idmsys hospital erp new.ppt

IDMsys Hospital ERP

12010 Copyright, IDMsys

IDMsys Overview

• The only true Hospital ERP on the

market today

• From Appointment to Balance Sheet in • From Appointment to Balance Sheet in

one product

• True integration throughout the Hospital

• An Investment that will very quickly pay

for itself


• Founded in 1997 in the United States with

offices in Dubai, London, Kuala Lumpur

and Bangalore

• Migrated from Hospital Information System

IDMsys Company Background

• Migrated from Hospital Information System

(HIS) to an international ERP architecture

in 2003 to innovate and introduce new

technology to the Healthcare industry

• Sage Accpac Development Partner


• Sage “Development Partner of the

Year” in 2007

• IDMsys has been fully focused on the

Healthcare domain since 1997

IDMsys Company Background

Healthcare domain since 1997

• Current product embodies over 15 years

of engineering and domain expertise

through experience and acquisitions of

existing healthcare products & companies


• Hospitals that have outgrown their present

Hospital Information System (HIS)

Software need to upgrade to the IDMsys

Hospital ERP in order to achieve High End

Why IDMsys?

Hospital ERP in order to achieve High End

to End Performance

• Home grown hospital software is un-stable

with lot of bugs, does not scale and cannot

be enhanced


IDMsys Hospital ERP

• The only completely integrated Hospital

ERP in the market

• Registration, Appointment, IP & OP Billing,

Physician’s Desktop, Nursing Station, Physician’s Desktop, Nursing Station,

ATD, OR, Laboratory (+Equipment

Integration), Pharmacy, Inventory, etc, etc,

AND Finance

• ALL IN ONE PACKAGE


IDMsys Features & Benefits

• Based on the world class and award

winning architecture of Sage Accpac

• Security built on International ERP

standards

• All modules built using Sage Accpac

Business Objects and hosted on the

same unified database

• Scalable, adaptable and upgradable

to keep pace with future technologies


World Class Architecture


Multi-tier Architecture

• The Architecture enhances scalability

and deployment capabilities over wide

area networks (WANs) and the Internet as

well as local area networks (LANs)well as local area networks (LANs)

• Clear separation of the tiers allows for

easy enhancements without sacrificing the

stability of the product and incurring large

costs


Multi-tier Architecture

• Scalability by choosing where to deploy

the tiers; one or many servers

• Application Server, Database Server,

Accpac Server, Client, Virtual Servers, Print Accpac Server, Client, Virtual Servers, Print

Server can all be hosted on separate

physical hardware servers

• GUI or web deployed

• Database Independence:Oracle, MS SQL


Future Roadmap – Sage & IDMsys

• Usability: Improve Productivity

– Role Based, Personalized Portal

– Task Oriented Navigation

– Contextual User Assistance– Contextual User Assistance

• Reporting: Faster Information Access

– Integrated Dashboards/KPI’s

– Ad-hoc Inquiry Tool – Quick Information Lists


Future Roadmap – Sage & IDMsys

• User Interface

– Modernized with “Web 2.0” Experience

– Improved Productivity for Faster Data Entry

– Improved “easy of use”– Improved “easy of use”

• Fully deployable over the net

– SaaS capabilities

– Remote/Centralized Hosting


The Multi-tier Award Winning World Class

Architecture Offers

The Best of Breed Combination

• Google Web Tool Kit (GWT) for Presentation

Layer

• Sage Accpac Software Development Kit (SDK)

for Validation Layerfor Validation Layer

• IDMsys end-to-end Hospital ERP for Business

Objects Layer


An Unbeatable Combination

Resulting in an end-to-end Hospital ERP Product from

Appointment to Balance Sheet on a single Unified

Database

IDMsys Solution Overview


• ICD & CPT codes

• PDA interface

• Interface with critical care devices

• Compatible with international standards such as HL7 and HIPAA

IDMsys Advantages• Unique Discharge procedure

• Multilingual

• Multi currency

• Multi Clinic / Hospital

• Formula Based Re-order

Managementsuch as HL7 and HIPAA

• EDI for insurance claims management

• Easily integrates with other systems

• System wide alerts

• Access anytime from anywhere

Management

• Uni-Dose for IP

Prescriptions

• Appointment to Balance

Sheet

• Automatic Screening Alerts


IDMsys Advantages - Sage

• Sage Accpac Financials are used

by millions of users globally, and it

is fully integrated with the IDMSys

Hospital ERP modules using the

same database

Five Stars, Five Stars,

Five years in Five years in

a rowa rowsame database

• Sage Business Intelligence tools

such as Sage Accpac Insight help

manage, distribute, and collaborate

from a single, unified source

a rowa row

-- Awarded by Awarded by

CPA CPA

Technology Technology

AdvisorAdvisor


IDMsys Advantages

• Robust Security, based on international ERP standards

• Built on internationally acclaimed Sage SDK

• Significant savings through better Inventory and

Pharmacy management

• Integration with Finance through multiple Account Sets• Integration with Finance through multiple Account Sets

