information bulletin...information bulletin issue no. 19/2016 inside this issue correspondence...

INFORMATION BULLETIN

ISSUE NO. 19/2016 20 October 2016

Issue 19 – 20 October 2016

Information Bulletin

Issue No. 19/2016

Inside this Issue

Correspondence

& Papers

Pink Divider

Correspondence WA Local Government Association (WALGA) News 7 October 2016, 14 October 2016 Australian Local Government Association (ALGA) News Media Releases

Information from Human

Resources

Blue Divider

Employee Movements ................................................................................. HR-1

Information to Standing Committees

TTeecchhnniiccaall SSeerrvviicceess

GGrreeeenn DDiivviiddeerr

Outstanding Matters and Information Items Various Items ................................................................................................... T-1 Monthly Departmental Reports Technical Services Works Programme............................................................ T-2

Community

Services

BBeeiiggee DDiivviiddeerr

Outstanding Matters & Information Items Report on Outstanding Matters – Community Services Committee ............... C-1 Monthly / Quarterly Departmental Reports Community Planning ...................................................................................... C-2 Community Development .............................................................................. C-3 Recreation Services Report ......................................................................... C-17 Library & Heritage Services Monthly Report .............................................. C-20 Ranger & Emergency Services Monthly Report ........................................... C-32

City Strategy

LLiillaacc DDiivviiddeerr

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Development

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Information Bulletin Correspondence & Papers

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WALGA NEWS 7 October 2016 Training The following workshops are available for Local Government Officers: Policy Development and Procedure Writing Tuesday and Wednesday, 11 October and 12 October Preparing Agendas and Minutes Monday, 17 October Effective Letter and Report Writing Tuesday, 18 October Plannning Practices in Local Government Monday, 24 October Better Planning Decisions Tuesday, 25 October For more information or to register, email WALGA Training or visit the website. Civic Sunday WALGA and the Anglican Diocese of Perth will host the annual Civic Service to celebrate and give thanks for the work of current and new Mayors, Presidents, and Councillors at the St George’s Cathedral on Sunday, 20 November at 5:00pm. The Dean of Perth, the Very Reverend Richard Pengelley, will lead this ecumenical occasion, modelled on the Civic Service that takes place in Westminster Abbey, when Councillors gather together collegially to offer thanksgiving and prayer for their undertakings as representatives of their respective communities. The nationally-renowned St George's Cathedral Consort will sing the service, and light refreshments will be served on Parvis on the Council House side of the Cathedral at the conclusion of the service. It will also be the launch of the new St George’s Cathedral Dance and Theatre Programme with a brief performance at the reception in the Burt Hall after the service. All Local Government staff members are invited as well. Partners and children are welcome to attend. For more information or to RSVP, email Executive Officer Governance and Organisational Services Fiona Cohen or call 9213 2013.


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Town Planning Preferred Supplier Arrangement Retender WALGA is preparing to retender its Town Planning Preferred Supplier Arrangement. A draft specification has been developed and circulated for consultation. WALGA invites planning companies to apply for the process, particularly local and regional specialist providers. For more information, email Procurement and Category Manager Andrew Blitz or call 9213 2046. Vacancies on Boards and Committees The Association is pleased to announce the following vacancies: • Keep Australia Beautiful Council o 1 Non-Metropolitan Deputy Member • Alliance for the Prevention of Elder Abuse o 1 Member • Local Health Authorities Analytical Committee o 1 Metropolitan Member • WALGA Executive Committee o 1 Independent Member – Local Government Officer • WA Environmental Health Officers Professional Review Board o 1 Member Nominees are required to submit a completed nomination form, statement addressing the selection criteria and short curriculum vitae (two pages maximum) before the close of nominations on Monday, 14 November at 5:00pm. Nomination forms are available here. For more information, email Governance Support Officer, Margaret Degebrodt or call 9213 2036. Free Leadership Skills Workshops Country Local Government employees who are under 30 years old and interested in furthering their career are invited to attend a free two-day leadership skills workshop. The workshops are presented by the Department of Local Government and Communities through the Royalties for Regions Country Local Government Fund. Participants will learn how to: • develop leadership skills - in the workplace and in the community • plan their career • fundamentals of Local Government • expand understanding of working for a country community Registrations are currently being accepted for the following workshops: • Broome - Monday, 10 October to Tuesday, 11 October o Click here to register • Bunbury Monday, 17 October to Tuesday,18 October


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o Click here to register • Dalwallinu - Monday, 14 November to Tuesday, 15 November o Click here to register More workshops will be held in 2017 at the following locations: • Carnarvon • Karratha • Kojonup • Merredin • Ravensthorpe Details about the workshops can be found on the flyer. For more information, email Department of Local Government and Communities or call 6551 8700. Contract Alert - Vegetation Control Near Powerlines EnergySafety received reports of contractors claiming to have completed training and assessments for vegetation work near power lines. These contractors only received limited training by a Registered Training Organisation (RTO) that did not have approval to assess all the required units. The Department of Commerce reminds Local Governments to comply with the Code of Practice for electrical safety of vegetation workers. The Code of Practice requires workers to meet the competence training and assessment requirements, as detailed in section 8.3 or Appendix C. The training and assessment requirements must be completed by RTOs listed by EnergySafety; other RTOs used must have the required units “in scope". For more information, email Energy Safety Principal Engineer Electricity Supply Rob Thornton or call 0419 959 639 Local Government Tourism Research The Australian Regional Tourism Network (ARTN) is seeking the support of Councils across Australia to participate in much-needed and long-overdue research into Local Governments' expenditure on tourism. The research will highlight the importance and contribution Local Governments make to the visitor economy. ARTN has engaged DBM Consultants to undertake the research. The survey asks questions about expenditure on visitor centres, tourism attractions, marketing and promotion. Each Council will receive an online survey by email invitation and it would be best completed by an individual that is responsible for the Council’s tourism activities. For more information, email ARTN Executive Officer Greg Binskin or call 0497 107 278.


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Workshop - Integrating Sports and Recreation into Public Health Plans Parks and Leisure Australia and Department of Sport and Recreation will conduct two workshops about integrating sport and recreation into public health plans. The workshops will support the new Public Health Act, which requires each Local Government to prepare a local public health plan that applies to its district. The legislation provides an opportunity for Local Governments to highlight the role they play in promoting and delivering health activities, infrastructure and services. Participants will have a clear understanding of the legislation and requirements for Local Government, development of an action plan, health profile and templates. There will be two workshops. Date: Thursday, 27 October Time: 9:00am to 2:30pm Venue: Town of Cambridge To register for the Thursday workshop, click here. Date: Friday, 28 October Time: 9:00am to 2:30pm Venue: Mary Davis Library, Baldivis. To register for the Friday workshop, click here. Cost: $140 per person for Public Leisure Australia members, $200 for non-members For more information, email Parks and Leisure Australia. Nutrition Facts and Fairytales Healthier Workplace WA will conduct a seminar about debunking nutritional myths. Dietician Julie Meek will explain the science behind nutrition and how this can mean healthier changes, leading to increased productivity in the workplace. Date: Thursday, 3 November Time: 7:30am to 8:30am Venue: Community and Public Sector Union (CPSU/CSA) 6th Floor, CSA Centre 445 Hay Street, Perth Registration is necessary for both seminar and webinar. For more information, email Healthy Workplace WA or call 1300 550 271 New Resources to Get Families Ready for NDIS New resources have been released to help parents and families understand how the National Disability Insurance Scheme (NDIS) can support children with developmental delay or disability.


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The Early Childhood Early Intervention (ECEI) resources, developed by the National Disability Insurance Agency (NDIA), explain the importance of early intervention, provide instructions to show how the process works and what parents can expect. The NDIA announced its ECEI approach in February. It is the first nationally-consistent approach to support children under the age of six with developmental delay or disability. Under the ECEI approach, a child and the family will be referred to a specialist early childhood partner who will discuss their needs and identify the appropriate support to help them achieve their goals. For more information, read the media release.

