implementation of the 2017 academic performance …...each component has the own weightage, marking...

Implementation of the 2017 Academic Performance Appraisal

(e-LPPT 2017)

AHMAD NAZRI MUHAMAD LUDIN

PENGERUSI TF eLPPT

Background & Updates

Roles and Responsibilities of

PYD, PPP & PPK

Research Additional

Information

Outline

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BACKGROUND

AVERAGE MARKS 2011-2016 (%)

2011 2012 2013 2014 2015 2016

(31.12.16)

2016

(27.4.17)

ELPPT 83.89 87.16 83.41 81.64 83.03 84.81 85.95

SUBMISSION OF PYD (%)

2011 2012 2013 2014 2015 2016

(31.12.16)

2016

(27.4.17)

ELPPT 73 72.03 75.41 91.91 98.43 98.48 99.76

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2016 Updates Admin. Circular No. 19/2016

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2016 Updates

Teaching • 5% bonus points for the development

of open e-Content materials. • Development of Teaching Excellence

System (TES) for the evaluation of teaching quality and will be implemented for 2017 eLPPT

Research • Recognition of joint research led by

external parties • Replacing CIF with Quartile 1 & 2 • Recognized publication of non-

research books • Bonus marks for Community

Engagement activities • Expanding the definition of GOT to

supervision of part-time PhDs and Masters by research

Services

Quality and Quantity Involvement in Task Force (15%)

• No. of Committee/TF

5%

• Personal Quality 10%

Awards & others Services (10%)

Admin. Circular No. 19/2016

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2016 Updates Admin. Circular No. 35/2016

Bonus (Research) • Recognised staff efforts in obtaining research grants (Project

Leader only) • Maximum 5 bonus points only (1 x 5 = 5 marks) • Data verified by PPP2

Fundamental Research Grant Scheme (FRGS) Prototype Research Grant Scheme (PRGS)

Public Private Research Network (PPRN) Knowledge Transfer Program (KTP)

Science Fund Contract Research Grants International Grants TRGS (yang layak) RGS (yang layak)

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Roles and Responsibilities of PYD, PPP & PPK

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Roles and responsibilities of PYD

• Ensure that all data in AIMS, GSMS, RADIS and 7P

systems are updated and accurate

• Key in data early and submit before the deadline

• Review data/information after PPP and PPK validate

to ensure accuracy (within a week of 'cooling'

period)

SYSTEM ASSESSOR AC (LECTURER) AA (ACADEMIC ADMIN )

AIMS, GSMS &7P

PPP1 Teaching, Supervision Teaching, Supervision

RADIS & 7P PPP2 Research, Consultation*

Writing & Publication

Research, Consultation*

Writing & Publication

7P & eLPPT PPP3 ‘KPI’, Professional

Services

‘KPI’, Professional

Services

eLPPT PPK General evaluation General evaluation

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Verification and Evaluation

Issue 1: PPP1 / PPK marks are less than draft marks

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Verified by AIMS/GSMS

Assessed by PPP1

• PYD is eligible for 20 marks based on teaching load

• PPP1 / PPK are not allowed to give marks less than draft marks

Teaching (Quantity)

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Verified by PPP1

• PYD is eligible for 15 marks based on teaching quality rubric and 5 marks for course assessment report, but PPP1 give marks less than eligible marks

• PPK does not give marks – this will effect PYD average marks

Teaching (Quantity)

Issue 1: PPP1 / PPK marks are less than draft marks

Issue 2: PYD key-in courses that are not listed in AIMS as Teaching Equivalent

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• PPP1 should not verify incorrect teaching equivalent data • PYD should notified the faculty's academic office if any subject

taught was not listed in the system and not list the subject as Teaching Equivalent.

2 SGHH3222 TEACHING EQUIVALENT

DALAM UTM

30 2 Disahkan

Teaching Equivalent are academic activities other than specified in the curriculum and are

equivalent with the teaching credits. Examples an academic-related courses or lectures without

payment, provision of documents for the purpose of developing academic programs

(accreditation and self assessment report). It is rated 1 credit equal to 40 hours load. While

teaching no credit equalized with 1 hour teaching per week and 2 hours of provision based on 14

weeks per semester equivalent to 1 credit.

Teaching (Quantity)

EXAMPLE OF TEACHING EQUIVALENT

Penceramah GIS/RS in Disaster Mgmt UTM 35 student 1 (1 week)

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Issue 3: PPP1 marks are less than draft marks

Research (Quantity of Supervision )


Assessed by PPP1

• PPP1/PPK are not allowed to give mark less than the draft marks

9.00

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Issue 4: Assessment for NO RECORD information

Research (Quality of Supervision ) Assessed by

PPP1

• PPP1/PPK should not give marks for NO RECORD information


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Services



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Services



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Services



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Issue 5: Data verification after deadline

Research (Research Input)

Auto-generated

• PPP2/PPK have to verify data within the evaluation period. Data verified after the deadline will not be used to generate draft marks. This will effect PYD overall final marks.

