incoming exchange students course registration and … · mosaic student centre on wednesday, june...
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INCOMING EXCHANGE STUDENTS Course Registration
and Housing Guide | 2018
ContentsYour McMaster Student Profile 3
Mosaic 3
Activate your MacID 3
View your Offer of Admission on Mosaic (Undergraduate) 3
Preparing for Course Enrollment 4
Undergraduate 4
Graduate/MBA 6
Add Courses to your MyAcademics “Shopping Cart” 7
Using the Class Search 8
Validate Courses for Eligibility and Scheduling Conflicts 11
Error Messages when Validating 12
Troubleshooting Eligibility Issues 13
Enroll in your McMaster Courses (Enrollment Open) 13
Drop, Add, and Swap Courses in Mosaic 15
View your Course Timetable 16
Review your McMaster Student Centre 18
Enable your McMaster Email 18
Upload a Photo for your Student Card 18
Housing 19
On-Campus Housing (Undergraduate only) 19
Residence Move-in 19
Special Accommodation Requests 19
Winter Holidays 20
Single Term Exchange Students (four Months) 20
On-Campus Versus Off-Campus Living Expenses 20
Important Residence Dates 21
Off-Campus Housing 22
Your McMaster Student ProfileMosaicThis is McMaster’s online information system. Mosaic can be used for:
• Viewing your Offer Letter• Adding/dropping courses• Viewing your class schedule• Checking final grades• Making transcript requests• Accessing McMaster email (Gmail)• Accessing financial accounts and payments
Activate your MacIDYour MacID is a unique identifier assigned to you. You will use it to access all campus services, including your Student Centre on Mosaic. Follow the process outlined in your admission letter or go to the Mosaic homepage to activate your MacID.
You will need:
• 9-digit student number• 14-digit McMaster barcode• Date of birth (format YYYY MM DD).
This process will allow you to choose your own password and verify it. You will also be asked to determine challenge questions and responses in case you need to reset a forgotten password.
Your new MacID will be displayed at the end of this process. Please write it down! Once your MacID has been activated, you can then log into Mosaic.
View your Offer of Admission on Mosaic(Undergraduate)Once you log into Mosaic, you will be taken to the homepage where news and information is posted for students. Select the “Student Centre” tab to access your student information. Your Student Centre provides you with such information as your current course schedule, grades, and enrollment information. Scroll down to the “Admissions” section and select “View Offer” (pop-ups must be turned off).
Carefully read over your Offer of Admission to ensure all information is correct (name, date of birth). Originals will not be mailed.
*Graduate Offers of Admission will be sent by email.
Mosaic
Record your MacID
for future use. Please write it down!
Graduate Offers of Admission will be
sent by email.
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2018-2019 Course offering
released
JUNE 13
Send an updated study plan to your McMaster
Advisor by
JUNE 17
Preparing for Course EnrollmentUndergraduateCheck-in: At this stage, you have identified courses of interest based on McMaster’s academic offering in prior years. Your McMaster Academic Advisor has done a general overview of your course selections and notified you of any concerns via your McMaster online exchange application.
Next steps: The Class Search will be updated Wednesday, June 13 with 2018-2019 course offerings. You will need to use this updated scheduling information to determine if your course selections are still offered in your term(s) of exchange and if there are any conflicts in your course schedule (two courses taking place at the same time).
Ensure that you have some backup courses for each selection, in case a course or tutorial/lab section is unavailable. Mosaic will help you “verify”’ your course selections for conflicts. More information can be found later in this guide.
Students are to send a single, finalized list of courses to their McMaster Academic Advisor by Sunday, June 17. Please update your online exchange application to reflect these course changes as well. Academic Advisors will use this course list to apply required course waivers and permissions to your student account. If you do not update your Academic Advisor with your final schedule, you may not have the necessary permissions to enroll in that course when registration opens.
Please refer to your Admission Letter to see which Faculty you have been accepted to.
Faculty Advisor Email Extension
Humanities Christine Chauvin [email protected] 24328
Social Science Meghan Bregar [email protected] 24642
Science Robyn Tebbutt [email protected] 23562
Business Angela Fortino [email protected] 24433
Engineering Sally Williams [email protected] 27905
Health Sciences Teresa Basilio [email protected] 22786
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Check your Course Enrollment DateYour enrollment date and time is the earliest point at which course enrollment is open to you for both Term 1 and Term 2 at McMaster.
