implementing libcal (icon 2013)
TRANSCRIPT
Linsc
heid
Librar
y
Join a team dedicated to making a difference in academic lives at ECU. Linscheid Library has job openings for student assistants for intersession, summer, and fall. Qualifications Basic computer skills Cooperative attitude Strong communication skills Dedicated work ethic Ability to follow directions Desire to help others Independent and a team player Hours Intersession and Summer: 20-29 hours per week Fall: 15-20 hours per week Pay Regular and work study employees: $7.25 per hour Applications are available to print from the student employment page at http://ecok.libguides.com/studentemployment, or on request at the library’s Circulation Desk.Submit your completed application to Circulation.
Customer-Service
Oriented Students
Needed
LINSCHEID LIBRARY Implementing LibCal to Manage
Group Study Room Reservations iCon 2013
Chelsea Baker,
Instructional Services Librarian
Patrick Baumann,
Media Services Librarian
East Central University
Linsc
heid
Librar
y
Join a team dedicated to making a difference in academic lives at ECU. Linscheid Library has job openings for student assistants for intersession, summer, and fall. Qualifications Basic computer skills Cooperative attitude Strong communication skills Dedicated work ethic Ability to follow directions Desire to help others Independent and a team player Hours Intersession and Summer: 20-29 hours per week Fall: 15-20 hours per week Pay Regular and work study employees: $7.25 per hour Applications are available to print from the student employment page at http://ecok.libguides.com/studentemployment, or on request at the library’s Circulation Desk.Submit your completed application to Circulation.
Customer-Service
Oriented Students
Needed
BACKGROUND
SPRINGSHARE’S LIBCAL
TM
• Existing familiarity with
Springshare
• Free!
SYSTEM SETUP • September 2012-December 2012
• System Settings
• Group Settings
• Booking Form
• System Emails
SYSTEM SETTINGS
GROUP SETTINGS
BOOKING FORM • Full Name
• Reservation Name (Ex: CHEM Study
Group)
• Why are you reserving the room?
(group study, private study, club
meeting,other)
SYSTEM EMAILS
ADMIN PRIVILEGES • System Settings
• Group Settings
• Booking Form
• System Emails
• Setup Room Availability
STAFF VIEW
TRAINING • Two one-hour sessions
• Policy and procedures
• Public view and staff view
• Hands-on training
MARKETING • Whiteboard
• Rotating picture on library homepage
• Signage
• Email to campus
• Newsletter article (April issue)
WAYS TO BOOK 1.Fill out online form via URL
2. Fill out online form via QR
code
3.Visit or call the Reference
Desk
4.Fill out print form
USAGE STATISTICS
33%
67%
Percent of Available Time Booked
March-May 2013
Booked
Not Booked
USAGE STATISTICS
BOOKINGS BY DAY
0
10
20
30
40
50
60
70
80
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Nu
mb
er
of
Co
nfi
rmed
B
oo
kin
gs
Day of Week
Group Study Room Confirmed Bookings by
Day of Week March-May 2013
BOOKINGS BY HOUR
0
5
10
15
20
25
30
35
Nu
mb
er
of
Co
nfi
rmed
Bo
okin
gs
Hour
Group Study Room Confirmed
Bookings by Hour March-May 2013
BOOKINGS BY COLLEGE
2%
35%
3%
19%
41%
Group Study Room Confirmed Bookings by
School/College
March-May 2013
College of Education & Psychology
College of Health & Sciences
College of Liberal Arts & Social
Sciences
School of Business
Unknown/Other
EVALUATION • Evaluated June 13
• Booking Form
• Booking Length
• No-show Policy
• Codes
BOOKING LENGTH From 60 minutes to 30 minutes
NO-SHOW POLICY Delete booking after 10 minutes
CODES Code: More Rooms
Use when a group asks about reserving the room or about access to additional rooms during a time when the GSR is already booked.
Code: No Show
Use when a group has not shown up for the scheduled time slot by 10 minutes after the start of the booking.
Code: No Show Waiting
Use when a group has not shown up for the scheduled time slot by 10 minutes after the start of the booking AND another group is wanting to use the GSR during this time.
Code: No Show Left Early
Use when a group did show up for the first part of their scheduled booking, but left at least 30 minutes prior to the end of their scheduled booking.
Code: Previous x
Use when you realize that a group that has not booked the GSR has been using it for some time. Replace the "x" with the number of complete time slots that the group has used the GSR without booking. If possible, use the administrative interface to actually book the time slot rather than using this code.
NEXT STEPS • Evaluation
• Include Group Study Room in fall
whiteboard
• Feature in Freshman Seminar tour
• Newsletter blurb
• New Faculty Orientation
• Posters
THANK YOU
Chelsea Baker
Instructional Services Librarian
East Central University
580-559-5370
Patrick Baumann
Media Services Librarian
East Central University
580-559-5373
http://help.springshare.com/libcal