ict plan types and their development
DESCRIPTION
Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project PlanTRANSCRIPT
ICT plan types and their development
author: Eric Kluijfhout, [email protected]
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Bahir Dar, Ethiopia, 24/28-08, 2009
ICT plan types and their development
Dr Eric Kluijfhout
Workshop on ICT Policy Development, August 24-28, 2009,
Bahir Dar University&
VU University
Outline
• Types ICT plan types & life cycles• ICT Policy Plan• ICT Master Plan• ICT Project Plan
ICT plans and their life cycles
plan
implementevaluate
ICT Policy plan
ICT Master Plan
ICT Project Plans
3 - 5 years
1 - 2 years
3 - 12 months
It’s a fuzzy world
Policy plan
Master plan
Project plan
Plan
ImplementEvaluate
Plan
Plan
Implement
Implement
Evaluate
Evaluate
Project plan
Plan
ImplementEvaluate
ICT implementation and ICT operations
Inst. ICT Policy Plan
ICT Master Plan
Project plan Project plan Project plan
exploita
tion
implementation
90% of total effort
9 % of total effort
1 % of total effort
Consumes: Responsible for:
90 % of final ICT succes
10 % of finalICT succes
ICT Policy PlanPurpose: • Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-
5 years
Possible IPP scenario options:1. IPP mainly as a participative awareness raising process 2. IPP to come up with an IPP document that communicates the ICT ambitions and
priorities to the university community3. IPP to produce a technical implementation framework document for Master and
Project Plans4. IPP to come up with an IPP document for external marketing
Depending on:• ICT maturity level• Ambitions• Available resources
Policy planning steps
• Establish team• Analyse existing institutional plans• Analyse existing national plans• Identify key audiences/stakeholders• Create awareness/explain opportunities to stakeholders• Stakeholder needs analysis• Carry out SWOT analysis• Formulate draft IPP, incl. priorities• Validate with stakeholders• Finalise IPP • Submit IPP to management for approval
ICT Master Plan
• Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years
• Written by ICT experts together with process owners• Options for plan format:
– Annex to Information Policy Plan– Separate document, with ICT project plans annexed– Separate document, as an introduction to future ICT project plans
• Target audience: management• Purpose is to provide input to:
– the annual institutional budgeting process– HR planning– Project Plan compilation
ICT Project Plan
• Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:– planning (before),– guiding and monitoring (during),– and evaluating (at the end)
of:– activities,– required resources,– and expected outcomes.
• Written by the process owner (representative)
Project Plan - continued
• Some ICT project characteristics:– has a starting and end date– duration 3-6 months, otherwise create sub-projects– has its own budget– has its own staff– At the completion of the project the user-organization should be fully
prepared to start exploitation.
• If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!
