to arrival.

3.3 Quota and Financial Support

The financial Quota by Member Federation, and the financial support offered by the IAAF / LOC, was detailed in the IAAF Circular Letter M/23/13. The Quota chart can be found in Appendix 13.10.

3.3 Arrivals outside the Accreditation Centre Opening Times

Athletes and Team Officials arriving at the hotels after the closing of the Accreditation Centre will be provided with a Temporary Pass in order to be able to access the hotel for the night. The next morning, they must proceed to the Team’s Accreditation Centre to finalise the procedures and collect the official Accreditation Cards.

3.5 Special Passes

IAAF shall provide special passes as required for the following categories: • Field Event Coaches – see 9.9.3 • Combined Events Rest Room (two per athlete for coach and physiotherapist) • TIC (only for collecting items from the pigeon hole) • Team Officials’ access to the end of the Mixed Zone / Post Event Area


3.6 Loss of Accreditation Card

The Accreditation Card must be worn visibly at all times and must be presented upon request. It is personal and non-transferable. In case of loss or theft, please report it immediately to the Teams’ Accreditation Centre or TIC at the Stadium. In order to obtain a new Accreditation Card, the Team Member must proceed to the Accreditation Centre, accompanied by his/her Team Leader or the higher official in his/her Delegation, carrying an appropriate identification document.


4. ACCOMMODATION

4.1 Teams’ Hotels

The LOC has arranged accommodation for all participants in six hotels of two different categories: A CATEGORY Mera Spa Bitwy pod Płowcami Street 59, 81-731 Sopot Tel. + 48 58 766 64 21 Fax + 48 58 766 64 23 www.meraspahotel.pl [email protected] [email protected] Golden Tulip Piastowska Street 160, 80-358 Gdańsk Tel. +48 724 012 227 www.goldentulipgdanskresidence.com

[email protected]

Arkon Park Śląska Street 10, 80-384 Gdańsk Tel. + 48 58 731 55 04 Fax +48 58 731 55 56 www.hotelarkonpark.pl [email protected] B CATEGORY Mercure Hevelius Heweliusza Street 22, 80-890 Gdańsk Tel. +48 58 321 00 53 Fax +48 58 321 00 50 www.mercure.com [email protected]

http://www.meraspahotel.pl/mailto:[email protected]:[email protected]:[email protected]://www.hotelarkonpark.pl/http://www.mercure.com/mailto:[email protected]://www.google.pl/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=_a5yMrBjZetbFM&tbnid=7Ak_W2hSY8TZxM:&ved=0CAUQjRw&url=http://www.qualia.pl/goldentulipgdansk/artykul/wyzszy-poziom-rentownosci&ei=93RVUtbRIofX0QW7z4GIBg&bvm=bv.53760139,d.bGE&psig=AFQjCNFzy63rTLXEZkYWoKRxXzmUel7eZA&ust=1381418554361963http://www.hotelarkonpark.pl/img/r/056.jpghttp://www.google.pl/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=ot4u8aUB6MzA4M&tbnid=i28_pEomGxbk-M:&ved=0CAUQjRw&url=http://www.mojekonferencje.pl/gdansk/mercure-hevelius-gdansk&ei=hnhVUvWwNdDY0QXpqYCIDA&bvm=bv.53760139,d.bGE&psig=AFQjCNHZx6FQqli6CS9n_-6Sns6gI7WgnA&ust=1381419522943792


Novotel Gdańsk Marina Jelitkowska Street 20, 80-342 Gdańsk Tel. + 48 58 558 91 13 Fax + 48 58 553 31 58 www.novotel.com [email protected] Hotel Orbis Posejdon Kapliczna Street 30 80-341 Gdańsk Tel. +48 58 511 30 00 Fax +48 58 511 32 00 www.accorhotels.com [email protected]

4.2 Team Hotels Costs

For all athletes in the Quota the LOC will offer free accommodation in twin rooms in B category hotels during the official period (arrival, Wednesday 5 March – departure, Monday 10 March), for a maximum of five nights. Single rooms or A category accommodation will be charged a supplement as detailed below.

All Prices per person per day Full Board (in USD)

Official Period from 5 to 10 March (5 nights)

Outside the period (Full Board) per person

B Category Twin Single Twin Single

Athletes in quota Paid by LOC 30 USD

120 USD 180 USD Athletes above quota and Officials (within 55%)

100 USD 150 USD

Extra Officials (above 55%) – if possible

120 USD 180 USD

A Category Twin Single Twin Single

Athletes in quota 20 USD 50 USD

140 USD 220 USD Athletes above quota and Officials (within 55%)

120 USD 170 USD

Extra Officials (above 55%) – if possible

140 USD 220 USD

The accommodation invoices will be based on the information (number of persons and arrival / departure details) provided on the Final Entries, with a tolerance of two persons.

Payment of extra costs can be made:

http://www.novotel.com/mailto:[email protected]://www.accorhotels.com/http://www.google.pl/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=LyIMZtWAa1WckM&tbnid=4Y2a_C9Jt8Ti_M:&ved=0CAUQjRw&url=http://hotelgdansk.blogspot.com/2009/04/hotel-novotel-marina.html&ei=8H1VUuynBoGJ0AX1y4GwCA&bvm=bv.53760139,d.bGE&psig=AFQjCNExEifuupX6Bx1wr3rxZOFomKDDqw&ust=1381420813106171http://www.google.pl/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=qgVlJ4oCtyHzAM&tbnid=WyiymDsaVZyGNM:&ved=0CAUQjRw&url=http://alejka.pl/hotel-orbis-posejdon-gdansk.html&ei=z35VUrf_NYfJ0wWrnYDwCw&bvm=bv.53760139,d.bGE&psig=AFQjCNFsrLotap2YdHBg_siXLMdnnH4GjA&ust=1381421125399536


by credit card: Mastercard, Visa

In cash: Euros, US Dollars or PLN

4.3 Check-in Procedures

After collecting the accreditation card, team members must report to their hotel’s dedicated check-in desk where, according to the rooming list previously provided, the check-in procedures will be completed and the room keys delivered. A valid identification document (Passport or Identity Card) needs to be presented for check-in. A scan of the credit card may also be required in order to activate certain hotel services (telephone, laundry, minibar, etc.).

4.4 Services in the Teams’ Hotels

Meeting Rooms Enough rooms for meeting opportunities are available at all team hotels. Reservation shall be required via the Competition Information Desk.

Rooms for Physiotherapy A common physiotherapy room where LOC will offer physiotherapy services to those teams that do not have their own medical staff and where additional space for the teams with medical staff to set-up their own massage beds will be provided.

Internet access Free internet access will be available in all hotels.

