Implementation strategy for the Dutch procurement practice of central government Ivo Bonajo Manager Sustainable procurement Ministry of Internal Affairs ivo.bonajo@minbzk.nl

Content

• Sustainable purchasing strategy

• Implementation approach

Sustainable purchasing strategy

Inviting new solutions and innovation

Functional

requirements

Promoting sustainable products and services

Reward criteria

Excluding non sustainable products and substances

Minimum requirements

Based on policy ambition and reasonable impact

Strong need for innovation, high impact, high spend, strong position in market

Going concern

When:

Number of tenders

Pro

cure

men

t p

rofe

ssio

nal

ism

Solu

tio

n s

hif

t fr

om

tec

hn

ical

to

fu

nct

ion

al

Criteria- documents

Advantages

1. In line with goal to stimulate Sustainability

2. Uses market knowledge and experience

3. Stimulates competition between suppliers

4. Spurs innovation & can bring down costs

5. Less criteria maintenance

4

Implementation approach

Stimulating procurement proffesionalism

• Introduction category management (35 categories) • Strategic category plans • Introduction 20 purchasing bodies • Tools, training, learning network • Involving top level decision makers • Analyzing opportunities on basis of the procurement calendar

PIANOo biedt…

VAKGROEPEN

PIANOO-ALERT: NIEUWS EN ACTUALITEITEN

BIJEENKOMSTEN

HANDLEIDINGEN

PIANOo

VRAGENLOKET

PIANOO-DESK

MARKTDOSSIERS

INTERNATIONALE SAMENWERKING

TENDERNED

WET- EN REGELGEVING

One stop shop at PIANOo, the Dutch Public Procurement Expertise Centre

Criteria documents

• Updated criteria documents for relevant product groups (45)

• Review on accuracy (not focused on adding new ambitions)

• Compact format similar to EU GPP criteria document

• Incorporating EU GPP criteria into the documents

• ,

Example

Reward criteria

Energy

En

erg

y

perf

or

ma

nc

e

Eig

en

op

wekkin

g

du

urz

am

e

en

erg

ie

Level A1

+ 100 %

x points

50 % eigen opwekking

x punten

Level A2

+ 80 %

x points

Level B1

+ 65 %

x points

25 % eigen opwekking

x punten

Level B2

+ 50 %

X points

10 % eigen opwekking x punten

Level C + 35 %

0 points

Geen niveau benoemd

Base

value

Dutch building

directive

Geen niveau benoemd

Key to succes

• Start als early as possible • If you start thinking about sustainability to close to the

purchasing decision you are too late to make real impact • Ask questions such as:

– Do you need a building with 1000 workplaces or a building in which 1000 persons can work

– Do you need a car or a transport service – Do you need extra cars or can you use the existing car fleet

more efficient

• Don’t forget the contract phase (dialogue with te supplier, monitoring, bonus / penalty)

11

Energy efficiency performance central government

• Target: Energyreduction of 2% a year

• Electricity: decrease of 4,5% in 2013

• Gas: decrease of 4,6% in 2013

• Energyreduction 2009 – 2013 around 12,5%

• Average of 3,1% a year

Energy reduction strongly influenced by:

• Decision to concentrate multiple Ministries in several buildings • Shift from 1,1 fte per desk to 0,9 to 0,7

Result structural savings of 80 million EURO