infrastructure fund 2015_en.pdf · 2018. 12. 19. · i | p a g e preface it is my pleasure to...

REPÚBLICA DEMOCRÁTICA DE TIMOR-LESTE

COUNCIL FOR ADMINISTRATION OF THE

INFRASTRUCTURE FUND

MINISTRY OF PLANNING AND STRATEGIC INVESTMENT

MAJOR PROJECTS SECRETARIAT

THIRD QUARTER REPORT 2015

INFRASTRUCTURE FUND

October 2015

Dili

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PREFACE

It is my pleasure to present the Infrastructure Fund’s Third Quarter Report for the Fiscal Year

2015. It was prepared based on the progress achieved in each individual projects that reported

by the relevant line ministries and/or agencies. The covers the milestones on the course of

implementation of IF programs/project activities undertaken during this reporting period. The

data and information presented in this report has the objective of providing reliable,

meaningful and useful information to the CAFI, National Parliament and other concerned

parties. It highlights key activities undertaken during the second quarter and presents the most

relevant results achieved for each Program and the status of individual projects.

The Government has made significant efforts to manage, monitor and administer the

implementation of the IF projects in an appropriate and sustainable manner in order to follow

the objective of the Infrastructure Development Program and to improve the infrastructure,

reduce poverty and contribute to the country's economic development.

The Government also recognizes that there are still major challenges ahead to achieve the

desired overall objective. We hope the report provides useful information on the status of

implementation for the third quarter of the 2015 Infrastructure Fund projects.

Council for Administration of Infrastructure Fund

Kay Rala Xanana Gusmão

President

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ABBREVIATIONS AND ACRONYMS

ADN/NDA National Agency for Development

ADB Asian Development Bank

AMP Asphalt Mixing Plant

BoQ Bill of Quantity

CAFI Council for Administration of Infrastructure Fund

CPV Commitment Payment Voucher

CFP Civil Service Commission

CNE Comissão Nacional de Eleição

CPAR Corrective & Preventative Action Request

DSDMP Dili Sanitation and Drainage Master Plan

EdTL Electricidade de Timor Leste

EOI Expression of Interest

EXIM Export-Import

GoTL Government of Timor-Leste

IF Infrastructure Fund

IFC International Finance Corporation

JICA Japan International Cooperation Agency

MAF Ministry of Agriculture and Fishery

MoF Ministry of Finance

MoJ Ministry of Justice

MoH Ministry of Health

MPSI Ministry of Planning and Strategic Investment

MPS Major Projects Secretariat

MPW/MoP Ministry of Public Works

MPWTC/MoPTC Ministry of Public Works, Transport and Communication

NDE/DNME National Directorate for Environment

NPC/CNA National Procurement Commission

O&M Operation and Maintenance

PISC Project Implementation and Supervision Consultants

PO Purchase Order

PPP Public-Private Partnership

PR Payment Request

RNUP Road Network Upgrading Project

RNUSP Road Network Upgrading Sector Project

RP Resettlement Plan

SGP Secretariado Grand de Projectos

WB World Bank

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FIRST QUARTER REPORT 2015

INFRASTRUCTURE FUND

CONTENTS

1 INTRODUCTION ....................................................................................................................................... 1

2 GENERAL MANAGEMENT OF THE FUND .................................................................................................. 2

3 PROGRAM REPORT .................................................................................................................................. 4

3.1 BUDGET ALLOCATIONS AND DISBURSEMENTS FOR 2011 TO 2014 AND 2015 ........................................................ 5

4 AGRICULTURE AND FISHERIES ................................................................................................................. 9

4.1 REHABILITATION OF RAIBERE IRRIGATION SYSTEM ........................................................................................... 10

4.2 REHABILITATION OF OEBABA IRRIGATION SYSTEM- PHASE I ............................................................................. 11

4.3 DETAILED DESIGN, CONSTRUCTION AND SUPERVISION OF KARAU-ULUN IRRIGATION SCHEME ................................. 12

4.4 DETAILED DESIGN AND STUDIES FOR IRRIGATION PROJECT PROPOSALS ............................................................... 13

4.5 CONSTRUCTION AND SUPERVISION OF THE LARISULA IRRIGATION SCHEME ........................................................... 13

4.6 CONSTRUCTION AND SUPERVISION OF RAIBERE IRRIGATION SECOND PHASE ......................................................... 14

4.7 CONSTRUCTION AND SUPERVISION OF OEBABA IRRIGATION SECOND PHASE ......................................................... 14

4.8 CONSTRUCTION AND SUPERVISION OF CARAULUN IRRIGATION SECOND PHASE ...................................................... 16

4.9 OTHER IF FUNDING PROJECTS ..................................................................................................................... 17

5 WATER AND SANITATION ...................................................................................................................... 19

5.1 PHASE II OF DILI SANITATION AND DRAINAGE MASTER PLAN (DSDMP) ........................................................... 19

5.2 DILI WATER SUPPLY SYSTEM WITH PPP MODALITY ......................................................................................... 20

5.3 DRAINAGE CLEANING AND REHABILITATION ................................................................................................... 20

5.4 DILI WATER DISTRIBUTION NETWORK ........................................................................................................... 23

5.5 WATER SUPPLY IN 10 DISTRICT ................................................................................................................... 23

6 URBAN AND RURAL DEVELOPMENT PROGRAM..................................................................................... 24

6.1 NATIONWIDE SPATIAL PLANNING ................................................................................................................ 24

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6.2 LIDAR SURVEY AND SPATIAL MAPPING ........................................................................................................ 25

6.3 DILI URBAN PLANNING .............................................................................................................................. 26

7 ELECTRICITY ........................................................................................................................................... 28

7.1 CONSTRUCTION OF TRANSMISSION LINES OF 150 KV ....................................................................................... 28

7.2 CONSTRUCTION OF 20KV DISTRIBUTION LINES .............................................................................................. 29

7.3 SUB-STATIONS ......................................................................................................................................... 30

7.4 COMORO POWER STATION ......................................................................................................................... 31

7.5 20KV OVERHEAD LINE CONNECTING 150/20KV DILI SUB-STATION WITH 20KV FEEDERS ..................................... 31

7.6 20KV OVERHEAD LINE CONNECTING 150/20KV MALIANA SUBSTATION WITH THE EXISTING 20KV NETWORK IN THE AREA

31

7.7 20KV OVERHEAD LINE CONNECTING TO THE NEW 150/20KV SUAI SUB-STATION WITH 20KV NETWORKS ............... 32

7.8 FUEL SUPPLY LINE FROM HERA LOADING DOCK TO HERA POWER PLANT .............................................................. 32

7.9 HERA POWER STATION .............................................................................................................................. 32

7.10 BETANO POWER STATION .......................................................................................................................... 33

7.11 MEDIUM AND LOW VOLTAGE DISTRIBUTION LINES ......................................................................................... 33

8 ROADS ................................................................................................................................................... 35

8.1 GENERAL ................................................................................................................................................ 35

8.2 PROJECT STATUS ...................................................................................................................................... 37

8.2.1 Rehabilitation of Baguia – Uatucarbau Road ................................................................................. 37

8.2.2 Rehabilitation of Baguia – Laga Road (6.6 km) .............................................................................. 38

8.2.3 Cassa – Wemassa Road (18 km) ..................................................................................................... 38

8.2.4 Rehabilitation of Ermera – Atsabe Road (15 km)............................................................................ 39

8.2.5 Rehabilitation of Ermera – Hatolia Road (7 km) ............................................................................. 39

8.2.6 Rehabilitation of Maubara – Loes Road (4.35 km) ......................................................................... 40

8.2.7 Rehabilitation of Los Palos – Tutuala Road (10.6 km) .................................................................... 41

8.2.8 Rehabilitation of Los Palos – Iliomar Road (13.6 km) ..................................................................... 42

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8.2.9 Rehabilitation of Weleu-Tilomar Road (14 km) .............................................................................. 43

8.2.10 Rehabilitation of Atauro Vila – Beloi – Macadade / Biqueli Roads ............................................ 43

8.2.11 Rehabilitation of Maubisse-Turiscai Road (20.5 km) ................................................................. 44

8.2.12 Rehabilitation of Ossu-Viqueque Road....................................................................................... 44

8.2.13 Reconstruction of Dili Urban Roads............................................................................................ 45

8.2.14 Rehabilitation of Alto Barique to Natarbora Road ..................................................................... 46

8.2.15 Pothole Repair Nationwide ........................................................................................................ 46

8.2.16 Flood Control .............................................................................................................................. 47

8.2.17 Rehabilitation of Aituto - Same Road ......................................................................................... 47

8.2.18 Rehabilitation of Urban Roads in Same ..................................................................................... 49

8.2.19 Rehabilitation of Luro - Buihomau Road .................................................................................... 49

8.2.20 Rehabilitation of Miabuti Edemumo, Sapatula (Edemumo - Iralere Roads) district in Uatulari

Viqueque 50

8.2.21 Rehabilitation of Aituto - Ainaro Roads (in Book 6: Dare - Ainaro) ............................................ 50

8.2.22 The Construction of Ainaro Villa - Sarai Road (Alternative Road to Jakarta II) .......................... 50

8.2.23 Rehabilitation of Dili Urban Roads Phase II ................................................................................ 51

8.2.24 New Road Projects ..................................................................................................................... 55

9 BRIDGES ................................................................................................................................................ 56

9.1 GENERAL ................................................................................................................................................ 56

9.2 PROJECT STATUS ...................................................................................................................................... 57

9.2.1 Completed Bridge Projects .............................................................................................................. 57

9.3 ON-GOING BRIDGE PROJECTS ..................................................................................................................... 57

9.3.1 Construction of Dilor Bridge ............................................................................................................ 57

9.3.2 Taroman Bridge .............................................................................................................................. 59

9.3.3 Construction of Comoro I Bridge ..................................................................................................... 59

9.3.4 Construction Arch Bridges of Comoro I/II ....................................................................................... 60

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9.3.5 New Lauala Bridges in Gleno .......................................................................................................... 61

9.3.6 Rehabilitation of New Bridges ........................................................................................................ 61

10 PORTS AND AIRPORTS ........................................................................................................................... 63

10.1 PORTS .................................................................................................................................................... 63

10.1.1 Excavation, Dredging, and Rehabilitation of Dili Port ................................................................ 63

10.1.2 Construction and Supervision of Regional Ports Development (Atauro and Carabela) ............. 64

10.1.3 Transaction, Construction and Supervision Port of Tibar (PPP) ................................................. 65

10.1.4 Rehabilitation and Supervision of Com Port ............................................................................... 65

10.1.5 Excavation, Dredging, and Rehabilitation of Hera Naval Port ................................................... 65

10.2 AIRPORTS ................................................................................................................................................ 66

10.2.1 DESIGN CONSTRUCTION AND SUPERVISION OF SUAI AIRPROT ................................................. 68

10.2.2 DESIGN CONSTRUCTION AND SUPERVISION OF DILI AIRPROT .................................................. 69

10.2.3 REHABILITATION OF RUNWAY OF DILI AIRPROT ........................................................................ 70

11 INFORMATICS ........................................................................................................................................ 71

11.1 MINISTRY TRANSPORT AND COMMUNICATION ............................................................................................... 71

11.2 NATIONAL CONNECTIVITY........................................................................................................................... 72

11.3 SATELLITE INTERNET CONNECTIVITY UPGRADE ................................................................................................ 72

11.4 EXTENSION OF PCN II AND NETWORK FIBER OPTIC ......................................................................................... 73

12 PUBLIC BUILDINGS ................................................................................................................................. 74

12.1 PROJECT STATUS ...................................................................................................................................... 75

12.1.1 National Commission for Elections New (CNE) Office ................................................................ 75

12.1.2 National Parliament Building ..................................................................................................... 75

12.1.3 Construction of Residence for the First President of the National Parliament ........................... 76

12.1.4 Civil Service Commission Office Building (CFP) ........................................................................... 76

12.1.5 Public Administration Office ....................................................................................................... 77

12.1.6 New Construction of INAP Office Building .................................................................................. 78

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12.1.7 Design, Construction and Supervision of CAC Office .................................................................. 78

12.1.8 Construction of Criminal Investigation Office ............................................................................ 79

12.1.9 Construction of Court Office (STJ, TSAFC, CSM) ......................................................................... 80

12.1.10 New Ministry of Justice Office Building ...................................................................................... 80

12.1.11 Construction of Commercial Bank Office Building in Dili ............................................................ 80

12.1.12 Construction of National Development Bank in Dili ................................................................... 81

12.1.13 Construction of Manleuana Market Phase IV ............................................................................ 81

12.1.14 Construction of Taibesi Commercial Centre ............................................................................... 82

12.1.15 Ministry of Social Solidarity Office ............................................................................................. 83

12.1.16 Construction of Institute for Management of Heavy Equipment Office and Warehouse .......... 84

12.1.17 New Resident of First President of National Parliament ............................................................ 84

12.1.18 Design, Construction and Supervision on of New MAF Office Building ...................................... 84

12.1.19 Detail Design for Residence of Official and Office of the President of Republic ......................... 85

12.1.20 Construction of the New MCIE New Office Building ................................................................... 85

12.1.21 Construction of New Markets in Ainaro, Maliana, Loes and Manatuto .................................... 85

12.1.22 Construction of Rest Place in Loes .............................................................................................. 85

12.1.23 Construction and Supervision of Laboratory in Tibar ................................................................. 86

12.1.24 Construction Youth Center ......................................................................................................... 86

13 EDUCATION ........................................................................................................................................... 87

13.1 CONSTRUCTION OF NEW POLO REFERENCE SCHOOLS ...................................................................................... 88

13.2 CONSTRUCTION OF POLYTECHNICS ............................................................................................................... 91

13.3 NEW NATIONAL UNIVERSITY COMPLEX ......................................................................................................... 92

14 HEALTH .................................................................................................................................................. 94

14.1 CONSTRUCTION OF BAUCAU REFERRAL HOSPITAL ........................................................................................... 94

14.2 CONSTRUCTION OF PEDIATRIC BUILDING AT GUIDO VALDERES NATIONAL HOSPITAL .............................................. 95

15 MILLENNIUM DEVELOPMENT GOALS PROGRAM ................................................................................... 97

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15.1 GENERAL ................................................................................................................................................ 97

15.2 PROJECT PROGRESS .................................................................................................................................. 98

15.3 DISBURSEMENT FOR HOUSING AND FACILITY.................................................................................................. 98

16 SECURITY AND DEFENCE ...................................................................................................................... 100

16.1 EIGHT DISTRICT HEAD QUARTERS OF PNTL ................................................................................................. 101

16.2 ELEVEN SQUADRONS OF PNTL .................................................................................................................. 101

16.3 FIVE BAIROS OF PNTL ............................................................................................................................. 103

16.4 CONSTRUCTION OF HEAD QUARTER OF PNTL DILI ........................................................................................ 104

16.5 MARITIME POLICE OFFICE BUILDING .......................................................................................................... 104

16.6 HERA BARRACKS..................................................................................................................................... 105

16.7 MILITARY POLICE OFFICE ......................................................................................................................... 105

16.8 CONSTRUCTION OF F-FDTL POSTS ............................................................................................................ 106

16.8.1 F-FDTL Posts in Tiliomar and Tunubibi ..................................................................................... 106

