incegd.com

Europe & Middle East & Asia

You, corporate support services& Ince, in any case

02

Corporate support services / 2021

You, corporate support services& Ince, in any case

01

Ince Corporate support services / 2021

The Ince Group

In this fast-paced

world you are seeking

a pro-active business

services partner that

moves your company

forward, someone

who understands

your challenges and

the importance of

commitment.

Meet Ince, your trusted

partner, in any case.

From our offices in Europe, the Middle East and Asia, our dedicated team of legal and business services professionals can guide you in developing and delivering on your roadmap for sustainable success and provide you with advice that will not only safeguard your business interests but ensure you reap commercial rewards.

Providing you with strategic guidance and well considered

advice, we are renowned for the depth and breadth of our

legal services and our understanding of the industries in

which you operate. We recognise your needs and offer

business focussed legal services, together with advice that

makes commercial sense.

One firm, in any case

With over 150 years of experience, we have cultivated a

seamless ‘one-firm’ approach that is tailored to your personal

needs and pairs you with the best legal and strategic

business professionals in your field; whenever, wherever, and

in any case.

Support, every step of the way

By leveraging our sector expertise, legal skills and market

experience, you can feel safe in the knowledge that we

will both handle complex legal issues on your behalf while

providing you with expert strategic advice when the need

arises.

700+employees

worldwide,

including

support staff

500+legal and

business services

professionals

30different

language

capabilities

21offices

9countries

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Ince Corporate support services / 2021

We provide a professional, efficient and complete corporate support service tailored to your specific business requirements, all on a cost-effective basis - saving you time and money. Our skilled team are able to provide this service using specialist industry software.

Our services

Forming a company or LLP

If you are looking to register any form of limited liability

company or limited liability partnership, our team will ensure

that all the necessary registration formalities are taken care

of in a timely fashion.

Technical advice

Our team can advise on technical company secretarial

matters and all aspects of company law and compliance.

We also have the resources to offer specialist legal advice in

specific areas of practice.

Registered office service

A company must have a registered address in the country of

its registration where legal documents can be served. The

address must be shown on its business stationery (including

emails and website). Our registered office service includes

mail forwarding, usually in PDF format by email, or in

accordance with your specific instructions.

Appointment of corporate secretary

Public limited companies are required to have a company

secretary. Althought it is no longer a statutory requirement

for private companies, many find it necessary or convenient

to retain one. Through our dedicated company, Ince GD

Corporate Services Limited, we can be your appointed

company secretary and undertake related compliance tasks,

on behalf of the company and its officers. Alternatively, we

can provide you with company secretarial support on an ad

hoc basis.

Keeping your company or

LLP legally compliant is an

essential part of running a

business.

Dealing with company law and

administration matters can be

confusing, time consuming

and costly if not managed

correctly. This is where Ince

can help.

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Ince Corporate support services / 2021

Routine services

• Issuing reminders in connection with accounts and

annual confirmation statements;

• Preparation and filing of annual confirmation statement;

• Retention of statutory registers;

• Changes to registered office address details; and

• Changes to registered officers’ particulars .

Non-routine services

• Share allotments, share transfers, share transmission;

• Creation of new classes of shares;

• Subdivision, consolidation, reclassification/redesignation

of shares;

• Preparing and filing of dormant accounts;

• Change of company name;

• Re-registration: private as public and public as private;

• Amending articles of association;

• Drafting minutes of board meetings, general meetings

and written resolutions;

• Obtaining certificates of good standing;

• Arranging notarisation and legalisation documents;

• Appointment of officers;

• Resignation of officers;

• Creation of company registers;

• Updating company registers following transactions;

• Dissolution and restoration of companies;

• Preparation, signature and delivery of new/revised

company mandates to bankers; and

• Provision of information and documents to third parties.

Agent for service of process

This service is particularly beneficial to our non-UK clients.

English law requires legal notices to be properly and

correctly served before legal proceedings can commence.

For businesses that neither have trading addresses nor

places of business in England & Wales, the procedure for

serving such notices can be onerous and, often, contractual

obligations require an address in England & Wales for

service. Ince Gordon Dadds Process Agent Limited, as agent

for service of process, will perform a vital role in facilitating

this compliance requirement, by accepting service of

proceedings, notices and relevant documentation on behalf

of non-UK clients.

Directors / LLP members address for service

Upon appointment, directors of companies and members of

limited liability partnerships are required to provide details of

a service address in addition to their residential address. We

provide a service address facility, which ensures that your

residential address remains private

Company in a box

This option is most suitable for newly formed company

clients enabling a one-stop shop support solution. ‘Company

in a box’ provides a full accounting support function to

companies and businesses to include all registrations for

different taxes and filing of returns including payroll, VAT and

corporation tax. We also prepare management accounts.

Please see overleaf for ‘Related services’ that can be

incorporated into your arrangements on an ongoing or ad-

hoc basis.

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Ince Corporate support services / 2021

Searches

We can obtain available UK and overseas company reports

and documents on request, including UK individual and

corporate insolvency searches, winding up petition searches,

directorship and disqualified directors searches, mortgage

searches and more.

We can also assist in obtaining searches against companies

incorporated outside of the UK with the assistance of one of

our offices in the relevant jurisdiction or through another law

firm or search provider that we know.

