ict in time management ca
DESCRIPTION
TRANSCRIPT
Use of ICT in Time Management
By the end of this presentation youshould be able to answer thefollowing questions:
1. Describe how ICT is used in time management
2. Describe the skills required for good time management
What does poor Time management lead to?
Bad time management can lead to more costs to the company
Bad time management can lead to poor reputation
Bad time management can lead to unsatisfied customers
Bad time management can lead to low staff moral
What is Time management?
This is the finding and using of the most efficient way of completing tasks/projects in the most acceptable period of time but with the highest quality
The shortest time possible does not mean good time management; it usually means cutting corners and ending up with a poor quality product
Time management techniques
Outside experts (consultants) are brought in
Examine existing good practice Attend courses or Gain qualifications
in time management to bring in good practice
Features of good time management 11. Identifying short and long term targets Short targets are very important; in order to help staff moral
and ensure that each step is achieved before going on to the next
2. Prioritising Targets must be independent of each other and each target
is given relative importance Resources/funding/date for completion is dictated by the
priority of a taget3. Planning Time must be spend planning before going ahead with a
project. The short term targets/steps are worked out along with each
steps; costs; time for completion; priority
Features of good time management 24. Decision making Correct decisions are important at each
stage of the project Correct decisions reflect an awareness for
the short and long term targets. They must look at the overall picture to ensure decisions made today do not negatively affect the next target
5. Use of ICT Hardware, software and communication
devices are all used to assist the project
Use of ICT in time management: Hardware and communication devices available
Use of ICT in time management: Software available
Organiser package
Features: Organising emails Organising contacts Organising tasks Calendar function: record
appointments and set visual alarms Public calendar function: used for all
employees to see when the next meeting or event
Use of ICT in time management: Software availableArranging workload or Stopwatch software – this is
software that allows the user to click on a specific task and the computer will periodically remind the user how long they have been working on that task
Benefits:Managers see if a task is taking too long and allocate
extra resourcesIt can be used to help predict how long each task will take
and therefore managers can allocate resource appropriately
This helps with daily and weekly planning This helps to ensure work is spread equally among
workers
For example: http://www.designsoft.com/
Use of ICT in time management: Software availableBusiness/Project management software that produce
Gantt charts, timescales, projects with calendarsGantt charts: used to plan out all the tasks of a
project/processGantt charts are used to show the overall “flow” of the
project. Benefits:Enables planning for sequential and parallel activitiesSequential: task B can not be completed until task A is
completed Parallel: task A and task B can be completed at the same
time; they are independent from each other but will FINISH at the same time
What is a Gantt Chart? A visual representation of a project over time
Used to schedule, coordinate, and allocate the resources needed to complete a project
Shows start, end, and specific target dates called “milestones”
Example Gantt Charts
Construction project management
Specific to construction of buildings
Uses a critical path method of project management
This first finds the optimum time to be spent on individual tasks
The critical path is then the order which tasks must be completed so that the project is finished on time
TASKS
1. Create a poster for CCC students: Tell them about the benefits of good time
management Tell them what time management
ideas/methods/techniques students can use Give students examples of how they can actually
use these techniques to help them 2. Complete the Gantt chart task
Useful weblink:http://www.effective-time-management-strategies.com/student-time-management.html