16.8.2 F-FDTL Post in Atauro ............................................................................................................... 107

16.9 CONSTRUCTION OF F-FDTL HEAD QUARTER COMMAND TRAINING CENTRE IN METINARO ................................... 108

16.10 CONSTRUCTION OF NATIONAL DEFENCE INSTITUTION OFFICE BUILDING ............................................................ 108

17 SOCIAL SOLIDARITY ............................................................................................................................. 110

17.1 CONSTRUCTION OF PRESIDENT NICOLAU LOBATO’S MONUMENT ..................................................................... 110

18 TASI MANE .......................................................................................................................................... 112

18.1 BETANO PETROCHEMICAL FACILITIES – DETAILED GEOTECHNICAL AND MARINE SURVEYS ..................................... 113

18.2 DESIGN, CONSTRUCTION AND SUPERVISION OF THE SUAI–BETANO-BEACO HIGHWAY ROADS ............................... 113

18.3 DESIGN, CONSTRUCTION AND SUPERVISION OF SUAI SUPPLY BASE ................................................................... 114

18.4 DETAILED SURVEY FOR LOCAL DEVELOPMENT OF INFRASTRUCTURE OF SOUTHERN COAST IN BEACO ....................... 116

18.5 CONCEPT AND SUPERVISION FOR DEVELOPMENT OF INFRASTRUCTURE – BEAÇO ................................................. 117

18.6 WATER SUPPLY IN DATO RUA TO TOLU....................................................................................................... 119

18.7 URBAN PLANNING IN SUAI ....................................................................................................................... 120

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19 DESIGN AND SUPERVISION OF NEW PROJECTS .................................................................................... 121

19.1 GENERAL ............................................................................................................................................ 121

19.2 PROJECT STATUS ................................................................................................................................ 121

19.2.1 Detailed Design of Ministry of Commerce, Industry and Environment New Office Building .... 121

19.2.2 Detailed Design of MCIA Training Centre ................................................................................. 121

19.2.3 Detailed Design of New Market of Ainaro Phase I, Maliana and Manatuto Phase II .............. 123

19.2.4 Detailed Design for Ministry of Agriculture and Fisheries New Office Building ....................... 123

19.2.5 Detailed Design for Terminal and Market Loes ........................................................................ 124

19.2.6 DED for Institute for Management of Heavy Equipment Office and Warehouse .................... 124

19.2.7 Detailed Design for Construction of Fishing Port at Metinaro ................................................. 124

19.2.8 Master Plan and Detailed Design for Ecological Protection and Improvement of Tasitolu ..... 124

19.2.9 Construction of Tono Arch Bridge Project ................................................................................ 125

19.2.10 Construction and Supervision of Oecusse Airport .................................................................... 126

19.2.11 Construction and Supervision of Tono Oecusse Airport ........................................................... 127

20 TRANSPORT PROGRAM ....................................................................................................................... 130

20.1 GENERAL .............................................................................................................................................. 130

21 TOURISM SECTOR PROGRAM .............................................................................................................. 130

22 FINANCE SYSTEM AND INFRASTRUCTURE SUPPORT PROGRAM .......................................................... 133

22.1 INFORMATICS SYSTEM.............................................................................................................................. 134

22.1.1 IT Design of New Ministry of Finance Building ......................................................................... 134

22.1.2 ASYCUDA WORLD ..................................................................................................................... 135

22.1.3 SIGTAS ...................................................................................................................................... 135

22.1.4 Free Balance ............................................................................................................................. 136

22.1.5 Interior Design for MoF New Building ...................................................................................... 137

22.1.6 Housing Accommodation for Integrated Border Post Officers in Batugade ............................ 137

22.1.7 Construction of Integrated Border Post in Oesilo and Tunubibi ............................................... 138

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22.1.8 Design, Construction and Supervision of Custom and Revenue New Building ......................... 138

23 YOUTH AND SPORT PROGRAM ............................................................................................................ 139

23.1 PROJECT STATUS ..................................................................................................................................... 139

23.1.1 Design, Construction and Supervision of National Outdoor Sports Stadium ........................... 139

23.1.2 Multi-Function Indoor Sports Facility ....................................................................................... 139

23.1.3 Construction of 4 Football Stadia (Baucau Maliana, Manufahi and Ermera) .......................... 140

24 PUBLIC PRIVATE PARTNERSHIP ............................................................................................................. 142

24.1 TIBAR BAY PORT .................................................................................................................................... 143

24.2 DILI WATER SUPPLY SYSTEM..................................................................................................................... 144

24.3 DIAGNOSTIC SERVICES IN THE HEALTH SECTOR ............................................................................................. 145

24.4 ELECTRICITY SECTOR PPP PROJECTS ........................................................................................................... 145

25 LOAN FUNDED PROJECTS ..................................................................................................................... 147

25.1 ASIAN DEVELOPMENT BANK ...................................................................................................................... 148

25.1.1 Road Network Upgrading Project-ADB Loan Nos.2857-TIM and 2858-TIM (SF) ..................... 148

25.1.2 Road Network Upgrading Sector Project (RNUSP) - ADB Loan Nos. 3020-TIM and 3021-TIM 151

25.1.3 Four Lanes Tasitolu-Tibar Junction (signed by GOTL and ADB June 2015) ............................ 156

25.2 WORLD BANK: ROAD CLIMATE RESILIENCE PROJECT- (WB LOANS) – IDA CREDIT 5303-TL AND IBRD LOAN 8290-TL

157

25.2.1 Lot 1: Halilaran to Laulara Road Section (10 kms) ................................................................... 158

25.2.2 Lot 2: Laulara to Solerema Road Section (22.6 kms) ................................................................ 158

25.2.3 Lot 3: Solerema to Bandudatu Road Section cost (30 kms) ...................................................... 158

25.2.4 Lots 4 (25kms): Bandudatu to Aituto Road Sections ................................................................ 160

25.2.5 Lots 5 (23kms): Aituto to Ainaro Road Sections ....................................................................... 161

25.2.6 Detailed Engineering Design (Various Roads) .......................................................................... 162

25.3 JAPAN INTERNATIONAL CORPORATION AGENCY (JICA) ................................................................................. 162

25.3.1 Package 1: Dili-Manatuto ........................................................................................................ 163

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25.3.2 Package 2: Manatuto-Baucau .................................................................................................. 163

25.4 CHINA EXIM BANK .................................................................................................................................. 163

25.5 SAFEGUARDS COMPLIANCE ....................................................................................................................... 163

25.5.1 Resettlement Plan .................................................................................................................... 163

25.5.2 Environmental Compliance ...................................................................................................... 164

26 PROJECT PROPOSALS FOR 2016 FINANCING ........................................................................................ 165

26.1 RECEIPT OF PROJECT BRIEFS ..................................................................................................................... 165

26.2 REVIEW OF PROJECT BRIEFS ...................................................................................................................... 165

26.3 CANCELATION OF NEW PROJECT FOR FISCAL YEAR OF 2016 ............................................................................ 166

27 CAFI MEETING ..................................................................................................................................... 167

28 DATABASE & IT UNIT ........................................................................................................................... 168

29 CHALLENGES ........................................................................................................................................ 169

ANNEX 1. MINUTES OF CAFI MEETINGS, UP TO SEPTEMBER 30, 2015 .......................................................... 171

ANNEX 2. FREE BALANCE REPORT - END- 2015 ............................................................................................. 172

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1 INTRODUCTION

The Infrastructure Fund (IF) was set up by Law No. 1/2011 on 14 February, 2011 approving

the State Budget (OGE) for 2011. The subsidiary Decree-Law No. 8/2011 of 16 March, 2011

defines the primary objective of establishing the IF, which is to finance the implementation of

sets of infrastructures that require massive investment in multi-year infrastructure projects that

meets the needs of Timor-Leste. It is a financial instrument that enables the financial resources

for capital investment in infrastructure projects requiring multi-year contracts to be ring-

fenced and therefore not restricted or lost to the point of jeopardizing project implementation.

This report summarises general progress made and financial status of the IF programs and

projects during the reporting period enabling CAFI to remain informed, to facilitate decision–

making processes and help ensure that the IF meets its objectives in an effective manner. The

“Matrixes for Implementation and Coordination of the Strategic Development Plans” issued

by line Ministries also presents status report of most IF projects. Information presented in

these reports may overlap in terms of project status.

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2 GENERAL MANAGEMENT OF THE FUND

To ensure effective implementation of the projects, the Government established the Council

for Administration of the Infrastructure Fund (CAFI), as the executive body with authority

over the decision making process for all matters related to Infrastructure Fund projects and to

provide policy guidance to the executing agencies or line ministries.

Originally, CAFI was comprised of a Chairperson and three permanent Members as follows:

The Prime Minister, Chairperson

The Minister of Finance, Member

The Minister of Public Works, Member

The Minister Transport and Communications, Member

Upon the remodeling of the V Constitutional Government made in February 2015, Council of

Ministry Meeting in March 27, 2015 decided and approved to restructure the chairman and its

permanent members and also basis on the second alteration decree law No. 12/2011 dated 23

March with decree law No. 10/2015 dated 3 June, as follows:

The Prime Minister Planning and Strategic Investment, Chairperson

The Minister of Finance, Member

The Minister of Public Works, Transport and Communications, Member

Other Ministers and State Secretary are requested to attend the CAFI meetings when the

agenda of the meeting is relevant to the responsibilities and activities of their ministries. The

Major Projects Secretariat (MPS) was established to perform the functions as specified in the

workflow process of Infrastructure Fund, as well as providing technical and secretariat support

for the CAFI with close coordination with National Development Agency (A.D.N) and

National Procurement Commission (C.N.A). In particular, the roles of MPS in addition to

facilitating CAFI meetings are to carry out the preliminary evaluation of all major project

proposals and provide recommendations on project viability as well as financing options to

CAFI and execution of payments based on the recommendation from A.D.N, that include

raising CPVs, POs and PRs. Staffing of the Major Projects Secretariat is based on the annual

Business Plans for MPS.

Field inspection of projects funded from the IF is carried out by the National Development

Agency (ADN) which is assigned responsibility for ensuring that projects are implemented

according to approved specifications. Accordingly, ADN raises recommendations on the

payment of invoices prior to submission to MPS for final review and presentation to Treasury

for settlement. ADN is also responsible for reviewing Design and Studies, Drawings and Bills

of Quantities (BoQ) and for final review of tender documents before submission to the

National Procurement Commission (NPC) which executes the procurement process for works

contractors and service providers. The Line Ministries and Agencies, being owners of the

projects, are responsible for identifying projects, presenting project briefs to CAFI,

preparation of project documents for tendering, signing contract agreements, issuing notices to

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proceed, monitoring the day-to-day implementation and management of the projects,

approving project progress and/or final reports and raising certifications for payments.

The National Procurement Commission (NPC) handles the procurement of contractors and

supervision consultants for the implementation of projects in the IF portfolio.

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3 PROGRAM REPORT

The Infrastructure Fund is the Government vehicle for financing carefully, transparently and

efficiently investments in major public infrastructure projects requiring multi-year contracts

exceeding a value of $1 million. Such investments are essential to a well-functioning

economy, will reduce capacity constraints and will assist in facilitating a more productive

economy, stimulate domestic market integration and promote economic growth in the medium

to long term future.

Infrastructure development has two stages, each with multiple sub-stages. The First stage

encompasses definition and location of the project, planning, design/studies/feasibility/impact

studies and the physical construction. The Second stage refers to the management and

oversight of the infrastructure, including operation, maintenance and collection of user fees, if

any. The role of the IF is confined to the first of the above two stages.

Currently the Infrastructure Fund covers 22 Development Programs:

1. Agriculture and Fisheries Program

2. Water and Sanitation Program

3. Urban and Rural Development Program

4. Electricity Program

5. Roads Program

6. Bridges Program

7. Airports Program

8. Ports Program

9. Informatics Program

10. Public Buildings Program

11. Education Program

12. Health Program

13. Millennium Development Goals Program

14. Security and Defence Program

15. Social Solidarity Program

16. Tasi Mane Program

17. Design and Supervision of New IF Projects

18. Program Purchase of New Ship

19. Program for Tourism

20. Finance System and Infrastructure Support Program

21. Program for Youth and Sports

22. External Loans

Following a brief review of progress prior to the reporting period, accomplishments and issues

during the third quarter of 2015 are detailed hereunder.

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3.1 BUDGET ALLOCATIONS AND DISBURSEMENTS FOR 2011 TO 2014

AND 2015

In 2011, a total of US$599.3 million was allocated for disbursement in 2011. Of this

total, US$474.4 million was successfully disbursed representing 79.2 % of the total budget.

In the following fiscal year, the Government allocated US$800.3 million to the Fund,

including US$43.1 million outsourced from external loans. By adding the 2011 leftover

budget of US$124.9 million, the total budget of 2012 was adjusted to US$925.1 million. Of

this, US$50 million was subsequently re-allocated to the Consolidated Fund of Timor-Leste

(CFTL) through budget rectification which reduced the available 2012 budget to US$875.1

million. In terms of execution, as of December 2012, US$372.4 million dollars or 43% of the

IF budget was disbursed (Free Balance Report, December 2012) leaving an estimated US$

502.7 million to be carried forward to 2013.

As for the 2013 fiscal year, the Government approved an allocation of US$ 604.4 million for

Infrastructure Fund programs inclusive of US$ 43.6 million of external loans. This comprised

the balance of US$ 444.4 million as estimated at budget preparation to be carried over to

the2013 budget plus new additional appropriation of US$ 160.0 million (including a small

provision for design and supervision of new projects). The actual final amount undisbursed in

2012, following settlement of payments and audit report publication, amounted to US$ 499.0

million which, with the additional appropriation gave total available funds in 2013 of US$

659.1 million.

As for the 2014 fiscal year, the government allocated a total budget of US$368.6 million

including US$ 31 million sourced from external loans. At the end of 2014 fiscal year, the total

amount disbursed was US$ 330 million or 90% of the allocated fund including loan or 96% of

the budget excluding loan. No rollover on IF but rollover occurred US$ 11 million on External

Loan-Funded Projects.

For Fiscal Year 2015, the approved allocated a total budget was amounted to US$ 367.301

million including US$ 70 million sourced from external loans. The allocation budget was

rectified to US$ 317.301 million as $50 millions were transferred to ZEEMS Program in

during the budget rectification made in the late March 2015. By 30 September 2015, the total

amount disbursed was amounted to US$ 94.62 million from total budget including loan or

29.82% execution rate. The disbursement of IF budget excluding loan alone, was amounted to

US$ 81.335 millions or 33% execution rate.

