infogov14 - trusting your km & ecm strategy to sharepoint
DESCRIPTION
InfoGovCon - September 9, 2014TRANSCRIPT
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Jonathan RaltonBlueMetal Architects
Trusting Your KM & ECM Strategy to SharePoint
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AgendaKM & ECM Strategy
SharePoint Capabilities
Governance
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KM & ECM Strategy
Trusting Your KM & ECM Strategy to SharePoint
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-M
KM
ECM
RM
DM
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Knowledge Management
Capture Distribute Use
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Create Control Protect
Enterprise Content Management
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A content management system can enable your KM & ECM strategy
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SharePoint 2010 SharePoint 2013
Content Management System
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SharePoint Capabilities
Trusting Your KM & ECM Strategy to SharePoint
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FarmsWeb
ApplicationContent
DatabaseSite Collection
Site List Library Folder
Document Set Site Column Content TypeExternal
Content Type
Managed Metadata
Crawled Property
Managed Property
Search
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Challenge
Can SharePoint effectively support the demands of an enterprise’s large-scale
content management activities?
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Argument
SharePoint natively provides a rich feature set that can help solve a multitude of
critical business problems.
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Positioning
Microsoft has successfully positioned SharePoint as a strategic
information management platform for mission critical business applications.
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The “Information Operating
System”Topic 1
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Steve BallmerCEO (Former)Microsoft
“The Information Operating System”
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Reducing CostsRepresents a new evolution in application
development and delivery
Allows business solutions to be created in an accelerated fashion
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Reducing CostsBy leveraging the foundational capabilities of
SharePoint, it is now possible to deliver solutions with an advanced starting point.
As a platform with feature-rich capabilities, SharePoint greatly reduces costs when used to deploy mission critical business applications.
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Scalable for Global Operations
Topic 2
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Volume Isn’t an Issue
Scalability
Volume
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Volume Isn’t an Issue
2001 (10)
2003 (11)
2007 (12)2010 (14)
2013 (15)
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Rich Data Structures
Topic 3
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Adapting to Complex NeedsProvides a platform for a consistent metadata
construct
Administratively allows for additional flexibility
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SharePoint Capabilities
Content
Types
Site Columns
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Content Type
“a reusable collection of metadata (columns), workflow, behavior, and other
settings for a category of items or documents in a…
list or document library”– Microsoft
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Site Column
“a reusable column definition, or template, that you can assign to multiple lists across
multiple SharePoint sites”– Microsoft
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Content Types Site Columns
SharePoint Capabilities
Use to… Maintain consistency across
libraries and lists Isolate workflow, policies,
and other settings Information Management
(Records Management) Etc.
Use to… Drive views Expose via search Drive reports Preserve information Trigger workflow Etc.
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MetadataContent Types
Site Colum
ns
Metadata
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ContextFarm
Web Application
Content Database
Site Collection
Site
List/Library
Item
Item
Site Collection
Site
List/Library
Item
Site
List/Library
Item
Content Database
Site Collection
Site
List/Library
Item
Web Application
Content Database
Site Collection
Site
List/Library
Item
Item
List/Library
Item
Site Collection
Site
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Information Architecture
Context
Content TypesSite Columns
Taxonomy
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Taxonomy
SharePoint Capabilities
Use to… Leverage security Differentiate list-based workflows Segregate content Facilitate geographic placement Control versioning Account for alternate authentication method(s) Account for encryption Etc.
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Strong SecurityTopic 4
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Supporting ConfidentialitySecured Content Made Available by Role
Full Audit Trail and Version History
Secured Sockets Layer (SSL) Protection
Authentication Provider Support
Microsoft Based Security Firewalls
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Basic Workflow Design Tools
Topic 5
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Common Routing Easily FacilitatedSharePoint Designer
ActionsConditions
Visual StudioCustom CodeVersatile Deployment
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Full Text and Field Based Searching
Topic 6
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Common Routing Easily FacilitatedAbility to search on specific columns
Full text indexing
iFilters for other file formats
Federated searching capability
FAST Search
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Line of Business Systems
IntegrationTopic 7
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Powerful Capabilities WithinBusiness Connectivity Services (BCS)
Data validation in SharePoint Integrate workflow and dataRetrieve SharePoint content in LoB systemsSurface LoB data in SharePoint
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Multi-LingualTopic 8
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Suitable for Global Use38 Languages
Multiple Currencies
Language Conversion Workflows
Machine Translation Service
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Suitable for Global Use
As the largest provider of business productivity software, Microsoft is the most well equipped vendor to accommodate
the demands and rigor associated with
multiple languages and localization support.
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Unprecedented Adoption
Topic 9
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Toby BellVice President, Research (Former)Gartner
“More inquiries have come into Gartner for SharePoint than any other product since Gartner’s inception.”
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Business, End, and IT Users AlikeAdoption is being fueled by
Business UsersExecutives IT Professionals
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GovernanceTrusting Your KM & ECM Strategy to SharePoint
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Accelerate with Standard Adoption
Governance in SharePoint cannot stop after it has been defined.
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Accelerate with Standard Adoption
ControlFlexibility
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Trust
SharePoint is one of the most widely deployed repositories, given its
showcase characteristics: being highly scalable,
searchable, and secure.