4.5 Meals

Athletes and team officials will be admitted to the restaurants in the team hotel upon presentation of their accreditation cards. However, access to the restaurants will only be possible in the hotel where they are staying. Meals will all be served in buffet style and, to the extent possible, will be similar in all hotels. Cuisine will cater for special diets and religions and all food shall be appropriately labelled in English. Meal times shall be as follows:

Breakfast: 06:30 10:00

Lunch: 12:00 15:30

Dinner: 19:00 22:30

On Sunday 9 March, dinner will only be served at the Final Banquet, starting at 21:00.


5. TRANSPORT

Team’s transport between hotels and other locations will be provided by the Local Organising Committee. Transport will be provided by buses or minibuses. Detailed schedules will be posted in the official information points of the Championships (CIDs and TIC).

5.1 Travel Times Below are the approximate time and distances between the key locations.

Place Team Hotels / places Distance Travel time

Airport

Arkon Park 13 km 26 min

Mercure Hevelius 17 km 19 min

Golden Tulip 15 km 22 min

Novotel Marina 16 km 30 min

Mera Spa 17 km 28 min

Orbis Posejdon 15 km 26 min

Ergo Arena

Arkon Park 4 km 10 min


Golden Tulip 3 km 6 min

Novotel Marina 3 km 11 min



Training area

Arkon Park 4 km 10 km


Golden Tulip 3 km 9 km

Novotel Marina 4 km 10 km



Training area Ergo Arena 2 km 4 min

5.2 Public transport system Sopot is part of a bigger agglomeration called “Three Cities” which includes the two neighbouring cities of Gdańsk and Gdynia. All cities are connected by a city train. Apart from this, each city has its own transportation system with buses and tramways which are, in turn, linked with the major connecting points between cities. This whole system ensures effective transport between all locations of the Championships. Accredited team members will have free access to the public transport system in Sopot and in Gdansk. More detailed information will be provided in the official information points of Championship.

Other alternatives are taxi-cabs. Average fee of travel by taxi is relatively cheaper than in most other European countries. Taxi-cabs can be called from any places by phone. Detailed information about taxi companies will be provided in the official information points of Championship.


6. INFORMATION CENTRES

6.1 Technical Information Centre (TIC)

The TIC is located in the main Stadium on Level 5 behind the Teams’ seating area (see map in Appendix 13.4). The main task of the Centre is to ensure a smooth liaison between each Delegation and the Local Organising Committee, the IAAF Technical Delegates and the Competition Management of the Championships regarding technical matters.

The TIC is in charge of, but not limited to, the following:

Display on the relevant Notice Board of official communications to the teams, including Start Lists, Results and Call Room reporting times. These will also be displayed at the Warm-up Area.

Distribution of Urgent notices to the Delegations from the Technical Delegates and Competition Management via the pigeonholes. It is the Team Leader’s duty to collect this kind of information in due time.

Distribution of Special Passes

Receipt of Relay Order Confirmations

Written Appeals

Opening Dates and Times will be as follows:

Thursday, 6 March 12:00 – 20:00

Friday, 7 March 07:30 – 22:30

Saturday, 8 March 07:30 – 22:00

Sunday, 9 March 12:00 – 20:00

This will be the main centre for technical information although certain documents produced in the TIC will also be distributed to the CIDs for circulation.

6.2 Competition Information Desks (CID)

These will be situated in each of the Teams’ Hotels and will be linked to each other as well as to the TIC. They shall be in charge of, but not limited to, the following:

Display on the relevant Notice Board of official communications to the teams, including Start Lists, Results and Call Room reporting times.

Distribution of Urgent notices to the Delegations from the Technical Delegates and Competition Management via the pigeonholes. It is the Team Leader’s duty to collect this kind of information in due time.

Receipt of written questions for the Technical Meeting (deadline 12:00, 6th March)

Distribution of information for issues relating to accommodation, meals, transport and the Championships in general.

6.3 IAAF Competitions Department Offices

Staff from the IAAF Competitions Department will be in Sopot to assist the LOC with the final preparation and conduct of the Championships and the teams with their participation. They can be contacted as follows:

3 to 6 March Teams Accreditation Centre

7 to 9 March IAAF Competitions Office at the Stadium (Level 6) – can be contacted through the TIC


6.4 Document Distribution

The protection of the environment is becoming increasingly important in everybody’s life and the IAAF and LOC are trying to do their part. At recent Championships initiatives have been taken that reflect a commitment to find ways to contribute to the global environment and more will be taken in the future.

With today’s media and communication technology, saving paper may seem an obvious way to contribute but many of us are still reluctant to adapt, especially when it comes to start lists and results which, for IAAF World Athletics Series Competitions, are systematically published on the IAAF website even before they are available in hard copy.

The World Indoor Championships Sopot 2014 are no exception and this is why every effort will be made to reduce the amount of printed material distributed to the Teams through their pigeon holes at the Technical Information Centre (TIC) at the Stadium or at the Competition Information Desks (CID) at the Teams’ Hotels.

In practice this means that the distribution of competition related information at the TIC and CID will NOT be systematically made through printouts in the Team pigeonholes but will be displayed on the notice boards (also available at the warm-up Area).

While it will still be possible to request occasional copies of specific event start lists and / or results (at the TIC), Daily Programmes will be printed with the full day’s start lists and the previous day’s full results.

Important notices of general interest (e.g. changes to the timetable) will also be displayed on the Posting Board while individual communications to specific teams will still be posted through the pigeon holes.

We would like to take this opportunity to thank you for your cooperation and for your contribution to this important cause.

A Final Results Book will be produced and distributed to all Teams and guests prior to departure.


7. COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS

7.1 Main Stadium

The Championships will take place in the “Ergo Arena”. This multi function hall is situated on the border of Sopot and Gdańsk. This will feature:

Mondo Track Surface (Mondotrack)

200m oval track (6 lanes)

60m straight (8 lanes)

One High Jump site

One Pole Vault site

One Long/Triple Jump site

One Shot Put site

The rest area for the Combined Events will be situated in a dedicated room in the main stadium, close to call Room 2. See maps in Appendix 13.2 for the detailed location.

7.2 Warm-up Area

The Warm-up area will be arranged in a hall located in the same building as the main arena of the Championships. It has an overall surface of 44m x 26m which will be equipped as follows:

synthetic surface throughout

5 straight lanes about 35m long

3 oval lanes with a length of about 100m

hurdles, starting blocks, mattresses

1 shot put circle with stop board (but no landing area so no throwing of shots allowed)

some weight-training equipment

The entrance to the Warm-up area will be through the teams’ tent located outside the main building.

7.3 Training Venue

A dedicated training area will be provided at the premises of the Academy of Physical Education and Sport in Gdańsk where two sport halls, situated about 120m apart, have been fully equipped to cater for all training needs.