Enrollment dates and times are based on level. At McMaster, undergraduate exchange students enroll as Level 3 students.
Your enrollment date and time will be common to other students. For this reason, you should be ready to enter course registration on Mosaic on the date and time your enrollment begins.
Personal Enrollment Dates will be posted in the Mosaic Student Centre on Wednesday, June 13, 2018.
If you do not see a personal appointment, please contact your McMaster Academic Advisor.
To find your enrollment date, go to Mosaic Student Centre. On the righthand column. Select the “Enrollment Dates” panel.
Select “details.” Note the column “Appointment Begins” to find the specific date and time of your enrollment appointment. This is your appointment for both Fall and Winter course enrollment (if applicable). Once your appointment starts, enrollment will remain open for the duration of the summer.
Keep in mind that if you do not get a course you were hoping for, this is not your last chance to adjust your course schedule. You will have access to add/drop/swap courses until early September and/or early January for Term 2 students.
Registration for the 2018-2019 academic year (Term 1 and Term 2) takes place on Thursday, June 21 for all Undergraduate students.
Timeline
Wednesday, June 13 Class Search + Personal Enrollment dates released
Sunday, June 17 Updated study plan due to Advisor
Thursday, June 21 Official course registration begins
Posted
JUNE 13
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Official Course Registration
JUNE 21
Graduate/MBAGraduate students register for courses via Mosaic, similar to Undergraduate students; however, the timeline of course registration however, differs.
Course registration for all Graduate exchange students takes place on Tuesday, July 24. This is for both Fall and Winter terms.
Please ensure you are in touch with your Graduate Administrator to confirm registration dates and process. Graduate students must email their respective Department Administrator to discuss which classes will be available for the upcoming academic year.
Contact information for each Department can be found on the School of Graduate Studies website, under Program Contacts.
For MBA, please email [email protected]. A final course schedule will be updated in mid-June on the MBA website. Go to Course Information Page Full Course Schedule. MBA students are asked to send an updated course list to ‘askMBA’ by Monday, July 16 to ensure course waivers are placed on their accounts.
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Graduate Registration
JULY 24
Add Courses to your MyAcademics Shopping CartLogin to Mosaic. Click on the Student Centre icon. Within the Student Centre, go to the “Academic” subsection and select “Plan.” Select the term you would like to enroll in.
You can prepare your courses for enrollment using the Shopping Cart. A feature of the Shopping Cart is that it will check your eligibility for each course and check for conflicts in your schedule.
Adding a course to your Shopping Cart does not mean you are enrolled nor does it guarantee you a spot in the course. It is an organizational tool only.
A feature of the Shopping Cart is that it will check your eligibility for each course and check for conflicts
in your schedule.
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Saving and verifying courses in the Shopping Cart prior to your enrollment appointment makes for quicker registration once enrollment opens. Your McMaster Faculty will make every effort to accommodate you for the courses you wish to take; however, this does not guarantee seat availability in a particular course.
Courses can be added to the Shopping Cart by using the “Class Search” function offered. Be sure that you are pulling courses for the correct academic session (Fall/Winter).
Using the Class SearchImportant: The Class Search will be updated in early June with 2018-2019 course offerings.
Once the class schedule is released, you can search for individual course schedules using the Class Search. Mosaic allows you to search a course by its course subject, course number and class number (we suggest you don’t search by the class number).
Helpful Hint: For MBA students, type BUSADMIN in the “Course Subject” field. For other graduate students, type SGS in the “Course Subject” field.
Remember to check that you are browsing for classes under the correct Course Career (Undergraduate/Graduate) and Term (Fall/Winter).
Reminder: When you add a multi-term course to the Shopping Cart, you must register for the “A” course (e.g. ARTSSCI 1D06A) first. If you attempt to enroll in the “B” course of a multi-term sequence, you will receive an error message. Once you register in the first half (A) part of the course, the second half (B) will be added automatically. The same works for dropping a multi-term course.
