ied-f - european defence agency · 2012-10-16 · functional & technical specifications . ied-f...

Annex VIII

IED-F

Improvised Explosive Device Forensics

Functional & Technical Specifications

IED-F


Annex VIII – Functional & Technical Specifications

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Table of Contents

1. INFORMATION ........................................................................................................................... 3

1.1 INTRODUCTION ........................................................................................................................... 3 1.2 BACKGROUND ............................................................................................................................. 3 1.3 DESCRIPTION OF THE STUDY ....................................................................................................... 3 1.4 THE STRUCTURE OF THE SPECIFICATION ..................................................................................... 4 1.5 TYPES OF REQUIREMENTS ........................................................................................................... 5 1.6 LIST OF ACRONYMS .................................................................................................................... 5

2. DELIVERABLES AND TIME FRAME..................................................................................... 6

2.1 DURATION OF CONTRACT ........................................................................................................... 6 2.2 VOLUME OF CONTRACT .............................................................................................................. 6 2.3 PLACE OF DELIVERY / EXECUTION .............................................................................................. 6 2.4 DELIVERABLES ........................................................................................................................... 6

3. PROJECT CONTENTS ............................................................................................................... 7

3.1 STATE-OF-THE-ART .................................................................................................................... 7 3.2 CADARRFE .............................................................................................................................. 8 3.3 EDR DESIGN IMPLICATIONS ....................................................................................................... 8 3.4 DEMONSTRATION ...................................................................................................................... 10

4. QUALITY .................................................................................................................................... 10

4.1 GENERAL .................................................................................................................................. 10 4.2 QUALITY MANAGEMENT PLAN ................................................................................................. 11

5. DOCUMENTATION .................................................................................................................. 12

6. PROJECT MANAGEMENT ..................................................................................................... 13

6.1 ORGANISATION ......................................................................................................................... 13 6.2 CONTRACTOR-CONTRACTING AUTHORITY INTERACTION ......................................................... 13 6.3 CONFIGURATION MANAGEMENT............................................................................................... 14 6.4 PROJECT DOCUMENTATION ...................................................................................................... 15

7. CONDITIONS FOR DELIVERY AND ACCEPTANCE/REJECTION ............................... 15

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1. Information

1.1 Introduction

The Terms of Reference will become part of the contract that may be awarded as a result of the tender.

1.2 Background

Countering IEDs is one of the major priorities for pMS as IEDs account for the majority of deaths and injuries to EU soldiers on current operations. Primitive but effective forms of intimidation and terror, Improvised Explosive Devices (IEDs) see an ever increasing employment both in theatre and in the homeland. Although the term IED has surfaced in later years, the phenomenon dates back several centuries. While the devices still remain relatively simple in design, the means of deployment have evolved and the numbers in theatre have increased immensely. The respect and consideration for collateral damage and lives of bystanders has also reduced among insurgents making IEDs an even more grim threat.

Gathering and exploiting intelligence is key to defeating the system. Part of the intelligence comes from forensic data from and surrounding an incident. Currently forensic data capture centres mainly around acting retroactively (e.g. post-boom or post IED find); Level 1 (0) Exploitation capabilities arrive at the scene of the incident and collect information through different forms of documentation including visual and sampling. Usually time pressure is involved, in particular in a hostile environment, which means that the possibility to form a thorough forensics investigation on site is limited and thus will instead take place as part of Level 2 and Level 3 exploitation. For this reason any means of increasing the speed of gathering relevant information for forensic exploitation provide a significant increase in capability.

EDA efforts so far in the realm of Exploitation include among other things the Theatre Exploitation Laboratory (Demonstrator) – TEL(D) – an effort that addresses Level 2 Exploitation.

1.3 Description of the Study

Flight Data Recorders (FDRs), also known more popularly as “black boxes,” have been in service on-board aircrafts and date back to the late 1930s. Today they are crucial to the investigation teams of flight incidents in order to understand what exactly happened in the time before the incident. Approximately twenty-four hours of data can be recorded in a continuous loop ensuring that the latest data is recorded. FDRs’ have to comply with established international standards.

In later years Event Data Recorders (EDRs) have seen increasing installations on-board civilian, police and emergency road vehicles such as trucks and cars. The purpose is primarily to exploit the recorded data judicially. While the technology exists it has yet to be explored for use in crisis management where for instance asymmetric threats such as IEDs are present.

The aim of this project is to provide the necessary prerequisites for design and implementation of a European EDR concept for installation onboard mobile platforms. The EDR will primarily be dedicated to recording information for forensic exploitation in the context of asymmetric warfare and in particular incidents related to IEDs.

Thus IED-F project will draw from civil-military synergies and produce the following deliverables.