Related services

• Shareholder agreements;

• Trademark registration and administration;

• Employment contracts and procedures;

• Advice on finance documents;

• Advice on terms and conditions;

• Data protection advice;

• Tax structuring;

• Immigration;

• Agency and distribution agreements;

• Mergers and acquisitions; and

• Real estate advice.

Corporate Support Services – prices and payment terms

Service Fee

Company Incorporation Same day: from £600 plus VAT (incl. disbursements) Standard: from £450 plus VAT (incl. disbursements)

LLP Incorporation Same day: from £600 plus VAT (incl. disbursements) Standard: from £450 plus VAT (incl. disbursements)

Agent for Service of Process Set up fee: £650*

Annual fee £375* (up to 5 Agreements)

Additional Agreements £75* each

Company Secretarial/Company

Secretarial and Registered Office

Standard Annual: £520*

Standard Annual (Group companies 2nd or more): £300* per

additional company

Registered Office Only Standard Annual: £350*

Standard Annual (group companies - 2 or more): £200* per additional company

Additional Company Secretarial

Administration, non-routine services

and searches

Hourly rate (if Ince GD Corporate Services Limited is company secretary): £200* Hourly rate

(if Ince GD Corporate Services Limited is not company secretary): £250

Directors’ and Members’ Service

Addresses

Standard Annual: £75* per entity (up to 3 individuals per company)

Retention of Company Registers Standard Annual £100

Standard Postage and Photocopying 10% of annual fee/premium postage and courier services will be charged additionally

*Our prices and payment termsUnless otherwise stated the fees stated are exclusive of VAT and disbursements. We charge VAT where applicable and any disbursements at cost. Our Company

Secretarial, Registered Office and Directors’ and Members’ Service Address services are billed yearly in advance. Other services are billed in accordance with our

retainer letter and usually monthly or on completion of the work outlined in the retainer. We will request monies on account to cover anticipated disbursements.

Full details of our payment terms are set out in our terms and conditions, which will be enclosed with your retainer letter.

05

Ince Corporate support services / 2021“We provide a professional,

efficient and complete

corporate support service

tailored to your specific

business requirements...”

incegd.com

Europe & Middle East & Asia

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Office Information:Ince Gordon Dadds LLP and its affiliated entities practise law internationally as ‘Ince’ (the “affiliates”). References in this brochure and elsewhere to Ince means Ince Gordon Dadds LLP, its subsidiaries, the Affiliates, and the other partnerships and other entities or practices authorised to use the name ‘Ince’ or describe themselves as being in association with Ince as the context may require.

United Kingdom, Beijing and ShanghaiInce is a trading name of Ince Gordon Dadds LLP. Ince Gordon Dadds LLP is a limited liability partnership registered in England & Wales (registered number: OC383616) authorised and regulated by the Solicitors Regulation Authority (SRA number: 596729). A list of members of the LLP, and of those non-members designated as partners, is displayed at our registered office: Aldgate Tower, 2 Leman Street, London, E1 8QN. The term ‘partner’ used in relation to the LLP, refers to a member of the LLP or an employee or consultant of the LLP or any affiliated firm of equivalent standing. Ince Gordon Dadds LLP is a subsidiary of The Ince Group plc.

GermanyInce Germany Rechtsanwaltsgesellschaft mbH (registered with the local court of Hamburg under HRB 165480) is an independent law firm cooperating with Ince Gordon Dadds LLP (www.incegd.com) and a licensee of the trade name ‘Ince’ with its registered office at Große Elbstraße 47, 22767 Hamburg, Germany.

PiraeusInce is a trading name of Herring Parry Khan Law Office. Regulated by the Piraeus Bar.

LimassolG. Zambartas LLC is a member of the Ince International network of law, consultancy and advisory firms. It is licensed to use the trade mark ‘Ince’ by Ince Gordon Dadds International LLP. G. Zambartas LLC is a Cyprus private company limited by shares with company number H.E. 412500, and is registered as a lawyers’ limited company with the Cyprus Bar Association under registration number 854.

GibraltarInce is a trading name of Ince (Gibraltar) Limited. Company registration No. 107531. Registered Office: 6.20 World Trade Center, 6 Bayside Road, Gibraltar GX11 1AA / PO Box 1324 / T +350 200 68450 / F +350 200 68453. Ince (Gibraltar) Limited is a subsidiary of The Ince Group plc.

DubaiInce is a trading name of Ince & Co Middle East LLP, a limited liability partnership registered in England and Wales (with registered number OC361857) authorised and regulated by the Solicitors Regulation Authority (SRA number: 563759). A list of members is available for inspection at the above address and at our registered office, Aldgate Tower, 2 Leman Street, London E1 8QN, UK. The term ‘partner’ used in relation to the LLP, refers to a member of the LLP or an employee or consultant of the LLP or any affiliated firm of equivalent standing.

Hong KongInce is a trading name of Ince & Co, a firm of solicitors regulated by the Law Society of Hong Kong.

SingaporeIncisive Law LLC is a member of the Ince Group and is a limited liability company incorporated in Singapore with Unique Entity Number 201015337C. Incisive Law LLC is regulated by the Legal Services Regulatory Authority (under the auspices of the Ministry of Law) pursuant to the terms of the Legal Profession (Law Practice Entities) Rules 2015, made under the Legal Profession Act (Cap.161).

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Corporate support services / 2021