introductiondocshare04.docshare.tips/files/21634/216340599.pdf · 2017-03-02 · introduction ‘ b...
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Introduction
‘Bersatu Games’ is an annual sporting tournament fully conducted by Malaysian students for
Malaysian students studying in all tertiary institutions throughout New Zealand. It also serves as
the largest and is a hugely anticipated annual gathering of Malaysian students in New Zealand.
Just as the name suggests, the ‘Bersatu Games’ tournament symbolizes ‘unity in diversity’
where all Malaysians regardless of race, religion, or background come together in the spirit of
true sportsmanship and friendship. Nevertheless, just like in any true sporting event, the
ultimate aim is to be the best they can and emerge the overall winner! For this very reason and
more, the tournament is the perfect medium for the Malaysian students in New Zealand to
embody the values of 1Malaysia on a large scale.
Over the years, the ‘Bersatu Games’ tournament has succeeded in attracting participation from
all over New Zealand from the various universities that come together under their respective
student organisations. These include:
1. Union of Malaysian Students’ of Auckland (UMSA)
2. Kelab UMNO Auckland
3. Massey University Malaysian Students’ Association (MUMSA)
4. Wellington Malaysian Students’ Organisation (WMSO)
5. Lincoln Malaysian Students’ Society (LMSS) & Christchurch Malaysian Students’ Association
(CMSA)
6. Otago Malaysian Students’ Association (OMSA)
Due to participation from such a wide group of organisations, we have an overall
number of Malaysians to be around 450‐500 people including 301 participants and supporters,
volunteers and even local residents of the town. Conclusively, the ‘Bersatu Games’ is a very
much‐anticipated event by Malaysians from all around New Zealand and attracts a large
number of Malaysian students.
Aim
The underlying aim of the Bersatu Games 2013 is to bring about improvement in the
performance of all participating parties, be it in the sporting events or in the behind-the-scenes
process. We want to create a safe but competitive environment in which everyone is thrilled to
be part of the tournament and just pushing for nothing but the best. We aspire to achieve this
aim by creating an egalitarian, responsive and systematic atmosphere where everyone can
function to their best.
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Speech
The Bersatu Games 2013 was a product of a collective effort which required months of planning
and groundwork. The foundation was built as early as possible; just weeks after the 2012’s
edition dropped its curtains. However, rigorous planning and ample time put into refining the
details does not always mean that everything will go smoothly and faultless. This is just the
nature of a project; especially the ones of this scale.
The Bersatu Games 2013 Organising Committee understood this from the very beginning and
based on this understanding, we have initially set up a Documentation Committee which
functioned as the manager and mediator of the post-mortem process. We believe that
reflection is a great opportunity for learning. We also believe that sharing our triumphs,
difficulties and strategies will help a lot of people. Especially for the next host, we hope that this
document can help shed light on what is important, what should be done, what to avoid, and
what can be improved or introduced in the next Bersatu Games.
In WMSO, we believe that doing our best for the Club and for the community is imperative. We
believe that trying our best is the only option, but we also understand that we cannot be
perfect. This document is also very important for the Organising Committee as it helped us see
our strengths and weaknesses in a new light. It is my sincere hope as the Director of this
Committee that we all have gained something from this experience and that we can benefit
from this report and hopefully, together we can shape a better ‘Bersatu’ experience for the
next batch of participants.
Best regards,
Nurul Huzaimah Hussien
Director
Bersatu Games 2013 Organising Committee
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A year became a month, a month became a week, and then a week became a day. Now, Bersatu Games
has gloriously ended. I still remember how hectic it was towards the last few days for the final
preparation before the 2nd of July 2013 arrived. The phone didn‟t stop ringing, texts kept on coming in,
every question needed a relevant answer, and every conflict and problem required a quick solution.
And yes, the journey was undeniably challenging, yet these little things are the moments that matter the
most for all of us who had given our very best effort for another prestigious Bersatu Games. As we look
back on the memories, WMSO is forever honoured and privileged to be the host of the Bersatu Games
2013. We feel grateful for all those who‟ve participated and given their support for the “Bersatu Games is
not one without the rest”. And along the journey we faced bumps and trials, and thus in hopes to
smoothen out these bumps this post mortem will hopefully provide a guide for the next host and at the
same time give acknowledgment from the simplest roles to the directors of the Games. Of course the
hard work and effort is not without its supports and sponsors.
Our heartiest gratitude thus goes to our main sponsors; Victoria University of Wellington, Badan
Perhubungan Negara Kelab UMNO Luar Negara, Western Union and the University of Canterbury. The
Wellington UMNO Club (WUC) who is our main partner has been a tremendous support and addition to
this year's tournament. Last but not least, we would like to express our deepest appreciation to the
Education Malaysia New Zealand especially the Director, Mr Mohd Erfino Johari and our Education
Attache, Puan Hajah Salmah Kassim who have been working so hard with us for the past months.
On behalf of WMSO, I wish everyone had a wonderful and memorable experience here in the „coolest
little capital‟ of the world throughout the BERSATU Games tournament! We want each contingent to
know that we too enjoyed your company no matter how brief it was. We look forward to the next Bersatu
Games 2014 held in Palmerston North! As we turn towards the next chapter in the future, hopefully each
supporter, athlete and contributor may look back remembering that “we were the games, we are the
games and we will always be the games”
Maslina Mohd Akhir,
President
Wellington Malaysian Students Organization 2013
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Greetings to everyone
It has been a great pleasure to be able to be part of the prestigious games after 17 years. It was
here in Wellington I took part as a participant in Bersatu Games 1996.The feelings was special
then because it was a glorious and memorable moment for all Malaysians students to gather in
the spirit of Bersatu. Indeed, through sports we were able to unite regardless of the race or
religious background.
Hence, Allah is great, He had a well-planned event for me and my family as for the past 3 years,
since 2011 my family too had a chance to participate in 3 Bersatu Games. They have been
taking part and represented in Bersatu Games through WMSO, MUMSA and OMSA. We have so
much to talk about Bersatu Games this time. Only Allah knows how special Bersatu Games is to
me and my family. Although I did not play any game this time and was only the facilitator, but
after all these years to see Malaysians still united through games is a dream come true. We
were all striving hard to enjoy the glorious moment in this foreign land. We exhibited the true
'Bersatu' spirit to the local kiwis and other internationals. We should all be proud of ourselves.
I would like to take this opportunity to congratulate WMSO for their excellent management of
Bersatu Games 2013 and you should be proud of yourselves for such a fantastic performance.
The hard work and tremendous effort that you have all put in must be commended and you
deserve a pat on the shoulder. Hats off to every single one of you!
I am sure this experience will be a memorable one to you. To all Participating Teams from
UMSA, CMSA, OMSA, LMSS, AUC and WMSO, a sincere gratitude for your cooperation and
sporting spirits. I am sure you have many memories to giggle and talked about. Treasure this
moments and keep in touch with one another. I am grateful to Allah for I have personally
experienced 4 Bersatu Games in my life. What makes is more special is to be with all of you
through these three wonderful years.
I wish you all the best and I hope we will continue to forge strong ties as fellow Malaysians,
even when we are back home later on. Carry the Bersatu spirits and adhere to the real meaning
of it. May Allah bless us all and keep in touch!
Warmest regards and love,
Aunty Sal (Hjh Salmah Kassim)
Education Attache,
EDUCATION MALAYSIA NEW ZEALAND
4 Apr 2011 - 31 Dec 2013
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For many people, output is everything. For me, it's the strength of input that outlines the
output. BERSATU GAMES 2013 has delivered a brilliant output which serves us with an
achievement that recognise talent, potential and effort, apart from obviously seen as a winning
of full unity, solidarity and teamwork.
I strongly believe that creditable output is based on firm input of achievable target, incredible
pure intention and extendable mutual bond among students. This is what BERSATU GAMES
2013 has successfully shown. Each medal represents the energetic pulse of aspired Malaysian
students in New Zealand. My highest congratulations and deepest appreciation to all for this
success, the committees, the contingents, the athletes, the supporters, the volunteers even the
sponsors. Leaders accomplish things by leading. Winning organisations accomplish things by
organising. To Wellington Malaysian Students Organisation (WMSO), job extremely well done.
EMNZ is proud of you.
We Are The Games!