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Table 3.1 Summary of Budget Allocations and Expenditures as of 30 September 2015

No. Projects

2015

Approval

Budget

2015

Revised

Budget

Disbursement

as of 30

September

2015

Rate of

Execution

$'000 $'000 $'000 %

Total for Programs (Include Loans) 367,301.10 317,301.10 94,617.00 29.82

Total for Programs (Exclude Loans) 297,301.10 247,301.10 81,335.00 32.89

1 Program for Agriculture and Fishery 7,235.66 13,542.80 6,981.00 51.55

2 Program for Water and Sanitation 5,598.44 3,348.00 810.00 24.19

3 Program for Urban and Rural

Development 9,594.88 7,194.85 4,675.00 64.98

4 Program for Public Buildings 13,713.20 8,713.20 551.00 6.32

5 Program for Education 7,961.99 4,894.70 1,202.00 24.56

6 Program for Electricity 57,128.40 47,128.40 24,478.00 51.94

7 Program for Informatics 1,400.00 1,400.00 0.00 0.00

8 Program for Millennium Development

Goals 8,500.00 5,000.00 0.00 0.00

9 Program for Health 3,996.00 4,380.00 991.00 22.63

10 Program for Security and Defense 11,045.55 8,111.50 713.00 8.79

11 Program for Social Solidarity 0.00 0.00 0.00 0.00

12 Program for Tasi Mane 35,080.77 35,080.77 2,166.00 6.17

13 Program for Airports 19,000.00 14,000.00 5,549.06 39.64

14 Preparation of Design and Supervision

of New Projects Program 8,189.43 7,189.43 1,688.00 23.48

15 Program for Roads 54,800.03 50,010.03 25,292.75 50.58

16 Program for Bridges 11,317.00 6,107.00 1,399.19 22.91

17 Program for Ports 7,854.56 3,855.00 349.00 9.05

18 Program for Tourism 1,000.00 5,460.24 1,152.00 21.10

19 Program for Finance System and

Infrastructure Support 19,135.20 19,135.20 3,220.00 16.83

20 Program for Youth and Sports 2,750.00 2,750.00 118.00 4.29

21 Program for Transport 12,000.00 0.00 0.00 0.00

22 External Loan-Funded Projects 70,0000.00 70,0000.00 13.282 25.66

Table 3.1 shows the performance of each program based on Free Balance record as of 30

September 2015. It can be seen that disbursements have occurred in 17 programs including

external loan payments, while the remaining 7 programmes has no execution made up to the

end of this quarter.

A graphical representation of the above matrix is shown in Figure 3.1 to easily grasp the trend

of allocation budget and disbursement of IF funds as of 30 September 2015.

Figure 3.1 – Graphical Representation showing budget allocation and Performance of Each

Program in 2015

7 | P a g e

Various factors contributing to the low execution rate, including, the government remodelling

in the early 2015, where the progress (physical and payment) was delayed due to restructuring

the relevant agencies in the IF project management.

As for physical progress, there were projects constrained by a number of factors, namely:

Late approval of the budget for the year and the processing time in the Freebalance

system. The system was closed due to restructure and 2015 rectification.

The procurement process was slow down due to inadequate budget allocation, Audit

Court Endorsement and wait budget rectification.

Inadequate pre-construction works planning and scheduling including right of way

and/or property acquisition processes and mobilisation of equipment and construction

materials.

Inadequate method for the selection of appropriate location of projects and its

accessibility.

Insufficient budget allocation as a result of miscalculated Bill of Quantities and/or

oversight in the design of the structures, and/or due to other critical factors.

8 | P a g e

Lack of experienced and committed technical staff as well as skilled labourers to

perform the work and services according to the specifications and technical

requirements.

Inadequate works supervision and management by supervision engineers and project

managers. Equally important is to ensure that monitoring work must always be

performed by capable engineers to ensure that the materials and works carried out are

in accordance with the specifications stipulated in the contract and design standards.

Implementation of legal regime requiring Contract endorsement by the Audit Court

prior to implementation.

In some locations, heavy rain hampers project execution progress particularly during

this quarter report.

These challenges that bear the risks of unsatisfactory performance, low quality of works and

delay in the completion schedule have been critically evaluated by the CAFI and resolutions

passed to address and improve the situation. These have included opportunities for companies

to revise the contract completion dates for projects, subject to the following conditions:

Failure of the companies to complete the project as per new timeline will result to their

suspension from participation in any procurement process held by the GoTL by one to

two years.

The company must improve their management system and increase the construction

workforce to accelerate work progress;

Improved supervision and progress monitoring by Technical Teams formed from ADN,

MPW and Project Owners.

The above requires assurances that project owners employ suitably qualified staff and

consultants for project preparation and supervision until and unless internal capacity is

available to ensure that projects can be implemented satisfactorily in accordance with

technical specifications and other contractual conditions. Similar enhancement of human

resource capability is also required of the private sectors contractors and supervision engineers

to raise the quality of project delivery.

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4 AGRICULTURE AND FISHERIES

Agriculture is a strategic sector for future economic growth with some 63% of households in

Timor-Leste being engaged in this sector. Public investment in the rehabilitation and

expansion of existing irrigation schemes are considered by the Ministry of Agriculture and

Fisheries (MAP) as a key component for resuscitation of the sector and achieve targets of self-

sufficiency in staple food crops, principally rice and maize. 2015 budget allocation and

payments made in 2015 are presented in Table 4.1.

Table 4.1.: 2015 budget allocation and disbursement status

Projects

Original

Budget

Allocation

2015

('$000)

Revised

Budget

Allocation

2015

('$000)

Expenditur

e as of the

30 June

2015 ($000)

Balance

2015

Budget

($000)

Remarks

Construction and supervision of the

Raibere irrigation scheme

151 151 - 151 Retention will

pay in 2015


Oebaba irrigation scheme

850 850 850 Retention will

pay in 2015


Caraulun irrigation Scheme

- 220 - 220 Retention will

pay in 2015


Larisula irrigation scheme

1,750 1,750 568

1,182 In progress

Studies for Detailed Design and

construction of irrigation

500 500 84 416

In progress


irrigation Raibere Scheme phase II

1,485 1,485 817 668

In progress


Oebaba irrigation Scheme phase II

1,500 5,967 4,662 1,305 In progress


Carau-ulun irrigation Scheme phase II

1,000 2,620 850 1,770 In progress

Concept and Design, Construction and

Supervision of Fishing Port, Metinaro

- - - - Study and design

progressing

Construction and supervision of

irrigation Maukola

- - - - Need TOR for

DED


irrigation Beikala


DED

Construction of Irrigation Buluto - - - - Funded by JICA


irrigation Galata


DED


irrigation Dardau


DED

Total 7,236 13,543 6,981 6,562

Source: MPS and Free Balance, 30 September 2015

On the establishment of the Infrastructure Fund, a number of projects were proposed. While

some projects were already completed, others are still on-going, namely:

Construction and Supervision of the Raibere Irrigation Scheme.

Construction and Supervision of the Oebaba Irrigation Scheme

10 | P a g e

Construction and Supervision of the Caraulun Irrigation Scheme

Construction and Supervision of the Larisula Irrigation Scheme

Construction and Supervision of the Raibere Irrigation Scheme Phase II.

Construction and Supervision of the Oebaba Irrigation Scheme Phase II.

Construction and Supervision of the Caraulun Irrigation Scheme Phase II

Detailed Design of Rehabilitation of Ten Irrigation Schemes and 15 Dam locations

Further development of the Raibere, Oebaba and Caraulun Irrigation Phase II, CAFI meeting

dated 22 August 2014 approved renewal of contracts to the current contractors of Raibere,

Oebaba and Caraulun Irrigation Scheme to carry out second phase of the project. CAFI also

approved payment for revised design of the rehabilitation of Raibere, Oebaba and Caraulun

Irrigation Phase II by PT Fajar Nusantara recommended by MAF at US$ 385,856.43.

4.1 REHABILITATION OF RAIBERE IRRIGATION SYSTEM

Raibere Irrigation System is located in Hatu’udo, Ainaro with the total beneficial area of 225

hectares. The rehabilitation of this irrigation scheme started in June 2013 and has reached

100% completion of its physical progress in October 2014. The project is in the defect liability

period that will end by this year. US$ 0.151 million was allocated for 2015 to cover the

expected retention payment. The defect liability period (DLP) will complete in October 2015.

To cover retention payment CAFI meeting dated 15 September 2015 approved to transfer

additional budget of US$ 0.066 million from construction of Oebaba irrigation. The revised

budget will show in the next reporting period. No disbursement in this reporting period as

retention payment still under DLP. Detail of contract presented in table 4.2.

Table 4.2: Rehabilitation of Raibere Irrigation Scheme Project

PROJECT SUMMARY

Company Name PT Brantas Abipraya

(Persero) Tbk

Cipta Wahana

Nusantara Unip. Lda

Contract Signing Date 3-May-2013 30-Apr-2013

Commencement Date 27-Jun-2013

Original Completion Date 10-Nov-2014

Audit Court Endorsement Date 25-Jun-2013 20-Jun-2013

Issue Notice to Proceed Date 27-Jun-2013 27-Jun-2013

Actual Completion Date 27-Oct-2014 27-Oct-2014

Original Contract Value 2,163,478.26 807,012.00

Contract Amendment

Final Contract Value 2,163,478.26 807,012.00

Physical progress till quarter end % 100 100

Payment Schedules

2013 IF payments ($) 194,713.04 248,187.00

2014 IF payments ($) 1,752,417.39 502,719.00

2015 IF payments ($) - -

Total paid 1,947,130.43 750,906.00

Balance to be paid 216,347.83 56,106.00


11 | P a g e

4.2 REHABILITATION OF OEBABA IRRIGATION SYSTEM- PHASE I

The Oebaba irrigation scheme covers two sucos, Raimea and Mape at Zumulai Sub-district,

Covalima District. The total potential beneficial area is approximately 2200 Ha but only about

523 Ha is utilized for growing rice. The preparation of Detailed Engineering Design and

Supervision of construction were undertaken by PT Cipta Wahana Nusantara, while the first

phase of construction works was implemented by KSC Construction Co., Ltd from South

Korea.

Completion Photograph of the Construction of Oebaba Irrigation Scheme

The rehabilitation of Oebaba irrigation scheme was commenced in June 2013 and physical

works 100% completed in October 2014 with the 90% of total contract price was paid to the

company. The phase I of the project is in the DLP and expected to be ended by this year.

CAFI approved allocated US$ 0.85 million for 2015. The CAFI meeting dated 15 September

2015 approved to transfer additional budget of US$ 0.066 million from construction of

Raibere irrigation. The revised budget will show in the next reporting period. Detail of

contract are summarised in table 4.3.

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4.3 DETAILED DESIGN, CONSTRUCTION AND SUPERVISION OF

KARAU-ULUN IRRIGATION SCHEME

The Karau-Ulun Irrigation Scheme is located in Betano, Manufahi District with the potential

irrigated area of 1,303 ha. Studies and preparation of Detailed Engineering Design were

carried out by SNC Lavalin Consultant in 2012. The same company has supervised the

construction works that was awarded to Romante Pty. Ltd. on 3 May 2013. The rehabilitation

of Caraulun irrigation scheme has commenced in July 2013 and substantially completed in late

2014. The project in the DLP and retention payment will be released by this year but no

budget allocation for 2015. The CAFI meeting 9 July 2015 has approved additional budget

amounted to $0.22 million for retention payment that was proposed by MAF. This amount of

budget was transferred from Security and Defence Program and 8 PNTL Headquater Project.

Details contract and payment are shown in table 4.4.

Table 4.3: Detail of Rehabilitation Oebaba Irrigation Project

PROJECT SUMMARY

Company Name Ksc Construction Co. Ltd

(Korea)

Cipta Wahana

Nusantara Unip. Lda

Contract Signing Date 3-Mar-2013 30-Apr-2013

Commencement Date 27-Jun-2013

Original Completion Date 10-Mar-2015

Audit Court Endorsement Date 25-Jun-2013 20-Jun-2013

Issue Notice to Proceed Date 10-Jul-2013 27-Jun-2013

Actual Completion Date 20-Oct-14

Original Contract Value 6,503,269.40

Contract Amendment

Final Contract Value 6,503,269.40 -

Physical progress till quarter end % 100

Payment Schedules

2013 IF payments ($) 2,001,958.78

2014 IF payments ($) 3,850,983.68

2015 IF payments ($) - 0

Total paid 5,852,942.46 0

Balance to be paid 650,326.94 -


Table 4.4.: Construction and Supervision Carau-ulun Irrigation Project

PROJECT SUMMARY

Company Name Romante Pty Ltd PT SNC Lavalin Consultant

Contract Signing Date 3-May-2013 Mar-2013

Commencement Date Jul-13

Original Completion Date Jul-13

Audit Court Endorsement Date 1-Jul-2013

Issue Notice to Proceed Date Jul-13

Actual Completion Date 25-Sep-2014 25-Sep-2014


Contract Amendment



13 | P a g e

Payment Schedules

2013 IF payments ($) 779,186.21 60,976.07

2014 IF payments ($) 1,168,367.01 158,990.93

2015 IF payments ($) 0 0

Total paid 1,947,553.22 219,967.00

Balance to be paid 216,394.80 -

Source: Free balance report, 30 September 2015

4.4 DETAILED DESIGN AND STUDIES FOR IRRIGATION PROJECT

PROPOSALS

Timor-Leste receives enough rainfall in the wet season to grow crops, but has little capacity to

store and manage water supplies throughout the dry season to support food production. Better

water management is a high priority for Timor-Leste, which relies heavily on food imports as

it struggles to grow sufficient product for its people. The MAF has proposed funding through

the IF funds to carry out the technical studies of 34 potential sites for new or rehabilitation of

existing irrigation schemes. CAFI approved the amount of US$1 million in 2012 for the

feasibility study of smaller existing schemes. The contract was awarded to PT SNC Lavalin –

TPS and signed on 25 August 2013 for the feasibility study of 10 irrigation schemes, potential

dam sites in 15 river basins that include the actual studies and survey works. Following, notice

to proceed issued on 27 Aug 2013 and 10% payment was made to company.

When the services reached 15%, MAF found that the company did not provide the services

required, therefore MAF then cancelled the contract and concurred by CAFI on 16 June 2014.

The National Procurement Commission performed the negotiation with the second bidder as

per approval of CAFI on 9 October 2014. NPC completed contract negotiation with second

bidder on 16 January 2015 with total contract amount of US$ 0.887 million. The contract for

remain scope of works signed by MAF and Consultant Salu Corporation Unipesoal Lda joint

venture with PT. Inacon Luhur Pertiwi and Sinotech Engineering Consultant Ltd on January

20, 2015 and intend to be completed within 9 months . To finalise project studies and design,

CAFI has approved US$ 0.5 million for 2015. CAFI meeting dated 15 September 2015

approved to transfer additional budget of US$ 0.3 million from construction of Raibere

irrigation phase II and US$ 0.1 million from construction of Oebaba irrigation phase II which

was proposed by MAF. Total disbursement in this reporting was US$ 0.084 million only as

the sudy and and design still progressing.

4.5 CONSTRUCTION AND SUPERVISION OF THE LARISULA

IRRIGATION SCHEME

The principal objective of this project is to provide better irrigation facilities and protect the

387 hectares of paddy fields from destructive flooding during periods of torrential rain. As of

end-2014, procurement of contractors for the construction and supervision of Larisula

Irrigation Project were carried out. The design for the project has been completed in 2011,

prior to tender in 2014, CAFI meeting dated 22 August 2014 has approved payment revised

design of the Larisula and Tono irrigation scheme recommended by MAF at US$ 0.129

14 | P a g e

million. Payment for revised design at US$ 0.128 million paid in November 2014. The

contract for Samhan Construction Co., Ltd. in Joint Venture with Samhee Construction Co.

Ltd. has been endorsed by Audit Court late October 2014, while supervision works was

awarded to Salu Coporation Unipessoal Lda in joint venture with Sinotect Engineering

Consultant Ltd and PT Inacon Luhur.

