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Aga Private Institute for Computer Science

Aga Private Institute

For Computer Science

ICDL

MS Word 2010

Website: www.aga-pics.com

Sherzad H. Abdullah


Section 1

What is Word?

A word processed document, may be letter, memo , report , fax , agenda.

Or Microsoft Word 2010 is a word-processing program, designed to help you create

professional-quality documents.

Opened a word processing Application Closing a word processing Application

To Opened Word to the Following:

1- Select the Start menu

2- Select All Programs

3- Select Microsoft Office and Then Click

MS Word 2010

To Close a Word to the Following:

1- Select File Menu

2- Select Exit

Or Select Close button in the Title bar

Customizing the Menus and Toolbars in the Microsoft Office Web Components

Creating a new Document: A new document is based on the normal, default template. This template is created using default

formatting and page layout settings

Template:

A template is a document containing standard formatting / page layout that can be used

repeatedly to create other documents.

Default Template:

1. Select File menu

2. Select New

The new document window opens

3. Select Blank Document

4. Select create button

1- Quick Access Toolbar (QAT)

2- File Menu

3- Ribbon

4- A New Blank Document


Saving a Document to a location on a Drive:

To save a document for the first time, do the following:

1. Select File Menu. 2. Select Save. 3- Select the correct Drive and / or Folder from the navigation pane. 4-Enter a name In the File name box 5- Click Save.

- Click the Save Button on

the Quick Access toolbar to

save a file

- The Keyboard Combination

to save is CTRL + S


Saving a Document Under Another Name:

1. Select File Menu.

2. Select Save As.

3. Select the correct Drive and / or Folder from the navigation pane.

4. Enter a Different Name In the File name box

5. Click Save.

Saving a Document as Another File Type:

This is useful if the document is being opened in another Version of Word or a different Word

Processing program.

Extension Use

Word Document (*.docx) A standard Word 2007 or 2010 document

Word Template (*.dotx) A Template can be used repeatedly to create other

Documents

(Word 97-2003 Document)(*.doc ) A Document to be opened in MS Word 97-2003

Rich Text Format (*.rtf) When a Document is saved as a Rich Text Format (

*.rtf) it retains some of its formatting and enables the

document to be opened in different Application

Text (*.txt) When a Document is saved as a Text File it loses of all

it is formatting and Graphics It to be opened and viewed as a Text Only

To save a document in another file type, do the following:

1. Select File Menu.

2. Select Save As.

3. Select the correct Drive and / or Folder from the navigation pane.

4. Enter a File Name In the File name box

5. In Save as type Select (Word Document (*.docx) ,

(Word 97-2003 Document)(*.doc ) ,

Word Template (*.dotx) ,

Rich Text Format (*.rtf) ,

Text (*.txt) , PDF (*.PDF) )

6. Click Save.

To save the document with different

version number: the save as type box

(the default is Word Document)

Select the (Word 97-2003 Document)


Opening a document : To open and existing document do the following:

1- Open MS Word

2- Select the File Menu

3- Select Open

4- Select the Location of the file to be opened by selecting the Drive and / or Folder from

the navigation pane.

5- Select the File

6- Click Open

Switching between Open Documents:

It is possible to have two or more documents open on your desktop.

It is also possible to see two documents displayed together.

Setting User Performance:

User Performance refers to the user name and the Default location of

Opened and Saved Files. So that files can be opened or saved in another

Location

Default File Location to Open Files From and Save Files To:

1- Click the File Menu

2- Select Options

3- Select the Save tab


4- In the Default File location box, Enter the required file location of opened and saved files

(use the Browse button to find the location if necessary)

5- Click Ok

Using the Help Function:

The Help function is available to give advice and help on aspects of the application. To Use

Help Function Press the F1 Key

Using the Magnification (Zoom) Tools : The Magnification Tools are used to Zoom in and Zoom Out in a Document

To use the magnification tools do the following:

1- Select the View Tab

2- From the Zoom group , Select Zoom

Zoom to Open the Zoom Window

- 100% to zoom the window to full Size

- One Page : to see one page at a time

- Two Page : to see two page at a time ( side by side )

- Page Width : so that the width of the page matches

the width of the window

You can also select the Zoom button on the status bar


Minimizing and Restoring the Ribbon:

The ribbon can be minimized and then restored if required

To minimize and Restore the Ribbon do the following:

Minimizing the Ribbon: Restoring the Ribbon:

1- Right click the ribbon bar

2- Select Minimize the Ribbon

The Ribbon is hidden

1- Right click the bar containing the tabs

2- Click Minimize the Ribbon

Section 2

Document Creation

Text is entered into a new document by using the keyboard or Voice recognition software if

required. Words should be separated by one space and one space after a comma, semi-colon

Entering Text:

Text refers to characters, words or symbols entered into a document using a keyboard

Page View:

Page view refers to the way that the page is viewed on screen; the default page view is Print

Layout

The Page View Buttons are displayed

1- On the status bar and contain the following commands.