Helpful Hint:For MBA students,
type BUSADMIN in the “Course Subject” field.
For other graduate students, type SGS in the
“Course Subject” field.
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After selecting “Search,” Mosaic will pull all the courses in its database for the current academic session.
THE CLASS SEARCH WILL SHOW YOU: Class Status: Open/Closed The term and whether the course is offered in the day or evening
(i.e. 2D = Term 2, Day) Date and class time options (i.e. C01, C02, etc.) Building and room number of class Instructor/Professor
LECTURES, LABS and TUTORIALS C = Core Section (lecture) L = Lab Section T = Tutorial
To learn the details about a particular class, select the Section Link of the course. The class detail provides information such as days and times of class meetings, a description of the course, and the instruction mode (i.e. in person, online, etc.).
Pay attention to the course prerequisites. Many upper-level courses will have an expectation of prior knowledge.
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Pay attention to the course prerequisites.
Select “class” to add the course to your Shopping Cart in advance of your enrollment appointment.
After selecting your class, Mosaic may take you to another page asking you to select a tutorial and/or lab section to enroll in. Select an open lab/tutorial section that fits your schedule the best. Not all classes have tutorials/labs, and some labs or tutorial options are limited based on the lecture you enrolled in.
Visit the Office of the Registrar for schedule terminology and building abbreviations.
When you have selected your course and its corresponding lab and/or tutorial, you will arrive at a confirmation page for this course. Review the information for accuracy and then select next.
Repeat this process for all other courses you wish to consider at McMaster University, even those that are back-up courses in your study plan.
Be sure that you are choosing courses for each academic term that you are attending McMaster, and that you have verified that the course(s) are available in the terms you want.
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Select a tutorial and/or lab section
that fits your schedule.
You must register for Fall and Winter terms
separately.
Validate Courses for Eligibility and Scheduling ConflictsTo view all the courses in your Shopping Cart go to
Student Centre Academics Plan Shopping Cart
Validating courses in your Shopping Cart checks that: 1) You are eligible (have waivers) for these courses2) You do not have any course conflicts (courses taking place at the same time), and 3) There are open seats for each course.
If the class is full, it will show as “closed“ under the status. Keep in mind that it is still possible for a seat to become available again during the designated enrollment period. All students may cancel, add, or revise their course selections as necessary until the last day of enrollment.
To verify your courses, select the courses you want to check and select “validate”.
Remember to check off your
courses!
Validateyour course schedule
in advance of registration to check for
issues/errors.
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Error Messages when ValidatingAfter you select “validate” Mosaic will redirect you to a page indicating your eligibility and conflicts.
If a green check mark appears, there are no time conflicts and you are eligible to enroll in this course.
If a red “” appears, then there is either a problem with your eligibility or there is a time conflict between courses. A message box will appear beside the course code indicating the problem.
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Troubleshooting Eligibility IssuesProblem: Two or more courses have the same time slot on your schedule (Time Conflict).
Action: Please review the course schedule again to see if you can change the time for one of the classes. If the conflicting courses only offer one timeslot, you will need to drop one of them and choose another that doesn’t conflict.
If one of the conflicting courses is only a back-up option on your study plan, it may not be an issue as you will likely not choose this course if your preferred courses are available.
Problem: Enrollment Requisites are not met.
Action: Check that the course is the proper level for you (undergraduate/graduate). If so, you may be missing a course waiver needed from your Academic Advisor/Department Administrator. Please email your McMaster Advisor requesting the course waiver.
Problem: Error message: “Available seats are reserved and you do not meet the reserve capacity criteria.”
Action: This message means that though there are seats available, they are currently open only to certain groups of students (for example, students majoring in that subject). This is often done to ensure that students requiring the course for their program can obtain a spot. Continue to check Mosaic regularly to see if the department opens more spots to other students as registration continues.
Enroll in your McMaster Courses (Enrollment Open)Students can enroll in McMaster courses for 2018-2019 once their Personal Enrollment Date opens.
Undergraduate exchange students register Thursday, June 21. Graduate students register Tuesday, July 24.
If you are at McMaster for the whole year, you must register for Fall and Winter terms separately. Select the term you wish to enroll in (Fall/Winter). Courses that were put in your Shopping Cart will be viewable.