WALGA NEWS 14 October 2016 Meeting with Minister for Local Government WALGA President Cr Lynne Craigie, Deputy President Mayor Tracey Roberts, CEO Ricky Burges and Executive Manager Governance and Organisational Services Tony Brown met with the new Minister for Local Government Hon Paul Miles and his Chief of Staff Michael Huston. It was an informal meeting at the request of the Minister and was held at the WALGA office. The Minister was enthusiastic and straight forward in his approach. He indicated he is keen to have better consultation and conversations with Local Government. He indicated an interest in streamlining the regulations around gifts provision for the Local Government sector and that he also has a strong interest in exploring how to improve the relationships between CEOs and Councillors. It was a very positive meeting. It was also an opportunity for the President to explain to the Minister and his Chief of Staff that there will be occasions when WALGA will need to express dissatisfaction when the State Government does not consult with Local Government prior to making a decision and embarking on implementation strategies, particularly when it has an impact on Local Government. We are delighted to hear that the Minister has confirmed he will attend the next State Council Meeting and address State Councillors at the beginning of the meeting. Training The following workshops are available for Local Government Officers: Town Planning Training: Planning Practices in Local Government Monday, 24 October


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Better Planning Decisions Tuesday, 25 October Procurement and Contract Management Training: Planning and Specification Development Wednesday, 9 November Evaluation, Supplier Selection and Contract Establishment Thursday, 10 November Managing Contracts in Local Government Friday, 11 November For more information or to register, email WALGA Training or visit the website. Heritage Workshop for Local Governments: Municipal Inventories and Heritage Lists WALGA is hosting a workshop for Local Governments on heritage; focusing on municipal inventory reviews, heritage areas and the heritage lists. Using case studies, feedback and open discussion, attendees will explore best practice, pitfalls and positive solutions for undertaking heritage reviews and listings. Discussions held at the workshop will inform future guidelines on heritage policy in this area. In partnership with the State Heritage Office and the Department of Planning, the workshop will consider the new requirements for heritage lists as outlined in the Local Planning Scheme Regulations ‘deemed provisions’, and explore the implications for heritage management by Local Governments. The workshop is suitable for any officers with a general interest or responsibility in heritage; those likely to be involved in reviewing a municipal inventory or heritage list; community development and engagement officers working in heritage projects and Local Government planners responsible for heritage matters. Date: Wednesday, 16 November Time: 10:30am-3:30pm Venue: WALGA Boardroom, ONE70, LV1, 170 Railway Parade, West Leederville Cost : Free event (lunch will be provided) Registration essential. Click here to register. For more information, email Community Policy Officer Nina Hewson or call 9213 2000. Road Ribbon for Road Safety Campaign WALGA’s RoadWise Road Ribbon for Road Safety campaign starts on Sunday, 20 November, aligning with the United Nations World Day of Remembrance for Road Traffic Victims. The campaign enables Local Governments to engage with communities and individuals in


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supporting local road safety initiatives, directly contributing to WA’s road safety strategy, Towards Zero 2008-2020. RoadWise has prepared a suite of resources and tools for Local Governments to get involved with the Road Ribbon for Road Safety campaign. The resources will help in running of events, including displays and publicity materials. To access the resources, visit the RoadWise website. For more information, download the infopage or email Road Safety Project Officer Essie Smith or call 9213 2066. Political Signage Guideline WALGA has developed a Political Signage Guideline that addresses the implied Constitutional freedom of political communication. With the State Government election due in March 2017, political signage promoting local election candidates is likely to appear in the community. WALGA has developed a Political Signage Guideline in response to the Sector’s interest and enquiries relating to political signage on private land. This guideline provides comprehensive background on decisions of the High Court of Australia giving rise to the implied Constitutional freedom of political communication. The guideline contains a section of frequently asked questions that explains the implications of the implied freedom on the Local Government sector. This guideline is freely available to WALGA Members and can be accessed here. For more information, email Manager Governance James McGovern or call 9213 2093. Town Planning Preferred Supplier Arrangement Retender WALGA is preparing to retender its Town Planning Preferred Supplier Arrangement. A draft specification has been developed and circulated for consultation. WALGA Members seeking to have particular local and regional suppliers invited into the tender process are requested to provide supplier details to WALGA. For more information, email Procurement and Category Manager Andrew Blitz or call 9213 2046. Personal Assistant to President and CEO Moving On The inimitable Vivien Hardison has decided to call it a day and retire from the workforce. Vivien has been a faithful servant and right hand to the CEO and President of WALGA for 13 years. Her expertise, knowledge, integrity and discretion are legendary and she will be a loss to


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WALGA. It is not surprising that she’s ready to retire as her daughter is moving back to Perth from the east coast and she will soon welcome their first grandchild. She paid WALGA a great honour by saying it’s the best job she has had in 50 years of working! We wish her well in to the future and all the joy that family brings. Obituary: Joe North Former Shire of Morawa President Joe North has passed away. WALGA President Cr Lynne Craigie, Deputy President Mayor Tracey Roberts, State Councillors, CEO Ricky Burges and WALGA staff send condolences to his family, friends and all those who knew and loved Joe. Joe was the President of the Shire of Morawa from 1976 – 1990; President of the Country Shires Association (CSCA) and President of the West Australian Municipals Association (WAMA) from 1990 – 1992. He was also hugely instrumental in driving the Country Medical Foundation and a Board Member of the Local Government Insurance Services. The biennial Local Government Road Safety Awards coordinated by WALGA RoadWise and IPWEA includes the Joe North Award, which recognises an individual’s outstanding contribution to and demonstrated achievement of the aims of community road safety. The Award was founded in recognition of the longstanding commitment and dedication to road safety in WA by Joe . Joe was loved and respected by everyone who knew him. His contribution to the community in Morawa and the Local Government sector in general was enormous and he has left a legacy that few get the chance or ability to do. Vale Joe North – a wonderful statesman of Local Government. The sector thanks you for a life well lived. Free Youth Development Program The Department of Local Government and Communities will present the Youth Development Program to assist Local Governments across Western Australia for the next two years. This support for Local Governments is possible through the Royalties for Regions Country Local Government Fund. The program will target workforce retention issues in country Local Governments by providing employees under 30 years of age with skills in leadership and career guidance. The free workshops are delivered by Local Government Managers Australia. Two Youth Development Program workshops have been scheduled: • Bunbury: Monday and Tuesday, 17 and 18 October - register online • Dalwallinu: Monday and Tuesday,14 and 15 November - register online.


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Additional locations for workshops taking place in 2017 will be announced shortly. For more information, visit the DLGC website. Industry Night - the New Drainage for Liveability Program The upcoming New WAter Ways Water industry night will feature a talk about the Drainage for Liveability program. As Perth transitions into a water sensitive city, the Water Corporation has collaborated with the Department of Water to develop the Drainage for Liveability program, designed to enhance the value to the community of stormwater drains and basins across WA. Department of Water Urban Water Manager Tim Sparks and Water Corporation Drainage and Liveable Communities Manager Suzanne Brown will talk about the roll-out plan of this program. City of Bayswater Environmental Coordinator Jeremy Maher will talk about progress and opportunities from a Local Government perspective. Date: Tuesday, 18 October, 5:30pm for a 6:00pm start Venue: Department of Planning, 140 William Street, Perth RSVP required by Monday, 17 October for catering purpose. For more information or to RSVP, email New WAter Ways. ALGWA Event: Declaring Gifts ALGWA WA will hold an event for Local Government Officers and Councillors about declaring gifts; when to declare and why it is important to declare. The talk on Wednesday, 26 October will be presented by two experienced lawyers from Kott Gunning, Anne Wood and Brenton Oakley. Venue: Subiaco City Council Time: 6:00pm Cost: Free for ALGWA members, $5 for non-members. Booking is required for catering purpose. For more information or to RSVP, email ALGWA WA State President Janet Davidson or fax 6263 4432.



Issue No. 19/2016

Inside this Issue

Correspondence

& Papers

Pink Divider



Resources

Blue Divider






Community

Services



City Strategy


Nil

Development

Services

Yellow Divider

Nil

Information Bulletin Page Information Items from Human Resource Management HR1 1.1 EMPLOYEE MOVEMENTS New Staff:

• Parks Technical Officer – 24/10/2016

• Building Information Officer – 12/10/2016

• Group Fitness Instructor – 03/10/2016

• Pool Lifeguard – 29/10/2016

Staff Leaving:

• Manager Subdivisions – 08/11/2016

Other Staff Movements (Internal):

• Administration Officer - Rangers and Emergency Services (Contract to Permanent) –

01/11/2016

• Senior Strategic Planning Officer (Extension) – 26/10/2016 to 07/03/2017

Current Recruitment Activity:

• Administration Officer Depot – Workplace Health and Safety – Closes 27/10/2016

• Supervisor Waste Collections – Closes 27/10/2016

• Administration Officer Civil Works – Closes 20/10/2016

• Administration Officer Parks Operations – Closes 20/10/2016

• Trades Assistant – Closes 20/10/2016

• Coordinator Property Services – Recruitment Progressing

• Coordinator Rating Services – Recruitment Progressing

• ICT Support Officer – Recruitment Progressing

• Leading Hand Waste Disposal – Recruitment Progressing

• Manager Engineering Design – Recruitment Progressing

• Senior Subdivision Engineer – Recruitment Progressing

• Senior Technical Officer Compliance – Property Services – Recruitment Progressing

• Technical Officer Engineer Design – Recruitment Progressing

• Tourism Officer – Recruitment Progressing

Information Bulletin Page Information Items from Human Resource Management HR2



Issue No. 19/2016

Inside this Issue

Correspondence

& Papers

Pink Divider



Resources

Blue Divider






Community

Services



City Strategy


Nil

Development

Services

Yellow Divider

Nil

Information Bulletin T1 Information Items from the Technical Services Directorate

Page 1 of 8

TECHNICAL SERVICES COMMITTEE REPORT ON OUTSTANDING MATTERS

ITEM REFERRING COMMITTEE

COMMENTS

Technical Services Committee Meeting of Monday, 4 July 2016: Councillor’s Item. Cr Frost requested that the scope of services and the level of service impacts of a possible removal or reduction of SARs in residential areas be provided in a report to Council. That such a report includes the impact on considerations of a SARs introduction in new residential areas such as Wungong.

