indian hill pto contact room parent training friday, august 15, 2014 mona helmy, es director mandy...
TRANSCRIPT
INDIAN HILL PTOContact Room Parent
Training
Friday, August 15, 2014
Mona Helmy, ES DirectorMandy Longbottom, PS Director
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Agenda• Introductions – PTO Board• PTO Membership & Kroger Cards• PS & ES PTO “Boards”• Classroom Parties• Room Parent Structure• Contact Room Parent Responsibilities• Class Fees• Assistant Room Parent Responsibilities
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Introductions – PTO BoardPresident: Toni Nevins
Vice President: Beverly Bansil
Treasurer: Joel Dunahoe
Capital Grants: Nancy Aichholz
Communications Chair: Rebekah Travis
Communications Secretary: Dana Bridge
Membership Chair: Cathy Levalley-Norwell
High School Director: Kristin Mukai
Middle School Director: Holly Oakes
Elementary School Director: Mona Helmy
Primary School Director: Mandy Longbottom
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Empowering the IHPTOJoin IH PTO, your membership dues directly fund IH PTO programs:
When you join IHPTO (ihpto.com), you’ll receive, as
a token of appreciation, a Member Benefit Card!!
Contact Cathy LeValley-Norwell, [email protected]
with any questions!
• author visits• speakers/assemblies• field trips• capital gifts• fine arts• academic recognition
• building enhancement • parent coalition• Pioneer Days• Spring Fling• Canteen• Holiday Market Spotlight• ..…and so much more!
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Register Your Kroger Card• Spread the word!
• Kroger has made it easy for IH PTO to earn money, just by using your Kroger Plus Card! There is nothing to do, but register your Plus card once! No more reloading a gift card!
• Encourage your family, grandparents, and friends to enroll and/or re-enroll their Kroger Plus card to support IH PTO (NPO #80244)
• Go to www.ihpto.com
• Contact Cathy LeValley-Norwell, [email protected] with any questions!
Empowering the IHPTO
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PS & ES PTO “Boards”
PRIMARY SCHOOL
Director: Mandy Longbottom
Program Chair: Jaime Goldstein
Kindergarten Rep: Ellen Moschella
1st Grade Rep: Arrianna Sacks
2nd Grade Rep: Shellie Leder
ELEMENTARY SCHOOL
Director: Mona Helmy
Program Chair: Suzanne Beck
3rd Grade Rep: Tami Lanham
4th Grade Rep: Chris Vigran
5th Grade Rep: Kara Mangan
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Room Parent Structure• One Contact Room Parent per class
• Relays communications from the PTO to the class
• Coordinates volunteer needs for the class
• Three Assistant Room Parents per class• Hosts one of the four parties• Assist room parent as needed
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Classroom Parties
There are four parties:• Halloween• Winter• Valentine’s Day• End-of-Year
Food – one food item and one beverage per party
Must be preapproved by teacher!
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Contact Room Parents• Guiding Principles:
– Communication– Fairness– Inclusion– Positivity
YOU are an “ambassador” for the classroom, the grade, the school & the district
For new families, you might be one of the first school “representatives” they interact with
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Contact Room ParentsKey Responsibilities:
1. Attend Contact Room Parent Training – done!
2. Contact Teacher• Introduce yourself• Understand the teacher’s expectations for parent
involvement (dates and times, # parents needed, …)– Parties– Field Trips– Classroom volunteers
• Provide her with “Getting to Know You” sheet • Request five minutes at Meet the Teacher Night to
introduce yourself and get volunteers
3. Contact Assistant Room Parents• Introduce yourself• Find out which classroom party they want to host
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Contact Room Parents
Key Responsibilities (cont’d):4. Attend Meet the Teacher Night
• Introduce yourself and three Assistant Room Parents
• Explain teacher’s needs and gather volunteers
• Distribute Volunteer Opportunities Form & PTO Membership Form
• Collect names, phone numbers and email address for class roster
• Collect Class Fees (envelope provided in your CRP folder)
• Discuss PTO Membership & Kroger cards
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Meet the Teacher NightsPRIMARY SCHOOL ELEMENTARY SCHOOL
Each grade is on a different night:•Kindergarten: Sept 3rd
•1st Grade: August 24th •2nd Grade: August 26th
All three grades are the same night:•August 20th
Format and timing the same:•Principal Nichols and other introductions in Auditorium 6:00 – 6:20 p.m.•Time in classroom with teacher 6:20 – 7:30 p.m.
Parents can choose between 2 time slots:•5:00 – 6:00 p.m. pre-session by invitation•6:00-6:40 pm Session one•6:45-7:25 pm Session two
More details in your folders
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Contact Room Parents
Key Responsibilities (cont’d):
5. Follow-Up After Meet the Teacher Night• Create class roster and email to class and teacher• Email teacher and parents volunteer assignments
6. Send Reminders• ~ 1 month prior to each of the four classroom parties,
contact the teacher & Assistant Room Parent in charge of the party to:– Confirm date and time of party– Reiterate list of volunteers– Remind them of reimbursement policy– Make sure they gain preapproval of food item from
teacher
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Contact Room Parents
Key Responsibilities (cont’d):
6. Send Reminders (con’td)
• Several weeks before each field trip, contact the chaperones to confirm they can still attend and provide additional information as needed (e.g. appropriate attire, …)
7. Periodic Correspondence
• Introduce new children and families to the class
• Email the class highlighting upcoming school or district events
• Forward emails from PTO officers or class reps requesting volunteers or promoting upcoming events
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Class Fees
• Purpose: pay for food/drink, party supplies or activities
• Nominal Amount (typically $5)
– 4th grade collects $10 ($5 goes to Pioneer Days)
– 5th grade collects $15 ($10 for 5th Grade Celebration)
• If asking for additional funds for teacher or classroom
gift, keep the amount reasonable (under $20)!
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Class Fees• Keep track of monies (white envelope) as any
left over at the end of the year can be used at discretion of class parents:– Pizza at End-of-Year party– Classroom gift
• Use reimbursement form to submit expenses
• If asking for additional funds for teacher or classroom gift, keep the amount reasonable (under $20)!
• Tax exempt
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Thank you for volunteering!
Contact us with questions:
Mona [email protected]
Mandy [email protected]