Verified by RADIS

Verified by PPP2

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Bonus (Research-Proposal Research Grant)

• PPP2 / PPK have to verify data within the evaluation period • PPP2 have to verify that only HEAD OF PROJECT are eligible

for research effort marks

Verified by PPP2

Issue 5: Data verification after deadline

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Issue 6: Acknowledgement of Research Output Information

Research (research output)

Auto-generated

• PPP2/PPK should acknowledge PYD research output information even though research data is verified in RADIS and marks are auto generated from the sistem.

Verified by RADIS

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Issue 7: PPP3/PPK does not recognised overflow marks Services

Overflow (manually)

• PPP3/PPK should recognise overflow marks to cover Award and other services marks

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SERVICES (25%)

QUALITY AND QUANTITY INVOLVEMENT IN TASK FORCE (15%)

• No. of Committee/TF 5%

• Personal Quality 10%

AWARDS & OTHERS SERVICES (10%)

Overflow not allowed

Overflow allowed

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RESEARCH

Research Classifications

PTJ Category Academic Staff (AC) Academic Admin (AA)

PGS RI RO Total PGS RI RO Total

CoE Major

Research 15% 15% 20% 50% 7.5% 7.5% 10% 25%

Faculty

Major

Research 15% 15% 20% 50% 7.5% 7.5% 10% 25%

Minor

Research 7.5% 7.5% 10% 25% 3.5% 4% 5% 12.5%

UTMSpace

/DG

Minor

Research 5% 5% 5% 5%

PGS: Postgraduate Supervision

RI: Research Input

RO: Research Output

Subsections Overflowing

RO

(20%)

Quantity (10%) Publications

Quality (10%) Quartile

RI

(15%)

Research Grant (6.7%)

• Pro-rated grant approved

amount (PI)

• 50% of pro-rated grant

approve amount

(members, max 2

projects & max 0.5%)

Income Generation (3.3%) Consultancies, gifts,

seminars, etc.

PGS

(15%)

Supervision Quantity (7.5%)

Supervision Quality (7.5%)

Research Bonus

(10%)


Overflow allowed

Sub-subsections Overflowing Overflow RI: Research Grant

Government agencies (GUP, Institutions)

Private including Research Contracts (Others)

International

Overflow RI: Income Generation

Consultancies

Endowment

Gifts

Product Commercialization/Technology Know How

Conferences

Courses (non-degree program)

Overflow RO: Publications

Total Number of Indexed Publication

Total No. of Publications in Non-Citation-Indexed Journal

Book Chapter

Other Publications

Policy Papers

Research Books

Original Books (Non-Research)

Score for most

items in subsection

allow overflowing

Please note that

although overflowing

is allowed, the ratio is

not 1:1 (e.g. 1 indexed

publication ≠ 1 policy

paper)

Cross Sections Overflowing

RO

(20%)

Quantity (10%) Publications

Quality (10%) Quartile

RI

(15%)

Income Generation (3.3%)

PGS

(15%)

Supervision Quantity (7.5%)

Supervision Quality (7.5%)

Research Bonus

(10%) Overflow not allowed

Overflow allowed

Quartile overflow if

over-achieve in RO


over-achieve in RI


over-achieve in PGS

Max allowable quartile overflow is only

50% of the section quartile overflows to

Research Bonus

Research Bonuses*

(max 10%)

Quartile overflow bonus (max 10%)

Awarded/Patent Pending (10% each patent for inventors; 5% each patent

for co-inventors = max 10%)

Copyright (2% each copyright = max 10%)

Commercialization (max 10%)

5-star KTP (10% each for PI; 5% each for members = max 10%)

4-star KTP (5% each for PI; 2.5% each for members = max 10%)

3-star KTP (2% each for PI; 1% each for members = max 10%)

Research Proposal Application (0.33% each = max 5%)


over-achieve in PGS

PGS (15%)

*Research bonuses have no concept of overflow but addition of each sub-components


Overflow allowed

General Information

1. Quartile is the only sub-component that is able to overflow

between sections.

2. In general, leaders/inventors/PI/main authors will be able

to claim 100% full marks for each item, however,

members/co-inventors/co-researchers/co-authors will be

able to claim 50% of full marks for each item.

3. Research target (KPI) for AA is, in general, 50% less that

AC.

4. Each component has the own weightage, marking scheme

and sub-items that can be referred in eLPPT.

Accessing the Marking Scheme & KPI

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ADDITIONAL INFORMATION

Assessment after 6 months

Dean’s + PPSM faculty marks for Annual Salary Increment (Kenaikan Gaji Tahunan)

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NEW STAFF < 6 months working

2017 INITIATIVES

• Updates eLPPT by showing details calculation for every marks generated by the system for each component.

• Weighted scores for income generated from SPACE Professional Development Courses

• Non-reimbursed cost – in obtaining research grants or consultations

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WAY FORWARD

Performance appraisal base on differentiated career pathway (DCP)-2018?

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Enquiries:

[email protected]

implementation of the 2017 academic performance …...each component has the own weightage, marking...

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