"Yellow Hall" It has an area of 37m x 50m and is equipped with:

synthetic surface throughout

two high jump landing areas

one pole vault runway and landing area

shot put sector (protected with a net)

gym and locker rooms with showers and toilets

"Red Hall" It has an area of 140m x 13m and is equipped with:

synthetic surface throughout one long jump / triple jump runway and landing pit one 6-lane straight running track equipped with hurdles and starting blocks climbing frames and mattresses gym and fully equipped locker rooms

LOC personnel will be available at the training venue to assist. Athletes are advised to follow the instructions given by the personnel and to pay particular attention to safety rules during


the training sessions. Further information regarding the training area will be available from the Competition Information Desk.

Implements, equipment (hurdles, starting blocks) and relay batons will be available to athletes and coaches at the official training venue. These can be obtained from the equipment store and athletes/coaches using the equipment will be asked to leave their accreditation card with the LOC personnel in charge.

Opening dates and times are as follows: Monday - Saturday 9:00 - 13:00 15:00 – 20:00 Sunday 9:00 - 13:00

7.4 Training at the Competition Venue

Athletes shall also be given the opportunity to visit the competition venue before the Championships. A training session (not full training) is scheduled for Thursday, 6 March between 14:00 – 17.00. This will include a 60 minute training session with the official starters between 14:30 – 15:30.

7.5 Sports Equipment

All competition equipment will be provided by IAAF Partner Mondo.

Vaulting Poles Concerning the transportation of the vaulting poles, these will be collected by the LOC directly at the airport and transferred to the training area (Yellow Hall). A tag with the athlete’s details will be placed on the pole for easier identification. LOC will then transport them to the competition venue on the day of the event. On departure, LOC will arrange transport directly from the Ergo Arena to the airport where they will be kept in a secure place ready to be collected by the athlete before flight check-in.

Markers Athletes will not be permitted to use their own markers during the Championships. Those athletes wishing to use a marker will be required to use the markers provided by the LOC and available at the event site.

7.6 Official Implements

MEN

Catalogue No. Company Description Colour

Certification No.

SHOT 7.26kg

F251 NISHI Steel, dia: 125.5mm Silver I-99-0087

F251C NISHI Steel, dia: 129mm Silver I-99-0083

PK-7,26/120 Polanik Competition, steel, dia: 120mm Various I-99-0152

PK-7,26/113 Polanik Steel, dia: 113mm Various I-04-0304

WOMEN

Catalogue No. Company Description Colour

Certification No.

SHOT 4kg

F253 NISHI Steel, dia: 103mm Silver I-99-0089

F253C NISHI Steel, dia: 109mm Silver I-99-0084

5133402 Nordic Sport Turned steel, dia: 108mm Red I-99-0025

PK-4/100-M Polanik Brass, dia: 100mm Gold I-00-0198


Personal Implements will also be allowed, providing that: - they are readily identifiable and are IAAF certified - they are not already on the official list - they have been checked for compliance with IAAF Rules - they are made available to all the other athletes until the end of the Final

Location & Time for submitting Return

Personal Implements checking desk at the Warm-up Area between 14:30 and 18:00 on Thursday, 6 March. A receipt will be given for the implements

Implements will be returned in exchange for the receipt after the event’s Final at the Personal Implements checking desk at the Warm-up Area


8. ENTRIES AND FINAL CONFIRMATIONS

8.1 Entry Standards

The entry standards were approved by the IAAF Council in April 2013.

Member Federations may participate with up to two athletes in each event provided both have achieved the required standards while there are no entry standards for the 4x400m relay.

For the Combined Events, the IAAF will invite eight athletes in the Heptathlon and eight athletes in the Pentathlon.

Member Federations with no qualified athletes may enter one male OR one female athlete in an individual event; in field events only subject to certain conditions.

See Appendix 13.8 for the full details.

8.2 Final Entries

The IAAF on-line Event Entry System will be available from 1 February 2014 for the Final Entries (http://evententry.iaaf.org). The deadline for completing and submitting the Entries is 24th February 2014 (midnight Monaco Time).

No changes or additions will be accepted after the closing date. Technical Delegates may request Member Federations to submit a copy of the official results of the event where the qualifying performances have been achieved.

8.3 Final Confirmations

8.3.1 General Teams will receive the Final Confirmation Forms upon arrival in Sopot and Team Leaders, or their representatives, must confirm the names of those athletes already entered who will actually take part in the competition.

Final confirmation for all events must be made, at the latest, by 12:00 on Thursday, 6 March 2014 at the TIC or CID in the Teams’ Hotels. It will also be possible for Teams to confirm their athletes upon arrival during the accreditation procedure at the Teams Accreditation Centre.

8.3.2 Relays The final composition of the relay teams and the order of running must be declared at the TIC no later than the following deadlines (one hour before the published 1st Call Time for the event – IAAF Rule 170.11). It will also be possible to submit the Final Declaration at the Warm-up Area.

Event Qualification (Sat. 8 March) Final (Sun. 9 March)

Declaration deadline

Event Start time

Declaration deadline

Event Start time

Men’s 4x400m 10:10 11:50 17:00 18:40

Women’s 4x400m 10:40 12:20 16:05 17:45

Any four athletes among those entered for the competition, whether for the relay or for any other event, may then be used in the composition of the team for the first round. Once the team has taken part in the event, only two (2) additional athletes may take part in the Final. Substitutes may only be taken from the list of entered athletes, whether for the relay or for any other event.

8.3.3 Failure to participate Any athlete who, after the final confirmation has been given, or after qualifying during a


qualifying round or a heat for any event, fails to participate in the event without giving a valid reason (e.g. a medical certificate issued by the Medical Delegate of the Championships), shall be excluded from participation in all further events in the competition, including relays (see IAAF Rule 142.4).

8.4 Withdrawals

Withdrawals after final confirmation have to be submitted, on the official Withdrawal Form, to the TIC. The reason for the withdrawal has to be specified in detail, being its acceptance the responsibility of the Technical Delegates based on the IAAF Rules.

8.5 Athlete Acknowledgement and Agreement

As announced in Circular M/24/09 dated 29 July 2009, each athlete competing in an IAAF World Athletics Series Competition must have an appropriately filled in and signed copy of the Athlete Acknowledgement and Agreement on file at the IAAF. All athletes competing in the IAAF World Indoor Championships must sign and submit this acknowledgement, as soon as possible, but by no later than the Final Entry deadline (24th February 2014). IAAF Member Federations are obliged to submit one for each entered athlete (email: [email protected] or fax: + 377 93503263). The Athlete Acknowledgement and Agreement can be found in Appendix 13.11

Note: Athletes who have already submitted their Agreement at an earlier competition do not need to send it again.


9. COMPETITION PROCEDURES

9.1 Technical Meeting

The Technical Meeting will take place on Thursday, 6 March at 16:00 at the Sopot Hippodrome located within walking distance from the Ergo Arena. Team Leaders must gather at the Teams Tent at 15:30. As usual, no more than two representatives from each participating Member Federation (and in addition an interpreter or attaché if required) may attend the meeting.

