improving our partnership (a branch guide to the new mou)
TRANSCRIPT
Improving our Partnership(A Branch Guide to the New MOU)
Improving Our Partnership
A Branch Guide to the MOU
INTRODUCTION
Partnership means mutual understanding between partners and using negotiating skills in difficult situations.
After all, we all share a common interest in a highly successful Sea Cadet Corps.
Improving Our Partnership
A Branch Guide to the MOU
The MOU and responsibility matrix clearly delineate areas of responsibilities and partnership commitments.
Proactive and positive approach Places Cadets first
INTRODUCTION
Improving Our Partnership
A Branch Guide to the MOU
STARTING POINTS
Branch Vice President - Sea Cadets - Liaison between the Branch and the Corps - Clear Terms of Reference
Procedure for Corps CO to make representation to the Branch
Corps representation at Branch meetings when Sea Cadet matters are discussed
Improving Our Partnership
A Branch Guide to the MOU
CADET INSTRUCTORS CADREAttraction and Retention (Matrix: 1.1, 1.2 and 1.6)
Make recruiting of officers a periodic feature of your regular meetings.
Ensure that the recruiting and retention of officers and CIs are part of your VP Sea Cadets’ terms of reference.
At the beginning of each training year, agree on a recruiting strategy and share it with the Corps officers so that they can play their part in the bargain.
Improving Our Partnership
A Branch Guide to the MOU
CADET INSTRUCTORS CADRETraining (Matrix 1.3)
Dedicated and well trained leaders are the key to a successful corps
Support the CO’s efforts to get his officers trained
Notify Division of critical shortages
Improving Our Partnership
A Branch Guide to the MOU
CADET INSTRUCTORS CADREKey Appointments (Matrix: 1.4)
Work towards a mutual agreement
If there is no agreement, present your recommendations to RCSU and Division
Succession planning with the outgoing CO
Improving Our Partnership
A Branch Guide to the MOU
CADET INSTRUCTORS CADRECivilian Instructors (Matrix: Section 2)
Civilian Instructors are recruited for a specific purpose
Under Contract with DND
Branches should give same care to recruiting and retention as for CIC
Improving Our Partnership
A Branch Guide to the MOU
BRANCH VOLUNTEERS
All volunteers used in cadet activites must be screened
A National Volunteer Database must be maintained
Volunteer Screening is a League Responsability
Improving Our Partnership
A Branch Guide to the MOU
Identify and recruit volunteers
Start the screening process immediately
Once approved, make the volunteers available to the Corps
Follow their progress.
BRANCH VOLUNTEERSBranches must therefore do the following:
Improving Our Partnership
A Branch Guide to the MOU
SEA CADETSAttraction and Retention (Matrix: 4.1 and 4.2)
Establish recruiting goal
Conduct joint campaign
Assist with processing new recruits
Discuss retention strategies
Contact with the parents
Improving Our Partnership
A Branch Guide to the MOU
SEA CADETSAdministration and policy (Matrix 4.3 and 4.4)
Responsibility of the Corps
Discuss any issues with Corps CO
Corps to provide Branch with Cadet/Parent contact info
Refer continuing difficulties to Division
Improving Our Partnership
A Branch Guide to the MOU
SEA CADETSRank Appointments (Matrix: 4.5)
Co-operative effort
Clear selection criteria
Branch Participation
Improving Our Partnership
A Branch Guide to the MOU
SUMMER TRAINING & EXCHANGESSelection (Matrix 5.1 and 5.3)
Co-operative effort
Consult with CO on how to promote opportunities
Promote the employment of senior cadets and CIC officers as staff
Participate in the selection process as determined by the course
Improving Our Partnership
A Branch Guide to the MOU
SUMMER TRAINING & EXCHANGESTraining (Matrix 5.4)
A DND/CF Responsibility
Refer any issues to the Corps CO or to the Division
Improving Our Partnership
A Branch Guide to the MOU
SUMMER TRAINING & EXCHANGESCeremonies (Matrix 5.5)
Branch Members are encouraged to attend Parades and Ceremonies.