The allocation budget for 2015 is US$ 1.75 million, while the project is in the construction

works stage and total disbursement in this reporting period was US$0.57 million. Project

details are shown in the table 4.6.

Source: Photo from Contractor, Material arrangement at site, Construction of secondary canal; excavation and pouring concrete of weir;

and Quality Control and Assuranse

4.6 CONSTRUCTION AND SUPERVISION OF RAIBERE IRRIGATION

SECOND PHASE

The second phase of the Rehabilitation of the Raibere irrigation scheme which covers the

scope of works that were not included in the previous contract (phase I)Therefore, CAFI

meeting dated 22 August 2014 approved renewal contract of PT BRANTAS ABIPRAYA

(Persero) Tbk to continued phase II of the projects. NPC then finalised the procurement

process and contract signed on 20 of January 2015 with total contract prices of US$ 1.3

million, and intended to be completed for 365 days. CAFI meeting dated 15 September 2015

approved to transfer of US$ 0.3 million to Study and Detailed Design of Ten New Irrigation

Scheme project as per requested by MAF.

The scope of second phase consists of: preparatory works, 70 m retaining wall to protect

sediment trap, 100 m retaining wall left downstream two sites, structure works, and canal

works. For the execution of the second phase CAFI has approved and allocated US$ 1.5

million for 2015. While, for the consultant supervision MAF has recommended PT Fajar

Nusantara who has revised design for second to supervise rehabilitation of the Raibere,

Oebaba and Caraulun irrigation second phase to CAFI.

CAFI meeting held on 13 April 2015 approved the proposal from MAF to appoint PT. Fajar

Nusantara to be the consultant supervision for the third project, which has been verified by

ADN and NPC completed contract arrangement and signed by MAF and the company on 26

June 2015 with total contract amount of US$ 483,100. No disbursement in this reporting

period as the payment still under verification of ADN. MAF informed that 80% has been

completed. Contract detailed as shown in table 4.7.

4.7 CONSTRUCTION AND SUPERVISION OF OEBABA IRRIGATION

SECOND PHASE

15 | P a g e

The phase II of the Rehabilitation of the Oebaba irrigation scheme covers the scope of works

that were not included in the previous contract (Phase I). Therefore, CAFI meeting dated 22

August 2014 approved renewal contract of KSC CONSTRUCTION CO., LTD (KOREA) to

continued phase II of the projects. On 11 November 2014, the Council of Ministers approved

KSC CONSTRUCTION CO., LTD (KOREA) to pursue construction of the second phase of

Obaba Irrigation which uses better technology ensuring the security of canals and its

suitability. NPC has finalised the procurement process and contract for second phase early

February 2015. NPC submitted contract documents to Audit Court in February 2015 for ver

preliminary review and endorsement. However the endorsement was suspended due to budget

shortage in the budget book 6 2015, which required further mitigation in the CAFI meeting.

In respond to the Audit Court queried, CAFI meeting on 13 and 24 April 2015 approved

additional budget US$ 4,467,235. The approved additional budget was transferred from

Water and Sanitation’s program US$ 1 million, Urban and Rural Development’s program US$

2.4 million, Education’s program US$ 1,067,232.60 and MDG US$ 1.5 million to

Construction and Supervision of Oebaba Irrigation scheme second phase. The revised

allocated budget for 2015 was US$ 1.5 million and increased to 5.967 million. Hence, CAFI

meeting on 15 September 2015 approved to transfer US$ 0.1 million to Study and Detailed

Design of Ten New Irrigation Scheme project as per requested of MAF. This project has

passed Audit Court preliminary review and provided their endorsement on 28 April 2015.

The contract amount for second phase was set

to US$ 5,775,218.24, as per contract US$

5,179,696.42 to be paid in 2015, and remain

will release in 2016. The physical progress is

90% completed and expected to be completed

end of this year. Details of contract is

summarised in the table 4.8. Main Canal ; Weir downstream right side; & Intake weir for sediment trap at right

side

Table 4.6: Construction and Supervision Larisula Raibere Irrigation Scheme Project

PROJECT SUMMARY

Status Construction and supervision works is progressing

Company Name

Samhan Construction Co.

Ltd. in JV with Samhee

Construction Co. Ltd.

Salu Coporation Unipessoal Lda in

JV with Sinotect Engineering

Consultant Ltd and PT Inacon Luhur

Contract Signing Date 3-October-2014 21-October-2014

Commencement Date

Original Completion Date

Contract duration 540 days 18 months

Audit Court Endorsement Date October 2014

Issue Notice to Proceed Date

Actual Completion Date


Contract Amendment

a. Amendment 1 (Cost / Duration)

b. Amendment 2 (Cost / Duration)


16 | P a g e

Physical progress till quarter end % 12.60 12.60

Payment Schedules

2014 IF payments ($) 1,190,596.01 0

2015 IF payments ($) 464,332.44 103,219.01

Total paid 1,654,928.45 103,219.01

Balance to be paid 4,298,051.6 522,981.99


4.8 CONSTRUCTION AND SUPERVISION OF CARAULUN IRRIGATION

SECOND PHASE

The continuation from the previous development of the Rehabilitation of the Caraulun

irrigation scheme, the phase II is proposed to cover the scope of works that did not included in

the phase I contract. The CAFI meeting dated 22 August 2014 approved renewal contract of

ROMANTE PTY LTD to continued phase II of the projects. NPC then finalised the

procurement process and contract signed on 20 of January 2015 with total contract prices of

US$ 3.1 million.

The scope of work for the second phase consists of: preparatory works, 70 m retaining wall to

protect sediment trap, concrete block on stilling basing, and 300 m retaining wall to left

downstream, 300 m retaining wall at Caraulun River, structure works, and canal works. For

the execution of the second phase CAFI has approved and allocated US$ 1 million for 2015.

As the allocation budget was insufficient to cover 2015 payment, CAFI meeting on 09 July

2015 approved additional budget of US$ 0.62 million has transferred from Sequrity and

Defence Program and US$ 1 million transferred from Education Program as per proposal from

MAF. The physical progress during has been achived 75% completed and it expected to be

completed by the end of this year and details of contract as shown in the table 4.9.

Table 4.7.: Rehabilitation of Raibere Irrigation Scheme Second Phase Project

PROJECT SUMMARY


Company Name PT Brantas Abipraya (Persero) Tbk PT Fajar Nusantara

Contract Signing Date 20-Jan-2015 26 June 2015

Commencement Date

Original Completion Date 365 days Three months

Audit Court Endorsement Date N/A N/A


Actual Completion date


Contract Amendment




Payment Schedules

2014 IF payments ($)

2015 IF payments ($) 817,467.15 0

17 | P a g e

Total paid 817,467.15 -

Balance to be paid 457,235.37 483,100.00


4.9 OTHER IF FUNDING PROJECTS Detailed Design for New Construction of Fishing Port in Suco Duyung, Metinaro Sub

District, Dili District. The tender for Study and Detailed Engineering Design was

completed and the contract has been signed by the company (Consulmar – Projectistas

e Consultores, Lda Portugal and Engipro, Timor Leste Joint Venture) and MoAF on 9

July 2014 in the amount of US$ 273,270.7. The amount US$ 109,308.28 from this

contract has been paid to the company in November 2014. The studies and designs are

progressing and MoAF is preparing additional terms of reference for Market and

Socio-economic Studies to be part of the contract. The contractor has completed the

inception report, master plan and concept design. As there is limitation of data, the

Detailed Engineering Design and restructuring Government the Consultant is

improving detail engineering design which plan to be present to New Minister. The

study and design are expected to be completed in the fiscal year of 2015. While there

has been a shortage of budget for this project contract under budget code 8090501,

MAF inform to utilise other budget of MAF project to be cover remain balance of

payment.

Detailed Design and Studies for the Construction of New Office Building for the

Ministry of Agriculture and Fisheries

As of end-2014, the Detailed Engineering Design and Bid Documents for the

Construction of Ministry of Agriculture and Fisheries Building had been completed by

PT BITA ERNACO Consultant from Indonesia and US$ 495,300 of the contract

amount has paid to the company. MAF are planning to carry out construction tender

this year but CAFI has been desided no new project to be tender in 2016.

Table 4.8.: Rehabilitation of Oebaba Irrigation Scheme Second Phase Project

PROJECT SUMMARY


Company Name KSC Construction Co. Ltd (Korea) PT Fajar

Nusantara

Contract Signing Date 12 February 2015 26 June 2015

Commencement Date

Original Completion Date 12 February 2016 Three months

Audit Court Endorsement Date 28 April 2015 N/A

Time for Completion (days) 365 90




Contract Amendment



18 | P a g e


Payment Schedules


2015 IF payments ($) 4,661,895.52 0

Total paid 4,661,895.52 -


Table 4.9.: Rehabilitation of Caraulun Irrigation Scheme Second Phase Project

PROJECT SUMMARY


Company Name Romante Pty Ltd PT Fajar Nusantara

Contract Signing Date 20 January 2015 26 June 2015

Commencement Date

Original Completion Date 20 January 2016 Three months

Audit Court Endorsement Date N/A N/A

Time for completion (days) 365




Contract Amendment



Physical progress till quarter end % 75 -

Payment Schedules

2014 IF payments ($) -

2015 IF payments ($) 850,048.31 0

Total paid 850,048.31 0



19 | P a g e

5 WATER AND SANITATION

Total allocated fund for water and sanitation program in 2015 was orinally amounted to US$

5.598 Million. However, during the rectification made in Macrh 2015, the allocated budget

was reduced to US$ 3.598 million. Hence, CAFI meeting 9 July 2015 decided and approved to

transfer US$ 0.25 million to Tourism Program in order to cover payment for Tourism Program

in Oecusse, therefore, the final budget decreased to US$ 3,348 million and CAFI also

approved internal transfer of US$ 0.25 million within water and sanitation program located

into sub-programs as shown in the table 5.1 below:

Table 5.1: Summary of Budget Execution for Water and Sanitation

Project 2015

Budget

$'000

2015 Revised

Budget $'000

Disbursement

up to 30

September 2015

$'000

Balance

$'000

Construction/Rehabilitation and Supervision of

Drainage-Master Plan of Dili Drainage and Sanitation

1,715

1,215 417 798

Water Supply in 10 Districts 1,500 0 0 0

PPP of Dili water supply 250 500 86 414

Study, Design, and Construction of Dili water

Distribution zone 2-9 and Suai

470 470 0 470

Dili Drainage Rehabilitation 1,163 663 307 356

Construction of Dili Drainage (L-CF) 500 500 0 500

Total 5,598 3,348 810 2,538


Status of each subprogram is narrated as follows:

5.1 PHASE II OF DILI SANITATION AND DRAINAGE MASTER PLAN

(DSDMP)

Initial works for Phase 2 is being undertaken by Agua de Portugal (AdP) as selected by MPW

and approved by Prime Minister on December 23, 2013. Amount of contract is US$ 2,383,800

which covers Detail Engineering Design of selected drainage system, a pilot project on

sanitation improvement scheme, training and capacity building of National Directorate of

Basic Sanitation Services (DNSSB), and ground data collection via LiDAR.

The DNSSB proposed to additional scope of works which is not included in the previous

scope of the Dili drainage contract with the consultant of AdP. The additional scope of study

area covered bridges along Kuluhun River (5 bridges), drainage channel interceptor at hill

side, and main drainage canal at Dili airport. The cost additional works is USD 483,750 which

has been reviewed and approved by ADN. The proposal has presented to CAFI meeting on 13

April 2015 and approved. The amendment contract completed by the project owner and signed

on May 2015. The AdP contract expected to be completed this year. To finalise design and

study as well as some construction works, government has allocated US$ 1.72 million for

20 | P a g e

2015. Due to inadequate budget of the other infrastructure fund program, consequently US$

0.5 million of this budget line was transferred and remain US$ 1,215 million. Details of the

contract are shown in the table 5.2.

Table 5.2: Phase II of Dili Sanitation and Drainage Master Plan Project

PROJECT SUMMARY

Status Study and Design is progressing

Project Name Construction/Rehabilitation and Supervision of Drainage-Master Plan

of Dili Drainage and Sanitation

Company Name AdP Timor Leste

Contract Signing Date 7-Mar-14

Commencement Date 24-Mar-14

Original Completion Date 24 September 2014

Audit Court Endorsement Date

Issue notice to Proceed Date


Original Contract Value 2,384,800

Contract Amendment 0.00

a. Amendment 1 (Cost/Duration) Payment structure

b. Amendment 2 (Cost/Duration) Duration up to January 31, 2015

Final Contract Value 2,384,800

Physical progress till quarter end % 90%

Payment Schedules

2014 IF Payments ($) 1,788,600.00

2015 IF Payments ($) 417,340.00

Total Paid 2,205,940.00

Balance to be Paid 178,860.00


5.2 DILI WATER SUPPLY SYSTEM WITH PPP MODALITY

The allocated budget of 2015 for Dili Water Supply System was US$ 0.25 million. The project

is on-going with the feasibility study is being carried out by EGIS international consultant

with joint venture with EGIS Indonesia and Lelo Engineering consultant (local). The total

contract was roughly $0.5 million and study will conclude in 2015. The result of the study

will present to CAFI for finance option and execute through PPP modality or other option as

study may conclude. The allocated budget of 2015 for Dili Water Supply System was US$

0.25 million, after internal transferr of US$ 0.25 million from Water Supply for 10 District

(PPP) as per CAFI desicion on 9 July 2015 the allocation was increased to US$ 0.5 million.

This internal transfer is to facilitate the payment execution in 2015. Details of contracts and

disbursement made to the consultant summarized in the table 5.3:

5.3 DRAINAGE CLEANING AND REHABILITATION

The table 5.4 presents the summary of contract between the Ministry of Public Works and

companies engaged in drainage rehabilitation.

The allocated budget for all the drainage cleaning and rehabilitation in Dili in 2015 was US$

1,163 million but CAFI meeting dated 13 and 24 April 2015 approved to transferred US$ 0.5

21 | P a g e

to agriculture and fisheiry program to cover payment for rehabilitation Oebaba irrigation

scheme phase II. A Co-Finance for construction of Dili drainage is US$ 0.5 million to pay

remain contracts and new contracts. Contract details for each project are summarized in

Tables.5.5.

Table 5.3: Feasibility study of Dili Water Supply System with PPP modality

PROJECT SUMMARY

Status Feasibility Study is progressing

Project Name Consulting Services for Dili Water Supply (PPP) Feasibility Study

Company Name Egis Eau/PT. Egis International Indonesia/ Lelo Eng. Consultant

Unip. Lda JV

Contract Signing Date October 2014


Audit Court Endorsement Date NA

Contract Duration (months) 7



Original Contract Value 452,110.00


a. Amendment 1 (Cost/Duration) 5th

February 2016

Final Contract Value 2,384.800


Payment Schedules 2014 IF Payments ($) 0

2015 IF Payments ($) 85,900.90

Total Paid 85,900.90


.