The IAAF Technical Delegates will preside over the meeting, which will be conducted in English.

The meeting will provide updates and new information which is not already mentioned in this Team Manual and will include:

Timetable amendments (if any)

Qualifying Heights and Distances, Progressions and Raising of the bar

Answers to written questions

Written Questions Any enquiries concerning the Championships must be made in writing (in English or French). These questions will be answered at the Technical Meeting. The forms on which the questions must be written will be distributed upon arrival at the Accreditation Centre. These forms must be returned to the Competition Information Desk in the Teams’ Hotel no later than 12:00 on Thursday, 6 March. No questions will be accepted during the Technical Meeting however the Technical Delegates will be available for a limited time to take a few individual questions after the meeting.

9.2 Orientation Visit for Team Leaders and Coaches

A visit to the main Stadium and Warm-up Area will be organised on Thursday, 6 March at 14:30, in order for the Team Leaders and Coaches to familiarise themselves with the exact location of the various facilities (changing rooms, Warm-up area, Call Room, interview room, etc.).

More information with regard to this visit, including transport arrangements, will be available at the Competition Information Desks.

9.3 Timetable

The timetable for Sopot 2014 was approved by the IAAF Council in April 2013. It can be found in Appendix 13.6. The schedule for the Medal Ceremonies (MC) is also included.

Information on any changes to the Official Timetable will be provided at the Technical Meeting and through the TIC.

9.4 Athletes’ Bibs

The Bibs shall be distributed during the Accreditation procedure at the Marina Hotel. Bibs which are not collected, shall be taken to the Stadium TIC on Friday morning.

All athletes will receive 3 bibs, which shall coincide with the information written in the start list, as follows:

2 bibs with the competition number

1 bib with the athlete’s name

Every athlete must wear two bibs during the competition, the one with the name on the front, and the other with the number on the back. In the Pole Vault and High Jump, it is possible to wear only one bib on the front or on the back. In this case it MUST be the bib with the name. The third bib can be placed on the bag or on the tracksuit.


The bibs for the relays (carrying the country code – e.g. “POL”) shall be handed out at the Call Room.

Special bibs (green background) shall be used for the leader of the Combined Events after each event. These shall be handled directly by the Combined Events Referee and distributed at the Combined Events Rest Area.

Bibs must be worn in accordance with IAAF Rules and must not be cut, folded or obscured in any way. Failure to comply with the Rules may result in a disqualification or sanction.

9.5 Athletes’ Clothing

All athletes must wear the official national uniform approved by their Delegation. IAAF Rule 143.1 recommends that the front and the back of the uniforms should have the same colour.

Any advertising on clothes and bags must comply with IAAF Rules and Regulations. Please note that the IAAF Advertising Rules and Regulations applicable for this competition specify a maximum of 30 cm2 for the Manufacturer's logo on the competition wear and 40 cm2 on sweatshirts, T-shirts and jackets. The name/Logo of a national sponsor may be displayed, according to the same dimensions as set out above, instead of one of the national team or Member Federation Logo or flag on the national vest/leotard, provided that such national sponsor is not a competitor of a Sponsor of the IAAF or of the event. For the purpose of avoiding such conflicts, Member Federations must seek and receive prior approval from the IAAF.

A sample of the uniforms must be taken to the Accreditation Centre upon arrival for inspection. Any infringement of the Rules may result in the disqualification of the athlete. Athletes not wearing their official team uniform will be required to acquire the correct attire before they progress through the Call Room.

9.6 Personal Belongings

Athletes (including Combined Events) will only be permitted to take a backpack or similar sized bag with them into the competition arena. Combined Events athletes may bring larger bags but they must be left in the rest area in between events. Athletes are therefore requested not to take with them to the competition area large bags, bulky items or other inappropriate items.

A strict inspection shall be made on illegal and prohibited items, which athletes may have in their possession. Media players, mobile phones, cameras, etc. shall not be permitted. Any items that do not conform to the IAAF Technical and/or Advertising Rules and Regulations will be confiscated. Confiscated items may be retrieved at the TIC after the event.

9.7 Call Room Procedures

There will be a first Call Room at the exit of the Warm-up Area. This will be just a reporting point where athletes will gather before being escorted to Call Room 2. All athletes must present themselves to Call Room 1 according to the scheduled times as noted below. Times will also be announced over the PA system as well as shown on the electronic display in the Warm-up Area.

Athletes who fail to appear on time at Call Room 1 without a valid reason may be excluded from participating in this and all further events in the Championships, including relays. Team officials are not allowed to enter the Call Room.

Athletes who compete in Combined Events shall report to Call Room 1 on each of the relevant days of the competition, before the first event of each day. The athletes’ control will then take


place in the rest room before the start of each event.

Report to Call Room 1 will be according to the following schedule. All times are prior to the actual starting time of the event.

Event Report to

Call Room 1 Arrival at

Field of Play

Track Events 35’ 10’

High Jump Q 65’ 40’

High Jump F 55’ 30’

Pole Vault 85’ 60’

Long/Triple Jump Q 55’ 30’

Long/Triple Jump F 45’ 20’

Shot Put Q 55’ 30’

Shot Put F 45’ 20’

Note: Times may change slightly depending on number of entries and eventual changes will be announced at the Technical Meeting.

A dedicated, heat by heat, call-up schedule will be issued once Final Entries are confirmed and displayed at the Warm-up Area.

The procedures in the Call Room shall be as follows:

Identification of Athletes by means of their accreditation card and bib number.

Checking of Athletes’ Uniform

Inspection of personal belongings

Checking of Shoe Spikes (number, shape and size). The maximum sizes allowed are: o All events (except for High Jump) : not more than 6mm o High Jump : not more than 9mm

If they do not comply with IAAF Rules, the athletes will be asked to change them to the correct size.

After completion of these procedures, athletes must follow the instructions given by the officials at the Call Room before being escorted onto the Field of Play.

Team Leaders must ensure that all their athletes comply with the above before entering the Call Room to avoid delays.

9.8 Track Events

The starter’s commands will be given in English.

Hip numbers will be provided at Call Room 2.

Athletes competing in Track Events will be required to change into their competition uniform and spike shoes in Call Room 2. Their personal belongings will be taken directly from Call Room 2 to the post-event area.

9.9 Field Events

9.9.1 Trials 8 athletes will normally compete in the final of all field events except in the Pole Vault (see below). When more than eight athletes advance to the final because of a tie or a decision by the Referee / Jury, Rule 180.5 shall be followed (to eliminate any additional athlete(s) after the first three rounds of trials and only eight to have the last three trials).

In Horizontal Jumps and Shot Put Finals the competing order for the last three rounds of trials


shall be in the reverse ranking order recorded after the first three rounds of trials.