MOHD ERFINO JOHARI
Director, EMNZ
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PATRON
High Commissioner of Malaysia to New Zealand
Her Excellency Mrs. Rosmidah Zahid
ADVISORS
Director of Education Malaysia New Zealand
Mr. Mohd Erfino Johari
Education Attaché of Education Malaysia New Zealand
Mrs. Hjh Salmah Kassim
WMSO EXECUTIVES 2013
President
MASLINA MOHD AKHIR
Vice President of Administration
RAJA ZARITH FATIAH RAJA MALEK RIDHUAN
Vice President of Activity
SITI AYUNI ZAKYUDIN
BERSATU GAMES 2013 - ORGANISING COMMITTEE
Director
NURUL HUZAIMAH HUSSEIN
Deputy Director of General Affairs
MOHD ASRI JUSOH
Deputy Director of Sports Affairs
NURUL NADIA MANSOR
Secretary
ASMAEDAYU MAT ARIPIN
Treasurer
MOHD HASBI KYAIRI AHMAD FUAD
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General Affairs Committee
Protocol & Invitation
FARHANA YUSOFF & HAZEMYN ROSLAN
Programme Book
NURAFEEFA BUNGSU
Photography & Videography
FATIMAH AZ-ZAHRAA & NADIAH ZAINAL
Food, Beverage & Cleanliness
NORZILA MOHD SALIM
Registration
AIN LIYANA & NUR ASYIKIN
Accommodation
NURAIN FARHANA
MUHAMMAD HAZWAN JOHARI
Islamic Affairs
MUNIRAH HARIS
Liaison Officers
WMSO – SITINUR LIYANA IDRIS
MUMSA – AIZAT ZULHILMI YUSUP
UMSA – AIN MURAD
UMNO AUC – HAMIZA HASSAN
OMSA – IKMAL EDRIS
CANTERBURY – FITRI NURHANIS
Transportation & Safety
FARAH HANIS SALEHAN
NABILAH AL-MALHUKI
Logo/Poster Designer
SYED AMEERUL SHAKIR
Sports Affairs Committee
Sports Officer
MUHAMMAD ARIF IDRUS
Medal, Gifts & Souvenirs
ZAHIDAH ZAHIT
Technical & Competition Venue
DAYANG HAZIEQA HAMZANI
Stats, Results & Judgment
KHAIRUL ASRI, NUREN MAJDINA &
ARIF DZULKEFLY
Volunteers
HANSEL NG
Health & First Aid
MOHAMAD FIRDAUS
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Special Committee
Opening Ceremony
WMSO EXECUTIVES
Closing Night Ceremony
ALI AFFANDI
WUC Debate Competition
NOR NAZNEEM INCHE KAMARUDDIN
EMNZ Charity Sports & Night Market
KAMARUL HELMI KAMARUDDIN
Secretariat & Documentation
SAFIAH HASSAN
Sponsorships & Donations
WMSO EXECUTIVES
Merchandise
NURAINI ZAINI
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Bersatu Games 2013
Opening Ceremony
Tentative:
07:15 pm Expected arrival of the VIPs at the venue
07:25 pm Athletes parade into the hall
07:45 pm The singing of the National Anthem ‘Negaraku’
07:50 pm Event commences
Doa recitation
08:00 pm Silat performance
08:05 pm Welcoming speech by Bersatu Games 2013’s Director
Welcoming speech by EMNZ
Opening speech by Vic representative
08:25 pm Bersatu Games’ Video Montage
08:30 pm Dance performance
Pasifika performance
08:45 pm Video presentation from each contingent
09:35 pm Recital of Bersatu Games’ Pledge
09:40 pm Finale Performance:
Ngajat dance
Haka performance
09:50 pm Expected conclusion to the evening.
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Post-Mortem Report
General Affairs
Protocol
1. SCOPE OF WORK
For Protocol, we divide our scope of work into three divisions which are Opening Ceremony,
Bersatu Games, and Closing Dinner.
1.1 Opening Ceremony
- Technical includes lighting and sound system for the ceremony
- Invitation to VIPs
- Flow of the ceremony (in collaboration with WMSO executives)
- Contact, inform and brief Master of Ceremony about the flow, script and VIPs names
and positions
- Contact, brief and explain ushers and runners their responsibility
1.2 Bersatu Games
- Timeline for all games each day; where all committees should be.
1.3 Closing Dinner
- Invitation to VIPs
- Flow of the ceremony
- Registration for all athletes
- Ushers and runners during the dinner
2. ACCOMPLISHMENT
2.1 Opening Ceremony
- Event manage to finish on time
- VIPs are all well manage
- All performances accept from Tongan group manage to come and performed.
- The use of walkie talkie helps to make the event flow better
2.2 Bersatu Games
- Every game manage to either finish early or on time
2.3 Closing Dinner
- With limited workforce, we still manage to handle this event well
- Also ended on time
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3. PROBLEM AREAS:
3.1 Opening Ceremony
- During the Opening Ceremony, there were some problems technically. For example,
video would not show on the projector, video went mute, and the home screen of
the technical person’s laptop were shown on the projector.
- During the Opening Ceremony too, some teams doing performances were late to get
ready behind the stage. However, they managed to get on the stage on time
3.2 Games
- Some games during the tournament do not follow the time allocated for the each
game.
- This dragged other games as well
3.3 Closing Dinner
- After invitations were sent, VIP’s may accept the invitation and decline it the night before the
event depending on their situation and vice versa
4. FUTURE SUGGESTION/RECOMMENDATION:
4.1 Opening Ceremony
- The technical person-in-charge has to be prepared to any kind of problem. Problems
regarding the technical had to be overcome fast and the person cannot be panic. Think
fast and act fast. Have contact on other technical person for back-up
- if the team doing performances were not ready, urge them and let them know that the
event is important
4.2 Bersatu Games
-When times were dragged, find a way to finish the game fast. For example, if the plan
of the game is to play it on a single court, make it double. This reduces the dragging of
the time for other games.
4.3 Closing Dinner
-VIP is always right. Keep in touch with their current situation and always have a back-up plan if
the VIP could not make it to the event. For example, what to do if the person officiating the
event is late or could not make it?
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Programme Book
1) Accomplishment
- Successfully outlined all the information needed for a programme book with assistance of the
Director and the Deputy Director of General Affairs
- Produced a programme book which is very useful for the athletes and supporters who are not
familiar with the city and provides the information they need during the whole period of
Bersatu.
- Able to produce a fresh and cool look programme book with the help of Arif Dzul.
2) Problem Area
- Unsure of information that the athletes require
- There is no template from previous Bersatu organizer for guidance
- Problem with last minute changes of timetable that require additional cost of printing
3) Future consideration
- Earlier planning if possible.
- Search for a cheaper printing shop
- Make sure all the information is finalize and checked properly before printing to avoid extra
printing cost.
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Team Media & Publicity
1. Scope of Work (covers for Team Media & Publicity, Photography and Videography)
- Responsible to record the events, namely for the opening and closing ceremony, and
certainly the sport games (either photos or video, or both) for documentation and
archiving.
- Responsible to provide ‘still pictures’, promotional and informational videos, posters,
banners and other printed material for promotion.
- Cooperate with BG2013 official graphic, logo and branding designer for promotional
issue.
- Use social network site “facebook” as the medium to promote and publicize the event
by changing profile picture, cover photo and background photo which are related to
Bersatu Games 2013 (BG2013).
- Prepare enough people to take photos and videos.
- Find opportunities to publicize the event to other people outside the circle.
2. Accomplishments
- We managed to meet with the official BG2013 designer, Syed Ameerul Shakir in the
third week of April to discuss about the designs for promotional poster, banner and
bunting.
- Promotional posters were widely spread through social network site “facebook”
starting from the first week of May until two weeks before BG2013 kicked off.
- There were a total of seven promotional posters which represents some of the sports
played in the BG2013. Also, each poster comes with sporty themes which are:
Unbreakable, Teamwork, Glory, Precision, Fearless, Victory and Focus.
- For the banner and bunting, when the design has completed, we ordered the banner
and the bunting from Vistaprint.com. There were two banners and three buntings were
ordered.
- During the event, we managed to put the bunting at the Wellington Airport and at
contingents’ accommodation; Xbase to welcome them for BG2013. The banner and
bunting was hung at the ASB Sports Centre and VUW Recreation Centre during the
games.
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3. Problem Areas
- Due to the weather, one of the banners was torn.
- Coverage of event by newspapers such as The Dominion Post and university magazine
‘Salient’ could not be done due to last minute notification by us to these authorities.
- On personal notes, we tend to wait for instruction from the higher committees for any
tasks. This is so because we were instructed from the beginning. Thus, we are not sure
of what we have to do next as the previous matters were instructed and decided by the
higher committees.
4. Future Suggestion/Recommendation
- Perhaps the team will be more productive if we were included in the “what-to-do” list
concerning media & publicity rather than only monitoring the task.
- As a consequence of this problem we were encountering (waiting for instruction from
other people), so we could not contact the external media beforehand to do coverage
for the event.
- Promotion of the event could be improved by spreading the word to other people
close to us who are not part of the BG committees so that they can join the crowd and
come to cheer or simply watch the sport events held.
