information for webcast attendees please use the following link: outreach.aspx agenda feedback form
TRANSCRIPT
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Information for Webcast attendees
Please use the following link:http://www.dgs.ca.gov/pd/Programs/OSDS/CommunicationsOutreach.aspx Agenda Feedback Form PowerPoint Presentation
Please use the following email:[email protected]
Questions during presentations
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Welcome to the April 2013State Agency Customer
Forum
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Procurement DivisionCustomer Forum
April 25, 2013
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Introductions
Eric Mandell
ChiefOffice of SB and DVBE
Services/Outreach [email protected]
(916) 375-4608
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MOST IMPROVED SMALL BUSINESS PARTICIPATION
Small Agency California Educational Facilities Authority
AWARDEES
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MOST IMPROVED SMALL BUSINESS PARTICIPATION
Medium Agency Department of Housing & Community Development
AWARDEES
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MOST IMPROVED SMALL BUSINESS PARTICIPATION
Large Agency Department of Education
AWARDEES
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MOST IMPROVED DVBE PARTICIPATION
Small Agency California Educational Facilities Authority
AWARDEES
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MOST IMPROVED DVBE PARTICIPATION
Medium Agency Department of Community Services & Development
AWARDEES
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MOST IMPROVED DVBE PARTICIPATION
Large Agency Department of Water Resources
AWARDEES
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ADVOCATE OF THE YEAR
Gold Lisa Tackett, Kern Valley State Prison
AWARDEES
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ADVOCATE OF THE YEAR
Silver Laurie Cootz, Department of Corporations
AWARDEES
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ADVOCATE OF THE YEAR
Bronze Sean O’Neal, Department of Real Estate
AWARDEES
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ADVOCATE OF THE YEAR
Honorable Mention Ernesto Francisco, Department of Corrections, California Medical FacilityTanya Marcellana, Department of AgingProcurement Team, Office of State Publishing
AWARDEES
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STATE AGENCY RECOGNITION AWARD
Gold Department of Water ResourcesFranchise Tax Board
AWARDEES
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STATE AGENCY RECOGNITION AWARD
Silver Department of Aging
AWARDEES
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STATE AGENCY RECOGNITION AWARD
Bronze Department of InsuranceKern Valley State Prison Procurement
AWARDEES
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STATE AGENCY RECOGNITION AWARD
Honorable Mention Department of CorporationsMilitary DepartmentDepartment of Corrections, California Medical Facility
AWARDEES
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SMALL BUSINESS ADVOCATE INNOVATION AWARD
Peter Gravett, CalvetGeorge Crosby, Caltrans, District 4
AWARDEES
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SECRETARY’S SPECIAL ACHIEVEMENT AWARD
Tracie Zamora, Franchise Tax Board
AWARDEES
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ADVOCATE SUPPORT AWARD
Wayne Gross, Department of General Services
AWARDEES
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GOVERNOR’S AWARD
Corcoran State Prison, Substance Abuse
AWARDEES
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ADVOCATE/PEER AWARD
Wayne Gross, Department of General ServicesColleen Rubens, CalRecycle
AWARDEES
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SB/DVBE LEADERSHIP AWARD
Mollie Lovett, Department of General Services
AWARDEES
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Office of Small Business Advocate Update
Barbara A. Vohryzek
Small Business AdvocateGovernor’s Office of Business
and Economic [email protected]
(916) 319-9953
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Overview
Current Initiatives Workshops and Other Events/Outreach Interagency Projects
Questions
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Workshops and Other Events/Outreach
Brown Bag It! Workshop Past events: Fresno, Emeryville,
Sacramento, and San Diego Four upcoming events in Southern
California
Small Business Month – May 2013
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Interagency Projects
GO-Biz Special Projects Small Business/DVBE Procurement Subcommittee Small Business/DVBE Advocate Visibility on
Dept. Websites Meetings with Underperforming Departments
Promote support of Advocates Organizational Health Survey Review and
Response
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Questions
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IT Terms and Conditions IT Procurement Reform
Jim Butler
Deputy Director and
Chief Procurement Officer [email protected]
(916) 375-4417
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There are no bullet points for this presentation
Please listen carefully
IT Terms and Conditions IT Procurement Reform
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Upcoming SB/DVBE Outreach Events
Keeping the Promise (KTP): May 13 – 14 in Garden Grove
CA Small Business Day:June 10 at Sac Convention Center
Ron Brown Business Summit (CA Black Chamber of Commerce): August 15 – 17 in Fresno
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Upcoming SB/DVBE Outreach Events
CalCon Expo 2013: August 20 – 21 in Long Beach
Elite SDVOB Network National Convention:August 21 – 23 in San Diego
State Agency Recognition Awards (SARA):
November 13 in Citrus Heights
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Upcoming SB/DVBE Outreach Events
Questions?