When you have validated your eligibility for each course and checked for course conflicts, you are ready to enroll in your courses, assuming availability, once your enrollment appointment opens.
On registration day, make sure that each course still has an “open” status.
Undergraduate students register
JUNE 21
Graduate students register
JULY 24
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If you have included extra courses in your Shopping Cart, only check-off those courses that you wish to officially enroll in at this time.
Select enroll. Verify and confirm the courses you are about to enroll in. After checking, select finish enrolling.
If none of your courses display an error message, you have successfully enrolled in your McMaster courses! In this final phase you can view your weekly schedule or add another course.
Select enroll. Verify and confirm the courses you are about
to enroll in. After checking, select
finish enrolling.
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Drop, Add, and Swap Courses in MosaicStudents may add/drop/swap courses during the course enrollment period as posted by the Office of the Registrar.
The last day for enrollment (registration) and schedule changes is September 12, 2018 (Term 1) and January 15, 2019 (Term 2).
To drop or add courses in Mosaic, go to
Student Centre My Academics Enroll add OR drop.
To add a course, search the course in Class Search and complete the enrollment process.
To drop a course, select the course(s) that you wish to drop and proceed with the “Drop Selected Classes” button. This will redirect you to another webpage. To confirm dropping your course, select the “Finish Dropping” button.
Mosaic also offers you the option to swap courses in your schedule for others in your Shopping Cart. This option allows you to hold a seat in one course while you are in the process of changing it for another. Please note you cannot use the swap feature on multi-term courses.
Students may add/drop/swap courses
during the course enrollment period as posted by the Office of the Registrar.
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View your Course TimetableTo view your official course timetable, navigate to
Student Centre Enroll my class schedule.
After accessing this page, you can view your timetable two different ways: List and Weekly Calendar View.
Weekly Calendar View
You can choose what appears on your calendar through unchecking/checking the option boxes below your calendar.
Note: Adjust your start and end times accordingly so that all classes show up on your timetable. View your timetable each week as some tutorial/labs are every other week. Tutorials/labs generally begin the second week of classes.
Tutorials/labs generally begin the
second week of classes.
At McMaster, classes may begin
as early as 8:30 a.m.Evening classes may go
as late as 10:00 p.m.
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You can choose what appears on your
calendar through unchecking/checking
the option boxes below your calendar.
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Review your McMaster Student CentreEnable your McMaster Email24 hours after you have successfully enrolled in your McMaster courses, you will be able to activate your new @mcmaster.ca email address. Your email account cannot be activated any earlier.
To activate your McMaster email account:
Login to Mosaic and select the “Navigator” in the top right corner of the screen.
Select “MacID” and Email Management. Select the Activate Button, then save. Please note that your account may not be fully functional for 24 hours.
For the period before you enable your McMaster email services, all correspondence from university offices (Academic Departments and International Student Services) will automatically be sent to the email listed on your McMaster Exchange Application. Once your McMaster email is enabled, university correspondence will be sent to your McMaster email address only. If you wish to continue having emails sent to your personal account, you must redirect your McMaster emails.
Your McMaster email address is your “MacID”@mcmaster.ca. An example of an email address with a student’s MacID of “smithk57” would be [email protected]. Your account is powered by Google’s Gmail service and includes 25GB of space.
Upload a Photo for your Student CardIn order to receive a new McMaster student identification card, you will need to upload a photo of yourself into your Mosaic Student Centre (under the Personal Information subsection).
Once you upload a photo, you cannot make additional changes unless you visit the Registrar’s Office in person. Choose a photo that clearly shows your face, such as a passport photo. There should not be other people in your photo.
Students residing outside of Ontario are required to pick-up their identification in person at the Registrar’s Office upon arrival at McMaster. Identification will not be mailed.
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Your McMaster email address is your
“MacID” @mcmaster.ca
HousingOn-Campus Housing (Undergraduate only)McMaster Housing Services have confirmed 20 bed spaces for incoming Undergraduate exchange students in 2018-2019. Applications for residence must be submitted online through the Residence Admissions website prior to the deadline of Tuesday, June 19, 2018 at 4:00 p.m. EST. Applications that are received after the deadline will be considered late and will automatically be placed at the end of the waiting list.