- It would probably be best to give the job scope to all committees in advance, and the
team brainstorm all tasks together with the head of department supervise and give
suggestions.
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Team Photography
1. Scope of Work (Please refer to Team Media & Publicity’s)
-Responsible to record the events, namely for the opening and closing ceremony, and
certainly the sport games (either photos or video, or both) for documentation and
archiving.
- Responsible to provide ‘still pictures’, promotional and informational videos, posters,
banners and other printed material for promotion.
- Cooperate with BG2013 official graphic, logo and branding designer for promotional
issue.
2. Accomplishments
- Took good pictures and some videos during the opening ceremony (Abu).
- Good distribution of work and teammates!
- All sports are covered.
3. Problem Areas
- Camera video is needed for opening ceremony, debate, important moments (goals,
supporters reaction).
- Luckily Hansel has good lenses that are suitable to be used during the games. Lenses
can be a problem if there is no one has the right lens for the right sport. Such as field
soccer game needs higher focal length camera.
4. Future Suggestion/Recommendation
- WMSO should really consider having a video camera to record ceremonies or etc.
Camera can be used, but it is quite hassle for the camera owner if they need to record
videos and take pictures at the same time as video recording is space and battery
consuming.
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Accommodation
1. Scope of Work
- Looking for the best and suitable yet cheap and comfortable place for the athletes
and supporters to reside during the Bersatu Games
- Contacting the selected accommodation and getting a quote from them
- Ensuring the process of checking in into the accommodation chosen runs smoothly
and efficiently
- To attend to any issues or complaints from the athletes and supporter regarding the
accommodation
2. Accomplishments
- Successfully booked a backpackers that could accommodate all 205 athletes and
supporters for a cheap rate which is $22 per night per person.
- Solving issues that cropped up during the checking in process (eg. gender mix up,
request of changing rooms)
3. Problem Areas
- Miscommunication within the committees. Arrangement for the accommodation in
terms of payment has been made to be done during my absence, yet due to
instructions coming from all over, caused payments to be delayed and disrupted.
The payment came through just a day before the games, and till the payment came
through, the risk of the accommodation being disrupted exist, due to the delay and
inconvinience experienced during that crucial period of time. This could have been
catastrophic.
- Gender and ethnic pairing during the process of checking in. For example, some of
the athletes and supporters highlighted that the person who’s in the same room
with girls are actually boys. Relative changes were made immediately to solve the
issues.
4. Future Suggestion/Recommendation
- To limit the people who can influence a decision that has been made.
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Food, Beverage & Cleanliness
Scope of work:
1. To find the caterer and discuss about the menu, payment and delivery arrangement for
athletes supporters and volunteers’ food
2. To ensure the venues is clear from thrashes after the games
3. To work along with Transportation and Safety crew and Liaison Officers for food delivery
and distribution arrangement
4. To provide a report from Food, drinks and cleanliness part for Organizing committee
information
5. To carry out all the tasks given by the Organizing committee
Accomplishments:
1. On the first day, games took place at two different places, (ASB Sports Centre and
Victoria University Recreation Centre). With help from Liaison officers and
Transportation and Safety crew, food delivery and distribution to athletes, supporters
and volunteers went smoothly.
2. There was a complaint about the food and we have referred this problem to the
Manager of Flavours café at ASB Sports Centre immediately. The manager promised to
make it better on the next day.
Problem areas:
1. There was a miscommunication about the order from WMSO contingent. This problem
happened as some of the athletes did not order the food through the form provided.
2. There was a complaint about the rice that was not well cooked.
3. There was lack of man power to re-organize and collecting the thrashes at the venues
after the games
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Future consideration:
1. Be prepared to provide food for vegetarian. Should include the option for them in
registration form.
2. Go the caterer that you are familiar with. It would be easier for you to communicate
with them and most of the time would meet your expectation too.
3. If you are dealing with new caterer, if possible, try to get the food tested before making
order.
4. Arrange for the food preparation (if the caterer is non-muslim), delivery and distribution
clearly.
5. Check if the games take place in two different places.
6. It should be better if Cleanliness part to be a separate entity from Food and Beverages
exco.
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Registration
1. Scope of Work
- Prepare the registration form for individual and team which are to be distributed to
each participating contingents.
- Get the participants from all contingents to register as an individual and as a team.
- Keep the records of the athletes and the supporters’ details.
- Brief the liaison officers on the athletes’ records and the registration.
- Be the centre of communication between the liaison officers and the High Committee
of Bersatu Games 2013.
- Provide a wristband for each athlete for each game they were participating in during
the game registration.
2. Accomplishments
- Manage to collect the data and process them within the time frame with the help from
the liaison officers
- Manage to tally the data collected and the amount of money received from each
contingent.
- Successfully done the individual registration on the day and ensure each and every
participant receive their lanyards.
-Successfully done the team registration on each day before the games starts with the
distribution of wristbands to the registered players.
3. Problem Areas
- The changes made on the accommodation, transportation, food, and dinner after the
due date create an issue on the money transferred earlier.
- Some minor issues being raised up by the participants such as misspelled names,
missing photos and inaccurate details on the lanyard received.
- The individual registration for the athletes was not going well because some of them
arrived late and there was a problem to find them to complete the registration.
- Missing of tag data of 29 AUC athletes on the first day of registration.
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4. Future Suggestion/Recommendation
- Online registration would reduce the mistakes done by both parties, either the
committee or the respective contingents. Also, the data received will be more accurate
and reliable.
- Make sure the sport officers from each contingent have an updated soft copy of the
data (such as accommodation, transportation, food, and dinner) and send them to the
Bersatu email with the registration form. Plus, ask them to ensure that the data are tally
with the amount of money they have transferred.
- Also, to make individual registration easier, get the sport officers to provide the travel
details of their contingents so that the committee know roughly the date and time of
their arrival.
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Liaison Officer CMSA
1. Scope of works:
a. Arrange and pre-order the contingent’s athletes and supporters information details with
the exco of administrations.
b. Provide face to face information to contingent from the organizing committee.
c. Coordinates the movements of contingent’s athletes from the accommodation to sports
venues according to schedules.
d. Provide details and information to contingent 24 hour a day during the BERSATU games.
e. Accommodate the contingents with relevance information such as sports venues,
timetables and transportations.
2. Accomplishments:
a. The contingent was well informed with every detail of timetables.
b. The contingent was able to follow the schedule thoroughly, even though there were
unexpected small changes in the timetable.
3. Problem areas:
a. Due to mistake during the administration, the details of one of the athlete was incorrect
(the gender was mistaken), causing the accommodation to slightly change their
arrangement.
b. The contingent does not inform the committee of their arrival, causing slight changes
for their transportation to the opening ceremony. Several athletes from the contingent
arrived approximately at 5.30pm at the accommodation, causing the registration team
to prolong their schedule. The check in times at the accommodation was also delayed
for an hour.
4. Future recommendation and suggestion:
a. Create a more efficient administration system, such as an online registration form.
b. Suggest to every contingent to make sure they give every details of arrival before the
dates of the game starts.
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Liaison Officer MUMSA
1. Scope of Work
- Acting as middle man for Organizer and the selected contingent.
- Collecting all details from the contingent, sort it out according several criteria.
- Compiling the details and prepare it in readable, reachable form (spreadsheet, word
document)
2. Accomplishments
- Managed to fetch the contingent during their arrivals.
- Succeeded in handling few problems aroused before the games (transportation, photos,
supporting documents, food pack)
- Succeeded in handling few problems during the games (missing lanyard, did not receive the
lanyard)
3. Problem Areas
- Some athletes preferred not to stay at backpackers. They wanted to go the venues from their
own place (Palmerston North)
- Only one athlete chose to take food pack although all of the athletes have been told to take it
throughout the event.
- Unorganized documents. There were missing photos, supporting documents, etc which
resulted in documentation problem.
4. Future Suggestion/Recommendation
- Ask the Sport Officer to recheck the documents before submit it to the organizer.
- Frequently remind them to be aware with the important things (accommodation,
transportation, food pack)
- Liaison Officer should create the rapport earlier in order to build strong networking between
the organizer and the contingent.
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Liaison Officer (AUC)
1. Scope of Work
- Go to the accommodation every morning to make sure everyone take right bus to the sport
venues.
- Cater the needs of all athletes such as providing medication, and information about the
transportation around Wellington.
- Distribute the lunch pack to those who subscribe it.
2. Accomplishments
- All the members of the contingent were punctual.
- Everyone went to the right place and used the right bus.
- No complaint about food, accommodation, and transportation.
3. Problem Areas
- Some athletes asked something that I did not know (out of my field) such as transportation for
the same athletes to move to different venues on the same day, and registration of new
members who arrived later.
