Impacts of human resources on project planning

Introduction of iHRES

Created by: Marcell Kurbucz

September 28, 2013.

• The importance of impact of human resources on

project planning

• The scope of the study

• Introduction to iHRES

Outline 1/13

Why is this topic important?

>50%Rate of failed projects

Fact: One of the most important reasons is the wrong selection of team members.

Why not pay sufficient attention for that problem?

*(Source: CHAOS Report (2009), (IT 68% - other projects ~50%)

*

2/13

• Creating a new selecting method• Generalized

• Complex

• Informative

• Fast

• Creating a new algorithm for supporting the selection

• Paying your attention to this problem

The scope of the study 3/13

The investigation of the selection methodsiHRES – Integrated Human Resource Evaluating Selection Method

Fixed team roles

4/13

Knowledge

Feasible solutions

Goal: Reach the most appropriate way of selecting the team members.

Consist of 6 steps

*Microsoft Solutions Framework (1993 - )

The project manager tasks are the team buliding and discipline.

Specified goal: Make a suggestion for the project manager about a converging members with ability to work in a team holding with as many knowledge as we can.

4/13

MSF* (subsystem)Fixed team roles+(Knowledge test)

SPECIFIC!(Software dev. industry)

iHRESBelbin-team roles (non-fixed team roles)+Knowledge test

GENERALIZABLE!

Personality (or non-fixed team roles)

Fact: There aren’t any generalized and complex selection method or they don’t get enough attention.

In most of the projects we can’t define (not even authority).

1. Interview and data analysis

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

Filtrating

34 33 31 30

40 34 35 39

Grouping

3033

31

34 40

3435

39

T

P

A(Sources: belbin.com)

ME SP

CO TW RI

SH CF IMP

5/13

EvaluatingGlobal value

Define project priorityDefine

expectationsDefine work

needsDefine number of workplaces

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

α

Projektek

β

α1 α2 α3 α4 β1 β2 β3 β4 β5

GEN:A=60%B=50%C=50%

WN: 80%

GEN:A=60%B=50%C=50%

WN: 80%

GEN:A=50%B=50%C=50%D=50%

WN: 70%

GEN:A=60%B=60%C=50%

WN: 80%

GEN:A=60%B=50%C=50%

WN: 80%

GEN:A=60%B=60%C=50%

WN: 70%

SPEC:A=80%B=60%

WN: 100%

SPEC:A=80%B=70%

WN: 80%

SPEC:A=80%B=70%

WN: 80%

GEN = GeneralistSPEC = SpecialistWN = Work needsα β

6/13

Projects

2. Resources planning

Definition of valuesFiltration

Local value

3. Knowledge Test

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

Correction with experienceCorrection with costs

7/13

Raw local value

Local value

Global value

4. Binding

e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11

α1 α2 α3 α4 β5β1 β2 β3 β4

51 78 47 77 5378 57 7781 58 5467 75 75 78 67 74 77

+

T A P A T A T P A T T

Hungarian method?

Own algorithm

e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11

α1 α2 α3 α4 β5β1 β2 β3 β4

51 78 47 77 5378 57 7781 58 5467 75 75 78 67 74 77

8/13

= competence adequacy

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

Matching problem

e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11

α1 α2 α3 α4 β5β1 β2 β3 β4

51 78 47 77 5378 57 7781 58 5467 75 75 78 67 74 77e1

e2

e3

e4

e5

e6

e7

e8

e9

e10

e11

Negatív ErősMegfelelő Egyoldalú Kétoldalúe1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11

α1 α2 α3 α4 β5β1 β2 β3 β4

51 78 47 77 5378 57 7781 58 5467 75 75 78 67 74 77

R

S

N S

R

R

R

Types of connectionN: Negative

R: RightS: Strong

e4 e5 e7 e8 e9 e10 e11

β5β1 β2 β3 β4

81 75 75 78 67 74 77

S

S

R

R

R

e8,e10 e8,e11 e9,e10

β4,β5

e9,e11

160 139 157 128

5. Sociometric correction

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

• Tests• Interview

Hungarian method?

iHRES’s proposed selection

(Source: Mérei Ferenc (1996), Közösségek rejtett hálózata)

9/13

Sociogram

Types of connectionsN: Negative

R: RightS: Strong

6. Proposals

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

Right for decision

10/13

Right for appealAgree

Informativeness and flexibility of iHRES

Provides information for the executive level.

Eg.:• Show weaknesses of the companies’ laborforce.• Internal or external labor should be used for projects?

Flexible multipliers for different business needs.