9.9.2 Pole Vault Pole Vault Events shall be conducted as straight Finals. An athlete shall, before the competition starts, inform the appropriate official of the position of the crossbar he requires for his first trial and this position shall be recorded. If subsequently an athlete wants to make any changes, he should immediately inform the appropriate official before the crossbar has been set in accordance with his initial wishes. Failure to do this shall lead to the start of his time limit.

9.9.3 Coaching Zones Field Event Coaches will be given the possibility to access dedicated coaching zones in the tribunes by means of special passes which will be distributed through the TIC (one per athlete). The coaches concerned must gather at the Warm-up Area according to the same Call Room 1 reporting times as their athletes – see table in 9.7. See location of coaching zones on the Map in Appendix 13.3.

9.10 Timing and Measurement

Official timing and measurement will be provided by SEIKO. Video Distance Measurement (VDM) will be used as the official measurement system to determine the results in the horizontal jumps. All trials of all athletes are recorded and stored in the system.

9.11 Post Competition Procedures

All athletes will depart from the competition area via the Mixed Zone. In the Mixed Zone, the Media may conduct short interviews. Please note that the first three athletes in each final will also be required to attend the formal interview. After passing through the Mixed Zone, athletes move on to the Post Event Area where they will be able to recover and collect their clothing.

One Official per team will have access to this area in order to contact the athlete in case of urgent need. Here athletes will also be notified for eventual doping control and be informed of medal ceremony arrangements. From here they can then return to the Warm-up Area (and eventually to the hotel) or to go to the team seats.

9.12 Medal Ceremonies

The first three athletes in each individual event and the first three teams in each relay race will be presented with a gold, silver and bronze medal. The medal presentations will normally take place before the doping control procedures (unless Medal Ceremonies are held the next day). LOC staff will be responsible to gather the first three athletes or relay teams and escort them to the ceremony waiting area where they will wait for the ceremony. When a delegation competes in relay heats and finals with more than four athletes, only the four athletes in the final will be awarded medals in the official ceremony. The other athletes will receive their medals later. The athletes must wear their delegation’s official uniform at Medal Ceremonies. During the playing of the anthem and the raising of the flags, they shall face the flags and conduct themselves in a dignified manner at all times.

Where practical, the Medal Ceremonies will be held on the same day as the event. For those held on the following day, athletes shall receive due notification of where and when they should report. See schedule under Timetable (9.3).

9.13 Protests and Appeals

Protests and Appeals will be handled according to IAAF Rule 146, an extract of which appears


hereunder. Protests and appeals will be handled by the TIC at the Stadium.

9.13.1 Protests Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event. The Organising Committee of the competition shall be responsible for ensuring that the time of the announcement of all results is recorded.

Any protest shall be made orally to the Referee by an athlete, by someone acting on his behalf or by an official representative of a team. Such person or team may protest only if they are competing in the same round of the event to which the protest (or subsequent appeal) relates (or are competing in a competition in which a team points score is being conducted). To arrive at a fair decision, the Referee should consider any available evidence which he thinks necessary, including a film or picture produced by an official video recorder, or any other available video evidence. The Referee may decide on the protest or may refer the matter to the Jury.

If the Referee makes a decision, there shall be a right of appeal to the Jury. Where the Referee is not accessible or available, the protest should be made to him through the Technical Information Centre.

9.13.2 Appeals An appeal to the Jury of Appeal must be made within 30 minutes: a) of the official announcement of the amended result of an event arising from the decision

made by the Referee; or b) of the advice being given to those making the protest, where there is no amendment of

any result.

It shall be in writing, signed by a responsible official on behalf of the athlete or team, and shall be accompanied by a deposit of USD 100, or its equivalent, which will be forfeited if the appeal is not allowed.

Note: The relevant Referee shall, after his decision on a protest, immediately inform the TIC of the time of the decision. If the Referee was unable to communicate this orally to the relevant team(s) /athlete (s), the official time of the announcement will be that of posting the decision at the TIC.

9.14 Competition Awards

9.14.1 Prize Money The IAAF Council has approved the following Competition Awards for the IAAF World Indoor Championships in Sopot:

Individual 1st US $ 40,000 2nd US $ 20,000 3rd US $ 10,000 4th US $ 8,000 5th US $ 6,000 6th US $ 4,000

Relays 1st US $ 40,000 2nd US $ 20,000 3rd US $ 10,000 4th US $ 8,000 5th US $ 6,000 6th US $ 4,000

The Award Form will be distributed through the TIC and can be returned to the same TIC during the Championships.

9.14.2 World Record Bonus The World Record Programme will award men or women US$ 50,000 for achieving a World


Indoor Record during the IAAF World Indoor Championships Sopot 2014.

The payment of any World Record Award is subject to the following conditions:

1. A World Record Award will only be made for performances which meet all conditions necessary for ratification of an IAAF World Record in accordance with IAAF Rules and only after the Record has been officially ratified by the IAAF.

2. To qualify for a World Record Award, the performance must be an improvement on the existing IAAF World Record. Performances which equal the existing IAAF World Record will not be eligible for a World Record Award.

3. World Record Awards will not be awarded for World Junior Records.

4. An athlete may only claim a World Record Award once in any one discipline at a particular event. The effect of this rule is that if an athlete breaks an IAAF World Record more than once in a discipline, that athlete will only be eligible for one World Record Award.

5. If more than one athlete breaks the IAAF World Record in a particular discipline, the athlete who has achieved the best performance will receive the World Record Award.

6. IAAF World Records achieved in qualifying/preliminary rounds will be eligible for a World Record Award (see also §4 above).

7. Relay teams achieving an IAAF World Record will receive one World Record Award to be divided among the members of the team.

8. The athlete receiving a World Record Award will be solely responsible for the payment of any taxes, duties and/or levies of any nature and will agree to hold the IAAF and its partner(s) harmless in this regard.

9. Athletes eligible to receive a World Record Award shall make themselves available to the sponsors of this scheme and the IAAF for promotional activities at the end of their competition programme and until the end of the Competition in question.

In order to guarantee that Point 9 above is respected, the athlete receiving a World Record Award will be requested to sign a form after he/she has broken the IAAF World Record. Signing of this form is a condition precedent to receiving the World Record Award.

9.14.3 Rights and Obligations in Relation to the Prize Money and World Record Bonus By signing the respective Awards Forms, athletes acknowledge and agree to their rights and obligations in regards to the above mentioned Prize Money and World Record Bonus.

Should an athlete’s Doping Control results return positive, the awards and bonuses won shall be withheld.


10. MEDICAL SERVICES

10.1 General Plan

During the event medical services will be available at selected locations and at the venues related to the Championships.

All the Medical Centres and Medical Teams will have direct communication by mobile phones and all the doctors and nurses will be easily identified by their uniforms and official identification documents.

A fully equipped emergency ambulance will be available on-site with a medical team (doctor, nurse or paramedic and a driver) during the Competition. Ambulances will also be available on-call for training period, hotels and other venues 24 hours a day.