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State of the Art – Mapping of existing standard, best practices and designs of FDRs and EDRs

Common Architecture for Data Acquisition, Recording and Relay for Forensic Exploitation (CADARRFE) – An architecture based on existing standards that allows for:

o Data acquisition from multiple plug-and-play type sensors

o Data fusion

o Data recording (for longer periods of time)

o Data relay for further processing

EDR Design Implications – Design of an EDR based on CADARRFE that incorporates:

o Overall assessment of technical design requirements for a fieldable interoperable design exploring modularity in order to be adapted to different kinds of existing typical road vehicle platforms as well as implications related to potential future vehicles

o Assessment of suitable data to be acquired and associated sensor type taking into account the benefits of gathering orthogonal data

Demonstration – Perform a demonstration in real-time of CADARRFE as part of a simplified demonstrator EDR for the generic demonstration of principle and function on-board for instance a civilian vehicle in outdoor conditions with a simulated asymmetric incident

1.4 The Structure of the Specification

This specification is divided into the following main parts:

Information

Deliverables and Timeframe

Requirements on the Tenderer

Project Contents

Project Management

Quality

The information in this specification is divided into the following categories.

Information Text in italic indicates that this content is of informative and descriptive nature.

Requirements All requirements are numbered and come with a prefix as described in 1.4.

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1.5 Types of Requirements

The specification contains the following types of requirements.

Mandatory (M) Indicated with the prefix M of the requirement are requirements that must be fulfilled by the Contractor.

If during the tender assessment it is concluded that the Tenderer intends not to fulfil all these requirements, these will be considered grounds for disqualification.

If the Contracting Authority deems that all these requirements are not met in the deliverables, this could be grounds for not accepting the deliverable.

1.6 List of Acronyms

The Following acronyms are used in this specification

CADARRFE Common Architecture for Data Acquisition, Recording and Relay for Forensic Exploitation

CMO Crisis Management Operations

CR Critical Review

DR Data Recorder

EDA European Defence Agency

EDR Event Data Recorder

EU European Union

FR Final Report

IED Improvised Explosive Device

IED-F IED Forensics

KOM Kick-Off Meeting

pMS Participating Member States

PRM Progress Review Meeting

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2. Deliverables and Time Frame

2.1 Duration of Contract

No. Type Requirement

2.1-1 M The maximum duration of the contract shall be seven (7) months.

2.2 Volume of Contract


2.2-1 M The maximum budget for the contract shall be € 200.000.

2.3 Place of Delivery / Execution


2.3-1 M The Contractor shall be responsible for obtaining a suitable premises for the execution of the contract.

2.3-2 M All Contractor-Contracting Authority interaction shall be done in accordance with section 6.2.

2.3-3 M All deliverables (see section 2.4) shall be delivered to the EDA premises unless otherwise agreed by the two parties.

2.4 Security Aspects


2.4-1 M The study shall be classified up to SECRET UE/EU SECRET.

The Agency will check that valid facility and personnel security clearances are in place before the contract signature.

2.5 Deliverables


2.5-1 M Within one month of contract award the Quality Management Plan shall be submitted to EDA as per section 4.2.

2.5-2 M The Contractor shall deliver a comprehensive overview of current state-of-the-art on EDRs etc in accordance with section 3.1

2.5-3 M The Contractor shall deliver a Common Architecture for Data Acquisition, Recording and Relay for Forensic Exploitation (CADARRFE) in accordance with section 3.2.

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2.5-4 M The Contractor shall study the design implications of an EDR based on CADARRFE in accordance with section 3.3.

2.5-5 M The Contractor shall deliver a demonstration of an EDR based on CADARRFE in accordance with section 3.4.

2.5-6 M The Contractor shall deliver a Critical Review as per section 6.2.

2.5-7 M The Contractor shall deliver a Final Report as per section 6.2.

3. Project Contents

3.1 State-of-the-Art

This section describes the part of the study dealing with gathering mapping state-of-the-art.

Number Type Requirement

3.1-1 M The Contractor shall map current state-of-the-art on Data Recorders (DRs) for mobile platforms (civil and military).

3.1-2 M The mapping of the current state-of-the-art shall include comprehensive information with regard to at least the following:

Types of DRs

o Purposes

Function

Types of output

o Basic Designs

Data acquisition

Data fusion

Data processing

Data relay

Platform integration

Physical recovery systems for DRs

o Constraints

Standards and Best Practices

o Technical

Internal Design – requirements on design of the

system

Interoperability – requirements to be able to

operate with external interfaces

o Judicial – requirements addressing evidential purity

o Forensic – requirements addressing maintaining

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forensically adequate quality

Market Aspects for DRs

o Market Drivers

o Market Shares

Global perspectives

European perspectives

o Trends

3.1-3 M The findings of the mapping of state-of-the-art shall be documented in a report (see sections 5 and 6.2).

