ieee central texas section financial planning 2015 cts fall planning meeting san marcos september 6,...
TRANSCRIPT
IEEE Central Texas Section
Financial Planning2015
CTS Fall Planning MeetingSan Marcos
September 6, 2013Don Drumtra
IEEE Central Texas Section
Topics
• Process overview
• Form completion
IEEE Central Texas Section
Process Overview
Purpose: financial planning Provide financial estimates and a budget to
guide chapters and affinity groups Provide input for CTS FinPlan
Tool: Chapter/AG FinPlan form & sample Completion: November 2014 Submission by: 30 November 2014 Submission to: CTS Chair and Treasurer
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Financial Plan Form
Heading and general Chapter/AG info 2015 Beginning balance Revenue estimates Expense estimates 2015 Ending surplus/loss estimates 2015 Chapter/AG budget 2015 Request for CTS funding
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Heading
Current officers complete ID data Work with new officers Include email addresses, phone
numbers, preparation date, approval date, and submission date
Please do not modify form or enter data in shaded cells.
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Line 1 2015 beginning balance
Enter 2014 chapter surplus IEEE active chapter rebate - $200 IEEE activity bonus - $75 Added funding from CTS – entered later
and copied to here Beginning balance for 2015 All from CTS reserves available 1 Jan
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Line 2 Revenue2a Monthly Admin meetings
Enter estimate of collections from regular admin meetings (events times average)
Includes regular ChapComm, planning, and similar meetings
Two or more L-31 reported attendees Some chapters meet less often Normally 0
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Line 2 Revenue2b Monthly technical meetings
Enter estimate of collections from regular tech meetings (events times average)
Includes lectures, presentations, panels, tours, and similar regular meetings
Few or more L-31 reported attendees Some chapters meet less often
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Line 2 Revenue2c Non-tech/social meetings
Enter estimate of collections from non- tech social meetings
Includes award and appreciation dinners, presentations, member development, outreach, STEM, and similar meetings
Many L-31 reported attendees
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Line 2 Revenue2d Revenue sharing from workshops
For future use Requires revision to workshop policy and
procedures
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Line 2 Revenue2e Society support
Enter the amount of support expected from the Chapter’s society
Joint chapters enter revenue from the most generous society
You have to ask usually more than once
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Line 2 Revenue2f Other society support
Joint chapters enter expected revenue from the other societies
You usually have to ask more than once Late requests not a problem
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Line 2 Revenue2g Corporate support
Enter expected corporation support Many corporations have programs to
support professional societies. Best programs support employees dues Second is chapter and section support Employees are the best marketers
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Line 2 Revenue2h Other revenue
Enter any other expected revenue
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Line 3 RevenueTotal estimated revenue for 2015
Automatically calculated from the revenue lines above
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Line 4 Expenses4a Monthly Admin meetings
Enter estimate of expenses from regular admin meetings (events times average)
Includes regular ChapComm, planning, and similar meetings
Two or more L-31 reported attendees Some chapters meet less often Most chapters have 0 for this
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Line 4 Expenses4b Monthly technical meetings
Enter estimate of expenses from regular tech meetings (events times average)
Includes lectures, presentations, panels, tours, and similar regular meetings
Some chapters meet less often Must file L-31 reports
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Line 4 Expenses4c Non-tech/social meetings
Enter estimate of expenses from non- tech social meetings
Includes award and appreciation dinners, presentations, member development, outreach, STEM, and similar meetings
Must file L-31 reports
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Line 4 Expenses4d General supplies
Enter the expected cost of supplies not included in 4a, 4b, and 4c.
Describe the supplies in the space provided
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Line 4 Expenses4e, 4f, 4g Other needs
Enter the expected cost of other needs not included in 4a, 4b, 4c, and 4d.
Describe the needs in the space provided
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Line 5 ExpensesTotal estimated expenses for 2015
Automaticlly calculated from the expense lines above
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Line 6 Total estimated surplus or loss for 2015
Calculated Equal to revenue less expenses When approved this is the chapter budget More revenue allows more expenses
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Line 7Expected ending balance for 2015
Calculated (line 1 minus line 6) Equal to beginning balance less budget Budget approval requires ending balance
be $0 or more. Negative ending balance requires greater
revenue, fewer expenses, and/or CTS funding support to correct.
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Line 8 Request for CTS funding
Make a good faith effort to keep ending balance above $0 by adjusting revenue and expense. If you cannot then--
Enter requested CTS support funding on line 8 (an amount equal to the loss on line 7 will result in $0 loss)
The ExComm must approve
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QUESTIONS?