individual student enrollment system
DESCRIPTION
Individual Student Enrollment System. Fall 2010 Training Presenters: Melissa Aro & Nancy Fuhrman. Agenda. Preparing for the ISES Local Record Keeping / SIS Tasks WSLS Race / Ethnicity Transition WSLS Tasks ISES Submission ISES Race/Ethnicity Transition Data Elements and Business Rules - PowerPoint PPT PresentationTRANSCRIPT
INDIVIDUAL STUDENT ENROLLMENT SYSTEM
Fall 2010 Training
Presenters: Melissa Aro & Nancy Fuhrman
AGENDA
Preparing for the ISESLocal Record Keeping / SIS TasksWSLS Race / Ethnicity TransitionWSLS Tasks
ISES Submission ISES Race/Ethnicity TransitionData Elements and Business RulesAdjusted Cohort Graduation RatesProgress & Summary Reports
Data Verification
PREPARING FOR THE ISES
LOCAL RECORD KEEPING / SIS TASKS
Annual District Updates PI-1280, Public School Update PI-1203, Statistical Report
WAMS Profile Management
Delegated Authority Maintenance
WSLS & ISES Contact Information
WSLS RACE / ETHNICITY TRANSITION
Provide RACE KEY for all continuing students Manual Entry Exit / Update (EUT) File Upload Conversion Tool
RACE / ETHNICITY CONVERSION TOOL:
Convert 3 of 5 former race codes (I, B, and W).
Generate file of records for which WSLS race key is missing.
Allowed only for records with:– enrollment on or after 7/1/2009 and – blank (null) race key.
WSLS TASKS
Exit in the WSLS:
High School Completers,Students moving between Schools within your District,
andStudents transferring out of your District or the WSLS
and other withdrawals.
WSLS TASKS
Enter in the WSLS:
Students moving between Schools within your District, Students transferring to your District, Students new to the WSLS, andStudents with disabilities receiving special education
or related services pursuant to a services plan that meets IDEA standards (Parentally Placed Private students).
RELATED LINKS
Data Collection Reporting Scheduledpi.wi.gov/lbstat/schedule.html
WAMS Profile Managementon.wisconsin.gov
Delegated Authority dpi.wi.gov/lbstat/delauthapp.html
Maintaining, Collecting, and Reporting Racial and Ethnic Datadpi.wi.gov/lbstat/datarac.html
Enrollment, & Enroll and Exit Datesdpi.wi.gov/lbstat/dataenroll.html#usedpi.wi.gov/lbstat/wslscount.html
ISES SUBMISSION
ISES RACE / ETHNICITY TRANSITION
ISES YEAR END AND DISCIPLINE:
2009-10:• Gathered from either WSLS RACE or RACE_KEY.• Stored in ISES as the former race code:
– WSLS Race will be used when available.– WSLS Race key will be bridged back to former race codes.
2010-11:• Gathered from WSLS RACE_KEY.• Stored in ISES as race key.• ISES Lock will not be allowed if RACE_KEY is
missing.
ISES 3RD FRIDAY SEPTEMBER AND OCTOBER 1 CHILD COUNT:
2010-11:• Gathered from WSLS RACE_KEY.• Stored in ISES as race key.• ISES lock will not be allowed in RACE_KEY is
missing.
FILE DOWNLOAD REQUEST
RACE_KEY returned from download:• will contain former race code for 2009-10 and prior
years and• will contain race key for 2010-11 and beyond.
ISES STATE AND FEDERAL REPORTING:
2009-10:• Reported under former race codes.
2010-11:• Reported as aggregate race codes associated with
race key.• Forward bridging will be required for:
– Discipline reporting of new removals associated with prior collection incidents,
– Adjusted Cohort Graduation Rate, and– Dropout Rate.
2009-10
2010-11
DATA ELEMENTS AND BUSINESS RULES
IMMIGRANT (TITLE III) – CLARIFICATION: Children born in US territories, excluding Puerto Rico,
are now considered ‘not born in US.’