Technical Services

Report anticipated for presentation at the 7 November 2016 Technical Services Committee Meeting.

Ordinary Council Meeting of Monday, 22 August 2016: Matters for Referral – Cr Wielinga: “That the matter of consideration of Men’s Shed and Community Gardens for inclusion in the Parks Facilities Strategy be referred to the Technical Services Committee.”

Technical Services

Report was presented at the 5 September Technical Services Meeting and was deferred. Report anticipated for presentation at the 7 November 2016 Technical Services Committee Meeting.

Ordinary Council Meeting of Monday, 12 September 2016: Matters for Referral – Cr Wielinga: “That the matter of lighting at Cross Park near the Girl Guides and new courts be referred to the Technical Services Committee.”

Technical Services

Referred to the Technical Services Committee. Report anticipated for presentation at the 7 November 2016 Technical Services Committee Meeting.

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reet

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ghtin

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erou

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ters

ectio

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rade

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WP)

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ario

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ks d

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put

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aste

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tatio

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mpi

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sign

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k pl

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ters

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iam

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ets

V

ario

us C

ivil

Wor

ks d

esig

n in

put

Info

rmat

ion

Bul

letin

T4

Info

rmat

ion

Item

s fro

m th

e Te

chni

cal S

ervi

ces D

irect

orat

e

Pag

e 4

of 8

Dep

artm

ent

Oct

ober

201

6 N

ovem

ber

2016

D

ecem

ber

2016

Pa

rks D

esig

n an

d D

ocum

enta

tion

cont

.

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erni

ce H

argr

aves

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erve

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orts

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l lig

htin

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iam

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ario

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ivil

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ks d

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ewal

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erni

ce H

argr

aves

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P)

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orts

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val

light

ing

and

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atio

n de

sign

W

illia

m S

keet

s

Var

ious

Civ

il W

orks

des

ign

inpu

t H

arri

sdal

e/Pi

ara

Wat

ers

V

ario

us a

ctiv

e la

ndsc

ape

wor

ks

V

ario

us

land

scap

e w

orks

su

bmis

sion

s un

der

revi

ew

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ario

us la

ndsc

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wor

ks in

pre

-han

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r per

iod

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risd

ale/

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a W

ater

s

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ious

act

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e w

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ious

la

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issi

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r re

view

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d

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la

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wor

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issi

ons

unde

r re

view

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ious

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scap

e w

orks

in p

re-h

ando

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d

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ropo

litan

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ent

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hori

ty A

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usin

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anfo

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gong

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ious

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d la

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gong

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ious

act

ive

land

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e w

orks

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ious

la

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ks

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issi

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oad

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n W

ungo

ng

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ario

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ctiv

e la

ndsc

ape

wor

ks

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ario

us

land

scap

e w

orks

su

bmis

sion

s un

der

revi

ew

Info

rmat

ion

Bul

letin

T5

Info

rmat

ion

Item

s fro

m th

e Te

chni

cal S

ervi

ces D

irect

orat

e

Pag

e 5

of 8

Dep

artm

ent

Oct

ober

201

6 N

ovem

ber

2016

D

ecem

ber

2016

Pa

rks W

orks

Cap

ital

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ario

us C

apita

l Wor

ks p

roje

cts

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ross

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k C

ricke

t net

relo

catio

n

POS

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tegy

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cinc

t A v

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us si

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AA

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te P

ark

softf

all u

pgra

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ons

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cces

sibi

lity

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ect

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grou

nd

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stru

ctio

n

Var

ious

Ele

ctric

al C

ubic

le U

pgra

des

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xty

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erve

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rade

Var

ious

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ctric

al C

ubic

le U

pgra

des

A

rmad

ale

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f co

urse

irr

igat

ion

and

cons

truct

ion

Cap

ital

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ario

us C

apita

l Wor

ks p

roje

cts

PO

S St

rate

gy P

reci

nct A

var

ious

site

s

Lion

s Pa

rk

Acc

essi

bilit

y Pr

ojec

t Pl

aygr

ound

C

onst

ruct

ion

C

reyk

Par

k sh

elte

rs

Fr

ye P

ark

shel

ters

Com

mer

ce A

ve m

ainl

ine

inst

alla

tion

A

bbey

Rd

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nlin

e re

loca

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ital

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ario

us C

apita

l Wor

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S St

rate

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ious

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bbey

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e Sa

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aint

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ontra

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ushl

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hlan

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enan

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e m

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rigat

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hlan

d m

aint

enan

ce

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ivic

pre

cinc

t mai

nten

ance

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tract

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est

ate

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nten

ance

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tract

stre

etsc

ape

mai

nten

ance

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ontra

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enan

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est p

lant

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mai

nten

ance

Prop

erty

M

anag

emen

t N

ew W

orks

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mpi

on

Cen

tre

Entry

St

atem

ent

Wor

ks

com

plet

ed

A

rmad

ale

Are

na S

hade

Sai

ls

Se

ville

Gro

ve L

ibra

ry st

orag

e

CO

A D

epot

– S

un s

hadi

ng t

o A

dmin

istra

tion

Bui

ldin

g

Was

te S

ite –

pro

vide

new

she

d, n

ew a

men

ities

bl

ock

and

othe

r out

build

ings

com

plet

ed

G

olf

Clu

b Si

te –

new

equ

ipm

ent

shed

and

am

eniti

es u

nit c

ompl

eted

New

Wor

ks

M

odifi

catio

ns

to

Arm

adal

e G

uide

H

all

to

prov

ide

whe

elch

air a

cces

s thr

ough

out

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stal

latio

n of

su

pple

men

tary

A

C

syst

em

to

Arm

adal

e Li

brar

y

Stor

age

to A

rmad

ale

Are

na

New

Wor

ks

Upg

rade

of

pow

er to

Cha

mpi

on C

entre

for

hal

l ai

r con

ditio

ning

(fut

ure)

Rep

lace

men

t of d

oors

to D

epot

wor

ksho

p

Mod

ifica

tions

to

Poun

d of

fice

and

exte

rior

for

secu

rity

conc

erns

Coo

l roo

m re

plac

emen

t at J

ohn

Dun

n Pa

vilio

n

Dep

ot K

itche

n re

plac

emen

t

Info

rmat

ion

Bul

letin

T6

Info

rmat

ion

Item

s fro

m th

e Te

chni

cal S

ervi

ces D

irect

orat

e

Pag

e 6

of 8

Dep

artm

ent

Oct

ober

201

6 N

ovem

ber

2016

D

ecem

ber

2016

Pr

oper

ty

Man

agem

ent c

ont.

Upg

rade

Gre

enda

le

Cen

tre

Upg

rade

/Ref

urbi

shm

ent

– A

war

d of

tend

er

A

C re

plac

emen

t in

Adm

inis

tratio

n B

uild

ing

Fina

lisat

ion

of u

pgra

de d

ocum

enta

tion

C

reyk

Par

k Pa

vilio

n U

pgra

de p

roje

ct c

ontin

ues

K

elm

scot

t Hal

l Upg

rade

Pro

ject

con

tinue

s

Rol

eyst

one

Hal

l flo

orin

g up

grad

e

Mor

gan

Park

Pav

ilion

bui

ldin

g up

grad

e

RFQ

to

Supp

ly a

nd i

nsta

ll ne

w s

witc

hboa

rd a

t A

rmad

ale

Are

na

G

olf

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b Si

te –

Pow

er in

fras

truct

ure

Upg

rade

pr

ojec

t – W

orks

pha

se c

ompl

eted

Upg

rade

Gre

enda

le

Cen

tre

Upg

rade

/Ref

urbi

shm

ent

cont

inue

s

AC

repl

acem

ent i

n A

dmin

istra

tion-

Con

tinue

s

Cre

yk P

ark

Pavi

lion

Upg

rade

pro

ject

con

tinue

s

Kel

msc

ott H

all U

pgra

de P

roje

ct c

ontin

ues

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stal

latio

n of

new

switc

hboa

rd a

t Are

na

cont

inue

s

Upg

rade

G

reen

dale

C

entre

U

pgra

de/R

efur

bish

men

t co

ntin

ues

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C re

plac

emen

t in

Adm

inis

tratio

n - C

ontin

ues

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reyk

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k Pa

vilio

n U

pgra

de p

roje

ct c

ontin

ues

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elm

scot

t Hal

l Upg

rade

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ject

con

tinue

s

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alla

tion

of

new

sw

itchb

oard

at

A

rena

co

ntin

ues

U

pgra

des t

o A

rmad

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Are

na c

hang

e ro

oms

M

aint

enan

ce

Pr

ogra

mm

ed m

aint

enan

ce w

orks

con

tinue

in a

ll of

the

City

’s b

uild

ings

, and

incl

ude:

Elec

trica

l Sa

fety

Pr

ogra

m

– R

esid

ual

Cur

rent

Dev

ices

(RC

D’s

)

Air

cond

ition

ing

mai

nten

ance

– m

onth

ly

Fi

re S

ervi

ces m

aint

enan

ce in

var

ious

site

s

Mai

nten

ance

Prog

ram

med

mai

nten

ance

wor

ks c

ontin

ue in

all

of th

e C

ity’s

bui

ldin

gs, a

nd in

clud

e:

El

ectri

cal

Safe

ty

Prog

ram

–

Res

idua

l C

urre

nt D

evic

es (R

CD

’s)

A

ir co

nditi

onin

g m

aint

enan

ce –

mon

thly

Fire

Ser

vice

s mai

nten

ance

in v

ario

us si

tes

R

enew

al W

orks

Pain

ting

prog

ram

wor

ks –

Pia

ra W

ater

s, O

ld

Adm

inis

tratio

n in

terio

r, Fr

ye

Park

, R

usht

on

Park

John

Dun

n Sp

orts

man

’s -C

oolro

om re

plac

emen

t

John

Dun

n Sp

orts

man

’s-R

epla

cem

ent o

f ev

apor

ativ

e co

oler

s

Ren

ewal

Wor

ks

Pa

intin

g pr

ogra

m w

orks

– P

iara

Wat

ers,

Old

A

dmin

istra

tion

inte

rior,

Frye

Pa

rk,

Rus

hton

Pa

rk c

ontin

uing

Bak

ers

Hou

se –

Rep

lace

men

t of

flo

orin

g in

m

ain

hall

Ren

ewal

Wor

ks

Pa

intin

g pr

ogra

m w

orks

– O

ld A

dmin

istra

tion

C

ourt

Ligh

ting

– A

rmad

ale

Are

na

Subd

ivis

iona

l D

evel

opm

ent

Har

risd

ale/

Piar

a W

ater

s

6 ac

tive

area

s of c

ivil

wor

ks

2

wat

er m

anag

emen

t sub

mis

sion

s und

er re

view

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tive

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Issue No. 19/2016

Inside this Issue

Correspondence

& Papers

Pink Divider



Resources

Blue Divider






Community

Services



City Strategy


Nil

Development

Services

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Information Bulletin – Issue No. 19/2016 Page C-1 Information Items from the Community Services Directorate

CD/A/10 CD/57030/16

COMMUNITY SERVICES COMMITTEE REPORT ON OUTSTANDING MATTERS – OCTOBER 2016

ITEM DEPT. ACTION/STATUS 1000 BOOKS BEFORE SCHOOL INITIATIVE (Refer Item 13.1 Council Meeting 12/9/16)) That the matter of the 1000 Books Before School Initiative be referred to the Community Services Committee (Cr Wielinga)

Libraries & Heritage Awaiting further information from Cr Wielinga


COMMUNITY PLANNING 1 Armadale Aquatic and Recreation Centre upgrade Donovan Payne Architects have been commissioned to develop a more detailed design for the Armadale Aquatic and Recreation Centre Upgrade. Consultation with user groups will occur through November to finesse the design that will be presented for Council’s consideration in December 2016. Once the final concept has been endorsed detailed design work will commence. The project is anticipated to be completed by the end of 2018. 2. Armadale Golf Course The upgrade to the Armadale Golf course is well underway with new reticulation to fairways and greens soon to be complete. It is planned for the facility to be opened to the public in March 2017.


Social Planning Update Community Family Centres and Community Child Care Centre The City has met with the Department of Local Government and Communities (DLGC) regarding the future options for the Armadale Community Family Centre, the Roleystone Neighbourhood Family Centre and the Mundarda Child Care Centre. From 1 July 2018, DLGC will withdraw from the arrangement of leasing these buildings to the organisations as advised by a letter from DLGC to the Centres and the City earlier this year. DLGC has also met with the Centres to advise of the future changes. As discussed at the meeting between DLGC and the City, the options to take place after 1 July 2018 include:

• The City to become responsible for the maintenance and renewal costs of the Armadale Community Family Centre and the Mundarda Community Child Care Centre.

• The ownership of the buildings transferred directly to the organisations,

namely the Armadale Community Family Centre and the Mundarda Community Child Care Centre or another entity.

• The Roleystone Neighbourhood Family Centre leases the building directly

from the City. The City is currently working with the organisations to determine their perspective on the option that will best suit the Centre’s operational needs and hence its service to the community. It is anticipated a report to Council will be presented by mid-2017 recommending the City’s optimal position after an analysis of all the options and feedback from the Centres. COMMUNITY DEVELOPMENT The Community Development Teams aim is to build a safe, healthy and connected community through the facilitation of various programs and services. This includes four areas of focus: • Places Activation • Partnerships • Community Engagement • Capacity Building

Disability Access and Inclusion Plan At the Ordinary meeting of Council on 8 August 2016 Council endorsed the draft Disability Access and Inclusion Plan 2016 – 2021 (DAIP), determined to seek public comment for a period of four weeks and receive a final report that considered any additional community input . Following advertisement of the comment period, at the closing date 8 September 2016, no submissions were received.


The Disability Access and Inclusion Plan 2016 – 2021 will be submitted to the Community Development Meeting on 4 October for endorsement and thereafter to an Ordinary Meeting of Council and to the Disability Services Commission. Disability Access and Inclusion Reference Group The Disability Access and Inclusion Reference Group (DA&IRG) met on the 6 September. Agenda items included a presentation on the National Insurance Scheme by representatives from the Disability Services Commission, Lion’s Park concept plans, and the DRAFT Disability Access and Inclusion Plan 2016 – 2021. Community Development Strategy The City has commenced developing the City’s Community Development Strategy. On Monday 10 October a Council Workshop was held to seek feedback on the key focus areas and objectives of the strategy. Community Group Capacity Building Program Planning is underway for a Community Capacity Building Program for key community groups in Armadale. The project will be launched in early 2017 and will include a variety of training opportunities for volunteers and not for profits to support them in the work they do in our community. The program will include upskilling groups in strategic planning, using social media and marketing their group for better fundraising and promotion opportunities. Additionally a Community Group ENewsletter will be launched in November to improve City communications with community groups and engaged community minded residents. Community Dimensions Project The Community Dimensions project is a partnership project working with a range of organisations to achieve further outcomes for the early years in Armadale, underpinned by the Australian Early Development Census (AEDC). The key stakeholders working in 0-12 area are around the table including, Communicare, Department of Education, Department of Child Protection and Family Support, Hope Community Services, Minnawarra House (Roberta Jull Community Care Association), Save the Children and Challis Child and Parent Centre. The City of Armadale chairs this project which is funded through Communicare. Using a collective impact model, the project is heavily focused on engaging with all sectors of the community about the future of our kids. In November, three ‘Table of 20’ focus groups will be held around the City of Armadale to engage with business, government, service providers and community members. This will be accompanied by a community wide survey and Growing Conversations Tree activities hosted by Early Childhood Education Providers. The aim of these activities is to engage with the community to give the community the opportunity to guide the priorities and work being done in this area across Armadale.


Community Arts and Cultural Development Armadale Hills Open Studio Art Trail 2016 The second Armadale Hills Open Studio Arts Trail (AHOSAT) has recently been completed. The event was held over eight days, Thursday to Sunday, between 8-18th September 2016 and featured the work of 40 local artists in 20 studios located across the City of Armadale suburbs of Karragullen, Roleystone, Kelmscott, Bedfordale, Mt Nasura, Champion Lakes, Wungong and Armadale.

In total, there were 3,660 public visitations to the 2016 AHOSAT event and $52,019 of sales and commissions (av. $6,500 per day) for the participating artists over the eight days. These results represent a 150% increase of attendances and 220% increase of sales compared to the inaugural 2015 AHOSAT event. The public came from the local Armadale suburbs, and across the Perth metropolitan area, mostly South West regional towns and some international visitors. Feedback from the local artists and public has been extremely positive, with many people highlighting the beneficial local connections created through the project and positive profile generated for both the artists and the local community. Below: Kelmscott artist Jill Evans & Bibbulmun artist ‘King’ Toogarr Morrison from the 2016 Open Studio arts trail

Cultural Development Documentary Conference Presentation The recent LGMA Community Development conference presentation titled ‘Creativity, Culture and Community in Armadale: convincing others of the value of cultural development for local governments’ produced by the COA Cultural Development officer working with Dr Dave Palmer, Head of Community Development at Murdoch University, was well received. A public screening will be held on Friday 21 October at 5.30pm in the COA Function Room, followed by a community announcement of the 2017 Armadale Arts Festival dates. Armadale Writer’s Festival 2017 There have been a number of collaborative community meetings working with the COA library staff regarding a new Armadale Writer’s Festival as part of next year’s Armadale Arts Festival. This new literary initiative is championed by Dr Tony Buti MLA following the publication launch of the Armadale Writer’s Group anthology at the 2016 arts festival and is being coordinated by the COA Library staff working alongside the Cultural Development and Events team.


Children and Families Madi Movers Kelmscott Primary School was involved with the Madi Movers afterschool dance program, focused on protective behaviour with a specific focus on bullying. The end of program celebration is currently planned for term 4. This has been a useful tool to develop strong relationships with this school community.