Table 5.4: Dili Drainage Cleaning and Rehabilitation Project as per CAFI Decision on Nov 13-14,

2013

Company Dili Drainage

Project (EGOSTO)

Contract

Value

($000)

Disbursement

up to end

2014 ($000)

Budget

2015

($000)

Disburseme

nt up to end

September

2015 ($000)

Total

payment

of this

project

($000)

Payment

progress

Caileba Unip

Lda

Emergency Installation of

Box Culvert Along

Caicoli, Villa Verde 180,470.87 147,551.71

663,000

1,462.89

166,990.00

Completed,

8% for

unclaimed

amount

Dhalelan

Unip Lda

Emergency Construction

of New Drainages Along

Osindo Area in Hudi

Laran

222,890.78 189,776.75 0 210,863.05

Completed,

5% for

unclaimed

amount

Lesi Unip

Lda

Cleaning and Clearing of

Canals and Drainage

Sediments in the Area of

Bairo-Pite, Perunas,

Aimutin, Fatuhada,

Kampung Alor, Lanud

and Pantain Kelapa

76,892.86 69,203.57 0 76,892.86

Completed

and retention

paid

Lomolo Unip

Lda

Emergency Cleanning,

Clearing of Enclosed

Drain Along Dili

83996.58 57,887.31 17,700.62 17,700.62

completed

and retention

paid

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Liberta Unip

Lda

Re-instala Kanu

Distribusaun no

Retikulasaun - Bundaran-

Mercado lama, Audian-

Kuluhun, ho Husi

381,823.00 275,400.00

- 306,000.00

Completed

and retention

paid

Table 5:4 Dili Drainage Cleaning and Rehabilitation Project per CAFI decision on October 24, 2014

Tifoho Unip

Lda

Rehabilitation of Main

Roads Laong Colmera

Liceu Area to Install New

Box Culvert

1,801,764.64 1,336,992.38

148,554.71

1,485,547.09

Ompleted,

US$ 0.316

million for

unclaimed

amount

Tres Irmao

Unip Lda

Cleaning of Sediments in

Enclosed drainAlong Dili

Central

46,044.00 41,440.14 0 41,440.14

100%,

remain

retention

Total 2,793,882.73 2,118,251.86 663,000 301,406.92 2,419,658.78 45.46%

Source: MPS Analysis, 30 September 2015

Table 5.5: Various Contract for Rehabilitation and Drainage Cleanning Project PROJECT SUMMARY

Project Name

Rehabilitation of

Main Roads

Laong Colmera

Liceu Area to

Install New Box

Culvert

Emergency

Installation of

Box Culvert

Along Caicoli,

VillaVerde

Emergency

Construction

of New

Drainages

Along Osindo

Area in Hudi

Laran

Emergency

Cleanning, Clearing

of Enclosed Drain

Along Dili

(Kampung Alor,

Lanud and Pantai

Kelapa)

Re-installation

Distribution Pipe –

Bundaran to Mercado

lama, Audian –

Kuluhun and Ailele

Hun Paulus to Largo

Company Name Tifoho Unipessoal

Lda

Caileba

Unipessoal Lda

Dhalelan

Unipessoal

Lda

Lomolo Unipesoal

Lda

Liberta, Unip. Lda

Contract Signing Date 5-Feb-14 5-Feb-13 5-Feb-13 5 February 2014 27/5/2014

Commencement Date 3-Dec-13 3-Dec-13 3-Dec-13 5 December 2013 28/5/2014

Original Completion Date 31-Aug-14 31-May-14 8-Mar-14 31 August 2014 100 days after

commencement date


Issue notice to Proceed Date 28/5/2014

Actual Completion Date 31-Dec-14 31-May-14 27/10/2014 27/10/2014

Original Contract Value 1,801,764.64 180,470.87 222890.78 64,319.23 381,823.00

Contract Amendment

a. Amendment 1 (Cost/Duration) 19,667.35

Amendment 1 (duration) 28 Oct 2014 – 31

Jan 2015

b. Amendment 2 (Cost/Duration) 24 March 2015 – 30

June 2015

Final Contract Value 1,801,764.64 180,470.87 222,890.78 83,986.58 381,823.00

Physical progress till quarter end

%

100% 100% 100% 100% 80%

Payment Schedules

2014 IF Payments ($) 1,336,992.38 147,511.51 189,776.75 57,887.31 275,400.00

2015 IF Payments ($) 148,554.71 18,015.60 21,086.31 26,099.27 106,423.00

Total Paid 1,485,547.09 165,527.11 210,863.05 83,986.58 381,823.00

Balance 167,609.93* 14,943.76* 12,027.73* 0 0

Source: MPS Analysis, 30 September 2015. * The above balance is for unclaimed item as the amount of paid

based on actual work done and inspected and recommend by ADN.

All the above drainage cleaning and rehabilitation have been completed last year and retention

will process this year.

23 | P a g e

5.4 DILI WATER DISTRIBUTION NETWORK

The TOR for Dili water distribution Zone 2 to 9 was forwarded to A.D.N. in 2013 for review

with no update received as to date. An emergency work for water distribution network

rehabilitation in Dili was approved by CAFI as the system was damaged due to road drainage

construction. The information about the water distribution network rehabilitation in Dili is

shown in table 5.8. For the study and detail design of Zone 2 to 9, CAFI has approved allocate

US$ 0.47 million in 2015. No futher information is received in addition of the documents for

this project.

5.5 WATER SUPPLY IN 10 DISTRICT

To provide better drinking water for the people in the district, Government has planned to

develop existing water supply facility in 10 districts. To carry out study and design, CAFI has

approved and allocated US$ 1.5 million for 2015. Further, US$ 0.5 million rectified in late

March 2015 and CAFI meeting on 13 April 2015 approved to trasfered US$ 0.5 million to

agriculture and fisheries program. Hence CAFI meeting 9 July 2015approved to transfer US$

0.25 million to Tourism Program and approved US$ 0.25 million for intranal transfer within

the program.

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6 URBAN AND RURAL DEVELOPMENT PROGRAM

In achieving the goals of Strategic Development Plan (SDP), urban and rural developments

based on integrated and comprehensive spatial planning is essential. This program is to

finance the necessary studies which commenced in 2010 with the Spatial Plan for the Southern

Region comprising the Districts of Covalima and Viqueque and southern part of Manufahi.

The project utilise part of IF budget and the study was completed in 2011.

Similar spatial plan for the Highland Region and the Northern Region are at TOR preparation,

Spatial Plan for National Wide is under implementation and LiDER Survey & Spatial mapping

have been completed and had handover to Ministry of Finance as acting of Project Owner in

August 2015. The project Owner proposed LiDER and Spatial Mapping Second Phase in the

extraordinary CAFI meeting on 9 June 2015 in Oequsse and currently under preparation of

TOR by project owner. CAFI meeting 24 April 2015 approved virement of US$ 2 million

from LiDER Survey & Spatial mapping to the construction of supervision of Oebaba irrigation

phase II. The disbursement at end of September 2015 was 65% as no payment from other

project contracts. Detail is presented at table 6.1

Table 6.1: Budget and Status of Execution as of 30 September 2015

No. Name of Project Final Budget

Approval 2015 ($)

Revised Budget

2015 ($) Execution ($) %

1 Spatial Plan for National Wide 610,000.00 610,000.00 0.00 0

2 Spatial Plan for High land zone 500,000.00 300,000.00 0.00 0

3 Spatial Plan for North zone 500,000.00 300,000.00 0.00 0

4 LiDER and Spatial Mapping 7,985,000.00 5,985,000.00 4,674.600.00 78

Total 9,595,000.00 7,195.000.00 4,674.600.00 65

Suource: Free Balance report dated 30 September 2015 and MPS record.

6.1 NATIONWIDE SPATIAL PLANNING

One of the national goal as stipulated in SDP is that by the end of 2015 Timor-Leste has

already developed a National Planning Framework to guide the acceleration of sustainable

economic growth and equitable development from national level to sucos level, while

protecting Timor-Leste’s biodiversity and natural environment in conservation zones.1

With the above goals in mind, IF aready allocated the funds for national spatial plan, that

further breakdown into several projects: 1) National Spatial Plan (NSP), 2) Spatial Planning

Legislation (SPL), and 3) Housing and Settlement Legislation (HSL).

The NSP component should covers the recommendations on national spatial planning policy

and directives for all development sectors in terms of spatial usage. The overall objective is to

1 Timor Leste Strategic Development Plan (SDP), 2011

25 | P a g e

address land use issues or land use conflict resolution guidelines in the implementation of the

national scale development programs or for implementation of specific major projects. The

SPL component is intended to draft spatial planning policies and regulations on which to base

and provide direction in the implementation and control of spatial planning in Timor Leste.

The HSL component on the other hand, is to provide housing and settlements regulations, and

provision on which to base and provide direction in the implementation and control of housing

and settlements in Timor Leste. The Project is being carried out by Intersismet SA in Joint

Venture with Quarternaria Portugal in the amount of US $1.22 million. The National Spatila

Planning project was scheduled to be completed end of September 2014. However, the project

has been delayed due to incomple remaining works. Therefore, the Ministry of Public Works

approved extended contract for several time until end of December 2015. To finalize the

project, CAFI approved allocated US$ 0.61 million in 2015. The project owner (National

Directorate Housing and Urban Planning) informed that the physical works achived 70% at

the end of September 2015. No disbursements made in this reporting period as the no claim

receive by MPS. The third time extension was approved by Ministry of Public Works as

project owner that time and extended to 31 of December 2015 is under process by NPC. Detail

of contract shown in the table 6.2:

Table 6.2: Nationwide Urban Planning Studies Project

PROJECT SUMMARY In the implementation stage

Company Intersismet SA joint venture with Quarternaria Portugal

Date of Contract 12 of March 2014

Contract Duration 6 Months

Notice to Proceed 31 March 2014

Completion Date 31September 2014

Revise Completion Date no.1 31December 2014

Revise Completion Date no.2 31March 2015

Revise Completion Date no.3 31 December 2015-

Contract Value ($) 1,219,755.75

Present physical completion status 70%

Payment Schedule

2014 IF Payments ($) 585,482.76

2015 IF Payments ($) 0.00

Total to be paid ($) 585,482.76

Balance to be paid ($) 634,272.99

Source: MPS Analysis and Free balance 30 of September 2015

6.2 LIDAR SURVEY AND SPATIAL MAPPING

The primary objective of Light Detection and Ranging (LiDAR) Mapping is to obtain an

accurate geographic and spatial data for Timor-Leste using LiDAR technology. As of end-

2014, the accomplishments are as follows: Aerial Photo Data acquisition at 100% covering the

entire Timor Leste; LiDAR and air photo survey at 100%; LiDAR and photo data processing

at 72%, and; ground survey at 100%.

26 | P a g e

The the geo-spatial data collection by using LiDAR is a widely accepted method for large

area of coverage in generating precise and directly geo-referenced spatial information about

the shape and surface characteristics of the Earth. Recent advancements in LiDAR mapping

systems and their enabling technologies allow scientists and mapping professionals to examine

natural and built environments across a wide range of scales with greater accuracy, precision,

and flexibility than ever before2 . Considering th important data provede by LiDER, IF put as

one of the project through Urban and Rural development program and could be use by various

sectors.

For further utilization of LiDAR documents and instrument after handover to the Government

various capacity building as part of the TOR was conducted. The first training was conducted

in Bandung, Indonesia from 24 of November to 5 of December 2014 in collaboration with

Institut Teknologi Bandung, Karvak Consultant and Timor Leste Government. The objective

of the training program is to sustain the use of LiDAR Technology. Six agencies of the Timor

Leste Government participated in the program, these include: Ministry of Public Works,

Ministry of Justice, Ministry of Agriculture, Institute of Petroleum and Geology, Agency of

National Development and Major Project Secretariat.

The second training was concluded on 11 of April to 29 of April 2015 in Bandung and the

third training in the management and policy decision maker that involved superior level of

each relevant ministry was conducted on 29 of June to 3 of July 2015 in Bali, Indonesia. To

cover balance of this contract US$ 7.985 million for 2015 but CAFI meeting 13 April 2015

approved transfer US$ 2 million to agriculture and fishery program and revised budget was

US$ 5.985 million for 2015.

The Project was concluded and has been handover to Ministry of Finance as acting of project

owner at IPG Office Building on 28 of August 2015. Execution Financing progress of the

contract project as end of September have been achieved 95% and 5% will be keep as

warranty period till end of December 2015. The contract details are shown in the table 6.3.

6.3 DILI URBAN PLANNING

The Objective of the project is formulation of integrated urban master plan that will facilitate

sustainable development in Dili will be Metropolitan Area, and approval of the formulated

master plan by the Government of Timor Leste. 3

The Master Plan of Dili covers sub-districts of Cristo Rei, Vera Cruz, Nain Feto and Dom

Alexo including Tibar and Hera with an aggregate area of 178.62 km2. Based on 2010 census

and household survey conducted, the area has a total population of 223,793. It is being funded

2 Carter at al.,2012.

3 The Project for Study on Dili Master Plan in the Democratic Republic of Timor Leste, JICA Inception Report ,

2014.

27 | P a g e

by Japanese International Cooperation Agency (JICA) and no budget from the IF was

involved. The project owner is the National Directorate for Housing and Urban Planning,

Ministry of Planning and Strategic Investment.

Dili Urban Master Plan has been implemented under the supervision of the National

Directorate of Housing and Urban Planning (DNHPU) and JICA, which was e scheduled to be

completed in August 2015. However the project were delayed because of transference of the

project to the new owner there is Ministry of Planning and Strategic Planning according to the

new organic low of the of Government of Timor Leste. The physical progress has been

achieved 95% and Estimated by DNHPU will be conclude by November 2015.

Table 6.3: LiDAR Survey and Mapping Project

PROJECT SUMMARY Implementation Process

Company PT Karvak Nusa Geomatika

Date of Contract 29-05-2014

Contract Duration (year) 1

Notice to Proceed 16 July 2014

Completion Date 16 July 2015

Contract Value ($) 12,985,000.00

Present physical completion status 92.43%

Payment Schedule

2014 IF Payments ($) 7,661,150.00

2015 IF Payments ($) 4,674,600.00

Total to be paid ($) 12,335,750.00


Source: MPS Analysis and Free balance 30 September 2015

28 | P a g e

7 ELECTRICITY

The objective of the program was to provide reliable electricity generation, transmission and

distribution throughout Timor-Leste by 2014. The program involves the installation of two

new power plants at Hera and Betano and erection of a 150KV nationwide power line grid

plus 20KV distribution lines, 9 substations, medium and low voltage of house connection, and

illumination of street light. The two power stations are operational and most of the power

distribution lines and sub-stations are now operational. Details are presented below:

Hera and Betano Power Generation Plants 100% completed

Medium Voltage Transmission Lines - 99.09% completed

Substations – 98.68% completed

Hera Power Station Fuel Tanks - 100% completed

20 KV lines - 98.95% completed

Betano Power Stations, Fuel Tanks - 100% completed

Contracts for the overall program amount to $844 million. Of the budget in 2011 of

$448.7million $428.845 million or 95.5% was disbursed. The budget allocation of $282

million for 2012 plus the balance of $20 million carried over from 2011 made available $ 302

million for 2012, of which $283 million or 94% had been disbursed by end-December 2012.

The 2013 budget for electricity was US$123.67 million which comprised new appropriation in

the amount of US$113.7 million plus the balance of US$ 10 million carried over from 2012.

