implementation of a cofund programme...
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Implementation of a COFUND programme (DTU)Benificiaries Day26 October 2016
Practical experiences and tips
Stine Work Brodersen, MSc., Project Manager
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Topics today
• Introduce DTU
• Implementation
• Lessons learned
• Tools
• Challenges
• Questions?
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
One university – many locations
DTU Lyngby Campus
DTU Ballerup Campus
DTU Risø Campus
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
43%
36%
21%researchers and educators (VIP)
in support functions
PhD fellows*
Staff and students
5,832human resources (FTEs)
10,631full-time students
*Employees only
38%
33%
29%BEng
MSc
BSc
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Proportion of top 10% publications
Collaborative publicationswith industry
#1in the Nordic region
#21in Europe
#66 in the world
#2 in the Nordic region
#4in Europe
#6 in the world
DTU in the Leiden Ranking (2016)
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
23
31
founded by researchers
founded by students
103
147
169
152143
2011 2012 2013 2014 2015
Registered inventions
7 9
19
5154
2011 2012 2013 2014 2015
Start-up companies
Innovation
54 start-ups in 2015
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
DTU MSCA COFUND programmes
• Current FP7 COFUND
• 2014-2018
• Three calls, 56 fellows
• New H2020 COFUND
• 2017-2021
• Three calls, 66 fellows
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Implementation and requirements• Commission requirements
• Researcher Declaration (on PP)• Milestones (call opens)• Periodic reporting (on PP)• Final report (on PP)
• Institution specific requirements• Deliverables (e-mail to PO)
• Project Manager - Managing researchers, not research
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Lessons learned - General• Good relation to your Project Officer (PO)
• Dialogue, advise, problems, approval• Administrative:
• Changing Researcher Declarations (leave of absence, resignation)
• Fellows will ask you questions you could never anticipate → PO• Reporting system is tricky → PO
• Changes/Amendments
• National Contact Point (NCP)• For all the questions you can not ask your PO (and other stuff)
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Lessons learned - practical• Prior
• Timeline of process and reporting (poster/white board/calendar reminders etc.)
• Recruit reviewers early on
• Call• Info on website at each step• FAQ/email signatures
• After (ongoing)• Document your process (Sharepoint, Excel)• Statistics; reporting (deliverables), website (public)• Optimise material → changes/amendments?• List of changes/amendments (what, why, when)
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Tools exampleStatistics country and EU/non-EU
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Some of our main tools
• Timeline
• List of amendments (what, why, when)
• Documentation (Sharepoint, Excel)
• Others that are relevant to your programme…
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
Challenges
• Recruiting reviewers; EU expert database, network
• Female applicants; channels, review (gender blinding)
• Peak in workload
• Review/recruitment timeline
• Factor in national and summer holidays
• Fast process, early commitment; win-win
• Creating fellow community; the usual suspects
• Fellow day, network groups, questionnaire, walk and talk, secretariat
available
25 October, 2016
12. oktober 2016Danmarks Tekniske Universitet
The DTU H.C. Ørsted COFUND Programme
Stine Work BrodersenProject Manager DTU current FP7 COFUND; H.C. Ørsted [email protected]
More information atwww.dtu.dk/COFUNDpostdoc
The H.C. Ørsted COFUND [email protected]
25 October, 2016