Australian Early Development Census (AEDC) Second Round Following the success from delivering AEDC presentations to Childcare Centre over the past two years, the CDO Children and Families is liaising with Child Care Centres in the area to disseminate the results of the 2015 AEDC collection. Educating Child Care Centres about AEDC allows educators to tailor their learning programs to address some of the concerns highlighted by the AEDC data for their specific geographic area. This is a key strategy to achieve better outcomes for the early years. Play Naturally Workshop The Naturally Play Outdoors event was held on Wednesday 5 October 2016. The event was planned as a school holidays activity that encouraged the attendance of grandparents with their grandchildren. 39 people attended, consisting of 6 grandparents, 7 parents and 26 children ranging from 2 to 13 years of age, including 2 children with a disability. For three hours, the adults interacted with the children and everybody enjoyed the space at Rushton Park. Parental and grandparental feedback was very positive and repeated the view that it was good to have their children disconnected from technology. The facilitators from Educated by Nature were extremely skilled with group engagement and led the whole group on a walk of the nearby area to look for specific things in nature. There were strong connections made with two parents who are keen to be involved with the Table of 20 community engagement with Community Dimensions (Collective Impact Project), two grandparents who have agreed to continue conversations about working on future intergenerational activities together and a


mother of a child with a disability who is willing to work with CDO Children and Families to plan activities that are more relevant to families in her situation. Youth Hope CS Contract Renewal Youth Hope CS Contract Renewal The City’s CDO – Youth reviewed and renewed the contract with Hope Community Services to deliver their street outreach for youth until September 2017. After meetings with the new Hope team, the City has agreed to make the service more adaptable and flexible to meet the needs of the target youth. The location and timing of the street outreach van service will be reflective of the day and also incorporate information on hot spot and target areas for youth at risk, as regularly identified by the Armadale Youth Network. Armadale Youth Collaborative Action Network (CAN) The Armadale Youth CAN was established in November 2014, and was the first CAN of the Youth Partnership Project to be implemented. The Armadale Youth CAN has been fostering greater collaboration and partnerships among members to deliver mutually reinforcing services that efficiently and effectively cater to the immediate needs of young people needing extra support within the Armadale area. Earlier this year the Armadale Y-CAN collectively decided to focus on one large project that incorporates many of the previously identified focus areas and key actions. This project is called “the Loft” and aims to fit out the mezzanine level of the Armadale Arena to create a safe and central youth space, to be used through an inter-agency collective impact model. All CAN member organisations have been seeking support from their management and providing letters of support for a funding application. So far support has included; committing staff resources to staff the space for the drop-in times, donating items such as fridges, couches etc, supporting to run


their youth programs during drop-in zone time and to utilise the space by meeting their young clients and groups in the space outside of drop-in times. This is an ongoing project and will be discussed at the next CAN meeting in November. CANWA – Catalyst Arts Grant 2017 The City’s CDO – Youth has been working with the Major Events and Arts Coordinator on a joint funding application for the 2017 CANWA Catalyst grant funding. The application aims to receive funding to continue to provide a youth urban arts project for 2017, which will be part of the larger Armadale Arts Festival. The proposed project will aim to build on the skills and capacity of four leading young artists who have been involved in the City’s previous arts projects. In the 2016 Urban Arts Project these young artists received one-on-one mentoring from two professional artists. The City will invite these young artists to form a small leading artist working group and will provide them the platform for skill development and confidence building opportunities as they lead an entire mural creation and paint jam themselves. The grant application has been submitted and the City will be notified of the application’s result in six to eight weeks’ time. Youth Urban Arts Project – Armadale Paint Jams The City’s third Armadale Paint Jam took place at Cross Park Skate Park, Roleystone on Sunday 2nd October 2016. The group of young artists have collectively designed a mural under the guidance and mentoring of professional artists Dan Duggan and Darren Hutchens. Twenty one year old local, Rachel Watson, is the young artist receiving one-on-one mentoring from the artists and will act as the leading young artist on Sunday’s paint jam. The young people took into consideration the location’s community, issues and history when brainstorming the mural theme and have come up with theme’s surrounding Roleystone’s sporting clubs the Tigers, the natural environment, the local produce grown in the hills and combined it with a contemporary feel to liven up the Skate Park in a place-making approach.


Armadale Youth Itervention Partnership (AYIP) co-design workshop The Ignite Basketball Coordinator along with staff from the Youth Partnership Project (YPP) invited the CDO – Youth, Armadale Youth Intervention Partnership member organisations and a number of local young people to a co-design workshop in September. This workshop aimed to develop a youth-centred early intervention model for young people with complex needs. The workshop was highly successful with the results being compiled by YPP into a report that will guide how local youth-related services and agencies approach, engage and support young people with complex needs. This workshop also shone a light on gaps and opportunities in our area and identified the main contributing factors to supporting vulnerable youth (holistic approach) including: educational engagement, adequate resources, supportive families, safe community spaces, social-emotional wellbeing, and life skills. Positive Ageing Technology Buddies Technology Buddies is a partnership between the City and Kelmscott Senior High, and Dale Christian College. The program operates at both the Armadale and Kelmscott libraries. The program is an opportunity for the older person to partner with a student to learn how to use their technology items including cameras, iPads and smart phones. The program will commence for Term 4 on Mondays with Kelmscott Senior High School at the Kelmscott Library starting 17 October and Wednesdays with Dale Christian College at the Armadale Library starting 12 October. Both programs have been at full capacity with the introduction of a set five week computer course. Positive Ageing Sessions The City’s Positive Ageing Sessions are held on the first Wednesday of every month (excluding January) at the Armadale Library. Occasionally evening sessions are also held. At a Positive Ageing Session on 7 October at the Armadale Library representatives from Alzheimer’s Australia WA presented ‘Dementia-Friendly Communities’ and ‘Your Brain Matters’ to an audience of 33. On 5 October a presentation on ‘Landcare in the Upper Canning River Catchment’ presented by a representative from Armadale Gosnells Landcare Group and ‘Dental and Denture Care’ presented by dental students from UWA School of Dentistry was held at the Armadale Library. To celebrate Mental Health Week from 8 – 15 October, City of Armadale and Anglicare WA are partnering to present at the Armadale Library 5.15 – 7.30pm: a men’s only session ‘Living according to our values throughout the lifespan’ on Thursday 29 September; and ‘Mindfulness on Wednesday 12 October.


Positive Ageing Come and Try – Let’s Get Crafty Sessions The next Positive Ageing ‘Come and Try Let’s Get Crafty’ session will be held on 13 October on ‘card making and stamping’ and will be facilitated by Trisanna Phipps. This is a free workshop. Seniors Festival 2016 Seniors Week 2016 is a special time of celebration for Western Australian seniors. From Sunday 6 November to Sunday 13 November, events and activities are held across Western Australia to acknowledge seniors and show our appreciation for their valued contribution to society. City of Armadale chooses to host activities and events during the whole of November. The Seniors Festival 2016 booklet with full details will be available mid-October. Positive Ageing Expo This year the City has partnered with the City of Gosnells and Armadale Shopping City to host a Positive Ageing Expo in Jull Street Mall and the Armadale Shopping City on the 3 November from 9.30am to 1.30pm. There will be approximately 60 information displays throughout the mall and in the shopping centre with information promoting services for support, physical health and mental well-being. Entertainment will be provided by the Lumen Christi College Swing Band and John Calvin Christian College. Demonstrations will include a fashion parade, Taoist Tai Chi Society, and Living Longer Living Stronger. Volunteering Key Issues in Volunteer Management A “Key Issues in Volunteer Management” workshop will run in partnership with the City of Gosnells on 12 October. Facilitated by Volunteering WA, this fast-paced one day workshop is useful for new Volunteer Managers or those wanting a refresher. The session will enhance their volunteer managerial skills and cover key principles such as:

• What motivates people to volunteer, to stay or leave your organisation • Job descriptions, recruiting, selecting, retaining, rewarding, dismissing

volunteers • Developing a recruitment message to attract the best volunteers • Attracting and retaining Generations X, Y and Boomers • Influencing upwards • Volunteer Rights and Responsibilities.


Step into Volunteering A "Step into Volunteering" session aimed at potential volunteers in the community who are thinking about volunteering but not sure how to get started and what is involved will be held on Tuesday 18 October at the Kelmscott Library. Major Events City of Armadale Event Signage In conjunction with Communications, the Events Team has developed a suite of event signage to be utilised at City activities run by Community Services.

This includes a marquee, flag banners, a stage banner and corflute’s to go around trees or lampposts.


Highland Gathering with the Perth Kilt Run Once again people came from far and wide to enjoy the Highland Gathering and Perth Kilt Run this year with the increased audience numbers estimated at 7,500. Some key changes were made in the planning including the following: • The Highland Gathering and Perth Kilt Run were properly merged to enable these

events to work together providing a full program for the entire day to improve audience numbers.

• The Perth Kilt Run route was changed to showcase the Armadale CBD and only required one to two laps rather than the two to four laps in previous years. Overall this change has been deemed favourable; however we are currently working on improvements to the Traffic Management Plan.

• 341 registrations were received for the Perth Kilt Run, which is an increase of 23 from 2015.

• The amended site plan for the event was highly favourable by all groups involved and worked well for the overall audience experience.

• There was a greater stage involvement from the participating community groups and charity’s with presentations of Dog Agility, interviews and role play by the Medieval Groups.

