ieee conference business - ieeemy.org · sponsor (in total for all ieee cosponsors) is recommended...
TRANSCRIPT
IEEE Conference Business
Borhanuddin Mohd Ali
Past IEEE R10 Conference Coordinator
For IEEE Malaysia Section Leadership Workshop,
Kuala Lumpur,
16 Mar 2013
SUMMARY
o Introduction, why organise conference?
o When to report?
o Managing Conferences,
o Conference Sponsorship, what is it?
o Conference Approval Process,
o Conference Naming.
o Organizers Demand for Value
o Obsolete Business Software
o Compliance
o –Financial Reporting – Accurate and timely budgeting, forecasting, and closing.
o –Contract review and signature for all obligations / liabilities >$25k.
o –Obtaining Memorandum of Understanding (MOU) for all Co-Sponsorships and Technical Co-Sponsorships.
o –Geo Units Sponsoring or Technical Co-Sponsoring conferences outside of their boundaries.
o Poor Communication with Some OUs
o –Policy often not transmitted or understood.
Conference Naming
o Policy 10.1.16 Naming of IEEE Conferences
o The following policies shall apply to the use of the term “IEEE” in the names of conferences:
o The term “IEEE” shall be used in the names of sole sponsored and co-sponsored conferences where IEEE is at least a 50% financial sponsor (in total for all IEEE cosponsors).
o
Conference Naming
o The use of the term “IEEE” in the names of co-sponsored conferences in which IEEE is less than a 50% but at least a 25% financial sponsor (in total for all IEEE cosponsors) is recommended but not required.
o The term “IEEE” shall not be used in the names of co- sponsored conferences in which IEEE is less than a 25% financial sponsor (in total for all IEEE cosponsors). This includes conferences in which IEEE is only a technical co- sponsor or is not a sponsor in any form.
o Exceptions to the above can only be granted by approval of IEEE Conference Services.
Conference Naming
o The main style of naming a conference does start with the year first (2013 Conference on XXXX) or some indicator of the sequence (4th Annual Conference on XXXX). To quote policy again:
o If a conference is part of a series, the year must be included as the first item in the title, followed by IEEE, and finally followed by the specific conference name. Consistency in naming is essential for reference and publications.
Conference Naming
o Year IEEE Conference Name
Sponsored by IEEE OU
Conference Location
o Example,
2014 IEEE Conference on Cloud Computing
Sponsored by IEEE Malaysia Section and IEEE XXX Chapter
Kuala Lumpur, Malaysia YYYY IEEE SOCIETY NAME Conference on TOPIC
Q&A