3.2 CADARRFE

This section is dedicated to CADARRFE.


3.2-1 M A comprehensive CADARRFE shall be developed.

3.2-2 M CADARRFE shall be based on relevant current standards and best practices.

3.2-4 M CADARRFE shall be designed in such a way that it can be developed into a best practice or standard in itself.

3.2-5 M CADARRFE shall encompass

Data acquisition capability from multiple data acquisition sensors

Data fusion capability from orthogonal data acquisition sensors

Data recording capability for longer periods of time – suitable

lengths of time to be proposed by Contractor

Data relay for further processing remotely or directly from the

device

3.2-6 M CADARRFE shall be capable of ensuring evidential purity and sufficient quality for forensic exploitation

3.2-7 M The CADARRFE shall be documented in a report (see sections 5 and 6.2).

3.3 EDR Design Implications

This section conveys the requirements concerning the EDR Design Implications part of the project.


3.3-1 M The Contractor shall assess the design implications of designing an EDR based on CADARRFE.

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3.3-2 M The assessment shall incorporate a compilation of technical design requirements for a fieldable interoperable design exploring modularity taking into account:

Data acquisition, recording and relay design aspects

Energy supply design aspects

Mechanical design aspects

Environmental (natural and induced) design aspects

System Safety design aspects

etc

3.3-3 M The assessment of technical design requirements shall include relevant references to European Directives, European regulations, technical design standards etc.

3.3-4 M The design implications assessment shall for each concept in requirement 4.3-6 investigate and propose suitable combinations of sensor types for data acquisition.

3.3-5 M The design implications assessment shall also propose suitable technical solutions for redundant recording of acquired data.

3.3-6 M The design implications assessment shall include studying integration onto mobile platforms:

Typical existing types road vehicles of different sizes (to be proposed by the Contractor) and for each propose an EDR concept including specific technical requirements.

Future road vehicles of different sizes – propose concepts to make the EDR an embedded part of the vehicles including specific technical requirements

3.3-7 M The design implications assessment shall also include proposed measures for locating and recovering the information in the EDR following an incident taking into account:

Ensuring evidential purity

Ensuring sufficient quality of information for further forensic exploitation

The means of locating the EDR shall only be accessible to authorised personnel

The means of recovering information should be able to be done –

o Remotely (real-time or at a specific instance)

o Directly from the device

3.3-8 M The findings in the design implications assessment shall be compiled in a report (see sections 5 and 6.2).

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3.4 Demonstration

This section aims at conveying the requirements concerning Demonstration.


3.4-1 M The Contractor shall carry out a demonstration of the principal and function of an EDR.

3.4-2 M The demonstration shall be done for a simplified demonstrator-type EDR based on CADARRFE.

3.4-3 M The demonstration shall be done using a vehicle with the EDR installed onboard in simplified simulated asymmetric conditions that includes an IED incident.

The IED incident is aimed at demonstrating how the EDR records data in these sorts of conditions. The IED incident does not itself have to imply an actual explosion (big or small) as long as the induced environmental implications can be simulated in satisfactory way to demonstrate the EDR’s function.

The vehicle used for the demonstration for example does not have to be in operating conditions (i.e. a car ready for scrapping) and thus towed by another vehicle at a safety distance in order achieve desired motion.

3.4-4 M The demonstration shall also include the process of locating the EDR and recovering the recorded information.

3.4-5 M The demonstration shall be documented in a written report (see sections 5 and 6.2) as well as through recorded video of the actual demonstration

4. Quality

The requirements stated in this chapter are applicable to the Contractor and the Contractor’s quality control of subcontractors or vendors.

4.1 General


4.1-1 M The Contractor shall deliver the goods or services in accordance with the contracted price and delivery schedule.

4.1-2 M The Contractor shall during the entire contract performance supervise and inspect the project in accordance with the Quality Management Plan, to ensure that the requirements are met.

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4.2 Quality Management Plan

The Quality Management Plan is the document, in which all the Contractor’s quality activities and measurements are specified.


4.2-1 M The Quality Management Plan shall assure that the quality of the product is verified and documented

4.2-2 M The Contractor shall, within one month of contract award, submit the Quality Management Plan to EDA for review and comments – review by EDA does not relieve the Contractor of the responsibility to meet the requirements that are stated in the Contract.

4.2-3 M The Quality Management Plan shall, at the minimum, include the following sections:

Project Management Plan

Risk Register

Measurement Plan

Verification Matrix

Configuration Management Plan: Procedures and instructions concerning the configuration management

Deliverables and Time Frame

4.2-4 M The Project Management Plan shall include:

Structure and organisation of the company and where this project will be run

All activities within the project, including their respective resource allocations, time schedules and interdependencies.