Children born in another country and adopted by US citizens are ‘not born in US.’
Children born outside the US to military personnel are ‘not born in US.’
TEST STATUS: No changes for 2010-11
BUSINESS VALIDATION RULE REVISIONS:
Homeless
WSD & WCBVI
Secondary Disability
Educational Environment
EDUCATIONAL ENVIRONMENT: Preschool codes A1, A2, and A3 are retired.
New preschool codes R1, R2, R3, and R4 are introduced.
Components of new codes:• Classroom Composition • Amount of Time • Majority of Services
COORDINATED EARLY INTERVENING SERVICES:
The subset of districts required to submit CEIS changes from year to year.
CEIS data will be federally reported.
OCTOBER 1 CHILD COUNT: All IDEA eligible students as of 10/1.
Including Parent Placed Private Students
No separate collection of count of students with disabilities.
EXIT DATA & IDEA ELIGIBLE STUDENTS: Verify Primary Disability in Year End (YE) records:
High School Completers Drop outs Transfers out of the WSLS
VIRTUAL SCHOOLS – DROPOUTS & TRUANCY: Do not assume transfer back to resident district
upon exit from a virtual school.
Virtual schools may have dropouts.
EXIT TYPE - CODE SET:
Change in code set: ISM – Interstate move. Not known to be continuing. INM – International move. Not known to be
continuing. OOS – (removed)
ADJUSTED COHORT GRADUATION RATE
ADJUSTED COHORT GRADUATION RATE
number of students who graduate in four years with a regular high school diploma
.
number of students who form the adjusted cohortfor that graduating class
GRADUATION YEAR ADJUSTED COHORT• Assigned based on grade level at first high school
enrollment.
• Removed, if the student: – transfers out, – emigrates to another country, or – is deceased.
• Transfers out:– must have documented enrollment in another school, – may not include dropouts, and– may not include students not known to be continuing.
SUMMARY Receipt of regular diploma must occur within 4 years
from first entry into 9th grade to be included as a graduate.
Receipt of credential will count in cohort year rather then year granted for students who complete early.
A student may transfer out as known to be continuing only if official written documentation exists such as:– request for student records from the receiving school, – written record of response from an official in the receiving
school, or– transfer within the WSLS.
Additional exit types will counts as dropouts.
DROPOUT RATE - DEFINITION
Denominator will remain unchanged.
Numerator will include additional exit types:– OOS / ISM and– ETC with Expected Transfer Response is
‘No Evidence of Move.’
PROGRESS & SUMMARY REPORTS
EXIT TYPE REPORT
DROPOUT REPORT
HIGH SCHOOL COMPLETION REPORT
No longer available in the ISES.
Cohort and Rate calculated in LDS.
DATA VERIFICATION
DPI VERIFICATION
State-wide validation will be used to verify district data.
This validation will be successful only if district data is submitted prior to October 28th.
DISTRICT VERIFICATION
A district lock signifies that the District Administrator or designee has reviewed ISES data and determined that the data is: Accurate, Complete, and Ready for public reporting.
TENTATIVE FALL 2010 ISES SCHEDULE
August: ISES 3rd Friday of September / Year End / Child Count and Discipline will open
9/30: Key date for WSLS Enrollment and 3rd Friday of September (CD)
10/11: Key date for Discipline10/25: Review and revision ends for Discipline10/28: Key date for 3rd Friday of September (CD), Year End
(YE), and Child Count (CC)10/28 – 11/5: WSLS and ISES applications closed for
validation12/1: Review and revision ends for 3rd Friday of September
(CD), Child Count (CC), and Year End (YE)
RELATED LINKS
ESEA / NCLB dpi.wi.gov/lbstat/dm-eseadata.html
WSLS Main Page dpi.wi.gov/lbstat/wslsapp.html
ISES Main Page dpi.wi.gov/lbstat/isesapp.html
Adjusted Cohort Graduation Ratedpi.wi.gov/lbstat/eseagrad.html
Important Dates dpi.wi.gov/lbstat/isesdates.html