2- Select a View Tab and Select a page view command from the Documents Views

1 2 3 4 5


1- Print Layout The page as it will look when it is printed

2- Full Screen

Reading

to see more than one pages at a time (side by side )

3- Web layout how the page will look when displayed as a web layout

4- Outline This enables you to expand or collapse document titles , sub Documents

5- Draft To see the a draft of the document along with page breaks , this view

does not display images or page margins

Entering Text in a Document: Use the keyboard to enter text on the page:

Key Using for

Shift Hold dawn the Shift key on the Keyboard and then press a letter for an

initial Capital at the beginning of the sentence

Shift To use keyboard characters which are displayed above other characters on

keys ( @ # $ % ^ & * ( ) ! _ + )

Caps Lock To type in Upper case , on / off each time it is pressed

Stop Key The Full Stop Key to end a sentence

Space Bar To create a space between words

Enter Enter key to a new paragraph , New Line

CTRL + Enter New Page , Page break

Shift + Enter Go to New Line without Numbering and bullets

Num Lock To make the Number pad active

Inserting Symbols and special Characters

Symbols refer to the accented characters ( e.g , Ⱬ Ⱪ ў ϋ Ȩ Ș Ǧ )that are used in special

character are the symbols (e.g. Copyright ©, trademark ™ or ® ) or other characters (

)

To Insert Symbols and Special Characters , do the following

1- From the Insert Tab and the Symbols group

2- Choose a symbol from the menu or Select More Symbols

3- In More Symbols, Select one symbol and click insert.

Click the font arrow to different Font / symbol (Wingdings and Webdings) are good fonts


Shortcut key to Symbol:

1- Insert Tab Symbols

2- More Symbols

3- Select Symbol (if you want create Shortcut key)

4- Shortcut Key

5- In Press New Shortcut key Press ( CTRL+1 )

6- Click Assign

Moving Text Around:

In order to edit text, you need to be able to move the insertion point within text and position the

cursor

Muse:

- Move the mouse and observe the insertion point

- The cursor will appear in the selected position


Keyboard:

Use the directional arrow keys on the keyboard to move around text:

Move the cursor one character to the Right

Ctrl + Move the cursor a word at a time to the Right

Move the cursor one character to the Left

Ctrl + Move the cursor a word at a time to the Left

Move the cursor one line above

Ctrl + Move the cursor to the beginning of the paragraph before

Move the cursor one line below

Ctrl + Move the cursor to the beginning of the next paragraph

Home To move to the beginning of a line

Ctrl + Home To move to top of Document

End To move to the end of a line

Ctrl + End To move to end of Document

Selecting and Editing Text:

1- Non- Printing Formatting Marks:

Refer to marks such as space , paragraph marks , manual line break and tab characters.

To display and hide non-printing formatting marks press the (CTRL + Shift + * ) or click

on the tab home

2- Selecting:

Before text can be formatted or edited, it must first be selected

To Select Text by using (Mouse and Keyboard)

1- Select by Mouse : 2- Select by Keyboard :

A word Double Click the left mouse button CTRL + Shift + one word

Shift + Nearest character

A Line

Move the cursor into the left margins , click

the left mouse button

Extend a selection one line down.

Extend a selection one line up.

At the end of a line Press SHIFT+ DOWN SHIFT+ Up Shift + Home Shift + End

A Sentence Holding dawn the mouse button drag to the Right. Hold dawn and CTRL to Select another Sentence

At the end of a line Press Shift + Home

A Paragraph Move the cursor into the left margins ,

Double click the left mouse button Shift + CTRL + or

Whole Document Move the cursor into the left margins ,

Treble-click the left mouse button CTRL + A


Page Setup:

Output refers to the way that a document is viewed, either on screen or as printed hard copy ,

output format such as changing Orientation and Margins or printing to a specific number of

pages .