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CAL-PCA/Policy
Joseph Watkins
ManagerCalifornia Procurement & Contracting
Academy [email protected]
(916) 376-4637
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CAL-PCA Update
Announcing new class schedules
for fiscal year 2013/14
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CAL-PCA Update
Acquisitions Under $5,000
Workshop LiveMeeting Webinar
May 21, 22, 23Tues. Wed. Thurs.
Enroll on the TRS
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CAL-PCA Update
DGS Training Registration System
https://www.training.dgs.ca.gov
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CAL-PCA Update
Request for yourAgency’s Training Coordinator:
One User Profile per Employee
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CAL-PCA Update
Questions?
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DOR/DGS State Price Schedule Rollout for
Accessibility
Steven Casarez
SupervisorContracts Management [email protected]
(916) 375-4624
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New State Price Schedule forAssistive Technology
(SPS-AT)
Presenter:Steven Casarez, SupervisorContract Management Unit
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What is Assistive Technology?
An Assistive Technology Device is any item, piece of equipment, software or product system that is designed to increase, maintain or improve the functional capabilities of individuals with disabilities.
An Assistive Technology Service directly assists an individual with a disability in the selection, acquisition or use of an Assistive Technology Device.
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Background and Overview
On the 20th Anniversary of the signing of the ADA, in July 2010, Governor Schwarzenegger issued Executive Order.
The Department of Rehabilitation (DOR) and the Department of General Services (DGS) teamed together.
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Background and Overview
The American Disabilities Act Law requires that the accommodations be provided in a timely and effective manner, so it is essential that equipment or services appropriate to the needs of the employee are obtained as quickly as possible.
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Key Changes to the SPS
Clarifying the scope of purchases that can be made under the SPS and defining what constitutes Assistive Technology;
Establishing more stringent eligibility standards for suppliers to participate in the program;
Requiring suppliers to provide price lists that can be used to quickly determine prices for commonly purchased products and services;
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Key Changes to the SPS (continued)
Requiring suppliers to respond to requests for quotes in a timely manner;
Clarifying that rules for “Fair and Reasonable Pricing” can be used to simplify purchases under $5,000;
Raising the ceiling on purchases under the SPS up to $250,000 (subject to certain conditions);
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Key Changes to the SPS (continued)
Permitting purchases of $5,000 or more to be made based on two (2) Bids;
Requiring that Certified Small or Disabled Veteran Business Enterprises should be used whenever possible; and
Establishing criteria and procedures for termination of suppliers who fail to perform or fail to comply with SPS rules.
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New State Price Schedule for Assistive Technology
Key Features of the new SPS Website Include:
A list of approved suppliers and summary description of each suppliers goods and services
A list of products and services (currently under construction)
Related State Master Agreements (e.g. ASL Master)
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SPS-AT Implementation
The link to the DOR website is:
http://www.dor.ca.gov/SPS-AT
A training video and Supplier price lists will also be available soon on this website.
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SPS SupplierTerms and Conditions
The SPS is not to be used for purchase of office equipment or software for general use.
Non-AT can be included in an Integrated System.
Services related to AT can be purchased under the
SPS.
.
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SPS SupplierTerms and Conditions (continued)
INCLUDE: Conducting an evaluation of a person’s AT needs.
Provision of specialized training on the use of an AT product or integrated system.
Installation or system configuration services.
.
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Supplier ParticipationRequirements
Suppliers must respond to a request for a Price Quote from any State Agency within three (3) to five (5) business days. Depending on the type of order.
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Supplier Performance Issues
If a Department is unable to resolve problems with a supplier, the matter should be referred to:
Simone Dumas, Chief
Contracts and Procurement Section
Department of Rehabilitation
Telephone: (916) 558-5680
Facsimile: (916) 558-5681
Email: [email protected]
.
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Further Information
The SPS Application Terms and Conditions, the User Instructions, the Approved Supplier Listing and other relevant information can be found on a website maintained by DGS at:
https://www.bidsync.com/DPX?ac=agencycontview&contid=104262
The DOR website discussed earlier is at:
http://www.dor.ca.gov/SPS-AT
.
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DGS Contact
Hiroko Kurosawa, Contract Administrator
Department of General Services
Procurement Division
Phone (916) 375-4382
Email: [email protected]
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THANK YOU FOR PARTICIPATING !