The original budget allocation for 2014 was US$ 56.350 million including US$ 40.323 million

transferred from the 2013 balance. This amount was then increased from US$ 82.123 million

to US$ 138.123 million. The execution rate as of 31 of December 2014 was US$ 133.791

million or 97%.

The original allocation budget for the electricity program in 2015 was amounted to US$

57.128 million and the budget was reduced to US$ 47.128 million or decreased US$ 10

million during the budget rectification in March 2015. As per 30th

of September 2015, the total

disbursements have reached US$ 28.478 million or 52% of total allocation budget. The

execution rate per third quarter was expected to be 61%, however a few invoice that have

certified by the project owner was failing to fulfill a legal requirement which delay the

payment process. The total allocated budget as shown in Table 7.1.

7.1 CONSTRUCTION OF TRANSMISSION LINES OF 150 KV

All transmission line networks are completed including power grid ring in the section between

Maliana to Suai. The Operational Acceptance Certificates were signed by EDTL and

Consultant for previous work done on June 2014, when section Maliana to Suai completed

EDTL and Consultant signed Operational Acceptance Certificates on 19 November 2014.

Installation of networks have been supplied with power, tested and issued with completion

certificate on 19 May 2014, the power grid has energized and operation consisted of 9

29 | P a g e

substations and 12 sections of 150 KV transmission lines. Shown in Table 7.2 is the progress

of works.

Table 7.1: Summary of Financial Status of Electricity Program

Description

Balance

2014

Original

Budget

Revised

Budget

Post

Review

Disbur-

sement % Obligation

Commit

ment Balance

'$000 '$000 '$000 '$000 '$000 '$000 '$000 '$000

Rehabilitation and Distribution

Medium Voltage

-98 15,000 10,000 14,902 3,892 39 494 1,281 4,333

Rehabilitation and Distribution Low

Voltage

10,206 14,000 10,000 14,000 9,096 91 360 104 440

Distribution and Transmission Line

of Betano and Hera Power Plan

Generators

2 17,608 17,608 27,814 11,490 65 3,355 2,763

Maintenance of LMV Line in

District and Sub District

- 1,000 1,000 1,002 1,000

Work preparation operation and

Maintenance of Betano Electricity

- - - - -

Rehabilitation and Modification

electricity distribuition line control

system

- 820 820 820 820

Rehabilitation and Modification

electricity distribuition line control

system

7 - - - -

Installation of Street Lighting in Dili 1 750 750 751 750

Contruction of Comoro power plant

residence

- - - - -

Contruction of Comoro power plant

residence

20 7,500 6,500 7,520 6,500

Masterplan of Submarine 20 KV

from Dili to Ata'uro of 5 KM

underground cable in Dili

1 150 150 151 150

Design preparation of 57 residences

and offices in Sub District

- - - - -

Design preparation of 12 residences

and offices in the District

- - - - -

Maintenance of 11 substation - 150 150 150 150

Maintenace of Distribution line - 150 150 150 150

Total 10,138 57,128 47,128 67,266 24,478 52 4,209 1,388 17,057

Source: Free Balance per 30th September 2015

Line Traps are installed and provisory tests were conducted against each substation from

National Dispatch Centre, however the contractor performed functional test but did not make

any quality control test.

7.2 CONSTRUCTION OF 20KV DISTRIBUTION LINES

The construction of 20kV distribution lines is complete. The contractor, however, made a

request to the project owner for the possibility of extending the distribution line from Lugasa

through Uatolari, Uatocarabau and Iliomar. As to date, there is no information as to the

distance and number of poles required for such work. As EDTL still assess distribution line for

this section. Table 7.3 indicates the individual section of works achieved as of end May 2014.

30 | P a g e

Table: 7.2. Project Name: Construction of 150 KV Transmission Lines Linhas de

Transmissão 150

KV

Performancia do Trabalho

Observação

Secção Excavação

Fundação

em Betão

Armado

Torres

Erguidas

Condu

ctores Total Km

Costa Norte

Hera - Dili 30 30 30 30 30 9.891 Duplo circuto está em

operacional

Hera – Manatuto 91 91 91 91 91 40.902 Duplo circuto está em

operacional

Manatuto-Baucau 132 132 132 132 132 52.33 Único circuto está em

operacional

Baucau-Lospalos 141.5 141.5 141.5 141.5 141.5 63.499 Único circuto está em

operacional

Dili-Liquica 86.5 86.5 86.5 86.5 86.5 38.818 Único circuto está em

operacional

Sub total 481 481 481 481 481 205.44 Concluido100%

Este/Oeste

Baucau-Viqueque 107 107 107 107 107 43.125 Único circuto está em

operacional

Liquica-Maliana 108.5 108.5 108.5 108.5 108.50 44.921 Único circuto está em

operacional

Maliana-Suai 129 129 129 129 129 58.183 Único circuto está a concluir

operacional

Sub total 344.5 344.5 344.5 344.5 344.5 146.229 Progresso fisico 100%

Costa Sul

Suai-Cassa 95 95 95 95 95 38.555 Único circuto está a concluir

operacional

Cassa-Betano 57 57 57 57 57 25.408 Único circuto está em

operacional

Betano-Viqueque 198 198 198 198 198 84.475 Único circuto está em

operacional

Viqueque-Lospalos 231.5 231.5 231.5 231.5 231.5 103.439 Único circuto está em

operacional

Sub total 581.5 581.5 581.5 581.5 581.5 251.877 Progresso fisico 100%

Total 1407 1407 1407 1407 1407 603.546 Progresso fisico 100%

Percentage 100% 100.0% 100% 100% 100.00%

Source: ELC Bonifica Report, 31 May 2015

7.3 SUB-STATIONS

All nine sub-stations were completed by end-2012 and connected to the power grid. Furniture

and facilities for guard house are completed. However, maintenance works, rectification of

some civil and electrical components including fire-fighting, alarm systems in most of

substations needs to be completed.

31 | P a g e

Table 7.3.: Installation of 20 KV Distribution Lines

Secção Comprimento

(Km)

Numero de Poles Estado

Requerido Erguidas

Dili (Becora-Seloi) 32 762 762 Energized since 13 January 2012

Seloi-Gleno 22 440 440 Energized since 24 January 2012

Seloi-Aileu 6 128 128 Energized since 24 January 2012

Betano-Same 26.20 420 420 Energized since 16 de November, 2012

Viqueque - Lugasa 30 600 600 Energized since 16 de November, 2012

Cassa-Ainaro 23.60 427 427 Energized since desde 23 de

Novembro, 2012

Total 139.8 2,777 2,777 Energized 100%

Uatulari-Uatucarbau-

Iliomar 44

Foi requisitado para extenção mas não

se sabe qual e o seu comprimento e

poles

Total 139.8 2822 2,482 Progresso fisico 98.41% Segundo

trimestre o relatorio de Maio 2014

Source: Bonifica Report for February 2015

7.4 COMORO POWER STATION

The 24 MW Comoro Power Station became fully operational in December 2012. Local

operators were trained by CSI in January, June and July 2013 and, following completion of

testing, official acceptance of the plant by EDTL took place on August 29, 2013.

Additional works such as road rehabilitation, fuel station rehabilitation, painting of the

existing fuel tanks and supply of office furniture have yet to commence. The contractor for the

civil works has submitted a proposal to EDTL for operation and maintenance of the plant for a

two-year period, which is important, sustain the system operation and ensure the reliability. .

7.5 20KV OVERHEAD LINE CONNECTING 150/20KV DILI SUB-

STATION WITH 20KV FEEDERS

The contractor has completed the works based on the conditions of contract which involved

the operation and supply of power to six feeders of Comoro Power Plant. All the six feeders

have been energized and are in full operation. Changes in the scope of works for feeders 2 & 6

and feeders 4 & 5 resulted in adjustment in the contract value to US$2,308,318.18 and all

payment has been made to the company.

7.6 20KV OVERHEAD LINE CONNECTING 150/20KV MALIANA

SUBSTATION WITH THE EXISTING 20KV NETWORK IN THE AREA

The SOSO Electrical Unipessoal Lda has installed overhead lines to Maliana Town, Bobonaro,

Ritabou, Kailaco, Batugade, and Mandoki under Variation Order No.1 in the amount of US$

32 | P a g e

353,256.04 in addition to the contract value of US$ 1,743,351.04. The 4.1 km line extension

was connected to feeder Lima Maumali-Mandoki that will improve the system in Bobonaro

District. All circuits between those areas have been energized, the final acceptance has been

issued and the contract has been concluded and all payment has been made to the company.

7.7 20KV OVERHEAD LINE CONNECTING TO THE NEW 150/20KV

SUAI SUB-STATION WITH 20KV NETWORKS

This section of the line has been completed which became operational since 18 September

2013, the contract value for this work was US$ 242,000.00 and all payment has been made to

the company.

7.8 FUEL SUPPLY LINE FROM HERA LOADING DOCK TO HERA POWER

PLANT

The project will enable fuel for Hera Power Station to be supplied from tankers moored in

Hera Bay adjacent to the storage tanks of Hera Power Plant, eliminating the need for road

transport of fuel from Tibar. The contract for the project included supply and installation of 6

inch-diameter pipes, supply and installation of fuel pump system, and construction of safety

fence around the site. The system has been tested, approved and is currently in full operation.

Additional work under Change Order Nos.1 and 2 has been approved to provide: DN 200 gate

valve, automatic shutdown valve, fire protection system, filters and flow meters. This raised

the total contract value to US$ 494,000.00.

Timor Gap turned over the installation works to the project owner on 9 of May 2013 with the

operation of first vessel loaded with 3,000 metric tons of diesel fuel during its inauguration.

The acceptance certificate of the system was issued on 16 May 2013.

7.9 HERA POWER STATION

Hera Power Plant commenced its commercial operation on 01 December 2011 using all seven

installed generator sets and with the full provision on fuel tanks. Despite the higher operating

cost of the power plant when using the High Speed Diesel Fuel, the choice of technology

installed (generator) is robust so that in the future, other more affordable fuel such as gas and

heavy fuel oil (HFO) can be considred to reduce the operating cost.Additional proposed

structures to be provided at the site include: Training Center for mechanics and operators,

administration Building, and Residential Facilities.

In order to ensure the successful operation of the power plant by means of supying the power

to each grid, the functional test was conducted on 30th

November 2013. However, the

unexpected shut down occurred during the testing, which indicated that there was a problem in

the main transformer of the switchyard and misinteprepration of the procedures and

transmitted signal by the operator.

33 | P a g e

7.10 BETANO POWER STATION

Betano Power Plant has been in operation since its inauguration on 20 August 2013 and on

24th

October 2013, the certificate of completion for the plant was issued. The complete

structures and works consit of major mechanical, electrical, civil works, pipeline from fuel

treatment house to fuel tanks, storage tanks and fire-fighting facilities. Betano Power Plant has

started operation works keeping one engine running 24 hours per day since November 2014

up to date, the project owner (EDTL) started supply a fuel to keep the power plant operation.

Puri Akraya Engineering Ltd will operate and maintain Betano Power Plant, as an extension

(supplemental agreement) to their contract (ref: contract RDTL 12003387 signed 3 April

2012) for operation and maintenance of the Hera Power Plant. This supplemental agreement

for Betano Power Plant operation has duration of three (3) years ending on 30 April 2017.

Some of the major issues but not limited to those identified by the Supervision Consultant

have to be addressed as part of the contractual obligation by EPC Contractor are as follows: a)

commissioning process has not been completed, b) the plant is not officially handed over to

the owner, c) repair of mechanical, electrical and civil works made known to the contractor are

not yet accomplished, d) transmission of signals between Power Plant Switchyard and

National Dispatching Centre has not been completed, e) metering system which monitor the

energy generation and dispatched has not been installed, f) replacement of the Black Start

Generator has not been done, g) supply of required spare parts has not been completed, h)

contractual tools for maintenance of the plant has not been provided, i) weigh bridge retesting

and commissioning after it was flooded by rain water has not been done yet, j) guard house

No. 2 that was flooded by water from leaking pipe has not been adjusted and, k) cleaning the

site within the property limit from garbage, levelling and lawn has not been done yet.

The above mentioned issues have been raised from the previous year, however, there is no

action being taken by contractor to address the finding that Consultant Company raised in

their monthly report. It is recommended that the project owner should not release payment

certificate until the contractor comply with its performance obligation.

7.11 MEDIUM AND LOW VOLTAGE DISTRIBUTION LINES

The installation of medium and low voltage distribution lines are implemented in three

packages by 267 national and international contractors. Emergency works are implemented by

55 contractors as the first package; the second package is the extension and rehabilitation of

distribution lines, public illumination, and transformers which are implemented by 52

contractors and; the third package is comprised of line extensions for medium voltage (MV),

low voltage (LV) and house connections as implemented by 160 contractors.

This project started in 2009 and has so far benefited 48 sub districts. As reported by the Office

of EDTL, 17 Subdistricts (Dilor, Soibada, Natarbora, Turiscai, Fatuberliu, Alas, Bazartete,

Hatulia, Hatubuilico, Balibo, Fatululik, Fohorem, Fatumean, Atauro, Nitibe, Pasabe, Oesilo,

and Pante Makasar) have no access yet with electricity. EDTL intends that by 2013 and 2014,

34 | P a g e

all sub-districts in the entire country will be served by the electrification program of the

government.

From 2012 the implementation of the installation of medium and low voltage distribution lines

was managed by Management and Implementation Committee of National Electricity

Program known as CGI-PEN (Comição e Gestao Implementação - Programa Electrificaço

Nacional) as per decree law 40/2012, 5 September. The objective of establishment CGI-PEN

is to provide feasible electirty power for 24 hours to the entire country. The CGI-PEN also

undertakes procurmanet, supervising and certifying the payment before submitting to ADN for

next process.

As of to date 389 projects have been awarded to both national and international contractors

with contract value 865,092,290.36, some of project have been completed and other still

progressing. In 2015, some of projects have been announced to be implementing in this year

and 2016.

Further, CAFI through its meeting on 9 June 2015 in Oecusse has decided and approved

payment for the new installation medium and low voltage, and house connection could be paid

under IF, the decision made due to insufficient budget allocation for Oecusse region. MPS

have processed the payment for delivering equipment and installation services of electrical

installation and metering for Public School and Health Centre Building that conducted in

Baucau, Bobonaro, Ermera and Lautem District which approved by CAFI.

35 | P a g e

8 ROADS

8.1 GENERAL

The road network was generally in poor condition with many roads requiring extensive repair

or re-building4 when the IF was set up on 2011. As a result many parts of the country were

regularly isolated by roads and bridges that were permanently or frequently temporarily

impassable because of flooding, washout or landslides. The strategy set out in the SDP for

investment in the road network is based on a three-tier hierarchy of investment: National,

District and Rural / Urban roads. The road network is similarly structured with roads classified

as National, Regional5 and Rural/Urban.

The road development strategy is designed to support this program and will provide good

transport connectivity between activity centres and establish all-weather roads to connect

presently isolated areas and improve access between rural areas and the main cities of the

country. This provision existence of reliable, well maintained roads is essential to economic

growth, social cohesion and national security; hence the government’s assignment of a high

priority to road investment and justification for a high allocation of funds to road projects in

the Infrastructure Fund budget. The annual allocations to date have been: 18% in 2011, 13%

in 2012, 15.7% in 2013, 17.3% in 2014 and 18.43% in 2015 of the total I F budget.