To Open the Page Setup:

1. Click the Page Layout tab.

2. Click the Margins

3. Custom Margins

4. Click the small arrow in the bottom-right corner of the Page Setup group. The Page

Setup dialog box will appear.

4- Margins :

Write margins Top : 2 CM , Bottom : 2 Cm Right : 2 Cm , Left : 2 Cm

5- Orientation :

Refers to the shape of the paper being

used , it can be either Portrait or

landscape


6- Pages :

Normal page

Mirror Margins

Insert 2 Pages per Sheet

Book Fold

Revers book Fold

7- Paper Size :

The Default Paper Size is A4 ( 21 cm X

29.7cm)

You can change paper size to A3, A5 ,

B3

In Custom Margins you can create

Specific paper Size

7- Click Ok

Previewing a Document:

To preview a document do the following:

1- From the File Menu Select Print


Copies 1 Select the number of Copies you want to print

Printer Select a Printer Name

Pages

Leave the Blank to print all pages

1,6,9,12 (Print Page 1 ,6, 9 , 12 )

4-9 Print page 4 until 9

Other Shortcut Key

CTRL+ Space Bar Clear Formatting

Delete Delete Character Before

Backspace Delete Character after

Ctrl+Delete Delete one word Before

Ctrl+ Backspace Delete one word after

Extend a selection one screen down. SHIFT + PAGE DOWN

Extend a selection one screen up. SHIFT + PAGE UP

Extend a selection to the beginning of a document. CTRL+ SHIFT + HOME

Extend a selection to the end of a document. CTRL+SHIFT + END

New document Ctrl+N

Open existing document Ctrl+O

Save document Ctrl+S

Save document as... F12 or Fn + F12

Close document Ctrl+W

Print document Ctrl+P

Questions

Q1. In MS-Word, for what does ruler help? A. to set tabs

B. to set indents

C. to change page margins

D. All of the above

Q2. Which option in File pull-down menu is used to close a file in MSWord? A. New

B. Quit

C. Close

D. Exit

Q3: Modify the top Margin of this document to 1 CM?

A. Page layout

B. Margins


C. Custom Margins

D. Write 1 and Click Ok

Q4: Add a Line Break (Soft Carriage return ) at the insertion Point ?

Press Enter from the keyword

Q5: insert a manual page break at the insertion point in the Document ?

Press Ctrl + Enter from the keyword

Q6. How do you save a new document?

A. Press <Alt>S.

B. Choose File Menu and then Save.

C. Click the right mouse button and choose Save.

D. Open the document and give it a new name.

Q7. How do you insert a page break into a document?

A. Press <Enter> until you get to the bottom of the page.

B. Choose Insert and then Break.

C. Hold down <Ctrl> and press <Enter>.

D. None of the above.

Q8. Which key should be pressed to start a new paragraph in MS-Word? A. Down Cursor Key

B. Enter Key C. Shift + Enter

D. Ctrl + Enter

Q9- How do you Adding a New Line without Numbering?

1. Place your insertion point at the end of the line before your desired non-numbered line.

2. Press [Shift] + [Enter] Type the desired information

3. When finished, press [Enter] The next numbered/lettered line appears.

Q10. How do you change the margins in a document?

A. Click on Page Layout and then Margins.

B. Click on Tools and then Margins.

C. Click on Edit and then Margins.

D. Manipulate the Ruler bar.

Q11. How do you change your default file location?

A. Choose File and then Page Setup.

B. Choose Tools and then Options.

C. Choose File and then Properties.

D. Choose Edit and then Files.


Q12. Selecting text means, selecting? A. a word

B. an entire sentence

C. whole document

D. any of the above

Q13 : How to Save a Document under another Name?

Select File Menu.

Select Save As.

Enter a Different Name In the File name box

Click Save.

Or Fn + F12

Q14: How to Open a document ?

Open MS Word

Select the File Menu

Select Open

Or CTRL + O

Q15: How to Display Help Function ?

Press the F1 Key

Q16: How to Minimizing and Restoring the Ribbon?

CTRL + F1

Q17: How to Preview a Document?

Ctrl + P , Or CTRL + F2

Q18: How to Print Pages 1, 5, 7, 9 ?

Q19 : How to Print Pages 21 until 31 ?