• Segment Based G/L Setup allows for TB and P&L for

each department and/or provider

• Asset Management with many types of depreciation

• Fast processing of large IP bills

• Multiple rate lists


• Customizable data searching capabilities

• Extensive configuration settings, based on many years

of domain and implementation experience

• Drill down from Finance to Front-end Hospital Modules,

like OP Bill, IP Bill and Pharmacy

IDMsys Advantages

like OP Bill, IP Bill and Pharmacy

• Company and Insurance management

• Laboratory and Radiology tests can be ordered and

results viewed

• Comprehensive EHR for many specialties

• EHR modules to allow the physician full access to and

control over clinical information


Partial Partial

list of list of

ModulesModules

Inpatient

Admission and Transfer

Bed Management

Discharge Management

IP Nursing

IP Static Package

IP Dynamic Package

IP Ordering

OR Management

Administration

Medical Process Setup

Security Module

HR & Payroll

Housekeeping

Library Management

Vehicle Management

Outpatient

Patient Appointment

Patient Master Index

OP Nursing

OP Static Packages

OP Multi Visit Package

OR Management Vehicle Management

Equipment Management

Dietary & Kitchen

MIS Reports


Partial Partial

List of List of

ModulesModules

Billing and Finance

OP Billing Manager

IP Billing Manager

Insurance Management

Asset Management

General Ledger

Accounts Payable

Accounts Receivable

Material Management

Integrations

Laboratory Equipment

Attendance System

PACS

Patient Biometrics

Pharmacy Bar Coding

Inventory Bar Coding

RFID/Smart Cards/SMS

Material Management Clinical Modules

Radiology

Laboratory

Blood Bank

Lab Quality Control

Specialty EMR

Medical Records

Pharmacy/Inventory

Point of Sale

Pharmacy System

Inventory Management


Implementation

• Implementations are completely

managed by IDMsys team

– Master Data Preparation and Configuration

– Demonstrations and User Training

• Pre and Post Live Support

• On Site & Off Site Support

• Annual Maintenance Contract


Conclusion

If you have outgrown your current software

then you need to replace it with a product

that can meet your needs for the next 5-10

years. years.

A product that will grow with your needs,

scales well and has a well defined road

map for the future.


IDMsys Product Slides

Sample screen shots of various modules


Patient Registration


Patient Appointment


Current Visit


In IDMSys you can setup different type of packages (order sets) like:

•OP static packages (order sets),

•OP Multiple visit packages (order sets),

•IP Static packages (order sets)

•IP dynamic packages (order sets).

Based on the hospital policy IP package (order sets) and OP multiple visit

packages (order sets) can also be customized to the needs of the individual

Patient Medical Packages (order sets)

patients by authorized employees.

IP dynamic packages are used in special cases that require packages (order sets)

to be configured at the time of generating the IP Bill. For example a patient has

been offered a labor package and due to complications, a caesarian package has

to be ordered.

Package (order set) wise profit and loss report can be generated. The system can

be configured to generate alert messages if the used amount exceeds the advance

amount in the patient account.


Multi Visit Packages (order sets)


The laboratory module is tightly integrated with the other modules of IDMSys and

can receive requests for the tests from the modules like Provider Desktop

manager, Nursing Station and OR.

•Standing Orders, Esoteric Orders, Sent out & Referred-in Orders

•Future, Home, Clinical Specimen Collection with Patient Compliance

•Specimen Routing, Tracking and Work Carts

•Patient Compliance Order prompts for Clinical Information

Laboratory

•Patient Compliance Order prompts for Clinical Information

•Uni- & Bi-Directional Instrument interface through bar coding

•Reflex Rules, Delta Checks, Auto Validation & Critical Notifications

•Microbiology Sub-modules: Incubation, Identification, Observation and ABST

•Quality Control using Standard Deviation Methods with West Guard Rules


LABORATORY

• Option to include “Reference laboratory Name” in the outsourced test

• Facility to provide revised reports for released erroneous ones mentioning the error

as well as the correction made

• Facility to avail pending test list which is not processed

• Option to produce daily work list which will be helpful in handing and taking over easy

between shifts

• Facility of interfacing equipment (Uni-Directional & Bi-Directional) 6. To create “traps”

for improbable reports to avoid the gross data entry mistake.