- One of the athletes demanded medicine at night, asking me to deliver the medicine to the X-
base.
- Keep on asking about accommodation check-in, registration which I had no idea about those
things.
4. Future Suggestion/Recommendation
- Inform all the contingents clearly about what they have to prepare by themselves.
- State earlier on what will be provided and what will not.
- Acknowledge who’s who (registration, accommodation, transportation, medication, etc) so
that all the guests do not expect the LO to know everything.
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Liaison Officer (OMSA)
1. Scope of Work
- Liaise all communication between WMSO and OMSA
- Resolve any problems that might arise
2. Accomplishments
- Resolved most problems
3. Problem Areas
- Athletes and Supporters are not punctual – bus departure from Base
- Lots of complaints on the food – however, they enjoyed the lunch pack from CInta
4. Future Suggestion/Recommendation
- Event should start later (or should I say, buses should leave later than 7am) – too early.
- Should organize lunch packs only from Cinta
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Liason Officer (UMSA)
1. Scope of Work
-Act as the middle man in the communication between contingent leaders
-Assigned to take care of needs or problems from contingent leaders and members.
-Answer any enquiry made by the contingent
2. Accomplishments
-Answered questions for Bersatu games or accommodation and safety.
-Lost and found property (problems) was solved in
-Made sure people in my contingent enjoyed their stay and that their needs were met
3. Problem Areas
-Sometimes members of contingent will go straight to sports officer for problems while LO is
available to assist and was not used. In that event, the sports officer of hosting city becomes
more burdened.
4. Future Suggestion/Recommendation
-Emphasis on role of LO and their position throughout the bersatu games. In the absence of LO
at a specific time, their role may need to be backed up by another.
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Islamic Affairs
1. Scope of Work
- Providing places for pray in ASB Arena and Rec Centre.
- Providing prayer mat, prayer clothes, qiblat direction and prayer time.
- Make sure the places for praying are clean and tidy before and after used.
- Providing place for Friday prayer (Student Islamic Centre) with khaatib. We have
invited brother Mus’ab Umair to be the Imaam for Jumuaah prayer.
2. Accomplishments
- All Muslims participants can pray in a provided place without disturbing public spaces.
- The praying places were near the games spot and toilets for ablution.
3. Problem Areas
- It will be better if this position has a male exco as well because it is easier to contact
with the imaam and deal with the males during Friday prayer.
4. Future Suggestion/Recommendation
- This position can be combined to other scope of work (e.g: lost and found/discipline/
etiquette/ cleanliness/safety)
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Sports Committee
Sports Officer
1. Accomplishments and Improvements from previous Bersatu Games
a. Efficient Usage of Booking Slots
i. All sporting events were finished at the right time (or even earlier than
the targeted time) which suggests a form of efficiency by the working
committees for each games
ii. Despite of complaints that games did not start on time and other type of
delays, all games finished at the right time
iii. This is due to the fact that the sports committee has provided time
provisions for each match of each type of game to cater for these type of
inefficiency
b. Increase in number of sports using independent referees which helps to increase
the level of independency and remove any form of biasness towards any
contingent
i. Selection of referees with no close-relationship of any form to the home
team
1. Referees were selected with the help of Victoria University of
Wellington’s volunteering bodies, Victoria International
Leadership Programme and Victoria Plus Award Programme
c. Using methods to mitigate biasness by contingent referees
i. If let say a group consists of AUC, WMSO AND UMSA, the matches of this
group can only be refereed by contingent referees from MUMSA, CMSA
and OMSA. This is a departure from the method used from previous
Bersatu in Canterbury where any randomly selected contingent referee
can be the official of any game which I believe can introduce a form of
biasness should the wrong person be selected
d. Method to evade participation problem
i. Wrist tags were used to identify players who were registered for certain
type of games. This would help committees to identify which players
were ineligible to play in certain games
ii. Import of players will only be allowed if opponents allow
2. Weaknesses Observed and Complaints Received
a. Still quite a number of games using contingent referees which causes complaints
of referee biasness
i. Example of complaints:-
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1. Field soccer [WMSO vs AUC; CMSA vs UMSA],
Frisbee [OMSA vs WMSO]
b. There were other complaints regarding the independent referees [eg. Touch
Rugby WMSO vs. AUC] but I believe we have mitigated any form of biasness by
hiring independent referees with no close-relationship with any competing
contingents which led me to believe it is simply unworthy to entertain these kind
of complaints
c. Weaknesses in format used [eg. Match time for Basketball] due to lack of
discussion with other contingents before the commencement of BG2013
i. But we have provided provisions for match time which allowed us to
manipulate the match time after discussion and agreement with all
contingent captains before the first Basketball game of BG2013
commenced
1. This example shows the fact that we, the BG2013 committee,
have taken a stand to only allow changes to the original format, if
and only if, there are highest form of consensus such that EVERY
contingent captains agrees to the proposed change and this must
be done before the commencement of the first game of the event
to remove any form of foreseeable complaints
d. Lack of clarification and understanding of rules and formats by contingent
referees due to the fact that most of them were selected only during the event
day
i. Committee had initially formed a method to evade from encountering
this sort of problem such that each contingent were sent an email to
provide a list of contingent referees they would send for the required
games. This is thought to be the best method as these referees were
initially planned to be briefed before BG2013 commences.
ii. However, only one contingent [AUC] provided the list but the list was not
adhered to as different contingent referees were sent by AUC during the
event day.
e. Timekeeping and refereeing tools and other problems
i. Improper devices [hand phone stop clock] were used
ii. Last minute volunteers were recruited to do timekeeping jobs
iii. Unexpected problem regarding whistles in certain games
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3. Suggested Solutions for Next Bersatu Games
a. Refereeing issues
i. Try to hire as many [if not all] independent referees for each game
1. Make sure these referees are not connected to any contingent at
any point of relation; for example the referee for hockey in
Bersatu Otago 2011 were found to be the OMSA hockey team
coach
b. Try to reach a consensus for games formats and rules before the start of Bersatu
i. This is difficult to achieve actually since there will be a lengthy argument
as have been experienced from the past Bersatu games. This is why we,
the BG2013 committees, have taken a position to create our own best-fit
rules and formats which were also affected by suggestions by other
contingents [point to note we did consider and agree to some
suggestions but that does not mean we have to accept whatever
suggestions given to us]
c. Clarification of rules and formats by contingent referees
i. We have outlined [refer 2 (d)(i)] a method to mitigate this problem. The
only way to avoid this issue is to ensure the method is adhered to by all
contingents.
d. Scorekeeping and refereeing tools
i. Must be sorted and prepared before start of event
ii. Specific volunteers must be recruited for timekeeping jobs
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TEAM MEDALS GIFTS & SOUVENIRS
1) Scope of Work
Establish a small team of 3 people
Responsible to order all the medals and trophies for the games played and the
awards contested.
Receive and confirm the list of games and awards that must be sent to the
supplier. Ensure that all of the orders correspond to the number of games and
awards played.
Prepare a team of VIPs and committees to give away the prizes.
Work in close proximity with the Opening Ceremony, Closing Ceremony and
Protocol and Invitation team to know the flow of the programme and the most
suitable time to give away the prizes to the winners.
Provide souvenirs or token of appreciation to give to the Heads of Contingent
during the Closing Ceremony.
Responsible to handle and provide the token of appreciation for the VVIPs during
the Opening and Closing Ceremony.
Responsible to provide souvenirs for EMNZ, Victoria University of Wellington,
sponsors and outer agencies.
Conduct a post-mortem meeting after the games.
Prepare a full report of the work done for future references of the Bersatu
Games 2013 Managing Committee.
Carry out the decisions and consensus of the Bersatu Games 2013 Managing
Committee.
2) Accomplishments
We managed to get a trusted and reputable supplier who had experiences in
supplying medals and trophies for big events such as SUKMA 2010 in Malacca,
and events organised by Universiti Sains Malaysia (USM) and MAXIS.
The communication between the AJK and supplier was smooth as the messages
and requests were delivered correctly.
The medals and trophies reached the committee before the event had started.
The products were of high quality and fulfilled the committee’s expectations.
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3) Problem Areas
It was quite difficult to find suppliers that are willing to deliver their products
overseas.
Difficult to find suppliers that are efficient, cooperative and can be trusted.
Had quite a hard time finding suppliers that offer a reasonable price for the
medals, trophies and the shipping cost.
Difficulty in explaining the designs of medals through emails as email is the only
form of cheap communication available.
There were many late and last minute awards requested by the higher
committee. Example: Best Male Athlete, Best Female Athlete, Token of
Appreciation for the representative of Victoria University.
