IBS FInancIalS is a flexible system that changes and grows with your business. The financial applications are fully integrated with your entire business system, offering unique overall control. Mass-update functionality through EDI and general interfaces also maximizes efficiency.

Designed for global businessIBS EntErprISE for Financial Management includes true multi-currency functionality for any of the world’s currencies, with an option for dual system currency for reporting and other uses. The software is genuinely multi-lingual for easy use and the production of documents. Processing and analysis can be done on many levels for an international busi-ness, such as company, division, cost center, account group and currency.

A fully integrated financials solutionIBS FInancIalS consists of three fully integrated ledgers: the General Ledger, Accounts Receivable and Accounts Payable. IBS aSSEt ManagEMEnt and IBS caSh Book, comple-mented by the advanced business intelligence tool IBS analyZEr and IBS BuSInESS IntEllIgEncE, provide a complete financials solution.

General LedgerThe General Ledger is designed for efficient, easy-to-use daily accounting and to provide flexible support for management and analysis of company performance and trends.

Chart of accounts – Up to 30 alphanumeric characters, divided into eight optional ac-count parts, and language dependant descriptions.

Summary identity – Sixteen summary identity parts to represent alternative charts of ac-counts or business structures, providing additional analysis capability.

Pseudo codes to simplify data entry of lengthy account codes and facilitate auto-matic posting from other systems.

Dual system currency – Allows parallel bookkeeping in local currency and corporate currency, with flexible exchange rates.

Euro conversion – Complete Intrastat handling for transition period and handling of euro conversions.

Multiple period handling – Post transactions to previous periods according to pre-defined rules, to future periods or current period.

Automatic posting – Pre-defined posting rules to minimize operator entry for items such as debtor/creditor controls, discounts, payments, exchange rate gains and losses.

Automatic validation of postings and account combinations.

Revaluation of balance sheet items in foreign currencies including simulation routines.

Journal posting options handle accruals, pre-payments, recurring journals and standing orders, calculations, dynamic redistribution, pricing, elimination or copy of journals.

G/L Notes – Attach free text to any manual transaction.

Attachments – Link any kind of document as an attachment to an IBS EntErprISE object, e.g. attach a corporate accounting instruction in MS Word to a G/L account.

Reconciliation – Function to facilitate e.g. matching bank statements to G/L account.

Parallel budgets/forecasts – Limitless number of different budgets/forecasts per year,

Functional overview - ibs enterprise

IBS Financials, a core module of IBS EntErprisE lets you design financial transaction flows

to suit your specific needs. By using automation, the entire range of processes

is made simpler and faster, so that you can use fewer staff and reduce errors.

IBS Financials

• Designed for maximum flexibility in all key transaction areas• Precise business analysis and effective control• Accounting and financial reporting to suit changing business needs• Powerful software for processing all customer and supplier accounting • Efficient tool for streamlining payments.

entered manually or using global copy routine with budget uplift facility.

Budget distribution curves – User-defined key to distribute budget figures over the year.

Cost accounting – Compares actual costs to budget and highlights any deviation.

Company consolidation – Flexible function for online consolidation of information in multilevel company structures operating with different system currencies and chart of accounts into corporate format.

Report Writer – Run reports or a group of reports any time for any period without interrupting operations. Works across IBS EntErprISE and across company structures.

User-defined and distributed balances New balances, to be included in reporting and analysis, can be created based on existing balance types, values from exter-nal systems, as well as manual values.

Cost allocation routines – Automatic routines for cost allocation, recharges and period adjustments.

Inflation accounting – Automatically calculate inflation gains and losses and assign them to inflation accounts.

Error correction – Interactive online error correction before resuming update of journals suspended due to transaction errors.

Listings and reports – Extensive standard listings and online reports with drill-down and connections to PC software and email.

Numerous inquiries – Accessible from any program, with drill-across functional-ity for following a G/L transaction to the prime document.

Balance inquiries and query groups - User-defined on balance level, with drill-down access to transaction files and user-defined key values for many columns.

VAT and Intrastat handling and reporting.

Security on several levels down to account combinations.

Year-end closing procedures with automatic postings of clearing accounts and opening balances.

Accounts Receivable and Accounts PayableThe sub-ledgers have been developed to mirror one another, offering extended and secure functionality in each sub-ledg-er’s specific area. A specialist in one area can easily master the other, processing business activities with low staff require-ments. The major processing options, with many user-defined parameters, are listed below.

Business Partner set-upBusiness Partner details – Stored in the name file, shared by all IBS EntErprISE applications.

Credit status and profile, considering both limit and payment behavior.

Business partner structure – Arranged in tiers of Holding, Parents and subsidiary companies. Structure allows postings to account or debtor and includes group credit warnings, price search stops, inquiries and listings.

Default currency – Prime trade currencies can be defined per customer/supplier account.

Authorizing person – Records the normal authorizing person per supplier.

Payment terms and methods – Deter-mines terms of trade and settlement discounts, and preferred payment methods.

Bank account number control – Program for validating entered bank accounts.

Reminder letter with pre-defined level and timing.

Sundry customers/suppliers handling.

Invoice processingIntegrated sales invoice posting – Auto-matic posting from complementary IBS DIStrIButIon applications or other invoicing systems.

Rebate handling – Automatic A/P credit document regarding commission and rebates, to be sent to supplier.

Interface routines for full validation and error reporting.

Group documents – Gathers several invoices into one, with one due date and reminder amount.

