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IEEE Conference Business Borhanuddin Mohd Ali Past IEEE R10 Conference Coordinator For IEEE Malaysia Section Leadership Workshop, Kuala Lumpur, 16 Mar 2013

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Page 1: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

IEEE Conference Business

Borhanuddin Mohd Ali

Past IEEE R10 Conference Coordinator

For IEEE Malaysia Section Leadership Workshop,

Kuala Lumpur,

16 Mar 2013

Page 2: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

SUMMARY

o Introduction, why organise conference?

o When to report?

o Managing Conferences,

o Conference Sponsorship, what is it?

o Conference Approval Process,

o Conference Naming.

Page 3: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 4: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 5: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 6: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 7: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 8: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 9: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 10: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

o Organizers Demand for Value

o Obsolete Business Software

o Compliance

o –Financial Reporting – Accurate and timely budgeting, forecasting, and closing.

o –Contract review and signature for all obligations / liabilities >$25k.

o –Obtaining Memorandum of Understanding (MOU) for all Co-Sponsorships and Technical Co-Sponsorships.

o –Geo Units Sponsoring or Technical Co-Sponsoring conferences outside of their boundaries.

o Poor Communication with Some OUs

o –Policy often not transmitted or understood.

Page 11: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 12: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 13: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 14: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 15: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 16: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 17: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 18: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 19: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 20: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 21: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 22: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 23: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 24: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 25: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 26: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 27: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 28: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 29: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 30: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 31: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored
Page 32: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

Conference Naming

o Policy 10.1.16 Naming of IEEE Conferences

o The following policies shall apply to the use of the term “IEEE” in the names of conferences:

o The term “IEEE” shall be used in the names of sole sponsored and co-sponsored conferences where IEEE is at least a 50% financial sponsor (in total for all IEEE cosponsors).

o

Page 33: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

Conference Naming

o The use of the term “IEEE” in the names of co-sponsored conferences in which IEEE is less than a 50% but at least a 25% financial sponsor (in total for all IEEE cosponsors) is recommended but not required.

o The term “IEEE” shall not be used in the names of co- sponsored conferences in which IEEE is less than a 25% financial sponsor (in total for all IEEE cosponsors). This includes conferences in which IEEE is only a technical co- sponsor or is not a sponsor in any form.

o Exceptions to the above can only be granted by approval of IEEE Conference Services.

Page 34: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

Conference Naming

o The main style of naming a conference does start with the year first (2013 Conference on XXXX) or some indicator of the sequence (4th Annual Conference on XXXX). To quote policy again:

o If a conference is part of a series, the year must be included as the first item in the title, followed by IEEE, and finally followed by the specific conference name. Consistency in naming is essential for reference and publications.

Page 35: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

Conference Naming

o Year IEEE Conference Name

Sponsored by IEEE OU

Conference Location

o Example,

2014 IEEE Conference on Cloud Computing

Sponsored by IEEE Malaysia Section and IEEE XXX Chapter

Kuala Lumpur, Malaysia YYYY IEEE SOCIETY NAME Conference on TOPIC

Page 36: IEEE Conference Business - ieeemy.org · sponsor (in total for all IEEE cosponsors) is recommended but not required. o The term “IEEE” shall not be used in the names of co- sponsored

Q&A