• Todd Johnston, the MC utilised in previous years, was not available due to family matters so television, sporting personality and blogger Caty Price was recruited for this role. It is likely that we will utilise her again next year and leverage the marketing opportunity of her online presence and support for the event.

• An increased number of food vendors were offered which reduced the waiting times and increased the variety offered. All vendors were happy to have participated in the event.


Indigenous Development Champion Centre Refurbishment The Champion Centre continues to undergo its refurbishment with things progressing quite slowly due to the recent weather. Internally: Storage shelves for our Food Security Program have been installed in the passage to the kitchen and new walls have been erected internally. The remaining works will include erecting walls and the reception which is due to be complete by early November. Externally: part of the old roof has been removed and new steel beams have been installed to form a portico. Steel framing has also been put in place to house new windows and glass sliding door for our entry. Brick paving and wheel chair access has also been completed.

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Interior Works

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Front view of front entrance


Moorditj Moort, Moorditj Culungar (Strong Family, Strong Children) Community Fun Day 2016 This event was held on the 5th October 2016 at the Champion Centre, with traditional dance by the Mungart Yonga group, live music and entertainment, a bouncy castle, face painting, weaving, an animal farm and food and drinks for children and families. There was also a Lindsay Culbong Cup Elders race and local mental health, drug and alcohol service providers, Centrelink and bush medicines demonstrations. The event was attended by approximately 200 community members.


RECREATION SERVICES Community Facilities Recreation Services have been reviewing processes for bookings and the management of community facilities where Leases and Management Agreements have been established. Some initiatives already implemented include:

• Direct contact point for any matters relating to the facility. Every month the Officer is meeting with groups to establish a relationship and feedback has been positive.

• Inductions for casual hirers, this includes a fifteen minute phone call regarding requirements of the hirer and restrictions. The aim is to minimise risk to the facility, provide high level customer service and reduce after hours call outs to Officers.

• Scheduled meetings with regular hirers to ensure the facilities are being used within agreed times and resolve any concerns.

• Seasonal facility hand over for sporting groups. The winter to summer Seasonal Handover Meetings were held in September. Clubs have made a concerted effort to help with refreshing the Community Facilities. Bob Blackburn was a stand out with the facility in pristine condition at Handover.

• Coordinating a clean out with Property Services and the sports clubs at each sporting facility disposing of equipment as required. The clubs are very happy with the process and the opportunity to be involved.

With a significant amount of work building relationships, providing support for the community groups effectively and implementing change it was refreshing to receive a number of emails and complete hirer surveys acknowledging the positive efforts of Officers:

• Quick email to say that I enjoyed meeting you both last night down at the club and look forward to working with you and David in the future, it’s always nice to put a face to a name and it is also really encouraging to get such positive vibes from members of the City of Armadale. Armadale Soccer Club, email

• Fantastic customer service from Louise Erceg and Mel all throughout! Spectacular and Luxurious Facility with complete inclusion. Some of our guests (who reside in other council areas) got jealous at how Armadale have built such beautiful facilities. Well done City of Armadale. Private Hirer at Bakers House, online survey

• Thanks for all the hard work! Kelmscott Senior Football Club, phone call

• Once again we enjoy using this facility. It is always clean and the staff at Armadale Council are very helpful and friendly. Darling Range Wildlife Shelter, survey


0

200

400

600

800

1000

1200

July

Augu

st

Sept Oct

Nov De

c

Jan

Feb

Mar

ch

April

May

June

YTD

Av

Community Facility Bookings

14/15

15/16

0

10000

20000

30000

40000

50000

60000

July

Augu

st

Sept Oct

Nov De

c

Jan

Feb

Mar

ch

April

May

June

YTD

Av

Community Facility Attendances

14/15

15/16

0100200300400500600700800

Reserve Bookings

2016

2017


Club Development The Club Development Officer, along with other Recreation Services team members, conducted winter to summer Seasonal Handover Meetings this month. They have been a focus for the Club Development Officer with encouraging feedback to the Recreation Services team regarding positive relationships with community groups. The Netball 4 All Program at the Armadale Arena was completed with attendances remaining consistent, with an average of 90 per week over the 6-week course. The Netball 4 All Program was a partnership between the City of Armadale, Netball WA and Roleystone Netball Club. The program was so successful that a Monday afternoon Net Set Go program has been set up for Term 4 at the Armadale Arena. Armadale Arena Armadale Arena held its first Open Day on Saturday 17 September with over 400 attendances. The feedback was positive from all participants and provided the opportunity for all community groups at the centre to show case various programs on offer at the centre. Additionally the event included six different departments across the City, demonstrating a high level of internal engagement and central point for the community to discover services offered by the City. Prior to the event the new external signage was installed, creating a fresh look for the centre. The 12 Week New Body Challenge commenced with nineteen registered participants. To promote the challenge we invited two clients, male and female, to blog about their experience with the objective to increase centre promotion via social media and subsequently convert new followers into memberships. Three weeks into the blog both participants are doing well with the challenge and regular blogs are increasing centre exposure. Local businesses are also actively involved in this round, with a Dietician, Chiropractor and Physiotherapist providing discounted services for participants. A Dietician Seminar was also well received with twenty attendees and feedback from members was positive, indicating an interest in future education sessions.

0100002000030000400005000060000700008000090000

100000

Reserve Attendances

2016

2017


LIBRARY AND HERITAGE SERVICES LIBRARY SERVICES Statistical Performance Indicators The Library Department’s statistical performance indicators report for the month of September 2016.

0

1000

2000

3000

4000

5000

6000

7000

Arena Attendances 2016/17

2016

2017

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

Armadale Kelmscott Seville Grove Total

Visits September 2016

2016

2015


0

5,000

10,000

15,000

20,000

25,000


Current Members September 2016

2016

2015

0

50

100

150

200

250

300

350


New Borrowers September 2016

2016

2015

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000


Computer Use September 2016

2016

2015


Providing libraries for leisure, pleasure and inspiration and life-long learning Reports on activities and community information sessions held during the month. 37 activities were held during the month. In any month regular sessions could include: story time, Baby Rhyme Time, school holiday programs, English conversation classes, reading & writing groups, computer training sessions, 3D printing workshops, games mornings and the Men’s Social Group. Special sessions could include: workshops, author talks, workshops, presentations, demonstrations, specialist programs and community information sessions. A total of 973 people participated in these various activities 309 children, teachers and parents were reached with 6 external visits to schools and other community childcare facilities. Reports on sessions of interest: Armadale Young Writers Award- presentation No. attending: 85 The Armadale Young Writers’ Award was launched on June 1st 2016 to encourage local students in Years 3-12 that reside or attend school in the City of Armadale to enter a creative writing competition. This is the sixth year of the competition. Author Meg McKinlay conducted writing workshops at Armadale Library in May to encourage students to enter the competition and share her writing knowledge and expertise. Local author Doris Stutley, a great supporter of the Awards, arranged for the winning and place getting entries to be published in an anthology by Bushytail Books. Categories for the competition are: Years 3 & 4; Years 5 & 6; Years 7 & 8; Years 9 & 10 and Years 11 & 12. The Year 11 & 12 category was reinstated this year by popular demand. Winners and place getters receive prizes of cash, a trophy, a certificate and a copy of the anthology. A teacher from the school of the Overall winner, Perth Modern School, was presented with the perpetual trophy to display at the school until 2017. A total of 130 entries were received, an increase from 2015.

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

Armadale Kelmscott Seville Grove Total Online

Total Issues September 2016

2016

2015


The judges were Tricia McKenzie, Education Officer, State Library of WA and Alia Parker, Coordinator of Cultural Services, City of Wanneroo. An award presentation was held on Friday September 2nd at the City of Armadale Function Room hosted by Deputy Mayor Cr. Ruth Butterfield and attended by school representatives, the award winners and their families. Author Meg McKinlay spoke to the audience encouraging the young writers to keep writing and about her career as a writer. The Best Overall Award is named in honour of former judge Lorraine Adams who sadly passed away in 2011. The winner was Laura Prince a Year 11 student from Perth Modern School for her story titled ‘Broken Girl’. An excerpt from this story was read to the audience.