EDI – Full support for electronic invoicing and payments.

Stepwise purchase invoice processing Preliminary invoice processing or direct, immediate posting to final coded, author-ized invoices.

Invoice matching of details against purchase order and delivery note, with automatic calculation of purchase vari-ances.

Integration of asset entry with IBS aSSEt ManagEMEnt.

Multiple VAT handling rates – Meets country-specific regulations with en-hanced EU or Intrastat abilities.

Installments, recurring payment dates Multiple payment dates on one invoice.

VAT and Intrastat – Automatic VAT handling and Intrastat recording for intra-EU trade.

General Ledger accountingVAT and G/L accounting – Optional facility for immediate or delayed VAT and General Ledger update.

Expense coding – Operational prompts for G/L expense coding. Can be automat-ed via pseudo accounts and catalogs.

Invoice allocation – Facilitates allocation of invoice amounts across several periods, past and future.

Revaluation and automatic posting of unrealized exchange rate variances Revaluation of balance sheet items in foreign currencies including simulation routines.

Outgoing paymentsA/P payment proposal mechanism – Avail-able for control of supplier payments.

Use selection criteria – Facilitates prepar-ing proposals. Range of suppliers/groups, payment dates, countries, currencies, payment methods and bank accounts.

Unauthorized invoices check – Includes unauthorized or stopped invoices to check overall position without making payment.

Manual adding of invoices to proposal outside selection criteria.

Nil and negative balances can be included in proposal.

Unlimited number of payment proposals is supported.

European support – For most European automatic bank transfer systems – BACS/GIRO.

Payment methods – Unlimited number of supplier payment methods in one proposal.

Proposals weigh all criteria – Include inter-est earned and early payment discounts, to give most favorable settlement date.

Multiple iBs EntErprisE calendars – Differ-ent calendars to handle bank holidays.

Remittance advice – Automatically pro-duced by payment run update, making payment in required media type, and posts to G/L.

Re-opening of settled invoices supported.

Incoming paymentsOrder summary and settlement – Linking an order to a payment, or vice versa.

Automatic write-off of small residual balances.

Batch payment interface – Routines to automatically process customer payments from bank systems.

Automatic cash allocation supported.

Multi-currency settlement with currency-

independent processing.

Automatic settlement of all open items within a specific selection based on due date, currency, etc.

Debit/credit note link – Linking IBS DIStrI-ButIon debit/credit notes with open A/R items triggers automatic settlements.

Payment entry and difference handling On account, or posting miscellaneous receipts directly to the General Ledger’s income code.

Check writer supported.

Automatic calculation and posting of realized exchange rate variances.

Split posting and allocation to facilitate bank paying-in schedules.

Drafts and bills handlingDrafts and bills – Extensive functionality, including draft proposals for submission and customer acceptance.

Bills portfolio – Creates and remits bills portfolio of accepted drafts for bank encashment or discounting.

Credit managementUsing IBS DIStrIButIon’S invoicing with IBS FInancIalS’ Accounts Receivable enables effective credit control and management.

Automatic system hold and release – De-liveries withheld if credit limits exceeded or payment overdue.

Customer credit profile – Available to compare customer credit limits and pay-ment behavior to account balance and outstanding orders at order entry.

Customer documentation – Full range of customer credit management documen-tation.

Highlight slow payers supported.

Notepad facility – Unlimited free-format customer/supplier notation. Can be attached at document level.

Complete traceability through drill-down from G/L balance to the detail G/L posting and across to the original invoice document.

Supplier invoices – Can be included in A/R statement of accounts for customers who are also suppliers.

Re-ageing of open documents – Easily adjust due dates and several payment parameters for groups of invoices.

Several severity levels – For reminder letters produced in system language or customer’s language, with user-defined free text.

Interest invoicing – Invoices of overdue interest can be generated automatically.

InquiriesComprehensive inquiries include:Business Partner file details, balances and transactions – Advanced selection options to view and analyze A/R and A/P status on multiple levels, including credit time axis.

Online age and cash flow analysis in customer/supplier and default currency.

Online credit control and follow-up Relevant information for the credit manager gathered in one place.

Notepad facility – Browse agreements and notations.

Customer/supplier statistics – Available for history of invoicing, payments and average payment time.

Drill-down and drill-across facilities – Drill down from particular invoices/payments to detailed G/L postings or across to the original invoice document.

Listings and reportsAccounts Receivable and Payable provide extensive reporting capabilities including:• Cash flow and age analysis• Customer/supplier lists and labels• Detailed balance list• Transaction listing• Open item revaluation report• Payment statistics list• Reconciliation• User-defined Report Writer reports• Purchase variation lists.

Cash flowAllows you to view all types of incom-ing and outgoing payments on a daily level. Cash flow forecasts are based on a customer’s payment behavior. Each customer’s average days sales outstand-ing are calculated.

View details about debtor balances per due date.

IBS North America: 1-800-886-3900 info@ibsus.com • www.ibsus.com

The materials contained in this document are summary in nature, subject to change and intended for general information only. For updates of this information, please contact your local IBS representative. v2006-09 © IBS 2006

IBS, International Business Systems, is a world-leading supplier of supply chain management software and professional services for large and mid-sized companies. IBS has some 5,000 customers in more than 40 countries, including ABB, Ciba Vision, Galexis, Nautor’s Swan, Nintendo, General Electric, Honda, Maxell, Scribona, Miele and Volvo.