The original allocation budget for 2015 was US$ 54.8 million and it was reduced to US$ 44.8

million during the budget rectification in late March 2015 where total of US$ 10 million was

transferred to ZEEMS. Hence, as per CAFI decision dated 24 April 2015 it was approved

virement of US$ 5.21 million from bridges program thus the budget was revised to US$ 50.01

million. The revised allocation budget for loan co-finance projects was reducing from US$ 26

million to US$ 18.5 million. Following, CAFI meeting dated 15 September 2015 has approved

US$ 1.5 million to be transferred from bridges program thus the budget will revised to US$

51.475 million. The revised budget will show in the next reporting period. The disbursement

made by end of September 2015 was US$ 25.593 million as some of payment still hold with

MPS due to inadequate allocated budget to the respective budget line, payment under process

of verification of ADN and raising PO by NPC and PR to treasury. The project owner are

analysing for an internal transfer of the other projects within road program to the CAFI for

approval.

Apart from the above progress, there are still a number of challenges faced during the project

cycle period. Some ongoing projects encounter difficulties to finalise the work within the

planned timeframe, some contracts have been extended several times, and a number of new

4 80% of National roads, over 90% of District roads and almost 100% of Rural roads were reported to be in poor

condition as of 2011 (various sources).

5 Previous referred to as District roads

36 | P a g e

projects have been implemented late due to delay in project preparation. Several road projects

have been generally slow and oftentimes with low quality of work. In many instances, there

seemed to be lack of discipline on the part of contractors and supervision is oftentimes

inadequate or ineffective. Many works started before the issuance of “Notice to Proceed”

and/or without enough preparation while other contractors even proceed with the works before

their contracts are signed. The representative of project owner was recommended to strength

project monitoring system on the ongoing contracts in order to improve execution rate. The

summary of 2015 budget allocation for road projects and its disbursements are described in

Table 8.1.

Table 8.1: Summary 2015 allocation budget for road projects and its disbursements

Projecto

Orçamento 2015 $'000

1. Comentários

Original

Revição após

Retificação,

Virement e

Transferência

Interna

Despesas

até 30

September

2015

Saldo

Total 54,800 50,010 25,293 24,717 51% executed

Reabilitação Estrada Zumalai Beco-Suai (Fase II) 1,000 199 199 Need finalise bid doc.

and tender

Reabilitação de Estradas Díli - Aileu (Laulara-Solerema) 1,000 200 200 Previous contract

completed.

Reabilitação e construção de estradas urbanas Fase II 5000 10,570 10,219 351 38 Contracts will charge

to this budget

Reabilitação de Estradas Lepo - Zumalai 20 km 500 374 363 374 Previous contract

completed.

Construção de Estradas e Esgotos, Posto Integrado

Batugade-Mota Ain

500 0 0 Tender is differed to

following years

Reabilitação de Estradas Assalaitula -Ossu - Viqueque 982 982 982 0 2 contracts will charge

to this budget

Reabilitação de Estradas Ermera-Atsabe 15 km 0.00 0.00 0.00 0.00 100% completed

Reabilitação de Estradas Ermera-Hatolia 12 km 0.00 0.00 0.00 0.00 In progress 70%

completed

Reabilitação de Estradas Tilomar-Weleu 14 km 0.00 0.00 0.00 0.00 Slow progress, contract

extended

Reabilitação de Estradas Baguia-Laga 6.6 km 0.00 0.00 0.00 0.00 Previous contract on 21

Feb 2014

Reabilitação de Estradas Baguia-Watucarbau 12 km 600 269 269 0 100% completed and

remain retention

Reabilitação de Estradas Maubise-Turiskai, 10 km 220 220 220 In progress 90%

completed

Reabilitação de estradas Maubisse-Bubur Laran-Turiskai

Vila (Pacote II)

1,630 1,630 856 306 Physical works 100%

completed

Reabilitação de Estradas Lospalos -Tutuala 10.5 950 950 950 Physical works 100%

completed

Reabilitação de Estradas Lospalos-Ilomar 13.6 Km 370 370 370 In progress, 52%

completed

Reabilitação de Estradas Atauro Villa - Beloi - Biqueli 500 500 500 In progress, 86%

completed

Reabilitação de estrada Aituto-Same 1,200 1,200 1,200 In progress, 70%

completed

Reabilitação de Estradas Maubarra-Loes (Karimbala) Fase I

4 km

0.00 0.00 0.00 0.00 Completed.

Rehabilitasaun Estrada Karimbala Fase II 9 km 500 500 500 Need finalise bid doc.

and tender

Reabilitação de estrada Cruzamento Alto Barique-Natarbora

25.5 Km

881 499 413 87 In progress 99%

completed

Reabilitação de estrada Luro-Buhuimau 750 750 626 124 In progress 93%

completed

37 | P a g e

Continue of table 8.1. Reabilitação de estrada Dare-Ainaro 131 131 131 Previous contract

completed.

Reabilitação de estrada Edmumu-Spatula in Uatulari/Irabere 109 109 109 In progress 65%

completed

Rehabilitação de estradas Lospalos-Lore 350 100 100 Need finalise bid doc.

and tender

Reabilitação de estradas urbanas em Same 2,000 2,000 0 2,000 In progress 98%

completed

Construção e supervisão para o desemvolvimento de

Estradas Dili-Liquica e Tibar Ermera (L-CF)

7,000 7,000 2,299 4,701 2 contracts charged to

this budget code

Construção e supervisão para o desemvolvimento de

Estradas Dili-Manatuto- Baucau (L-CF)

4,000 200 200 Dili-Manatuto contract

negotiation completed and

ITB for Manatuto - Baucau

Desenho Manatuto - Natarbora, Supervisão e outros custos

associados (L-CF)

6,000 6,000 2,488 3,512 2 contracts charged to

this budget code

Construção e Supervisão de Estradas de Quatro Vias Tasi

Tolu-Porto Tibar (L-CF)

2,000 0 0 Detailed engineering

design is progressing

Reabilitação de estradas nacionais (Potholes Repair) 500 500 470 30 In progress, 76%

completed

Reabilitação de estrada Zumalai-Suai 0.00 0.00 0.00 0.00 No allocation budget

Normalização e proteção da Ribeira de Hera 700 700 700 In progress 29%

completed

Reabilitação de estrada no recinto de Cristo Rei 500 100 100 Need finalise bid doc.

and tender

Controlo de cheias 758 758 758 0 6 contracts charge to

this Budget

Reabilitação de estrada Bobonaro-Suai 486 86 86 Need finalise bid doc.

and tender

Reabilitação de estradas distritais de Wiuka - Quelikai 500 100 100 Same as above

Rabilitação de estradas Dili-Manleuana-Solerema-Aileu 15

km

750 350 350 Same as above

Construção ou rehabilitação de Estradas Metinaro-Laclo-

Manatuto

500 50 50 Same as above

Construcao de estrada alternativa Jakarta II 700 700 700 2 contracts charged to

this budget code

Reabilitação de Estradas Viqueque- Uatulari 500 100 100 Need finalise bid doc.

and tender

Reabilitação de estradas distritais de Baucau - Laga

incluindo preparação de desenho em seções determinadas

para elevar nivel da estrada

0.00 0.00 0.00 0.00 No allocation budget

Reabilitação no Construcao de Estradas Maliana-Cailaco-

Hatolia

500 150 150 Need finalise bid doc.

and tender

Reabilitação de Estradas Venilale-Fatulia-Waimuri 200 0 0 Project differed

Construção e Supervisão de Estrada Dili-Ainaro (Lot 3, Lot

4 & Lot 5 -LB)

7,000 6,800 4,979 1,821 In progress, Lot 3, 4,

and 5 contract

Preparação Estudo e Desenho Detalhado das Estradas 2,000 200 200 Need finalise bid doc.

and tender

Aquisicao de Bens Imoveis projectos do FI 1,500 5,210 347 4,863 Resettlement issue to be

finalized

Construção Estrada Ainaro - Momolau - Bobonaro 0.00 0.00 0.00 0 No allocation budget

Sources: MPS record and Free Balance Report dated 30 September 2015

8.2 PROJECT STATUS

8.2.1 Rehabilitation of Baguia – Uatucarbau Road

The Baguia-Uatucarabau Road Project which commenced in early 2012 was 12 km long

linking Baguia Sub-district, Baucau and Uatucarabau Sub-district, Viqueque. This contract has

been extended several times since the contractor failed to finalize the work within the planned

time frame. The project has been 100% completed in March 2015 and under defect liability

38 | P a g e

period (DLP) now. The actual work completed after verification of A.D.N. is only for US$

2,489,630.78 from US$ 3.1 million total contract amount retention will be US$ 248,963.08

and US$ 361,406.14. Details of contract and its disbursement are presented in Table 8.2.

Table 8.2: Road Rehabilitation Baguia-Uatucarbau 12 KM Project Estado do projecto Em Implementação Físico Desenho e Supervisão

Estado Físico Construtor Consultor Supervisão

Nome do Projecto: Reabilitação de Estrada Baguia Uatucarbau 12 Km180 m

Empresa: Real Construction Lda Renardet

Data do Contracto: 17 Janeiro 2012

Data de Conclusão Inicial: 31 Janeiro 2013

Valor Contrato Inicial (US$): 3.100.000,00

Data de Conclusão revisto 1: 1. 31 Outubro 2015

Valor contrato revisto 1 (US$): 3.100.000,00

Data de Conclusão actual March 2015

Progresso Fisico actual (procento): 100%

Pagamentos / Estado Financeira

Pagamento FI 2013 (US$): 268.085,90

Pagamento FI 2014 (US$): 1.952.873,99

Pagamento FI 2015 (US$): 268.670,89

Total Pago (US$): 2.489.630,78

Balanço do Contrato (US$): 610.369,22

8.2.2 Rehabilitation of Baguia – Laga Road (6.6 km)

This project has suffered significant delays due to a number of issues which include changing

of BoQ based on As-staked drawings, poor quality of work as reported by ADN, and the

financial difficulties encountered by the firm. It has been concluded that the works cannot be

completed as scheduled. In addition to that, the Ministry of Public Works terminated the

contract with the company based on the resolution of CAFI during the meeting held on 21

February 2014. US$ 300,068.98 of total contract prices of US$ 1.5 million was paid to the

company. For the incomplete scope of works, the project owner will reassess and make

necessary correction on the engineering design before processing tender. No update

information on this project for this reporting period.

8.2.3 Cassa – Wemassa Road (18 km)

The project was divided into four (4) contract packages. Contract Packages 1, 2 and 3 were

awarded to three (3) different contractors, construction of Package 4 (km 10.5 – 14.0) has not

yet been awarded to any contractor. The physical works for the three contracts including the

final inspection for the defects and liability period have been completed. However there is still

issue on package implemented by EDS Company, therefore the final payment for this contract

has not been paid. The project owner informed that company still not finalise defect list

identified. Therefore, no claim was received in this reporting period. Overall status of Casa –

Wemassa Road is reflected in Table 8.3.

39 | P a g e

Table 8.3: Rehabilitation of Cassa-Wemassa Road Project Estado do projecto Em Implementação Físico Desenho e Supervisão


Nome do Projecto: Reabilitação de Estrada Cassa wemassa 1,2,3 contracs

Empresa: Star Suai Lda, Naroman and EDS Renardet

Data do Contracto: 22 Março 2010

Data de Conclusão Inicial: 8 de Janeiro 2014


Data de Conclusão revisto 1: 2. 30 de Novembro 2014


Progresso Fisico actual:

Procento 100%


Pagamento FI 2011 (US$): 849.423,91

Pagamento FI 2012 (US$): 617.000,00

Pagamento FI 2013 (US$): 412.000,00

Pagamento FI 2014 (US$): 156.201,17

Pagamento FI 2015 (US$):

Total Pago (US$): 2.034.715,42


8.2.4 Rehabilitation of Ermera – Atsabe Road (15 km)

The rehabilitation of this section of road was awarded to Gunung Kijang Lda with the

commencement set on 7 December 2010 and completion by 31 January, 2012. However, the

completion date has been extended two times, the first extension was up to 31 October 2013

and second one until 8 April 2014. Despite of these extensions, the project still running behind

the schedule, delays as per reports are due to weather condition, which should have been

factored into the work scheduling and lack of technical capacity to manage, plan and

implement the work. On the other hand, MOP has also approved the reduction of length from

15 km to 10 including the completion date based on MOP’s evaluation of As-staked drawings.

The project is progressing but no allocation budget for 2015. The project owner informed the

project has been 100% completed but no allocation budget for 2015. MPS will present to

CAFI upon receive request or payment from the project owner. Contract details are

summarised in Table 8.4.

8.2.5 Rehabilitation of Ermera – Hatolia Road (7 km)

The rehabilitation of this road section was awarded to Suai Indah LTD. Beginning of the

project was September 22, 2011 with duration of 840 calendar days or until 31 December

2013. The work involves the construction of a macadamized road with two lanes of 4.5 meters

width and 1.5 meter shoulder each side, as well as cross lateral flow and slope protection

works. This project has suffered significant delays with the completion date revised two times,

the first revision date is up to 30 April 2014, and second is up to 30 August 2015. However,

the actual physical progress reported was only 53.48%. On the other hand, the total length of

roads has been reduced from 12 km to 7 km based on the As-staked drawings approved by

MOP. The project still yet 100% complete but no allocation budget for 2015.

40 | P a g e

The project owner and ADN informed that the actual physical progress is about 70% but no

allocation budget for 2015. MPS will present to CAFI upon receive request or payment from

the project owner.

MPS received an issue to CAFI from DGCS-MPWTC on 24 June 2015 with regards to

variation order No. 3 with no additional cost. The variation order No. 3 proposed was to

complying with the 8 meter wide for national road requirement with none cost increase to

original contract because just realignment some line items in the original bill of quantity.

Variation order was verified and approved in the technical level on 17 April 2015. MPS has

review and present this issue to the next CAFI meeting dated 9 July 2015. CAFI approved

variation order No. 3 and time extension up to 31 December 2015. Contract details are

summarised in Table 8.5.

Table 8.4: Rehabilitation of Ermera-Atsabe Road Project (15KM)

Estado do projecto Em Implementação Físico Desenho e Supervisão


Nome do Projecto: Reabilitação de Estrada Ermera Atsabe 15 Km

Empresa: Gunung Kijang Unipessoal Lda Renardet

Data do Contracto: 7 de Dezembro 2010

Data de Conclusão Inicial: 31 de Janeiro 2012


Data de Conclusão revisto 1: 1. 31 de Outubro 2013

Data de Conclusão revisto 2: 2. 30 Agosto 2015



Procento 100%


Pagamento FI 2011 (US$): 390.309,70

Pagamento FI 2012 (US$): 970.326,65

Pagamento FI 2013 (US$): 573.978,56

Pagamento FI 2014 (US$): 764.640,91


Total Pago (US$): 2.699.255,81


8.2.6 Rehabilitation of Maubara – Loes Road (4.35 km)

The original scope of work involved the construction of a 6.0 m pavement with 1.0 m shoulder

plus lateral and cross drainage and slope protection structures for the full 13 km stretch. The

rehabilitation work was awarded to Jonize Construction Tinolina Pty. LTD. (JV) and started on

19 November, 2010 with target completion by first quarter of 2012. However, despite the

rescheduling of works and time extension to October, 2012, changes in prices and quantities

constrained the completion of the 13 km road to satisfactory standard. The Supervision

Consultant and MPW recommended reduction in length of section to be completed to preserve

works quality. As a result the works were re-defined with only 4.35 km in length to be

completed under the present contract and the remaining 8.65 km to be tendered under a

separate contract.