There was an award that was forgotten to be taken to the Closing Ceremony.
4) Future Suggestion/Recommendation
Be sure to finalise the number of awards that needs to be given. The failure of
doing this will cause a slight confusion to the team and humiliation to the
committee.
Prepare the specific design for medals early in the form of softcopy so that the
time taken to describe the design to the supplier can be reduced.
Recommended to finalise the list of prizes to be given during the summer
holidays so that it will be easier for the team to start early preparations of
finding suppliers and deciding what sort of medals or trophies that needs to be
ordered.
Ensure to appoint at least one person to count and manage the medals and
trophies before they are delivered to the Closing Ceremony venue.
Make sure that a list of the prizes are prepared and checked early
All of the prizes are placed at the same place.
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Technical, Games and Venue
Scope of work
1. Establishing a smaller committee
2. Responsible on all technical matters
3. Organising and processing of the schedule for the games
4. Make available all materials regarding the games and its requirements to all
contingents.
5. Finding and renting the venue for the games
6. Managing and providing all tools that are needed to the stadium/venues.
7. Briefing the volunteers for any games.
8. Helping the Volunteers Committee to give a briefing to all the volunteers for the games.
9. Maintain the comfort and cleanliness of the venue (e.g. prayer rooms)
10. Writing a report after the games for the Organising Committee.
11. Managing and providing the demands of the Organising Committee
Accomplishments
1. Bersatu games go on successfully with no major issues involving this committee during
the games.
2. All games finish managed to finish before the times on the schedule except for Men
Frisbee and Netball. No games are delayed and have to be postponed to the next day.
3. We have not received any complaints about the works of our committee throughout the
Games.
Problems
1. Committee members are not familiar with the rules of the games
Rules for some of the games that is uncommon for Malaysians like Frisbee and touch
rugby are not familiar for some of the committee members.
We have players who come to ask rules for the games but cannot satisfy their queries.
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2. Some committee members came late for the games.
Since the committee is in charge of the scheduling and briefing, chaos ensued for other
Bersatu AJKs on the ground for not knowing which team shall start first.
3. No one is in charge of timekeeping or scorekeeping.
BIGGEST mistake. Due to our committee oversight, we did not get this sorted before the
game. We thought referee would do the timekeeping, but since referees for most
games are not professional referees(they are athletes from other contingents) they do
not keep the time and have to rely to a timekeeper.
We did not appoint who will do the timekeeping, so on the day of the games we had to
recruit volunteers to do it.
Timekeeping mechanisms used are ipads,phones. While it works, it did not look
professional.
4. No tools for scorekeepings and referees
Another oversight from our committee. We did not sort out whistles before the games.
Thankfully, the venue that we rented have whistles available but these are in poor
conditions (not loud enough).
5. Not all team captains agree for the rules of the games - delayed start times
Although we've given out the official rules for all the sports played in Bersatu , that did
not mean each captains for each games will agree.
Confusions and disagreements over games rules often ensue, like what happened for
handball games. To solve this issue, we get an ASB(the indoor stadium)’s personnel to
clear the confusions and outlined the rules for the games.
This delayed starting time.
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6. Scheduling problem
No games started on time (as expected)
Causes of delays are not always due to our inefficiency, but includes things that are
beyond our committee’s responsibility, e.g late arrival of the athletes bus, athletes
needing time to test the court, debates over rules of the games, etc
Frisbee games lasted out far longer than it is expected to finish due. Due to ASB Arena
requested that we switched courts.
7. It is not easy to get all the teams to start the games to keep to the time
Need to be strict. Although we need to consider giving athletes time for rest or time to
practice before games start, be careful to keep to the scheduling time.
8. Protest/Objection by other contingent
One issue arised during netball games. One contingent(A) pointed out to me that the
other contingent(B) imported athletes from another different contingent (C). Contingent
C did not send in any team for netball. So team B borrowed a player from C to
participate in netball. Captain of team A doesnt like this, and complained.
The way we settled this is to call out each captains from all participating teams, and
brief them about this problem, then proceeded to ask them to vote whether to allow
this team B having one player from C or not. In our case, most captains agreed to allow
this.
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Solutions
1. Committee need to be well versed for all the games (or if this proves too hard,need to be
familiar)
At least have the technical know-how on how the games will be played, and some basic
rules.
MUST read the rules of the games as provided by the BERSATU host.
2. The Committee need to sort out whih members to man which sports
To avoid confusion on the day of the games, where two members man the same
sports, while another sports are unmanned by any members of this committee. (this is
a hypothetical scenario, it did not happen during BERSATU2013.)
3. Sort out the tools for displaying points
Is it going to be on a board or displayed on the electronic board? Sort this out with the
venue that is rented
If it is using markers and whiteboard, get it before the games starts.
4. Time keepers and person who display points
Get volunteers for this, sort this out before games begin.
Brief these volunteers on what to do. If you don’t do the briefing, get the referee to do
the briefing
And it is VERY important for the people in charge of taking points and timekeeping to
not engage in distracting activities. They need to focus on the games at ALL TIMES.
Points are very serious issue. You dont want to be corrected by the audience or
questioned by the players because of the mistakes made. Embarassing for the host.
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5. Set up or view the place early
Familiarise yourself with the venue.
Always keep in touch with the recreation center or venue manager. Sometimes, some
problems arise regarding venue(e.g. switch courts), you need to know this before the
games begin so as not to disrupt games. Even if u have already booked the place, doesnt
mean there won’t be any court switching, you'll never know
E.g in ASB center, Wellington, we have booked a court but another set of groups(not
bersatu) need to use the court that we have booked, due to the courts on one side of
ASB having the basketball hoops, the other sides do not. So we are made to switch
courts. Not a big deal but delays the game.
6. Any issues, settle with captains consensus
Gather all captains if there are issues arrive, and get them to come on to consensus to
settle the issue.
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Volunteer
1. Scope of Work:
- Responsible for the recruitment and selection for volunteers and referees/umpires needed for
the Games. A mix of both Malaysian and foreign students to encourage cross cultural
communication, preferably referees/umpires who are from an independent body: sports clubs,
to ensure non bias.
- Making sure that volunteers and referees/umpires understand their duties during the game
and responsible for the well-being of both the referees/umpires and volunteers.
- Working and coordinating closely with other Exco members (first aid, food and beverage,
registration, statistics etc) to ensure the smooth running of the games.
2. Accomplishments:
- Managed to secured 25 volunteers and referees/umpires for the game, 6 referees/umpires
and 19 volunteers comprising of both Malaysian students and other foreign students to help
out during the game.
- Used independent referees/umpires for games such as badminton, basketball, football,
netball, touch rugby and tackle rugby. Used contingent referees/umpires for games such as
sepak takraw, volleyball, handball, men frisbee, women frisbee and futsal, where each
contingent sends out a referee/umpire for the respective games.
- Volunteers and referees/umpires were briefed about their responsibilities and executed their
duties well. Compensated should also been given for their services with various initiatives (food
and beverages, movie vouchers etc).
3. Problem Areas
- Getting the qualified experienced referees/umpires can be tough, registered sports
bodies in Wellington finds it hard to help us because of the different rules and
regulations. Uni sports clubs finds it hard to help us because of the scheduled of the
Games during uni holidays.
- Unexpected circumstances where volunteers and referees/umpires are not able to
make it to their duties at the last minutes (sickness/flight cancelled).
- Contingents members have issues with the judgements of referees/umpires.
4. Future suggestions/recommendations:
- If possible give notices to sports clubs plenty of notice about the games so that they
can plan ahead of their schedule to help out during the games.
- Always have a backup plan for unexpected circumstances, contingent volunteers and
38 | P a g e
referee/umpires to take over actual positions if required. Always let
contingents have a list of backup referee/umpires and volunteers for this kind of
situation.
- Referees/umpires must be sourced/recruited from independent bodies not related to
host contingent, sports clubs, regional sports bodies, qualified experienced personnel to
ensure fairness and non bias of the games. Results and decisions made by
referees/umpires can therefore be seen as independent and impartial.
39 | P a g e
First aid and Emergency
1. Scope of Work (from Committee manual)
a) Form a sub-committee for first aid.
b) Assign First aid volunteers (medical and non-medical students) to each game venue.
c) Try to contact medical team/’safety’ team from hospital to be available during the
game1.
d) Try to get an ambulance to be available and ready at each game venue2.
e) Inform the hospital so that they are aware of the game and can give immediate
appropriate treatment in case any accidents or serious injuries occur3.
f) Analyze and make post mortem meeting after the game.
g) Produce a report for the BERSATU Committee.