Eg.:• Cost effectiveness

11/13

Summary

New selection method called iHRESGeneralized

Complex

Informative

Fast

12/13

Summary – Work of iHRES

Information

Information

4. Decision

2. Handle data

3. Calcu-lations

1.Create data

HR forgenerate data

and make

decision.

Math forhandle given

data and calculations.

HUMAN

COMPUTER

Thank you for your kind attention!

Why is it an important topic?

One of the most important reason of high project failure rate is wrong selection of team members.

The basic mistakes of selection phase:

• Makeing a „creative task” from selection.

• Selection based on pure knowledge level or team roles.

• Wrong use of methods (eg.: Belbin team-roles).

• Ignored project manager’s request.

Work psychology about groups (Belbin 2003)

• Smaller groups are more effective. (<10 member).

• Heterogenues team roles for good working and self

controlled teams.

• Heterogenous knowledge level helps to avoid arguments

between the team members.

• Apollo group is weak.

• For real teamwork use minimum 4 people.

Correction with experience

Numbers of succes projects

Marginal multiplier

Numbers of succes projects1 2 3 4 5 >6

Total multiplier

(%)20 27,36 30,07 31,07 31,43 31,6

Knowledge test – Correction with experience

Numbers of succes projects

1 2 3 4 5 >6

Total multiplier

(%)20 27,36 30,07 31,07 31,43 31,6

Labour

e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11

Gross salary (tFt/month) 220 230 210 185 190 300 250 270 240 195 250

Multiplier (%) 11 11,5 10,5 9,25 9,5 15 12,5 13,5 12 9,75 12,5Average

knowledge level *multiplier (%)

4 5 4 4 4 6 5 5 5 4 5

Work places Criteria

Label

e1 e2 e3 e4 e5 e6 e7 e8 e9 e10 e11

α1

A 62 62 0 0 0 0 0 0 0 0 0

B 22 30 0 0 0 0 0 0 0 0 0

C 34 55 0 0 0 0 0 0 0 0 0

α2

A 30 0 60 50 0 0 0 0 0 0 0

B 26 0 48 30 0 0 0 0 0 0 0

C 53 0 37 25 0 0 0 0 0 0 0

… … … … … … … … … … … … …

Korrigálás a tapasztalat mentén

Numbers of success projects

Marginal multiplier

Correction with costs

Knowledge test – Correction with costs

Proper knowledge under the 50% expectations.Knowledge matrix along the criteria

Filtration

Labour

How many workers could fill in this

work place?

Team roles T PZ A

Dominating role PL SP ME CO RI SH CF

Project’s work place e7 e10 e11 e5 e8 e4 e9

β

β1 58 54 81 3β2 75 67 2β3 75 1β4 78 67 2β5 74 77 2

Labour

How many workers could fill in this

work place?

Team roles T P A

Dominating role PL SP ME CO RI SH CF

Project’s work place e7 e10 e11 e5 e8 e4 e9

β

β1 58 54 81 3β2 75 67 2β3 75 1β4 78 67 2β5 74 77 2

Labour

Team roles T P A

Dominating role SP ME CO RI SH CF

Project’s work places e10 e11 e5 e8 e4 e9

β

β1 54 81

β2 75 67

β4 78 67β5 74 77

Labour

Team roles T P A

Dominating role SP ME CO RI SH CF

Project’s work place e10 e11 e5 e8 e4 e9

β

β1 54 81

β2 75 67

β4 78 67

β5 74 77

The task's basis

e4 e5 e7 e8 e9 e10 e11

β5β1 β2 β3 β4

58 5475 75 78 67 74 7781 67

New algorithm 1/2

T P A T TA P

Need: T, P, A, ?, ?Intervi

ew, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

Are there any new avaliable worker?

P A ? ?

β1 81

β2 75

β4 78 67

β5 77 77

P A ? ?

β1 81

β2 75

β4 78 67 67 67

β5 77 77

YesYesAre there any new avaliable worker?

SZ V ? ?

β1 81

β2 75 75 75

β4 78 67 67 67

β5 77 77

New algorithm 2/2

LabourT, P,

A F SZ V

Dom TR SP ME CO RI SH CF

Work pl. e10 e11 e5 e8 e4 e9

β1 54 81 β2 75 67 β4 78 67β5 74 77

Interview, data

analysis

Resources

planning

Knowledge test

Binding

Sociometry

Proposals

Total cost of the investment

5000 Ft/hour

5 hour

6 month

3.000.000 Ft

300.000 Ft

Developing cost/hour ~

Developing time/day ~

Total developing time ~

Total developing cost ~

Server cost ~

Total investment cost ~ 3.300.000 Ft

(selectinformatika.hu)

~ 11.000 €