Questions
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10 minutes
BREAK
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Performance & Environmental Standards
Work Group
Charleen Fain-Keslar
DGSStandards & Quality Control Manager
[email protected](916) 375-4454
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Performance & Environmental Standards Workgroup
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Performance & Environmental Standards Workgroup
Purpose•Develop policy, Purchasing Standards and Specifications for goods and services. •Governor’s Executive Order B-18-12 Green Building Initiative, expanding EPP purchases •Assist customers in achieving best valued procurements, Delegation and Audits
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Performance & Environmental Standards Workgroup
MembersWorking group comprised of subject matter experts and state buyers.
Meetings held the third Tuesday of every month.
MoreWhere to find information: http://www.dgs.ca.gov/pd/Programs/Engineering.aspx and DGS Buying Green website.
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EO B-18-12 directs State agencies to:
Reduce greenhouse gas emissions and water consumption by at least 10% by 2015 and 20% by 2020. Take action by purchasing:•EPA ENERGY STAR-rated equipment and appliances;•Recycled and low-VOC paints;•Re-manufactured ink and toner cartridges•WaterSense-labeled fixtures and irrigation equipment.
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PES Workgroup Projects
• Establish work plan to develop standard purchasing specifications;
• Collaborate to create standardized purchasing specification templates;
• Propose and review policy within the State Contracting Manual;
• Discuss legislation and regulations impacting specifications to purchase goods and service.
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Questions
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Update on Statewide Contracts
Steven Casarez
SupervisorContracts Management Unit [email protected]
(916) 375-4624
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Update on Statewide Contracts
Toner Cartridges – New & Reman
25 year Award products on contract Reminder: read the contract user guide
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Questions
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Update on Contracts
Steven Kobayashi
Senior EDP Acquisition Specialist
[email protected](916) 375-4607
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Update on Contracts
Western States Contracting Alliance/National Association of State Procurement Officials (WSCA/NASPO)
New - Mailing Equipment Service and Support Bell and Howell, LLC Francotyp-Postalia, Inc. Neopost USA, Inc. STAMPS.com, Inc.
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Update on Contracts
Software License Program (SLP) Websense ASG software Pega VMWare SAS Red Hat Quest EMC Infomatica Microsoft (Academic and Government) Oracle
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Update on Contracts
Master Service Agreements - Rebid in process IT Consulting Services Office Moving Services
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Questions
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New DVBE Regulations Update
Diana Alfaro
Certification & Regulation ManagerOffice of SB & DVBE Services
[email protected](916) 375-4919
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New DVBE Regulations Update
Disabled Veteran Business Enterprise
Regulations
California Code of Regulations,
Title 2, Division 2, Chapter 3, Subchapter 10.5,
Sections 1896.60 - 1896.99.120
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2003 through 2012:
•Chapter 623, Statutes of 2003 (AB 669)•Chapter 632, Statutes of 2003 (SB 1008)•Chapter 21, Statutes of 2009 (AB 4X 21)•Chapter 595, Statutes of 2009 (SB 548)
CHAPTERED LEGISLATION
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CHAPTERED LEGISLATION cont’d
• Chapter 342, Statutes of 2010 (AB 177)• Chapter 383, Statutes of 2010 (AB 2249)• Chapter 421, Statutes of 2012 (SB 1510)
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REGULATION HIGHLIGHTS
• Distinction between “Disabled Veteran” and “Disabled Veteran Business Enterprise”
• 2 CCR Section 1896.73 DVBE Substitutions
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REGULATION HIGHLIGHTS cont’d
DV vs. DVBE –
The regulations make a distinction between a “disabled veteran” and “disabled veteran business enterprise”. It affords stakeholders a clear understanding of the terms. The former regulations were not clear on the usage of the terms and contributed to confusion and subjective interpretation of the regulations. 84
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REGULATION HIGHLIGHTS cont’d
DVBE Substitutions –
Section 1896.73 provides detailed information regarding the substitution process. It identifies and distinguishes the role and responsibilities of:
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REGULATION HIGHLIGHTS cont’d
• Prime Contractor• DVBE• Awarding Departments• Office of Small Business & DVBE
Services
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OFFICE OF SMALL BUSINESS & DVBE SERVICES
Send questions to:
[email protected](916) 375-4940
www.dgs.ca.gov/pd/Programs/OSDS.aspx
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Questions
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Please fill out the feedback form beforeyou leave. Your input is greatly appreciated!
**Mark Your Calendar for the NextCustomer Forum July 24,2013
Feedback
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Eric Mandell
ChiefOffice of SB and DVBE
Services/Outreach [email protected]
(916) 375-4608
Closing Remarks