Before applying, please visit the web page for Exchange Students in Residence. When looking at this web page, keep important dates and the Residence Agreement Contract in mind.
Exchange students successful in the housing lottery will have one week, from the time of offer, to secure their residence space with a $600 deposit made to their online residence application using MasterCard, Visa, Amex or Debit.
The Department of Hospitality Services requires all residence students to purchase a Meal Plan.
Residence Move-inMove-in weekend for Term 1 and Full Year exchange students will be August 25 and 26, 2018 based on room assignments. Move-in information is sent to all students in late-August by email.
Special Accommodation RequestsIf you have a medical, dietary, disability, religious and/or Over 6'2" tall request that may necessitate specific residence accommodation needs, you must indicate this on your residence application (i.e., answer ‘yes‘ to the question “Do you require residence accommodation?”).
All responses and documentation are uploaded through your Residence Application.
Residence services cannot guarantee special accommodation if your documentation is received after the application deadline.
20 bed spaces for incoming
Undergraduate exchange students
in 2018-2019.
On-Campus students must purchase a
Meal Plan.
Move-in weekend for Term 1 and Full Year
exchange students will be August 25 and 26,
2018 based on room assignments.
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Winter Holidays All students staying in residence for the Fall term must be prepared to leave their residence rooms at 12:00 p.m. after their last exam in December. Residence buildings are closed to all students during the Holiday break (12:00 p.m. December 21, 2018 to 7:00 a.m. January 2, 2019), with the exception of students approved to remain in residence by Housing & Conference Services. Full year exchange students will be given the option to submit a request for an additional fee to Housing & Conference Services, for approval to remain in residence over the December break period. All food and service centre operations are suspended and student life, custodial and maintenance services are limited during this period.
Single Term Exchange Students (4 Months)Students participating in a four-month exchange program must notify Residence Admissions of their single term status (in writing) by the application deadline (email is acceptable).
Fall Term only (September to December): Exchange students who live in residence for the first academic term only will be charged an additional $300 as an administrative fee for filling the second term vacancy.
On-Campus vs. Off-Campus Living ExpensesBefore submitting a request for on-campus housing, exchange students should review the expected costs of living on- or off-campus.
The cost of living on-campus and staying in a University residence can be much higher than renting a room off-campus in the nearby community of Westdale. This cost structure is sometimes opposite to what exchange students experience at their home universities.
Read more about the cost to live in a McMaster residence.
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Important Residence DatesTerm 1/Full Year
Monday, June 19, 2018 at 4:00 p.m. EST Residence Application deadline
Tuesday, June 19, 2018 @ 4:00 p.m. Deadline for Special Accommodation requests
End of June to mid- July Room Assignments completed
Thursday, July 5, 2018 at 4:00 p.m. EST Deadline for residence cancellations to qualify for a partial ($300) deposit refund
Saturday, August 25 Move-in by building (TBD)and Sunday, August 26, 2018
Tuesday, September 4, 2018 Classes begin
Campus residence move-out 12:00 p.m. after your last exam
Term 2
Released in September Campus residence applications open
Released in September Deadline for campus residence applications
Released in September Deadline for special accommodation requests
Important residence policies can be found on the Housing Services website.
Contact Residence AdmissionsEmail: [email protected]
Phone: 905.525.9140 Ext. 24342
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Off-Campus HousingMost exchange students prefer to live off-campus with other exchange/international students or with local McMaster students. Most student housing is within close proximity to campus, in a student community, and is very affordable. Please refer to the McMaster Off-Campus Resource Centre website for student rental listings surrounding McMaster University.
Off-Campus Resource Centre (OCRC)The OCRC serves primarily as a rental listing service; however, they also have a variety of housing-related resources for students visiting McMaster on a temporary basis.
Search for available student housing in the McMaster area.
OCRC is located at the lower level, room B112 of the McMaster University Student Centre (MUSC).
Services and Programs:• One-on-one meetings with OCRC staff• Lease reviews• Information sessions for students moving off-campus• Off-campus Housing Fair• Housemate connector
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