• To create “Low, High, Critical High, Critical Low and re-check” flags in the report for

all reports out of the range.

2010 Copyright, IDMsys 30

all reports out of the range.

• Facility to create disclaimers.

• Facility to record the name, phone number and email address of the referring doctor

for the patients coming from outside clinics

• Facility to attach the microphotographs to the histopathology reports.

• Separate Microbiology result entry screen.

• Lab QC using WestGard Rules.

• Reflex rules

• Delta Check

Laboratory

Specimen collection:

• In specimen collection you can high light

• The specimen detail and test information

• The specimen SIDN information

• Tracking: collected by, date, time and collected container

• Barcode detail information with unique identifier and universal barcode

Specimen receipt: Specimen receipt:

We can track the specimen received by, date and time.

Specimen site: We can track the specimen received by, date & time and received location.

Work list:

Work list can be generated based on equipment and it is useful for tracking the sample. It is also useful if the sample is

processed batch wise.


Microbiology

• Facility of interfacing microbiology equipment (Uni-

Directional & Bi-Directional)

• Facility to setup ABST panel for both Kirby and MIC

• Facility to setup Organism and Organism Group

• Facility available to enter internal and external comments • Facility available to enter internal and external comments

for antibiotic

• Facility available to enter disclaimer and test footers

• Facility available to take a statistical report for antibiotic

wise

• Amend result


Sample Collection


Lab Sample Inquiry


Work List


Lab QC – Westguard Rules


EHR PROVIDER DESKTOP


History of Present Illness


Nursing Assessment


Social , Economic Assessment & Functional Screening


Review of Symptoms


Allergies


Physical Exam


EHR Lab Results


Prescription


The Radiology module offers a comprehensive system to cater to all the

requirements of the Radiology Department. It provides for scheduling of

appointment for examinations, examination processing, post examination results

reporting and film tracking.

Appointments can be scheduled to the various clinics for examinations to be

conducted. Timetables can be set up for different clinics with details of the days

and times on which the clinic operates, so that the time slots can be allotted to

specific patients. Appointment cards are generated and handed over to patients

along with the instructions to be followed before coming for attending the

Radiology

along with the instructions to be followed before coming for attending the

examination. Appointments can be cancelled if required. Groups of days can be

blocked/unblocked for various reasons by the department.

The System has the capability to approve correctness of radiology orders. Such

feature is assigned only to authorized laboratory users.

Radiology test turn around times can be reported as the time is captured at each

stage – order receipt, test performance and result entry.


Radiology Appointment Schedule


Radiology Tests


Radiology Results


The ATD module tracks all the Admissions, Transfers and Discharges in a

hospital. It handles the creation of temporary beds and allotting them to patients

and deleting these beds etc. It also supports the facilities like admitting baby to

mother’s bed and linking mother and baby inpatient numbers etc.

•The bed type, location and tariff are mapped to each bed.

•Ability to do pre-admission activities like block bed, book medical equipment,

Admission – Transfer – Discharge

(ATD)

•Ability to do pre-admission activities like block bed, book medical equipment,

book OR, collect advance against the expected admission. A user friendly

graphical interface to display the bed availability status.

•Comes with a complete pre discharge process.

•Capability to record all medical staff involved in the patient’s care process.


IP Admission


Bed Transfer


• Immunization eMAR and History

– Patient Clinical Assessment and Screening

– Immunization eMAR

– Immunization History

• Options and Decision Support Setup

– Option

– Immunization Type

– Medical Administration Item Location

Vaccination and Immunization

– Medical Administration Item Location

– Canned Comments

– Special Instructions

• Immunization Schedules

• Patient Scheduled Immunization

• Decision Status


The Nursing Station module caters the requirement of the Nursing department

in a hospital. It has features like duty roster for the nurses, their day-to-day

activities like patient monitoring, ordering investigations, drugs, procedures,

capturing vital Signs. It also gives provisions to capture the drugs administered

and progress notes of the patient.

•Ability to order: Ward Stock medications, sterile items, general items,

laboratory tests, radiology examinations, procedures, maintenance work

orders, and dietary requests etc.

•Previous illness can be viewed while ordering

•Orders can be assigned a priority flag – normal, urgent or emergency.

Nursing Station

•Orders can be assigned a priority flag – normal, urgent or emergency.

•Lab investigations can be ordered.