2. Accomplishments
a) Medical students helped organizing a first aid course for volunteers who do not have
any experience in first aid.
b) We were able to prepare first aid kits, customized for sports events plus extra
bandages.
c) We were to handle simple injuries such as grazes and sprains to major injury such as
shoulder dislocation without needing to call for ambulance.
d) Throughout the game, we did not require any extra help from hospital and
ambulance service.
3. Problem Areas
a) Athletes did not listen when advised to stop playing due to injuries.
b) Athletes asked for medical treatments that are contraindicated for their injuries4.
1 From my experience, we do not require any medical team from hospital as the injuries during the game are not
very serious and manageable by medical students (volunteers). 2 Ambulance service is free in Wellington (in some places, you have to pay for the ambulance service). However, it
is not possible for them to come and ‘standby’ at each venue during the game, as they are very busy and they cater for whole Wellington region. 3 We can inform the hospital; however, I doubt they will do any action regarding this information. Plus, most of the
injuries are not serious and manageable by the volunteers on site. 4 Discussed further in ‘blue print’.
40 | P a g e
c) Non-sport related condition that can be prevented. (Some athletes
do not have breakfast before games, and ended up having tummy pain from gastric.)
d) Athletes with asthma –forgot to bring their inhalers.
4. Future Suggestion/Recommendation
a) It is very difficult to distinguish between first aid volunteers and supporters.
Sometimes I couldn’t find my first aid colleagues as they were in the middle of the
crowd. I suggest we provide vest for volunteers such as in figure 1 below. Hopefully
this will help everyone to recognise First aid volunteers.
b) We need a runner (special for first aid team only) with vehicle, possible
motorcycle/scooter/bicycle in case we need to buy things or top up our kits in the
middle of the game5.
c) We had too many volunteers – during BERSATU games 2013, we had at least 1
medical student and 2 non-medical students volunteers (NMSV) at each venues, and
most of the time the NMSVs did not do anything as we only encountered small
injuries that did not require help from NMSVs.
a. I think we if we have two medical students at a venue, we do not need any
NMSV.
b. But if we only have 1 medical student, then should have only 1 NMSV.
c. Since we have limited volunteers for the games, we can relocate the NMSVs
to help other committees (efficient use of resources).
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Special Affairs
OPENING CEREMONY
1. Scope of Work
-to introduce the annual event to returning and new students
- to officially officiate Bersatu Games 2013
- to arrange how the officiating ceremony would be.
2. Accomplishments
- Managed to invite most VIPs to attend the opening ceremony and successfully
allocated time for the sponsors to give their speeches.
- The event went smoothly and finished earlier than the expected time.
3. Problem Areas
-We could not find venue to rehearse before the actual event due to unavailability of
the venues as we forgot about the need to rehearse and attempted to book the venue
at the very last minute.
- Some of the participants did not noticed the goodie bags provided as it was placed
under the seats.
- Before marching into SUMT 228, the participants gathered at hub, thus resulting in
noise made by them. Consequently, this disturbed other students who were studying at
the library.
- Transportation : The event finished earlier, which was around 9.30-9.45 pm, but the
buses were expected to arrive at 10.45pm. It was quite chaotic as the participants had
to wait for almost an hour.
- The number of participants attending the opening ceremony were uncertain. With
limited number of seats in the hall, this created problem for the opening committees to
allocate the exact number of seats for every contingent.
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4. Future Suggestion/Recommendation
- The rehearsal date should be decided earlier to ensure the availability of the venue.
- Possibly, in future, the goodie bags could be handed to the participants during
registration so that everyone would get it.
- Transportation wise, the respected committees could possibly negotiate with the bus
drivers on their flexibility to come soonest as the event ends regardless of the estimated
time.
- For the seating arrangement purpose, it is highly recommended in future that the
participants are given an option in the registration form, whether or not to attend the
opening ceremony. This would provide the opening ceremony committees with the
exact numbers of participants attending and the seat allocation could be done easily.
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Secretariat and Documentation
1. Scope of work
Work with the videography and photography committee for pictures and video for
documentation.
Handles and hold committee meeting.
Hold the post mortem meeting.
2. Accomplishment
Prepare relevant materials before each meeting.
Keep detailed records for crew, athletes and supporter.
Make the 420 lanyards for all crews, athletes, supporters and volunteers.
Prepare the post mortem report for overall BERSATU games.
3. Problems
Some of the lanyard name tags have some spelling error. This is due to the confusing
handwriting in their registration form.
There are last minute withdrawal and participation from other contingents which affect the
time preparation of their name tags.
There is no post mortem report from previous organizer; therefore it makes it harder to make a
report. The post mortem report does not indicate any improvement nor quality declination.
4. Solution
I would strongly suggest that the next Bersatu Games do an online registration so that it is
easier to monitor, and less error in spelling.
Make sure for each Bersatu Games, the organizer provide a post mortem report.
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Exco Sponsorship
1. Scope of Work
- Finding sponsors from Malaysia and New Zealand
- Sponsorships including money and goods for the whole tournament.
2. Accomplishments
-managed to get $NZD6500 from Victoria University of Wellington.
-bottles from Western Union.
-sum of money from the universities in NZ, Petronas, etc.