10.2 Emergency Contact Numbers

Emergency Ambulance Phone number: 112 (from the Polish mobile Emergency Ambulance Phone number: 999)

These numbers are valid anywhere in Poland and calling service is free of charge, 24 hours a day and 365 days a year. If you use a card operated public phone, you can directly dial the emergency number without inserting the card.

10.3 Medical Services in the VIP and Teams’ Hotels

Healthcare services for all accredited people are available on call 24 hours.

For medical emergency situations an ambulance with a medical team (doctor and paramedic) will be available on call for 24 hours a day.

10.3.1 Rooms for Physiotherapy In each team hotel there will be a common physiotherapy room where LOC will offer physiotherapy services during morning and evening hours.

In the Ergo Arena there will be a common physiotherapy space for the teams with medical staff to set-up their own massage beds and there will be a second space where LOC will offer physiotherapy services to those teams that do not have their own medical staff.

10.4 Venues Medical Services

10.4.1 Main Stadium: Ergo Arena A suitably equipped Medical Centre will be set up at the main stadium. It will include first-aid emergency and an examining room, a waiting room, a treatment area (Physiotherapy massage etc.), medical equipment and medications.

Medical staff on duty will include: Medical doctors (2) (Medical Specialists: Internal Medicine and Orthopaedic) Nurses (2) and Physiotherapists at the same time.

Medical services will be available during Competition hours between 7 and 9 March 2014 and the Medical staff will be ready 1 hour before Competition starts, until the end of the Competition.

10.4.2 Warm-up Area The Warm-up Area is located in the same building as the Main Stadium and the same medical services will apply. Nevertheless a paramedic on site will respond quickly in case of emergency.

Dedicated spaces for physiotherapy will be available for the teams in a tent just outside the main building.


10.4.3 Training Venue: AWFiS Centre At the AWFiS Centre there won’t be a medical room. During official scheduled training hours an emergency ambulance will be available on call. In the Training Venue Area a paramedic will be on site, to respond quickly in case of an emergency. Additionally, there will be a common physiotherapy room where LOC will offer physiotherapy services during training hours.

10.5 Procedures in case of injury or illness

The LOC Medical Services at the venues will focus on the treatment of injured athletes and emergency evacuation. In case of need for further treatment, Athletes will be transferred to partner hospitals.

In case of injury or illness, please report to one of the LOC Medical Centres to receive the necessary treatment.

10.6 Massage Services offered by the LOC

LOC Medical services include massage services in the main stadium, at the training venue and at the Team Hotels.

10.7 Designated Medical Institutions

Partner Hospitals have been designated to help in each emergency situation. These include laboratory and radio diagnostic, diagnostics and the need for an eventual hospitalization.

10.8 Other Information

Both the Competition and training areas will have a sufficient supply of ice for treatment and drinkable water for Athletes.

Emergency medications will be ready for use at the medical rooms; any necessary medications prescribed by physicians from the Medical Centre will be supplied by the Medical Director. Other medical prescriptions given by accredited team physicians can be supervised by local medical teams’ physicians if requested.

There are no required vaccinations when coming to Poland.

11. DOPING CONTROL

Doping Control will be conducted according to the IAAF Rules and IAAF Anti-Doping Regulations (latest editions available on the IAAF website) and under the supervision of the IAAF Doping Control Delegate in co-operation with the Polish Commission Against Doping in Sport. Both blood and urine doping control testing will be carried out in the Doping Control Stations located in selected athletes’ hotels and at the Competition venue.

More details will be provided at the Technical Meeting.


12. DEPARTURES

The Team Leader will be requested to confirm the departure information, already provided in the Final Entries, at the Team’s Accreditation Centre.

The bus schedule will be made available at the Hotel Competition Information Desks so that all Team Members are informed of the departure time of the buses from the Hotel to the Airport.

Unless special arrangements have been requested with the LOC, check-out time from the hotels is 12:00 (noon). Team Members must settle any outstanding costs (telephone, laundry, minibar, etc.) with the hotel front desk prior to departure.

At the Airport Departure Desk, LOC staff will be assisting the Delegation Members. For large group departures, LOC is currently in constant touch with Lech Walesa airport authorities for dedicated check-in counters.


Appendix 13.1 GENERAL VENUES MAP


Appendix 13.2 ATHLETICS HALL GENERAL PLAN – Level 1


Appendix 13.3 FIELD OF PLAY AND FIELD EVENT COACHES’ SEATS (on Level 3)


Appendix 13.4 TEAMS’ TRIBUNE and TIC (on Level 5)


Appendix 13.5 WARM-UP AREA PLAN


Appendix 13.6 TIMETABLE

Friday 7 March, Morning

Friday 7 March, Afternoon

10:00 High Jump W Q 16:45 Opening Ceremony

10:05 400m W R1 18:00 Long Jump Pen W

10:15 Shot Put M Q 18:05 60m H W R1

10:45 400m M R1 18:30 Shot Put Hep M

11:00 Triple Jump W Q 18:35 60m M R1

11:25 3000m W R 1 19:20 Long Jump M Q

12:00 60m H Pen W 19:35 1500m W R1

12:10 60m Hep M 19:55 High Jump Hep M

12:25 1500m M R1 20:05 Shot Put M Final

12:35 High Jump Pen W 20:10 800m Pen W

13:00 800m W R1 20:25 3000m M R1

13:05 Long Jump Hep M 20:55 400m W SF

13:30 800m M R1 21:13 Pentathlon W MC

14:15 Shot Put Pen W 21:25 400m M SF

21:42 Shot Put M MC

Saturday 8 March, Morning

Saturday 8 March, Afternoon

10:00 60m H Hep M 18:00 Pole Vault M Final

10:05 Triple Jump M Q 18:05 Triple Jump W Final

10:10 60m H M R1 18:10 60m H W SF

10:15 Shot Put W Q 18:30 60m M SF

10:40 60m W R1 18:50 Shot Put W Final

11:00 Pole Vault Hep M 19:00 1500m W Final

11:50 4x400m Relay M R1 19:15 High Jump W Final

12:00 High Jump M Q 19:20 1000m Hep M

12:15 Long Jump W Q 19:30 1500m W MC

12:20 4x400m Relay W R1 19:40 400m W Final

19:43 Triple Jump W MC

19:50 Long Jump M Final

20:00 1500m M Final

20:08 Heptathlon M MC

20:20 Shot Put W MC

20:30 400m M Final

20:34 400m W MC

20:45 60m H W Final

20:48 1500m M MC

21:00 60m M Final

21:02 400m M MC


Sunday 9 March, Afternoon

14:50 Pole Vault M MC

15:00 Pole Vault W Final

15:05 Long Jump W Final

15:15 60m W SF

15:33 High Jump W MC

15:45 60m H M SF

15:56 Long Jump M MC

16:10 3000m M Final

16:20 60m H W MC

16:30 High Jump M Final

16:35 800m W Final

16:40 60m M MC

16:50 3000m W Final

17:00 Long Jump W MC

17:10 Triple Jump M Final

17:20 800m M Final

17:25 3000m M MC

17:30 800m W MC

17:45 4 x 400m Relay W Final

17:53 3000m W MC

18:05 60m W Final

18:09 800m M MC

18:20 60m H M Final

18:24 Pole Vault W MC

18:30 High Jump M MC

18:40 4x400m Relay M Final

18:45 60m W MC

18:49 Triple Jump M MC

18:53 60m H M MC

Final 4x400m W MC

Banquet 4x400m M MC


Appendix 13.7 ENTRY VISAS

All countries which need visas must obtain them before they travel to Poland.