Author Meg McKinlay with Best Overall winner Laura Prince and Deputy Mayor Cr. Ruth Butterfield

Learning English Through Storytime – library program No. Attending: 63 children, 70 adults A new program called Learning English Through Storytime was trialled at Armadale Library during Term 3, 2016. Learning English Through Storytime is a family literacy program aimed at parents with children aged 3 - 4 years who have a CALD (culturally and linguistically diverse) background. Learning English Through Storytime is a structured story time promoting English skills and encouraging parents to read at home with their child. It was held on Monday mornings for seven weeks in the Meeting Room at Armadale Library from 10.30-11.30am. The Australian Early Development Census (AEDC) is a national measurement that provides a snapshot of young children’s development across Australian communities by the time they start school. Teachers assess students across five key domains – physical health and wellbeing, social competence, emotional maturity, language and


cognitive skills, communication skills and general knowledge to determine if children are developmentally vulnerable through to developmentally ‘on track’. In the City of Armadale in 2015, 1181 pre-primary children were included in the AEDC from a residential population of 77586. 1 in 5 or 235 children were classed as developmentally vulnerable. 115 children were born in another country and 170 children have English as a second language. Source https://www.aedc.gov.au/ClientData/CommunityProfiles/50002.pdf Learning English Through Storytime provides the opportunity for families to develop a sense of community, build networks, begin to learn more about their newly adopted country and gain access to knowledge and new skills in an informal, friendly environment. The program ran very successfully with families attending very regularly and the numbers increased as the program progressed. Up to 11 children and 11 parents attended each session. Themes included the body, weather, shapes, colours, clothing, food and counting. Singing songs, reading books and theme related activities were part of each session. The home languages of families attending include Tamil, Urdu, Malayalam, Burmese, Cantonese, Indonesian and Hazaragi. The children and their caregivers soon became familiar with the routine and it was very rewarding to observe their confidence growing each week. Several Dads and grandparents attended the last session where we celebrated the program with a small party. Some of the children dressed in traditional costume. Some informal feedback received included- “The program has been a godsend to me as it has given my son the opportunity to learn and socialize with other children as we don’t speak English at home”. “The sessions were very interesting and designed very well for children to develop their English skills and confidence when communicating with other kids.” One parent also commented the sessions helped her personally with improving her English skills. A feedback form and certificate of participation have been developed. The program will be held at Kelmscott Library in Term 4 on a Monday afternoon. In 2017 it is planned to rotate the program and deliver it at one of our libraries each term.

https://www.aedc.gov.au/ClientData/CommunityProfiles/50002.pdf


Pasta Making- demonstration No. attending: 24 Hilda and Laurie Inglese, authors of the Wow! It’s Italian cookbook, visited Armadale Library as part of their tour of Western Australia. The pair discussed food as well as their Italian heritage with the crowd of over 20 who gathered in the meeting room. The group were able to see pasta created, including the use of a pasta machine, and were given a number of helpful tips to ensure the perfect pasta every time. A significant number of cookbooks were sold after the event, with members of the audience keen to learn more.

Advanced Photography - Workshop No attending: 14 The series of photographic workshops conducted by Adele Miles continued with another fully booked advanced class being held at Armadale Library on Saturday 10 September. Participants learnt more about their cameras and got a better understanding of some tricky terminology and skills. The class covered light metering, white balance, ISO, aperture and shutter speed. Lots of visual examples were provided showing how altering each of the settings affects the photo. Participants then got hands on experience using their cameras to photograph a number


of scenes set up by Adele with her equipment. A range of books were on display throughout the event and they were snapped up by people eager to learn more. Claire Boston - author talk No. attending: 11 Armadale Library had the pleasure of hosting WA author Claire Boston to kick off Write Along The Highway for 2016. Claire took the audience through the process of starting a book, where she draws her inspiration from, rejection, networking, using social media to promote, self-editing and self-publishing. Claire answered many questions, books sales were plenty and refreshments were enjoyed by all. The library received positive feedback after the event with one of the participants saying it was an inspiring session, and that Claire was an informative, entertaining and engaging speaker. Graeme Simsion - author talk No. attending: 45 A highly anticipated author talk with Graeme Simsion drew a large crowd to Armadale Library. Graeme is the author of bestselling and award winning novels, The Rosie Project and The Rosie Effect. He spoke about a range of interesting topics including his life before becoming an author and his experiences of traveling overseas. Graeme also read some extracts from his new novel The Best of Adam Sharp which had the crowd enthralled. The session was followed by a book signing with Collins Booksellers from Willetton providing copies of Graeme’s books for sale. The new Culture Counts post-event survey was delivered using an iPad while the crowd chatted and enjoyed afternoon tea. The feedback from the event was very positive with people saying that Graeme is a relatable and engaging author. The Library service is proud to have hosted an author of Graeme’s calibre / status and the community responded well to having the opportunity to listen to him and ask questions. The Novel Nibbles reading groups as well as the Writers Groups that meet in the library attended the event.


The Corruption and Crime Commission - Community Information session No. attending : 25 The Tony Buti lecture series continued with his discussion of the Corruption and Crime Commission. Dr Buti has volunteered his time to present these informative discussions with themes of law, politics and ethics. These sessions have been well received by the community with consistent crowd numbers throughout the year. This session focussed on the history and the role of the Corruption and Crime Commission. Stress Free Dressing - Community Information session No. attending: 40 Armadale Library hosted Deb Sawyer, author of Stress Free Dressing, for a practical and inspiring talk about what we wear. Some of the feedback from those who attended is that the session was useful and they would like to see something similar, aimed at what to pack for holidays. Recycled art - workshop No. attending: 11 Environmentalist and artist Calvin Chee presented a recycled art workshop to a group of young teens at Armadale Library. Using recycled drink cartons the teens got to create either a dog or a Halloween skeleton. The session went well with the teens having their enthusiasm fuelled by afternoon tea. This was the second youth specific school holiday activity run by the libraries this year. 2017 will see more youth specific workshops being offered, working with the Community Development Officer – Youth.


HERITAGE SERVICES

Statistical Performance Indicators The Heritage Department’s statistical performance indicators report for the month of September 2016 Birtwistle Local Studies Library (BLSL) The following projects and activities have involved the Birtwistle Local Studies Library staff, volunteers or visitors: Royal Western Australian Historical Society State History (RWAHS) Conference (2-4 Sept) A successful application to the City of Armadale provided seed funding of $20,000 for the City of Armadale to host the 52nd Annual Royal Western Australian Historical Society’s Affiliates conference with the purpose of showcasing the district, its long history and to give an indication of the richness of the talent that resides in the district’s community. The post-conference feedback from the conference delegates as well as from the Royal Western Australian Historical Society was very complimentary of guest speakers, venues and the general conference organisation. The contribution of the City’s Local Studies Library and History House Museum volunteers was particularly noted. Conference delegates and partners came from all areas of WA – Kununurra to the north and Albany to the south and from the extended metropolitan Perth area. The venues & their hosts

• Conference Welcome – Friday 2 September held at St Mary in the Valley Anglican Church, Kelmscott

o Reverend Ben van der Klip welcomed the conference delegates and partners to St Mary’s

o The City of Armadale Mayor, Henry Zelones, welcomed the conference delegates and partners to the City,

o RWAHS President, Sally Anne Hasluck, welcomed conference delegates and partners to the 52nd State History Conference in the 90th year of the Society.

o Organist, Liam Dekker, gave a short recital on the recently refurbished heritage pipe organ, (ca mid-1770s)

• Conference - Saturday 3 September held at the Champion Lakes Christian Church, Kelmscott

o Karen d’ Silva and her team of staff ensured that the conference program went smoothly with comfortable theatre seats, catering facilities and an experienced AV technician.

• Conference dinner – Saturday evening held at the Avocados Function Centre and Accommodation

o Linda Bettenay, author of three historical novels, spoke about the themes and origins of the stories in her books.


• Conference bus tour and lunch – Sunday 4 September o The route included visits to the Bedfordale Volunteer Bush Fire

Brigade Fire Station, Roleystone Theatre, the Kelmscott Migrant Park, the Canning River and a brief stop at the Champion Lakes Regatta Centre with a return to the Minnawarra Heritage Precinct for lunch via the Visitor Centre and Bert Tyler Machinery Museum.

Numbers attending

• Friday evening’s Conference Welcome: 80 • Saturday’s conference: 130 • Saturday evening’s dinner: 71 • Sunday’s bus tour: 78

The investment into the local community from the conference is hard to measure, but service providers, staff employed, goods purchased, plus the fact that Avocados Accommodation was completely booked out by conference attendees add to the economic input to the community. Additionally, many conference attendees discovered the Armadale district and intend returning for repeat tourist visits as the conference promoted the district as an interesting and historical place to visit. Copies of the guest speaker presentations have been added to the BLSL collection. Oral history A number of oral history recordings that took place at the Champion Centre were passed to BLSL in September for priority transcribing. These have comprised the bulk of volunteers’ transcribing tasks for the month. The recordings were funded by a community grant submitted by Paula Carroll to create a book for children called “Yarning with the Elders”. Transcripts of interviews with former City of Armadale senior staff members, Jeff Flatow, Ken Brown, Jay Martin and John Adderley have been completed. Pioneers’ Reunion The BLSL contribution to the day’s theme of the Armadale Soldiers’ Memorial centenary in December was to produce placemats of the known and photographed soldiers and nurses from the district. A PowerPoint presentation showed a variety of images of soldiers and nurses and of other war memorials in the district. Attendance by a BLSL staff member prompted opportunities for contacting individuals or families who may have local history stories and photographs to add to the local history collection. Research requests have included:

• Information on pioneer Thomas Saw (arrival 1848) to aid a campaign to preserve his gravesite.


• The location of images of the Kelmscott Volunteer Bushfire Brigade (1960s – 1980s era).

• Location of the railway sidings along the Armadale to Fremantle line • Possible descendants of Dr Colyer • A history of the Binns-Green family

History House Museum

Museum Exhibitions Memory Lane Temporary Exhibition: As of the end of September over 700 people have visited the museum and seen the Memory Lane Exhibition. Part of the exhibition involves visitors to the exhibition making memory jars, designed to allow people to share their important memories. To date, over 70 jars have been made. When the exhibition finishes next month the jars will be returned to their makers. Museum Programs School Museum Visit Programs: Forrestdale Primary School Year 2/3 visited the Museum to participate in ‘The Noongar People’ program. The students explored Noongar culture through their language, their people, family structure and beliefs. The teacher commented that the program consolidated what the students had been learning in the classroom.