Any chance to show support for our cadets must not be missed.
Improving Our Partnership
A Branch Guide to the MOU
SUMMER TRAINING & EXCHANGESQuality of Life, Materiel and Support Services
(Matrix 5.6, 5.7 and 5.8)
A DND/CF Responsibility
Refer any issues to the Corps CO or to the Division
Improving Our Partnership
A Branch Guide to the MOU
CORPS (LHQ) OPERATIONSTraining Programs (Matrix 6.1, 6.2 and 6.3)
The Branch should:
Meet with the Corp to discuss the training program
Ask for a proposed budget
Seek mutual agreement
Allocate funds to the various activities
Inform the CO of the Budget so that he can plan accordingly.
Improving Our Partnership
A Branch Guide to the MOU
CORPS (LHQ) OPERATIONSTraining Programs (Matrix 6.1, 6.2 and 6.3)
The Branch should:
Meet with the Corp to discuss the training program
Ask for a proposed budget
Seek mutual agreement
Allocate funds to the various activities
Inform the CO of the Budget so that he can plan accordingly.
Improving Our Partnership
A Branch Guide to the MOU
CORPS (LHQ) OPERATIONSAdministration (Matrix 6.4)
Be organized
Be administered according to NLOC By-laws
Maintain Close Liaison
Cadet Administration is a Corps responsibility, however Branches must:
Improving Our Partnership
A Branch Guide to the MOU
CORPS (LHQ) OPERATIONSAccommodation and Training Areas
Must balance need with available resources
Maintain close liaison with CO
Provide Maintenance,
Ensure Safety
Acquire appropriate insurance
Work with corps to establish rules for use
A Branch Responsibility:
Improving Our Partnership
A Branch Guide to the MOU
CORPS (LHQ) OPERATIONSMateriel for training activities (Matrix 6.8 and 6.9)
Ask CO to identify requirements
Support any reasonable request
Maintain inventory
A Branch should:
“The Corps must account and properly care for any Branch equipment on loan.”
Improving Our Partnership
A Branch Guide to the MOU
CORPS (LHQ) OPERATIONSCorps formation, Probation and Disbandment (Matrix 6.10 to 6.12)
Be aware of existing rules and procedures
Receive support from both Division and RCSU
Co-operate fully to address problems
Seek mediation for local conflicts
Remember that the welfare of the cadets and the viability of the Corps are the most important factors
A Branch should:
Improving Our Partnership
A Branch Guide to the MOU
FUNDINGAccounting
All Corps funds must be kept in one Bank account, controlled and administered by the Branch
Provide CO with Petty Cash
Follow Budgeting Process and Accounting Procedures
Provide CO with statements
Ensure Corps applies for DND/CF Grants (Contingency and Band)
Corps funds come from two sources: - Public (CF) and Non-Public (Branch)
Branch to organize fund raising
planning should be concurrent with the budget negotiations
Corps required to support Branch in fund raising
Fair and reasonable demands
Should not interfere with training
Improving Our Partnership
A Branch Guide to the MOU
FUNDINGFund Raising
Improving Our Partnership
A Branch Guide to the MOU
CONFLICT RESOLUTION
Branches to follow national conflict resolution process
Always try to resolve at lowest possible level
Keep calm, be understanding, use common sense
Seek Division help if required
Improving Our Partnership
A Branch Guide to the MOU
INSURANCE
Insurance coverage is manditory
Accidents reported to National Office ASAP
Corps CO to seek authorization for all activitiesManditory – RCSUOptional - Branch
Corps to report any accidents/incidents to Branch ASAP
Improving Our Partnership
A Branch Guide to the MOU
COMMUNICATIONS AND PR
Joint PR Committees at all levels
Close Cooperation required
Identified spokespersons
Improving Our Partnership
A Branch Guide to the MOU
CONCLUSION
“A good partnership is the result of mutual
respect and understanding, a
positive attitude and a genuine desire of all
concern to solve problems and resolve personal conflicts.”
Improving Our Partnership
A Branch Guide to the MOU