-$NZD2000 from Kelab UMNO Luar Negara.
3. Problem Areas
-It was during the time of PRU13, thus it was hard for us to deal with the government’s
agency directly.
-Most of the companies and agencies don’t have any link with New Zealand. Thus, there
is no benefit that we can offer them in return.
-All companies in New Zealand wanted us to offer more than just promoting their brand,
but being a non-profit organisation, that is all we can offer.
4. Future Suggestion/Recommendation
- It would be better if the Bersatu Games’ logo is ready earlier because it is important for
the letterhead on the proposal.
-All sponsorships request should be sent by the EMNZ officers so that it will look more
reliable.
-It would be good if the host can get the sponsors to respond quickly so that it would be
easier to include their logos in the printed merchandises.
-Doing a fundraising activity can be another good way to generate money.
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Exco Merchandise
1. Scope of Work
- preparing goodies bag for atheletes (opening ceremony)
- preparing t-shirts for BERSATU crews
2. Accomplishments
- Atheletes were happy with the fridge magnet included in the goodies bag
- Crews are satisfied with the t-shirts
3. Problem Areas
- The number of atheletes and crews keep on increasing as time goes by so, it was quite
difficult to make orders to the suppliers
- T-shirts got stuck at the custom (they were shipped from Malaysia using air freight
Fedex)
- Difficulties in requesting souveniers from the university
4. Future Suggestion/Recommendation
- Use goodies bag that has BERSATU logo printed on it
- Make sure to order everything at least a month earlier before the games (so that any
problems occur can be solved beforehand)
- Try to make sure the total value of each parcel is below RM1000. (The parcel that got
stuck at the custom carries item valued RM1800)
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Financial report
Financial Report
Bersatu Games Wellington 2013
Incomes
No. Items Amount ($)
Total Amount ($)
1 (a) Last year’s Fund (b) Fund from EMNZ (c) Victoria University of Wellington (d) University of Canterbury (e) University of Auckland (f) Contingents – AUC
UMSA MUMSA WMSO CANTERBURY OMSA
(g) PETRONAS (h) Mr. Erfino Johari’s Challenge Trophy (i) Badan Perhubungan Negara KULN (j) Crew’s Dinner Fee (k) Crew’s Lunch Pack
9,959.00 10,000.00
5,000.00 - -
14,415.00 11,810.00
4,370.00 4,315.00 9,455.00
13,650.00 -
155.00 2,000.00
605.00 40.00
85,774.00
Total 85,774.00
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Expenses
No. Items Amount ($)
Total Amount ($)
1 Sports (a) Venue Hire – ASB Arena
Rec Centre VUW (b) Medical Stuffs (c) Equipments – Whistles
Touchby Handball Shuttlecocks Takraw
(d) Medals & Trophies – Petone (P. Engravers) Fedex P. Engravers Starchamp
3,234.00 1,945.00
322.79 23.94 59.97 89.00
388.70 24.00
184.55 121.47 644.00
2,836.09
9,873.51
2 Accommodation 22,005.00 22,005.00
3 Transportation (a) Newlands Bus (b) Hireace 12-seaters (c) Estima (d) Fuel (e) Parking Fees (f) Repair Costs
7,071.00
924.00 180.00
39.93 87.50
391.00
8,693.43
4 Lunch (a) ASB Arena (b) Cinta Malaysian Kitchen (c) New World (d) Referees Food
910.00
1,020.00 32.55 65.44
2,027.99
5 Opening Ceremony (a) Dancers Fee (b) Smoke Generator (c) Decoration (d) Lighting (e) Walkie Talkie
250.00 200.00 302.00
0.00 69.00
821.00
6 Closing Dinner (a) AV Media (b) Venue Hire (c) Food Catering (d) Decoration (e) Lucky Draw (f) Coca-Cola Drink (g) Printing (h) Others – EMNZ App Launching
2,618.50 1,265.00
17,155.13 105.57 152.00 172.36 111.61 121.97
21,702.14
7 Operation (a) Printing – Banners
379.47
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Programme Book Post Mortem Report Statistics, Results & Judgements (Fixtures)
(b) Crew T-shirts (c) Liaison Officers’ Prepaid Reload (d) Wristband (e) Designer Fee
662.55 250.00
56.60 1,984.59
120.00 98.15
150.00
3,701.36
8 Souvenir (a) VIP (b) Athletes – Goodie Bags
Food Fridge Magnet Lanyards (517.50 + 529) Card Holders
(c) Runners – Nabilah Aziz Wan Joe Nicola Bray Arif Dzulkefly
60.00
514.05 448.34
87.98 1045.50
278.30 83.00 50.00 50.00 50.00
2,667.17
9 Bersatu Committee Final Briefing (refreshment) 225.00 225.00
10 Bersatu Committee & Volunteers Token Appreciation ($20 x 150pax)
3,000.00 3,000.00
Total 74,716.60
Total Incomes exclude UC, UoA and Petronas 85,774.00
Total Expenses include Appreciation Night 74,716.60
Total Revenue 11,057.40
Prepared by,
MOHD HASBI KYAIRI BIN AHMAD FUAD
Treasurer
Bersatu Games Committee 2013
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List of Athletes & Supporters
WMSO
No Name
A1 ABDUL AFIQH MURIYADI
A2 ABU DZAR BIN ILHAM
A3 ABDUL HALIM BIN ABDULLAH
A4 AHMAD REFAE
A5 AHMAD SYUKRI BIN DAUD
A6 AIZAT ZULHILMI BIN YUSUP
A7 BRYAN KU WEI JIAT
A8 ANGELA COBBOLD
A9 DAYANG NURHAZIEQA HAMZANI
A10 DORITHY TIMAH APAU
A11 HAKIMAH BINTI NAEMAT
A12 KAMARUL HELMI BIN KAMARUDIN
A13 KHAIRUL ASRI ISHAK
A14 MOHAMAD ALI BIN AFFANDI
A15 MOHANA VIJAYA
A16 MOHD FAIZAL AHMAD
A17 MOHD HASBI KYAIRI B AHMAD FUAD
A18 MUHAMMAD ARIF BIN DZULKEFLY
A19 MUHAMMAD ARIF IDRUS
A20 MUHAMMAD FARHAN BIN AB RAZAK
A21 MUHAMMAD HAZWAN BIN JOHARI
A22 MUZHAFAR BIN MOHAMAD
A23 NADRAH IBRAHIM
A24 NOOR AIN MURAD
A25 NOR ELIZA BINTI MOHAMAD NASIR
A26 NOR NAZNEEM INCHE KAMARUDIN
A27 NUR AMIRATULLYANA GAZALI
A28 NUR ASHILA BT ABU TALIB
A29 NUR ASYIKIN BINTI MAT TAIB
A30 NUR HAZIRAH DZULKEFLY
A31 NURUL AIN LIYANA KAMALRUZZAMAN
A32 NURUL HUZAIMAH HUSSIEN
A33 NURUL NADIA MANSOR
A34 RAJA ZARITH FATIAH BT RAJA MALEK RIDHUAN
A35 SAFIAH MOHAMMED HASSAN
A36 SALEHA BINTI YUNUS
A37 SALEHANA BINTI SALLEHIN
A38 SYAMIM SYAUQI B MOHD ERFINO
A39 SYED AMEERUL SHAKIR B SYED MOHDHAR
A40 TAN CHONG HUI
A41 WAN NURIN MAJDINA BINTI WAN RAMLAN
A42 WEI JI LEONG
A43 ZHAFRI ZULKIFLI
A44 AHMAD MUKHRIS B. AHMAD MAHADZIR
A45 SHAZARUL MOHD FAIZI B SHAARI
A46 MUHAMMAD KHASYFI B. MUHAMMAD KHIR
A47 AHZURIN AWANG
A48 LUAN CHIN LIM
A49 MUHAMMAD HUZAIFAH JOHARI
A50 MUHAMMAD B. KAMARUDDIN
UMNO AUC
No Name
B1 ABDUL QAYYUM BIN ZAINUL
B2 AHMAD AZRA I BIN JAMAL
B3 AHMAD FADZLI ISMAIL
B4 MUHAMAD ARIF BIN MUHAMAD RIDZUAN
B5 AHMAD IZZEIZAZ AHMAD SEDEK
B6 AHMAD SAFWAN AFIF BIN JAMALUDIN
B7 ALEX RASIDIN
B8 AMAL HAYATTI ABDUL RASHID
B9 AMIRUL ABDUL KHALID
B10 FATIN FAHANI BINTI MUHAMMAD FADZIL
B11 GANAGEASWARAN VARUMUGAM
B12 HAZWAN SYAMIL BIN HASSIM
B13 IBRAHIM FIKRY BIN ABD NASIR
B14 IQWAN ZARIF WAN MOHD SUID