Birtwistle Local Studies Library Current

Month Year to date

Sept ‘16 Sept ‘15 July - Sept ‘16 July - Sept ‘15 Reference Enquiries 3 6 12 14 Research Enquiries 3 5 13 20 Visitor Attendance total 98 90 321 295 Volunteer Hours total 141 183 411 498 Digitising Records (hrs) 5 49 47 115

Oral History Letters Sent 4 1 9 17 Interviews Completed 1 0 5 4 Transcripts Completed/ reviewed

5 2 11 8

Volunteer Hours – Transcribing

48 45 109 112

Volunteer Hours - Interviewing

3 0 9 8

Family History Research Reference 1 0 3 0 Research 48 23 158 113 Volunteer Hours 40 45 147 131


Community Programs Royal Western Australian Historical Society Annual Conference: On the weekend of September 3-4 the City of Armadale hosted the annual Royal Western Australian Historical Society Conference with the Birtwistle Local Studies Library acting as conference convener. Over 130 delegates attended the conference. History House was invited to participate and exhibited examples of the education programs run by the museum, gave a presentation on running unique programs and events to attract new audiences and was the venue for the lunch at the end of the Sunday conference bus tour. Museum Collection

Donations Writing Bureau used at the first Forrestdale Post Office c1929-1943, donated by Robert Skeet: In 1929 the Skeet family opened the first post office in Forrestdale in their family home which was located on Forrest Road (today Armadale Road). The post office was run primarily by Ursula and Margery Skeet, the daughters of Lillian and Alfred Skeet. The bureau also includes ink blotting sheets with notes that includes a list of local car license plates, written by members of the family as they were working in the post office. This object is significant as it demonstrates the important role the Skeet family played in building the Forrestdale community and it also demonstrates the growth of the community with the arrival of a post office. Justice of the Peace certificate 1910 for Alfred Tunbridge Skeet, donated by Robert Skeet Certificate presented to Alfred Skeet when he became a justice of the peace in 1910. The Skeet family were early European settlers in the Forrestdale area and played an important role in building and developing this community. This object is significant because it demonstrates the public service role Alfred Skeet played in Forrestdale which included sitting on local committees that campaigned to bring both a school and a community hall to the district as well as a short time as a councillor on the Armadale Kelmscott Road Board in 1929. Hall signage from Bedfordale Hall, internal donation History House recently received two sets of signs from the Bedfordale Hall. The first set is rectangle powder coated sign from when the hall was known as the Bedfordale Reserve Pavilion. The second sign was located outside of the hall from 1990s to 2016 and shows the hall being managed by the Bedfordale Residents Association. The signs are significant as they show a snap shot of the history of the hall from the 1950s to 2016. Bedfordale Hall is also an important community building for Bedfordale which was gazetted as a town in 1905.


Statistics

RANGER & EMERGENCY SERVICES Animal Control Dogs Ranger Services received six hundred and twenty five (625) requests for assistance during the September 2016 report period. Cats Ranger Services received 104 requests for assistance during this report period. The mainstream of requests related to feral cats which are unable to be rehomed due to their undomesticated behaviour. Livestock During this report period, Ranger Services attended to 31 requests for assistance in dealing with stock wandering on the road. Court Action The following information relates to legal action taken by Ranger Services during September 2016.

OFFENCE FINDING OF COURT

PENALTY $

COSTS $

TOTAL $

Dog Attack on Animal Guilty 2,600 188.00 2,788.00 Dog Attack on Animal Guilty 2,038 188.00 2,226.00 Dog Attack on Animal Guilty 1,600 188.00 1,788.00

History House Museum

Current Month Year to date

September 2016

September 2015 August 2016 August 2015

General Visitors 157 147 164 133 School Visits 22 49 52 32 School Incursions 0 13 41 41 Holiday Programs 0 54 0 0 Museum in a Box 130 368 42 260 Community Programs 59 26 34 39 Seniors Programs 0 0 0 0 Bert Tyler Vintage Machinery Museum

163 135 79 146

Total Visitors 531 792 412 651 Volunteer Hours 178 150 120 133


Vehicles Parking

Ranger Services attended 264 incidents relating to the unlawful parking of vehicles during this report period. Control of Vehicles (Off Road Areas) Ranger Services attended to 13 reports of vehicles (motor cycles) being driven in areas that are prohibited, during the report period. Litter Control During this report period Ranger Services attended 90 requests for assistance regarding the illegal dumping of rubbish. Keeping roadsides, reserves and other areas litter free is a major focus of the City of Armadale and Rangers are ever vigilant in identifying and apprehending litter offenders. Fire and Emergency Services Prevention During early September the ‘FireMAID’ fire management system was presented to the Community Services Committee and provided the Committee an opportunity to view the system and ask questions. The presentation was conducted by the Fire Prevention Officer (FPO) Mick McIntosh and was well received. Reserve mitigation works were again discussed with Parks & Reserves to identify any outstanding works orders and reinforce the requirements to have the works completed by the start of December. In addition, Technical Services authorised the mitigation of two road reserves. These road reserves (right-aways) are located at Broome St (opposite Forrestdale Primary School) and Oxley Rd, both in Forrestdale. This was in response to the risk assessments undertaken by the FPO When mitigation work is completed both of these reserves will provide strategic firebreaks and assessment protection. (Note: Broome St completed and Oxley Rd underway). Preparedness The second Volunteer Bushfire Brigade Leadership Meeting was held during September and was well attended by both brigades. The new Hazard Reduction Burning (HRB) prescriptions were discussed and the importance of these documents conveyed to the officers. A combined north and south metropolitan District Operational Advisory Committee (DOAC) was held at the start of the month, which gave an opportunity for both groups to discuss issues across both regions. The only topic of significance was the production of the new Southwest Emergency Services Directory (ESD) and its distribution over the next few months. It was also noted that the new Midlands-Wheat belt ESD will be printed and distributed next year. Rural Fire Service to be established The Liberal National Government has advised that they will support all 17 recommendations of the Special Inquiry into the January 2016 Waroona Fire by Euan Ferguson AFSM, including the implementation of a Rural Fire Service.


The State Government will establish a Rural Fire Service as either a separate agency or sub-department of the Department of Fire and Emergency Services (DFES). Consultation will take place with relevant agencies such as the Department of Parks and Wildlife, DFES, local government, volunteer firefighters and the United Firefighters Unions of WA to investigate the best model. Emergency Services Minister Joe Francis said that significantly, the implementation of many of the recommendations had already started ahead of this year's bushfire season.

Regional Development and Lands Minister Terry Redman also advised work was underway to address bushfire risk on Government-owned land which would be supported with an additional $15 million over four years from Royalties for Regions. The need for a greater emphasis on preventing and mitigating risk on Crown land was identified as a key issue by Mr. Ferguson and the Government has reacted swiftly to allocate additional funding to this area ahead of the 2016-17 bushfire season. The increased funding will be accessible to various State Government agencies responsible for land within and adjacent to regional town sites as part of Government's strong desire to see a more coordinated approach to address risks on Crown land.

A new Office of Emergency Management (OEM), comprising the State Emergency Management Committee Secretariat and the Office of Bushfire Risk Management will also be established. There would also be an independent review into the Emergency Services Levy. Ranger Services Operations

76

29 25 20

88

3 42 53 28

376

66 43 15 25

57 3

42 61 32

281

0

100

200

300

400

Monthly Comparison September Dogs

Sep-15Sep-16


14 18 18

0 3

41

12

43

1 5

0

10

20

30

40

50

Cats for Pick Lost & Found Nuisance Inpounded Cats Dead Cats

Monthly Comparison September Cats

Sep-15Sep-16

0 1

8 7

2

11

0

2

4

6

8

10

12

Lost & Found General Other Phone Enquiries

Monthly Comparison September Livestock

Sep-15Sep-16

41 45

4

20

10

35

10

44

0

35

23

7

45

13

05

101520253035404550

GeneralParking

Trucks SchoolParking

IllegalParking in

CBD

ImpoundedVehicles

AbandonedVehicles

Off RoadVehicles

Monthly Comparison September Vehicles

Sep-15

Sep-16


0

8

26 19

1 0 7

51

25

7

0

10

20

30

40

50

60

GeneralInformation

Private Property Roadside/Reserve Verge Other PhoneEnquiries

Monthly Comparison September Litter

Sep-15

Sep-16

5 11 9 0 0 1 37

239

3 10 0 0 0 5

57

2 0

50

100

150

200

250

300

Monthly Comparison September Fire

Sep-15

Sep-16

31

9 1

89

4

0102030405060708090

100

GeneralInformation

Shopping Trolleys Office PhoneEnquiries - Trolleys

Office PhoneEnquiries - Cats

Office PhoneEnquiries - General

Monthly Comparison September General

Sep-15Sep-16

information bulletin...information bulletin issue no. 19/2016 inside this issue correspondence...

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