•Radiology Tests can be ordered.

•The order status is available in this module.

•The lab and radiology results can be viewed by the nursing staff

•Surgical recommendation of the providers can be recorded.

•Facility to send a Discharge request/intimation to the ATD with the expected

time of the discharge is there.


IP Nursing Desktop


Bed Status


Patient Discharge


Recipe Setup Ingredient Setup Menu Setup Scheduling

Recipe type Ingredient group Menu type Menu Scheduling

Recipe Group Unit of Measurement Menu Day wise Menu

Ingredients Menu Category Issue Location

Shopping List Transaction Reports

Grocery Aisle Diet Order Entry Recipe Type

Dietary & Kitchen

Grocery Aisle Diet Order Entry Recipe Type

Grocery Group Diet Order Process Recipe Group

Grocery List Ingredient Group

Menu Type

Recipe Details

Diet OrderMenu Details

Daily Order


Dietary Module


The Pharmacy Management system caters to the maintenance of a comprehensive

drug database, dispensing and stock control functions of the pharmacy department.

The system maintains a centralized drug information system, covering complete drug

formulary with information on the generic name and the trade name. Its supports

standard dosages, contra-indications, interactions, physical and chemical

characteristics, different drug classifications and indexes.

The system offers a comprehensive application for managing the inventory of the

hospital's drugs and other medical, surgical and laboratory items. It is linked with

purchasing system for replenishment of all pharmacy items.

Pharmacy

The system takes into account their billing and cost aspects along with tracking of

multiple batches with expiry dates in both the billing module and the pharmacy POS. It

supports multiple stores and multiple pharmacies.

The system allows dispensing of drugs against the drug medication orders and

prescriptions for both outpatients as well as inpatients. The medications can be for

one-time use or can be repeated for a period as specified by the doctor. Labels can be

generated with flexible format and include dosage and other instructions for the patient.


Pharmacy Control/Clearing Account Set


Pharmacy - Point of Sale (POS)


This module manages the hospital inventory of medical supplies, surgical supplies and

lab & radiology items stocked by the hospital stores. The inventory module is integrated

with all financial modules such as Accounts Payable, Accounts Receivable and General

Ledger as well as relevant modules such as Nursing station, Medical Department, OR

and Pharmacy.

IDMSys Inventory has a well defined workflow for inventory procurement and material

issue. Multiple stores can be defined and facility to attach sub stores to nursing stations,

OR and departments.

Hospital Inventory

•Tracks the movements of individual items in the hospital.

•Store wise document numbering can be generated for all transactions.

•Batch and expiry date wise stock can be maintained.

•Supports multiple segments.

•Map to UN Medical Inventory codes.

•Cost of goods sold tracked for every issue.

•Supports multiple stores.


•Supports multiple price lists

•Supports vendor wise item setup

•Combination of one-to-many material requisitions to one-to-

many Purchase Orders

•Supports store wise item setup and stock

Hospital Inventory

•Supports store wise item setup and stock

•Mapping of relationship between Pharmacy item and

Inventory items

•Analysis utility


Barcode Generation & Printing


The Operation Room (OR) module has functionalities like OR booking,

scheduling for the surgeons, assistant surgeons and anesthetist, surgery

recording, interfacing the OT Equipments, ordering lab, radiology tests and

consumables required for the surgery.

•Surgeons and anesthetists can define their own templates for capturing the

pre-operative and post-operative notes.

•Seamlessly integrated with other modules such as patient accounts, doctors,

nurses, inpatients, outpatients, medical record and stock.

•Setup for different types of Operations such as Major, Moderate and Minor.

•Operations can be scheduled for a patient based on the availability of

OR Management

•Operations can be scheduled for a patient based on the availability of

operating rooms. Schedule information includes surgeon, operation selection

from available CPT4, ICD 10-CM surgical procedures and any instructions that

the surgeon wishes to reach the operating theatre

•Queries to list operations for today, previously done, current day and those

scheduled for future.

•Preoperative checklist can be set up and used for operations.

•Setup of Surgeon specific pre-operative, inter-operative, and post-operative

notes.


Post OR Management


• Attendance Management

• Employees Management

• Leave Management

• Performance Management

• Recruitment Management

• Requirement Management

HR & Payroll Management

• Requirement Management

• Training Management

• Payroll Management

• Remainders Management

• Loan Management


HR & PAYROLL integration with SAGE ACCPAC FINANCIAL Modules - GL, A/R & A/P

• Override Cost Center feature -This option will replace (override) segments (cost center, department) in general ledger accounts when the client generates Salary Processing

• Segment Allocation - Every salary component can be attached to one or multiple GL account, Department, Cost center, etc.