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B15 IZ'AAN NAQIB ISMI
B16 KHAIRULNAZMI MOHD AZMI
B17 LUQMAN ARIF MOHD SHUHAIMI
B18 MOGANRAJ SUBRAMANIAM
B19 MOHAMAD AIMAN BIN JAMSARI
B20 MOHAMAD IQWAN BIN IBRAHIM
B21 MOHAMAD KHAIRUL AFIQ BIN MOHD KALID
B22 MOHAMAD NASRUL HADI MOHD ALHAM
B23 MOHAMAD SAIFUL BIN SHAHIDAN
B24 MOHAMAD SYAFIQ MOHAMAD SULAIMAN
B25 MOHAMMAD FAZRUL BIN JAFAR
B26 MOHAMMAD HABIBULLAH MD ALI
B27 MOHD ADHAM A RAHIM
B28 MOHD FIKRI ZULKIFLI
B29 MOHD NIZAR NADZMI ABD RAHIM
B30 MUHAMAD FAIZ BIN BAHARUN
B31 MUHAMMAD AIMAN MOHD NOR HILMI
B32 MUHAMMAD ALIF FITRI BIN HANIPA
B33 MUHAMMAD AZIB SUHAIMEE
B34 MUHAMAD FARID AHMAD SAYUTI
B35 MUHAMMAD HILMI ABDUL MAJID
B36 MUHAMMAD IRFAN MOHAMAD IDRUS
B37 MUHAMMAD NAFIS HAKIMI MOHD NAJIB
B38 MUHAMMAD TAUFIQ JUMAHADI
B39 MUHD ZHARRIEQ HAIZZAD BIN ZAINOL
B40 NADIRAH AZAM
B41 NABIL FIKRI BIN ABDUL AZIZ
B42 NAJWA FARHANA MOHD ADNAN
B43 NIK MOHAMAD SYAZWAN BIN NIK ROSLI
B44 NOOR LIYANA BINTI NOUXMAN
B45 NOR ATIQAH BINTI MD RAHIM
B46 NUR AISHAH BINTI AHMAD KAMAL
B47 NUR HAIFAA BINTI AZMI
B48 NURAISYAH ZULKAFLI
B49 NURHAZWAN MOHD ZAIN
B50 NURUL HAIZA SAPIEE
B51 RAIMY AIMAN YUSOF
B52 RAZIN ASHRAF RAHIM
B53 SITI AMIRAH MOHD REDUAN
B54 SITI NUR NATASHA ABD ZAHARI
B55 SYED MUHAMMAD BIN SYED SALIM
B56 VIANNEY SOPHIA VINCENT JILLSON
B57 WAN MUHAMAD IQBAL BIN WAN MD YUSOFF
B58 WAN NUR ZULAIKHA BT WAN ZULKIFLE
B59 YANG ADILA ABDUL SHUKUR
B60 AINUL AKMAL BINTI SHAHIDANI
B61 NADZIRAH EMBONG
B62 NURUL SYAFIQA BINTI ABU BAKAR
B63 FATIN AMIRAH SUAIMI
B64 NURUL AFRAHAH HUSSIN
B65 ZARIFAH ZAHRI
B66 YUSNORIDAYU BT MOHD YUSOFF
B67 MUHAMMAD ISKANDAR AB RAKIB
B68 NUR IZZATI BINTI KHAIRUDDIN
B69 WAN NOOR FARAH BINTI WAN SHAMSUDDIN
B70 AHMAD HANEEF BIN RADZI
B71 DANIEL ABDUL KHALID
MUMSA
No Name
C1 BRIAN LESLIE ANYIE
C2 MUHAMMAD AMINURRASYID BIN HASSAN
C3 MOHAMAD AJMAL ABDULLAH
C4 KAM MUN HAW
C5 ETHAN TAY CHEN ERN
C6 YANG XIONG ZHANG
C7 BARTOMOLEW SU
C8 MOHD AMIR HAFFIZ BIN MARZUKI
C9 MATTHEW CHIN WING CHOON
C10 TAN YANG YENN
C11 MOHD RAHIMI BIN CHE JUSOH
C12 JAMES JIN LIANG TAN
C13 GOH DAIXUAN
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C14 MUHAMMAD IZZAT AHMAD
C15 MOHD ZAIDI BIN ABDULLAH
C16 FADHILNOR ABDULLAH
C17 AMIRUL AIDI BIN NORMUHAYAT
C18 AHMAD NAZMI AFANDI BIN MOHD SAMSUDIN
C19 MOHAMAD SYAZWAN BIN MOHD SAIDI
C20 SALIHIN SAIDI
C21 MARDHIAH AFIQAH KASIM
C22 NORSYALEEZA BINTI ZAKARIA
C23 NURSYAZWANI HAMDAN
C24 STEPHANIE BULAN LUHAT
C25 CHAY FHUN LOW
C26 SHONNA SUZANNE ABRAHAM
C27 CHLOE PHOON KOH EE
C28 AIN NAZURA BINTI YASRI
C29 AU YONG JO ANNE
C30 EE SAN CHEOK
C31 SYAIDA LIYANA BINTI AKMAL HISHAM
C32 TONG KAY LI
C33 HANI AFFIFA BT MOHD HANIF
C34 SLYVESTER RONG WEI PIN
C35 AHMAD BUKHARI BIN MUHAMMAD NOR
UMSA
No Name
D1 GAN HWA XIANG
D2 MATHEW WOO SHIN ZHE
D3 STEPHEN LEE CHI KET
D4 THE YU HENG
D5 LOW EN LIN JUSTIN
D6 WEI YOONG TAN
D7 YU JIN TAY
D8 SHARAN RAJ TAMILVAANAN
D9 GAN YI ZHANG
D10 ALVIN LING BI RONG
D11 SHENG YUNG HOO
D12 KAZUHIDE SHAUN OKUDA
D13 LOW CHANG LIN
D14 EDMUND LIM TZUN CHIEN
D15 LOW RIC EUAN
D16 ALWIN TAN
D17 JONATHAN SYN KHIONG, BONG
D18 HAMISH AARON YAU CHUNG KHO
D19 LIM CHOON CHUNG
D20 LUQMAN BIN MOHD JANI
D21 MANDEED SINGH
D22 ADRIAN MAK WEI YEW
D23 SAMUEL BONG
D24 JEROM JOSEPH
D25 NG ZER HANN
D26 JOSHUA WEI UN SHONG
D27 CHUA ZI JUN
D28 THAI YEONG FATT
D29 LIM KAI YI
D30 GO CHIEN YANG
D31 SUREJ SINGH SIDHU
D32 KARVEN KWAN
D33 WONG LI TENG
D34 MU CHIEN LEE
D35 TINA ZHEN, TEO
D36 MELISSA TEE KYE HSIN
D37 ANDREA LEE YUEN XIANG
D38 LOO LING HUI
D39 CHIN-ANN TEH
D40 ANGELINE AUN-QI LIM
D41 CHEOK, CHERN CHEE
D42 KUH FUI SWEN
D43 KIMBERLY CHIN KIM LI
D44 LIANA TEOH EN HUI
D45 ZER RINN NG
D46 LUM JOE-ANN
D47 CHUNG DENG TEH
D48 RACHEL CHOY SAOWQUAN
D49 MOK YIN LAI
D50 DOUGLAS LIM MING FUI
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OMSA
No Name
E1 IVAN CHIN KAI JUN
E2 JIAN HAO YEO
E3 LOW KAI WEI
E4 STEPHEN CHAI YUNG YEE
E5 MUHAMMAD AINUDDIN SAHBUDIN
E6 MUHAMMAD MAZAITUL AKMAL SULAIMAN
E7 KRYSTAL HUI JING LEE
E8 AARON LIM
E9 SAM YE HAN
E10 ERIN JIN HOOI GOH
E11 MOHD IZDHAM ZAINAL
E12 TAHFIZ TAFFAZANI AHMAD ZAMRI
E13 MICHELLE ANAK VINCENT
E14 KHOO KAH YENN
E15 NUR SYAMILA BINTI AHMAD BADARDIN
E16 JILLIAN TAN TZE JOON
E17 UN PEI JIE
E18 WILLIAM WONG QI ZUN
E19 CHOON HOLD LOO
E20 SITI SAKINAH BINTI ABDUL KARIM
E21 MOHD SAIFUL AZRIE BIN ABDUL HAMID
E23 MUHAMMAD FIRDAUS BIN MUSTAR
E24 SITI FAIRUZZ LATIF
E25 SITI NADIAH BINTI DAHLAN
E26 STEFANIE LING NIE
E27 HANNAN SHABIRAH ABDUL HAKIM
E28 ELAINE ONG
E29 CRYSTAL CASSANDRA PAUL
E30 IVAN ZHONG WEN GOH
E31 ELFIRA CASSANDRA ANAK ENDERIK
E32 WOO WEN ZHAU
E33 JARYEE ENG
E34 JEFFREY TING KEE HO
E35 MATTHEW FOO WEN KAI
E36 JENNY CHAN
E37 NADIA SA ADON
E38 AKMAL SHAHIR BIN MOHN KHAIRI
E39 YAN CHOONG HOE
E40 AMY DONYSOS
E41 MUHAMMAD AZRI BIN MD SAION
E42 ANDREW TAN YAO HUANG
E43 AIDA FARHANA BINTI AMHAD ZAMRI
E44 CLAUSANTA PAUL JORING
E45 BELLINA LU ZONG XIU
E46 CYRUS SIEW SING YAN
E47 DOBSON LING CHOK THONG
E48 AIDY IRMAN BIN YAJID
E49 CHUA YEE MIN
E50 SIM HUI JIN
E51 NURAZLIN ZAINAL AZMI
E52 NAJWA NURDIYANA ABDUBRANI
E53 MAS NUR AKMAL RABANI
E54 HUDA AIMAN BINTI MOHAMAD SHAHIR
E55 EUGENE FOO XIANG YEE
E56 DULCIE TAN MEI YAN
E57 PHOEBE HO YEE MIN
E58 CHRISTYLLIALIAM DEVONG PHILIP
E59 THEO KUI YUAN
E60 LISA PEI LING LEE
E61 ERIC LIM THIAM AIK
E62 SHANGEETHA PARITEPPANSHANGEETHA
E63 NIKKI CHOU JIN HUI
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CANTERBURY
No Name
F1 ADRIAN LOH YI HUI
F2 AHMAD AIMAN ASHAARI
F3 AMERUL SYAFIQ ABD. KADIR
F4 BENJAMIN TANG
F5 BEVERLY HIEW MINN YEE
F6 ALEX CHIEW ING CUK
F7 BERNIE LING YEW CHIEH
F8 COLETTE TING JIA YING
F9 DANIEL LOH CHUAN HIENG
F10 DANIEL TAY ERN LYE
F11 DONNY CHIEW
F12 DARLENE GENIE ADRIAN
F13 DAVID TENG CHENG WEN
F14 HARIZ AZHAR BIN MOHD ROSLAN
F15 IAN SAING ANAK GORDON HUGH
F16 JONATHAN LOH CHUAN ZHENG
F17 JOSHUA YANG CHEN
F18 KIAN SENG LOOI
F19 LAI JIE HUA
F20 LIVIA CHEE
F21 NADHIRAH KAMARUDZMAN
F22 MARCIA FANG LING HO
F23 MARILYN JIN YIE WOO
F24 MELISSA HIEW MINN JYN
F25 MOHAMMAD ALIF BIN MD ZAINUDIN
F26 MOHAMAD IQBAL ABU HASSAN
F27 MUHAMMAD AFIQ RAZIN ONG
F28 TIMOTHY MONG KIANG SIM
F29 PHOEBE ANANDHI SIVA
F30 RU HAN HII
F31 SHAHIDEEN ABD HAKIM
F32 TECK SHUEN SOON
F33 STEPHANIE LOO MUN YAN
F34 STEPHANIE SONG MAY YING
F35 TANIA WONG TUNG XUAN
F36 UMMI NUR HANI BINTI MOHD SALLEH
F37 WEI KIAT CHAI
F38 MOHAMMAD AZRI SHAMSUDDIN
F39 NIXON KAN WAI KEUN
F40 CHAN SU YUAN
F41 MALCOLM NGU MING KING
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