Internal Project Organisation:

o Hierarchy

o Roles

o Responsibilities

o Mandates

External Dependants:

o Consultants

o Vendors

o Subcontractors

Descriptions of the Contractor’s acceptance test procedures, at final inspection and delivery, shall be included.

Time frames and Deliverables

Activities and Work Breakdown Structure

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4.2-5 M The Risk Register shall contain the identified risks and risk mitigation methods.

4.2-6 M The Measurement Plan shall include the plan for the production process and flow of material for major activities.

4.2-7 M The Verification Matrix shall consist of a matrix that directly refers to each requirement of the Specification and describes how verification is carried out as well as how the results are documented and accessed.

4.2-8 M The Configuration Management Plan shall include procedures and instructions concerning the configuration management.

4.2-9 M The Contractor shall make sure the Quality Management Plan is kept up to date during the entire project.

5. Documentation


5-1 M The delivery of the written reports shall come in:

5 sets of hard copies

5 sets of soft copies (using CD, DVD, USB Flash Drives or similar)

5-2 M The soft copies of shall in be the following formats:

Text with embedded images, drawings, lists and tables:

o MS Word

o Adobe PDF

Images (any of the following):

o Bitmap (BMP)

o Compuserve Graphical Interchange Format (GIF)

o Joint Photographics Expert Group (JPEG)

o Tagged Image File Format (TIFF)

5-3 M The hard copies shall come as:

Format: A4

Binder: Loose-leaf

5-4 M Recorded video shall be delivered in a suitable data format such as DVD Video or MPEG in sets of 5 (using CD, DVD, USB Flash Drives or similar).

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6. Project Management

The purpose of this section is to provide the organisational and administrative structure for the project.

6.1 Organisation


6.1 M The Contractor and Contracting Authority shall appoint Points of Contacts for the following roles and convey them to each other at the KOM:

Project Management

Technical Issues

Contractual Issues

6.2 Contractor-Contracting Authority Interaction


6.2-1 M The following categories of Contractor-Contracting Authority interaction shall be considered:

Kick-Off Meeting (KOM)

Progress Review Meetings (PRMs)

Critical Review (CR)

Final Report (FR)

Written and Oral Communication

6.2-2 M A KOM that marks the start of the Project shall be held at the EDA premises on a date to be decided following award of Contract and reach an agreement on the way forward for the Project based on the Tender.

6.2-3 M The PRMs, of which the form (e.g. meetings, telephone conferences and video conferences) and frequency shall be agreed upon during the KOM and adapted to the needs during the course of the Project, shall provide a forum for:

Review the status of the Project

Review the projected way forward including milestones and time schedule

Discussions on function and design

Discussions of administrative and contractual nature

6.2-4 M The CR shall finalise review the mapping of state-of-the-art in section 3.1 and finalise the approached towards CADARRFE, EDR design implications and Demonstration

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6.2.6 M The FR shall at least include

The written reports (hard and soft copies) as described in section 3.1 to 3.4 (as well as any other report proposed deemed relevant by the Contractor) detailing all aspects and findings of the project (draft to be sent to the Contracting Authority ten days before the agreed upon date for the FR oral presentation).

An oral presentation (to be given at the EDA in Brussels, Belgium) summarising all aspects and findings of the project.

The Final Report can take place in conjunction with the actual Demonstration described in section 3.4.

6.2-7 M Written and Oral Communication by telephone, e-mail and telefax shall be the preferred way of carrying out day-to-day Contractor-Contracting Authority interaction.

6.2-8 M The KOM, PRMs, CR and FR shall be preceded by an invitation to be sent by the Contractor to the Contracting Authority one month in advance accompanied with a proposed agenda for the meeting.

Telephone- and Video Conferences can be explored in particular for the early PRMs as to reduce costs and travel.

6.2-9 M The KOM, PRMs, CR and FR shall be chaired by the Contracting Authority with secretarial functions, which include drafting of the Minutes, provided by the Contractor.

6.2-10 M The Minutes from the KOM, PRMs, CR and FR shall after consensus is reached in two copies be co-signed by the Contractor and Contracting Authority.

6.3 Configuration Management


6.3-1 M Changes (e.g. technical and administrative) during the course of the Project shall be dealt with swiftly and formally as to give both parties complete insight into and control over the decision making process at the time of a change.

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6.4 Project Documentation


6.4-1 M The following documentation shall be considered as Project Documentation and the Contractor shall ensure that they are kept up to date during the course of the Project:

Quality Management Plan – the first edition submitted after award of contract and updated editions shall be made available to the Contracting Authority during the course of the Project

Minutes of Meetings – drafted by the Contractor and co-signed by both parties in two copies

7. Conditions for Delivery and Acceptance/Rejection

Delivery and acceptance processes will follow the Model Contract (section I.4).

ied-f - european defence agency · 2012-10-16 · functional & technical specifications . ied-f...

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