Information & Workflow Management

ECD Massification

“Early childhood development should be broadly defined, taking into account all the development needs of a child, and provided to all children” –National Development Plan, Chapter 9, Page 295

According to the Children’s Act, “any person looking after 6 or more children on behalf of caregivers, at a set venue for set times of the week, requires ‘Partial Care Registration’“

PCR means that there is confirmation of the existence of a crèche

Without Partial Care Registration (PCR) there are no checks on the safety and suitability of an ECD site to look after children

PCR determines whether or not an ECD site meets the norms and standards as prescribed by the Children’s Act. Thus ensuring the health, safety and protection of children in the facility

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100% Registration

• Registration of every ECD site leads to

• Meeting legal requirements

• Improved child protection

• Increasing standards in site quality

Accurate numbers and data

• Improved planning of service delivery

• Allocation of available resources where they are most needed

• Improved efficiency in reporting

Improved budgeting and resource allocation

• Trusted information on ECD services increases confidence in budget allocations.

• Increase budget allocations allow increased service provision and improved quality of service to children.

• Registration of every centre and effective use of conditional registration places KZN ready to submit accurate numbers for this grant.Conditional Grant

• This grant will be for conditionally registered sites only.

• Ensuring correct registration of all unregistered centres will allow KZN to access this funding.

Maintenance Grant

Improved infrastructure

and service quality in KZN ECD Centres

Registration – Why does it matter?

System Blockages

• Community-based Organisations submitting all required documents for registration on time

• Capacity of CBO’s to fill documents accurately

• No official working agreement between DSD and EHP’s

• Access to vehicles for DSD and EHP’s site visits

• Insufficient dedicated Human Resources

• Lack of implementation of Conditional Registration

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Process Re-engineering

• Shift in mind-set

• Batching

• Jamborees

• Joint visits

• The decision

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The Work Flow Board

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• Visual image of all ECD sitesand where they are in theprocess of registration• Identify Blockages in thesystem and prioritisemanagement focus• “Therapy Board” for socialworkers – makes work moreenjoyable and planningeasier

Magnetic Cards

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Contact number

Progress notes like reason behind any delays

Insert date when activity was completed

Name of ECD site

Projects & Achievements

• KwaZulu-Natal: Ugu, uMkhanyakude, uMzinyathi, Zululand & Msunduzi

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Ugu Umkhanyakude Umzinyathi Zululand

Total Unregistered 60 154 294 188

Site ID 2 17 124 37

Jamboree 11 14 24 34

Submission 16 26 15 9

DSD Visit 16 41 13 11

EHP Visit 2 18 22 19

EHP Report 3 15 4 37

File Compilation 8 12 0 29

Certification 2 11 92 12

Conditional Registration 93 30 92 20

Full Registration 0 0 0 7

Unknown 0 6 2 0

* excluding sites that have been closed down

SUMMARY

Projects & Achievements

• KwaZulu-Natal: Ugu, uMkhanyakude, uMzinyathi, Zululand & Msunduzi

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District

3-5 Child

Population*** Project Partner

No. of Newly

Funded Sites

No. of

Beneficiaries

Amajuba 35,563 No 28 643

Ethekwini North No 40 1 548

Ethekwini South No 14 497

Harry Gwala** 38,213 No 49 920

Ilembe 44,634 No 24 847

King Cetshwayo* 68,562 No 38 910

Ugu 53,071 Yes 120 2 945

Umgungundlovu 61,296 No 36 744

Umkhanyakude 54,045 Yes 41 1 313

Umzinyathi 44,421 Yes 54 1 446

Uthukela 54,078 No 34 1 065

Zululand 67,476 Yes 67 1 737

*Formerly Uthungulu

**Formerly Sisonke

***Census 2011

Newly Funded Sites

184,803

Projects & Achievements

• KwaZulu-Natal: Ugu, uMkhanyakude, uMzinyathi, Zululand & Msunduzi

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Registered ECD Sites 123

Unregistered ECD Sites

(According to DSD) 23

Unregistered ECD Sites

(NAG database) 358

ECD sites trained on PCR 113

Msunduzi Statistics

Projects & Achievements

• Eastern Cape: Alfred Nzo, Amathole, Buffalo City Metro, OR Tambo

District

Complete Waiting On

Track

Delayed Complete On

Track

Delayed Complete On

Track

Delayed Complete On

Track

Delayed Complete On

Track

Delayed Complete On

Track

Delayed Complete On

Track

Delayed Complete

OR Tambo 27 - 28 Feb 449 128 0 2 319 0 40 279 3 143 136 1 59 79 0 65 14 0 4 30 0 30 0

Alfred Nzo 26 Apr 263 22 42 3 196 11 62 123 10 41 75 0 22 64 1 3 60 0 44 16 6 7 3

Amatole 23 - 24 Feb 272 13 2 7 250 29 82 139 24 56 59 1 19 43 0 29 14 0 14 0 0 0 0

Buffalo City

Metropolitan7 - 8 Feb 176 23 0 8 145 0 36 108 3 43 64 0 0 64 11 48 5 0 5 0 0 0 0

TOTALS 1160 186 44 20 910 40 220 649 40 283 334 2 100 250 12 145 93 0 67 46 6 37 3

Certification ReceivedEHP ReportTraining Date Site File CompilationJamboreeSite ID Submission DSD Visit EHP Visit

No. of unregistered

ECD sites

Trained on registration

Certificates issued

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