HR & Payroll Management

to one or multiple GL account, Department, Cost center, etc.

• Use percentage to allocate between accounts, Department, Cost center, etc.

• Salary Booking - This feature lets you to book the Salary for the current month, but to be paid in the next month

• Posting of Salary Payment

• Posting of End of Service Benefits

• Posting of Annual Benefits


Payroll Options


Payroll Screen


HR Screen


IDMsys House Keeping modules takes care of all house keeping activities in the hospital including Scheduling, Laundry and complaint management

The Main Modules are:

Set Up Scheduling Laundry Complaint Management

Options Create Schedule Batch list Complaint Entry

Type Edit Schedule Request Complaint routing

Housekeeping Module

Type Edit Schedule Request Complaint routing

Task Task Work load Status Complaint Work load

Vendor Task Status Quantity Complaint Status

Service Complaint Reports.

Item

Email


IDMsys Vehicle Management Modules takes care of movement of vehicles including ambulances

Setup Transactions

Options Driver Scheduling

Category Master Vehicle Operating Cost

Vendor Master Vehicle Insurance

Vehicle Master Vendor History

Vehicle Management Module

Vehicle Master Vendor History

Driver Details Vehicle History

Location Master Vehicle Contract

Vehicle Shift Vehicle Request

Rate List Vehicle Movement

Vehicle Routing Vehicle Analysis

Vehicle Remainder

Usage Billing


The OP Billing module provide the hospitals/clinics with a comprehensive

facility that tracks all changes and services ordered for a patient from the

point of registration to discharge/completion of a visit. The system is flexible

and allows patient billing process to be done at pre-defined periods or at the

end of the visit.

The OP Billing module is integrated with other patient modules such as OP

Out Patient Billing

ordering, Nursing station and other Patient core modules so that all the billing

transactions can be automatically posted to the patient’s records from OP

ordering, Pharmacy, Wards, Clinics, Nursing Station, Radiology and

Laboratory.

The OP Billing module is fully integrated with Insurance and Claims

Management modules and further with ACCPAC advantage series financial

modules - Accounts Receivable (A/R) and General Ledger (G/L).


OP Billing Screen


You can choose a plan available from different insurance providers

•Department wise eligible services can be configured

•Pick co-payment percentage at sheet level or detail level

•Fix patient deductibles based on annual or per consultation visit basis

•Force preauthorization by the insurance provider when the amount exceeds a

pre defined limit for a bill or an individual item

•Discounts can be given at sheet level or at detail level

•All claims related activity such as rejected, accepted or settled among others, is

Insurance & Claims Management

•All claims related activity such as rejected, accepted or settled among others, is

tracked and can be viewed on a real time basis

•Alerts given for reminder set up for patients

•Patient balance as well as family balance can be tracked

•Payment can be received in multiple modes as well as multiple currencies

•Completely integrated with banks, Accounts Receivable as well as General

Ledger modules of ACCPAC


Insurance Plan Management


IP Bill


IDMsys is tightly integrated with ACCPAC Advantage Series G/L, A/R

& A/P. Transactions generated in/ OP, IP and Daycare bills are posted

to the A/R module.

The Corporate, Credit & Insurance transactions have two

components; Patient Responsibility & Company Responsibility.

Patient responsibility amount collected through cash or credit card is

IDMsys and Accpac Financials

Patient responsibility amount collected through cash or credit card is

posted to A/R Receipts, whereas for the Company Responsibility

amount it creates an invoice and is posted to the A/R Invoice.

Inventory & Pharmacy items posted in these bills are posted in Sales

& COGS is posted in G/L.


Accounts Payable


Accounts Receivable - Invoice


Drill Down from G/L Transaction History to OP/IP Bill

G/L Transaction

History

G/L Journal

Entry

OP Bill


Drill Down from G/L Transaction History To Receipts

G/L Transaction

HistoryG/L

Journal

Entry

Receipts

(GRN)


Drill Down from G/L Transaction History To Point of Sale

G/L Transaction History

G/L Journal

Entry

Point of Sale


IDMsys as you have seen is a complete set of

modular software applications that automates

patient management eliminating redundant

steps and manual error-prone interactions.

IDMsys is built on a world-class architecture

Conclusion

IDMsys is built on a world-class architecture

using ACCPAC SDK and is an object oriented

multi-tiered system.

To know more about us visit our website - www.idmedsys.com


idmsys hospital erp new.ppt

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