All countries which do not have a Polish Embassy must travel to other countries which are entitled to issue visas (please visit http://www.sopot2014.com/pl/sopot/wiza and see Polish Missions Abroad). In case of any problems with visas the Member Federations can contact the LOC ([email protected]) to receive the letter of invitation to the WIC. This contact should be made within a "reasonable" time prior to the Championships , the following information must be provided for each participant:

o Family name and Fırst Name

o Date of Birth

o Passport Number

o Family Name and First Name of both parents (mother and father)

NACAC ANT, ARU, BAH, BAR, CAN, CRC, ESA, GUA, HON, ISV, MEX, NCA, PAN, SKN, USA

OCEANIA ASA, AUS, COK, GUM, NFI, NMI, NZL, PYF

CONSUDATLE ARG, BRA, CHI, PAR, URU, VEN

EUROPEALB*, AND, AUT, BEL, BIH*, BUL, CRO, CYP, CZE, DEN, ESP, EST, FIN, FRA, GBR, GER, GIB, GRE, HUN, IRL, ISL, ISR, ITA,

LAT, LIE, LTU, LUX, MKD*, MLT, MNE*, MON, NED, NOR, POR, ROU, SLO, SMR, SRB* SUI, SVK, SWE

* only for citizens who meet certain requirements

List of countries whose citizens DO NOT NEED a visa to enter Poland

AFRICA MRI, SEY

ASIA BRU, HKG*, JPN, KOR, MAC*, MAS, SIN, TPE*,

NACAC CUB,

OCEANIA INA,

CONSUDATLE COL, PER

EUROPE ARM, AZE, BLR, GEO, MDA, RUS, TUR, UKR

List of countries whose citizens NEED a visa to enter Poland and HAVE A POLISH EMBASSY

AFRICA ALG, ANG, EGY, ETH, KEN, LBA, MAR, NGR, RSA, TUN

ASIA AFG, CHN, IND, IRI, IRQ, JOR, KAZ, KSA, KUW, LIB, QAT, PRK, THA, UAE, UZB, VIE

NACAC AIA, BER, BIZ, CAY, DMA, DOM, GRN, HAI, IVB, JAM, LCA, MNT, PUR, TKS, TRI, VIN

OCEANIA FIJ, FSM, KIR, MHL, NRU, PLW, PNG,SAM , SOL, TGA, TUV, VAN

CONSUDATLE BOL, ECU, GUY, SUR

EUROPE

List of countries whoose citizens DO NEED a visa to enter Poland and DO NOT HAVE A POLISH EMBASSY

AFRICA BDI, BEN, BOT, BUR, CAF, CGO, CHA, CIV, CMR, COD, COM, CPV, DJI, ERI, GAB, GAM, GBS, GEQ, GHA, GUI, LBR, LES,

MAD, MAW, MLI, MOZ, MTN, NAM, NIG, RWA, SEN, SLE, SOM, STP, SUD, SWZ, TAN, TOG, UGA, ZAM, ZIM

ASIA BAN, BHU, BRN, CAM, KGZ, LAO, MDV, MGL, MYA, NEP, OMA, PAK, PHI, PLE, SRI, SYR, TJK, TKM, TLS, YEM

http://www.sopot2014.com/pl/sopot/wizamailto:[email protected]


Appendix 13.8 ENTRY STANDARDS

MEN Events

WOMEN

Indoor Outdoor Indoor Outdoor

6.65 10.15 (100m) 60m 7.32 11.20 (100m)

46.80 45.10 400m 53.15 51.20

1:47.00 1:44.00 800m 2:03.00 1:59.00

3:41.00 / 3:58.00 (Mile)

3:34.00 1500m 4:14.00 /

4:31.00 (Mile) 4:03.50

7:52.00 7:42.00 / 13:15.00 (5000m)

3000m 9:02.00 8:38.00 /

15:00.00 (5000m)

No Standard 4x400 Relay No Standard

7.74 13.50 (110mH) 60m H 8.16 12.90 (100mH)

2.30 HJ 1.94

5.75 PV 4.71

8.16 LJ 6.70

17.00 TJ 14.25

20.30 SP 17.80

ENTRY RULES:

Each Member is entitled to enter up to three athletes in each event of the Championships, provided all have achieved the corresponding entry standard, but only two will be permitted to compete (except the Pole Vault, the Combined Events and the Relays – see below).

In the Pole Vault, events shall be held as straight Finals with twelve athletes starting in each event. Entries will be determined by a combination of entry standards and ranking.

For the Combined Events, eight athletes will be invited by the IAAF in the Heptathlon and in the Pentathlon as follows:

o the winner of the 2013 Combined Events Challenge o the three best athletes from the 2013 Outdoor Lists (as at 31 December 2013),

limited to a maximum of one per country o the three best athletes from the 2014 Indoor Lists (as at 17 February 2014) o one athlete which may be invited at the discretion of the IAAF

In total no more than two male and two female athletes from any one Member will be invited. Upon refusals or cancellations, the invitations shall be extended to the next ranked athletes in the same lists respecting the above conditions.

For the Relays, each Member Federation will be able to enter up to 6 athletes in each team.


Members who have no male and/or no female qualified athletes whom they wish to enter in any event may enter one unqualified male athlete OR one unqualified female athlete in one event except the Combined Events.

The acceptance of unqualified entries in the Field Events is at the discretion of the Technical Delegates.

If the host country does not have a qualified athlete in an event, it may enter one athlete in this event regardless of any Entry Standard (except the Combined Events). For the Field Events, the entry is at the discretion of the Technical Delegates.

Youth athletes (any athlete aged 16 or 17 years on 31 December 2014, i.e. born in 1997 or 1998) CANNOT be entered in the Men’s Shot Put.

Athletes younger than 16 years (on 31 December 2014, i.e. born in 1999 or later), CANNOT be entered in any event.

CONDITIONS:

Performances must be achieved during the qualification period of 1 January 2013 to 24 February 2014 (midnight Monaco time), except for the Combined Events (see above).

Performances must be achieved during competitions organised or authorised by the IAAF, its Area Associations or its National Member Federations. Thus, results achieved at university or school competitions must be certified by the National Federation of the country in which the competition was organised.

Performances must be achieved during an official competition organised in conformity with IAAF Rules.

For the purpose of Entry Standards, performances achieved in mixed events between male and female participants (see Rule 147) in all field events and races of 5000m and over held completely in the stadium, will be:

Automatically accepted if achieved at National Permit competitions

Accepted only with the Area Association's approval if achieved at competitions under IAAF Rule 1.1 (i) and (j)

Never accepted if achieved at competitions conducted under IAAF Rule 1.1 (a) to (h)

Wind-assisted performances will not be accepted.

Hand-timed performances in 60m, 100m, 400m, 800m, 60m Hurdles, and 100m/110m Hurdles will not be accepted

For the running events of 400m and over, performances achieved on oversized tracks will NOT be accepted


Appendix 13.9 TEAM OFFICIALS CHART

Athletes

Officials accommodated with the Team

(55%)

Extra Officials

(25%)

Athletes

Officials accommodated with the Team

(55%)

Extra Officials

(25%)

1 1 1 41 23 11

2 2 1 42 24 11

3 2 1 43 24 11

4 3 1 44 25 11

5 3 2 45 25 12

6 4 2 46 26 12

7 4 2 47 26 12

8 5 2 48 27 12

9 5 3 49 27 13

10 6 3 50 28 13

11 7 3 51 29 13

12 7 3 52 29 13

13 8 4 53 30 14

14 8 4 54 30 14

15 9 4 55 31 14

16 9 4 56 31 14

17 10 5 57 32 15

18 10 5 58 32 15

19 11 5 59 33 15

20 11 5 60 33 15

21 12 6 61 34 16

22 13 6 62 35 16

23 13 6 63 35 16

24 14 6 64 36 16

25 14 7 65 36 17

26 15 7 66 37 17

27 15 7 67 37 17

28 16 7 68 38 17

29 16 8 69 38 18

30 17 8 70 39 18

31 18 8 71 40 18

32 18 8 72 40 18

33 19 9 73 41 19

34 19 9 74 41 19

35 20 9 75 42 19

36 20 9 76 42 19

37 21 10 77 43 20

38 21 10 78 43 20

39 22 10 79 44 20

40 22 10 80 44 20


Appendix 13.10 QUOTA

Host Country POL 17 athletes USA 15 athletes RUS 14 athletes GBR 11 athletes GER 10 athletes FRA, ITA 9 athletes UKR 8 athletes CAN, ESP, JAM 7 athletes BRA, CHN, CUB 6 Athletes BLR, CZE, GRE, KEN, NED, RSA 5 athletes AUS, ETH, MAR, ROU 4 athletes BAH, BEL, CRO, NGR, POR, SWE, TUR 3 athletes BUL, IRL, JPN, KAZ, NOR, NZL, TRI 2 athletes ALG, AUT, BAR, BDI, BIH, BOT, BRN, CHI, COL, DEN, DJI,

DOM, ECU, ERI, EST, FIN, HUN, IND, ISR, ISV, KOR, KSA, LAT, LCA, LTU, MEX, QAT, SKN, SLO, SRB, SUI, SVK, UZB, VEN

All other Member Federations are given a quota of one athlete ONLY.


Appendix 13.11 ACKNOWLEDGEMENT & AGREEMENT FORM

1. In consideration of the right to compete in International Competitions, I,

______________________________________ of __________________________________

[Last Name, First Name] [National Federation]

hereby acknowledge and agree as follows:-

1.1. I am aware of and have had the opportunity to review the IAAF Rules (the "Rules") and the IAAF Regulations (the "Regulations") available on the IAAF website at http://www.iaaf.org/about-iaaf/documents/rules-regulations . I consent and agree to comply with and be bound by the Rules and Regulations (and any amendments to the Rules and Regulations as may be made from time to time).

1.2. I consent and agree in particular to comply with and be bound by the IAAF Anti-Doping Rules (Chapter 3 of the Rules) and by the IAAF Anti-Doping Regulations and the International Standards incorporated into the IAAF Anti-Doping Regulations. I declare that I am not currently using and will not in the future use any substance or method or other practice which violates the IAAF Anti-Doping Rules. I undertake to compete in Athletics drug free at all times.

1.3. I am aware of and have had the opportunity to review the Athlete Information Notice available on the IAAF website at http://www.iaaf.org/about-iaaf/documents/anti-doping#athletes-guides-and-advisory-notes concerning the use of my personal information by the IAAF. I consent and agree that my personal information may be used by the IAAF in accordance with the Athlete Information Notice.

1.4. I consent and agree in particular that my Personal Information including without limitation my Sensitive Personal Information (as those terms are defined in the Anti-Doping Regulations) may be processed for anti-doping purposes in accordance with the IAAF Anti-Doping Rules and the IAAF Anti-Doping Regulations (and the International Standard for the Protection of Privacy and Personal Information incorporated into the Anti-Doping Regulations) by and amongst the IAAF and its Area Associations and Member Federations, the World Anti-Doping Agency, National Anti-Doping Agencies and/or other Anti-Doping Organisations, including, but not limited to, as part of the ADAMS database system.

1.5. I consent and agree that for the limited purpose of promoting the IAAF, the sport of Athletics, or particular athletics competitions, the IAAF may without charge and on a worldwide basis use any images that are taken of me in any media at or in conjunction with any athletics competitions in which the IAAF has an ownership interest, including the World Championships in Athletics and other World Athletics Series events.

1.6. I acknowledge and agree that any dispute arising out of a decision made pursuant to the Rules may be appealed exclusively as provided in the Rules to the Court of Arbitration for Sport (CAS). I acknowledge and agree that all decisions of CAS under the Rules shall be final and binding and that I will not bring any claim, arbitration, lawsuit or litigation in any other court or tribunal.

2. Unless renewed upon the IAAF's request at any time, this Agreement shall be of indefinite duration and shall terminate only upon my retirement from Athletics.

3. This Agreement shall be governed by and construed in accordance with the Laws of Monaco. I acknowledge that, by signing this Acknowledgement and Agreement, I have read and understand this Acknowledgement and Agreement and that it is legally binding.

Date: _______________________________________________

Name: _________________________________________________ [Print Last Name (in Capitals), First Name]

Date of Birth: _________________________________________________ [Day/Month/Year]

Signature: _________________________________________________

Please return to [email protected]
http://www.iaaf.org/about-iaaf/documents/rules-regulationshttp://www.iaaf.org/about-iaaf/documents/rules-regulationshttp://www.iaaf.org/about-iaaf/documents/anti-doping#athletes-guides-and-advisory-noteshttp://www.iaaf.org/about-iaaf/documents/anti-doping#athletes-guides-and-advisory-notesmailto:[email protected]