41 | P a g e

The new scope of works for the rehabilitation of Maubara Loes Road Phase I (4 Km)

contracted to Jonize Construction JV Tinolina with final contract price of US$ 4,772,650 was

completed in December 2013. The final payment to the company was US$ 4,722,214.91. US$

0.5 million was allocated for upgrading Maubara to Karimbala phase II (9 Km) section. The

NDRBFC-MPWTC still preparing and verify design and bids document before tender.

Table 8.5: Rehabilitation of Ermera-Hatolia Road Project (12KM)



Nome do Projecto: Reabilitação de Estrada Ermera Hatolia 12 Km

Empresa: Suai Indah Unipessoal Lda Renardet

Data do Contracto: 11 July 2011

Data inicio de Obra 22 de Setembro 2011

Data de Conclusão Inicial: 31 de Dezembro 2013


Data de Conclusão revisto 1: 3. 8 de Janeiro 2014

Data de Conclusão revisto 2: 4. 30 Agosto 2015



Procento 69,69%


Pagamento FI 2013 (US$): 599.035,66

Pagamento FI 2014 (US$): 387.731,62


Total Pago (US$): 986.767,28

Balanço do Contrato (US$): 1.063.232,72

8.2.7 Rehabilitation of Los Palos – Tutuala Road (10.6 km)

The contract was awarded to Miguel Group Ltd. The works commenced on 27 October 2011

with the contract duration of 840 calendar days or until 12 February 2014. Scope of

rehabilitation involves Double Bituminous Surface Treatment (DBST) pavement, 5.4 meters

wide, 10.6 km long, 0.60 meter shoulder width to each side, outlet side structures and

transversal slope protection. In addition, there is application of Bio-engineering to protect

erosion at several sections of the roads. This project has been delayed due to modification of

unit prices.

The original contract value was US $2.76 million to cover a total length of 10.5 km. However,

based on As-staked plan prepared by the contractor as requested by MPW, it necessitates

adjustment in the original unit price for some items. This adjustment resulted to the reduction

of road length to be rehabilitated from 10.6 km to 4 km. Renegotiation has been conducted

resulting in significant delays. Finally, on 16 June 2014, CAFI approved the continuation of

the work with the same contract value to cover the rehabilitation of 4 km. After negotiation

with the contractor, the final contract prices increased to $3,695,729.13, the construction work

is about 100% was reported by ADN and project owner. No disbursement in this reporting

period as the claim still under verification of the project owner Details of the project are

presented in Table 8.6.

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Table 8.6: Rehabilitation of Lospalos - Tutuala Road Project (10.6 Km)



Nome do Projecto: Reabilitação de Estrada Lospalos Tutuala 10.5 Km

Empresa: Miguel Group Unipessoal Lda Renardet

Data do Contracto: 27 de Oetubro 2011

Data de Conclusão Inicial: 12 de Fevereiro 2014


Data de Conclusão revisto 1: 5. 31 de Dezembro 2014



Procento 100%


Pagamento FI 2012 (US$): 689.786,79

Pagamento FI 2013 (US$): 152.447,26

Pagamento FI 2014 (US$): 877.803,89


Total Pago (US$): 1.720.037,93


8.2.8 Rehabilitation of Los Palos – Iliomar Road (13.6 km)

The rehabilitation of Lospalos - Iliomar Road was awarded to Kiar Maek LDA with the

contract period of 840 calendar days. The project commenced on 22 September 2011 for

completion until 08 January 2014. Due to some issues such as lack of experienced field staff

and capacity to implement the project, significant delays had been encountered in its

implementation. The extension of the contract has been approved up to 30 April 2014. Due to

site condition, CAFI meeting held on 22 August 2014 approved extend contract until 30

August 2015. The actual physical progress as reported by project owner is about 52% due to

weather condition and other site issues. During Detail of the project is presented in Table 8.7.

Table 8.7: Rehabilitation of Lospalos - Iliomar Road Project (13.6 Km)



Nome do Projecto: Reabilitação de Estrada Lospalos Iliomar 13.6 Km

Empresa: Maek Kiar Unipessoal Lda Renardet

Data do Contracto: 19 de Julho 2011

Data de Conclusão Inicial: 22 de Setembro 2014





Procento 52%


Pagamento FI 2013 (US$): 192.427,20

Pagamento FI 2014 (US$): 963.792,00


Total Pago (US$): 1.156.219,2


43 | P a g e

8.2.9 Rehabilitation of Weleu-Tilomar Road (14 km)

The contract for this project was awarded to Marabia Lda, with the works starting on 6

January 2011 and for completion within 300 calendar days. This project has been extended

several times due to slow progress of works and completion date is now 20 August 2015.

While, the scope of work has been reduced from 14 km to 8.30 km as a result of As-staked

drawings requested and approved by MOP. The cumulative physical progress reaches up to

date about 68% only. Therefore, CAFI Meeting on 15 September 2015 approved proposal of

the project owner to extend time completion up to 31 December 2015. No disbursements made

by end this third quarter report as the claim still under verification of the project owner.

Details of the contract are presented in Table 8.8.

Table 8.8: Rehabilitation of Weleu - Tilomar Road Project (14 Km)



Nome do Projecto: Reabilitação de Estrada Weleu Tilomar 14 Km

Empresa: Marabia Unipessoal Lda Renardet

Data do Contracto: 6 de Janeiro 2011

Data de Conclusão Inicial: 1 de Novembro 2011


Data de Conclusão revisto 1: 7. 24 de Agosto 2013

Data de Conclusão revisto 2: 8. 20 de Agosto 2015



Procento 68%


Pagamento FI 2011 (US$): 1.043.684,67

Pagamento FI 2012 (US$): 367.477,19

Pagamento FI 2013 (US$): 0.00

Pagamento FI 2014 (US$): 394.336,58


Total Pago (US$): 1.805.498,44


8.2.10 Rehabilitation of Atauro Vila – Beloi – Macadade / Biqueli Roads

The rehabilitation for Atauro Vila to Beloi Section (9 km) for first phase was contracted to

Hidayat Unip Lda with total amount of US$1,464,788.74 on 19 July, 2011 and completed in

February 2012. All payment has been made to company. CAFI meeting dated 22 August 2014

approved rehabilitation of Atauro Vila – Maumeta – Beloi – Biqueli Roads (Sta. 0+000 –

12+372) second phase through single source with total contract amount of US$3,830,011 to

Hidayat Unip Lda.

The project owner that the project has been achieved 86% completed and it expected to be

completed by end of 2015. Disbursements made by end this reporting report was 224,142.6.

Details of the contract are presented in Table 8.9.

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Table 8.9: Rehabilitation of Atauro Vila – Maumeta – Beloi – Biqueli Phase II Project

Estado do projecto Completo Em Implementação Físico Desenho e Supervisão


Nome do Projecto: Reabilitação de Estrada

Atauro Vila – Beloi –

Macadade/Biqueli 9 Km

Reabilitação de Estrada

Atauro Vila – Maumeta -

Beloi - Biqueli 12.372 Km

Empresa: Hidayat Unipessoal Lda Hidayat Unipessoal Lda Renardet

Data do Contracto: 19 de Julho2011 28 de Agosto 2014

Data inicio de obra 19 de Julho2011 28 de Agosto 2014

Data de Conclusão Inicial: 31 de Dezemmbro 2013 28 de Agosto 2015

Valor Contrato Inicial (US$): 1.464.788,74 4.830.011,46

Valor contrato revisto (US$): 1.464.788,74 4.830.011,46


Procento 100% 85%


Pagamento FI 2011 (US$): 293.000,00

Pagamento FI 2012 (US$): 8050948,31

Pagamento FI 2013 (US$): 365.840.43

Pagamento FI 2014 (US$): 0,00 3,109,730.45

Pagamento FI 2015 (US$): 0,00 224,142.6

Total Pago (US$): 1.464.788,74 3.333.873,05

Balanço do Contrato (US$): 0,00 1.496.138,42

8.2.11 Rehabilitation of Maubisse-Turiscai Road (20.5 km)

The project was divided into 2 phases executed by Montana Diak Unipessoal Lda. The first

phase which commenced on 22 September 2011 has a total length of 10 km. to be completed

within 840 calendar days while the second phase covers the remaining 10.5 km which started

on 1 November 2013. The physical reported as reported by ADN was 89.47%. Disbursement

made in this reporting period was US$ 856,124.59. Details of the both projects are presented

in Table 8.10.

8.2.12 Rehabilitation of Ossu-Viqueque Road

The project was divided into 2 phases with 3 different contracts. The first phase has only one

contract which was awarded to Uhucae in Joint Venture with Modena. It commenced on 8

November 2011 and completed in December 2012. The second phase is the rehabilitation of

the other two road sections, namely: Assalaitula – Ossu and Ossu – Viqueque. CAFI

approved the second phase in June 2013 and works contract for the first section was awarded

to Uhacae and that for the second section was awarded to Modena Lda.

US$ 0.982 million allocation budget was disbursed up to this reporting period and US$ 0.342

million was direct charged to rehabilitation of Lepo to Zumalai Road and approved by CAFI

on its meeting on 9 July 2015. Both of the contracts are progressing. The contractor for

Emergency Road Rehabilitation Package II from Ossu - Viqueque District requested time

extension from 15 July 2015 to 31 December 2015. The requested time extension was verified

by NDRBFC and approved by Minister of PWTC on 18 June 2015. CAFI meeting on 9 July

2015 approved time extension for Modena Unip Lda up to 30 June 2016 without additional

cost. Details of both contracts are presented in Table 8.11.

45 | P a g e

Table 8.10: Rehabilitation of Maubisse-Turiskai Project (20KM)

Estado do projecto Em Implementação Físico

Estado Físico Construtor

Nome do Projecto: Reabilitação de Estrada

Maubesse-Turiskai 10 Km

Reabilitação de Estrada Maubesse- Bubur

Laran Dalan ba Turiskai (Pacote I)

Empresa: Montana Diak Unip Lda Montana Diak Unipessoal Lda

Data do Contracto: 19 de Julho 2011 31 de Outubro 2013

Data Inicio da Obra 22 de Setembro 2012 1 de novembro 2013

Data de Conclusão Inicial: 31 de Dezembro 2013 31 de Outubro 2014


Data de Conclusão revisto 1: 9. 8 de Janeiro 2014 31 de Dezembro 2015

Data de Conclusão revisto 2: 10. 30 de Março 2015

Valor contrato revisto 2 (US$): 2.208.000,00 3.875.082,95


Procento 100% 89.47%


Pagamento FI 2013 (US$): 1.207.964,43

Pagamento FI 2014 (US$): 725.009,81 1.402.846,39

Pagamento FI 2015 (US$): 0,00 856.124,59

Total Pago (US$): 1.932.974,24 2.258.970,98

Balanço do Contrato (US$): 275.025,77 1.616.111,97

8.2.13 Reconstruction of Dili Urban Roads

Reconstruction of Dili Urban Roads as supervised by DRBFC / ADN was implemented by

Consorcio Nacional Timorense Ltd with the final contract value of US$ 29,823,091.27. The

actual works completed after verification of A.D.N. is only for US$ 28,981,709.25. The defect

liability period completed, and final payment of 10% retention has been released in 2014 and

this contract is closed.

Table 8.11: Rehabilitation of Ossu - Viqueque Road Project

Estado do projecto Em Implementação Físico

Estado Físico Construtor

Nome do Projecto: Reabilitação de estrada Assalaitula -Ossu Reabilitação de estrada Ossu-Viqueque

Empresa: Uhacae Unip Lda ModenaUnipessoal Lda

Data do Contracto: 25 de Junho 2013 25 de Junho 2013

Data inicio da Obra 1 de Julho 2013 1 de Julho 2013

Data de Conclusão Inicial: 15 de Julho 2015 15 de Julho 2015

Valor Contrato Inicial (US$): 3,447,900,00 4.003.115,00

Data de Conclusão revisto 1: 11.

Valor contrato revisto 2 (US$): 3,447,900,00 4.003.115,00


Procento 70% 63%


Pagamento FI 2013 (US$): 403.200,00 542.880,5

Pagamento FI 2014 (US$): 967.684,06 679.221,52

Pagamento FI 2015 (US$): 782.033,28 541.842,33

Total Pago (US$): 2.152.917,34 1.763.944,36

Balanço do Contrato (US$): 1.294.982,67 2.239.170,64

46 | P a g e

8.2.14 Rehabilitation of Alto Barique to Natarbora Road

This road project was awarded to Consorcio Five Amizade Lda in the amount of

US$3,657,720.96. The contract has been signed on 31 July 2012 with the completion date of

3 May 2013. As reported by ADN, the project was only 86.38% completed with slow progress

of work attributed to bad weather condition. An extension of contract until 31 December 2014

has been agreed. As reported by ADN, the project was 100% completed and actual work

completed is only for 98.91% of total contract value. US$ 412,587.54 was disbursement in

this reporting period. Details of contract and payment status are presented in Table 8.12.

Table 8.12: Rehabilitation of Alto Barique-Natarbora Road Project



Nome do Projecto: Reabilitação de Estrada Alto Barique Natarbora

Empresa: Consorcio Five Amizade (CFA) Lda.

Data do Contracto: 31 de Julho 2012

Data de Conclusão Inicial: 3 Maio 2013





Procento 100%


Pagamento FI 2012 (US$): 376.448,71

Pagamento FI 2013 (US$): 1.399.802,82

Pagamento FI 2014 (US$): 1.067.166,92

Pagamento FI 2015 (US$): 412.587,54

Total Pago (US$): 3.256.005,99


8.2.15 Pothole Repair Nationwide

This project was awarded to Estrada Boot Lda in January 2012 with the scheduled completion

set as 31 August 2013. The physical progress recorded up to date only 71%. While the project

is nationwide in scope, the current works are focused along Dili - Manatuto - Baucau –

Venilale Road. A total of US$ 5,089,848.65 million has been disbursed comprising15%

advanced payment and the amount of US$ 3,192,000 through Letter of Credit. The physical

progress as reported by project owner is 76%. MPS are processing payment for some amount

of US$ 0.47 from claims 11 to 13 received in November 2015 as per requested of the Ministry

of Public works, Transport and Communication letter dated 8 June 2015. Project details are

described in Table 8.13.

47 | P a g e

Table 8.13: Potholes Repair Nationwide Road Project



Nome do Projecto: National Road Pothole repair in Country Wide

Empresa: Estrada Boot Diak DRBFC/A D N

Data do Contracto: 30 de Janeiro 2012

Data inicio da Obra 30 de Janeiro 2012

Data de Conclusão Inicial: 31 de Augoto 2012


Data de Conclusão revisto 1: 30 de Outubro 2012

Data de Conclusão revisto 2: 31 de Dezembro 2012

Data de Conclusão revisto 3: 25 de Fevereiro 2015



Procento 76%


Procento Adiantamento 15%

Valor Adiantamento (US$): 1.490.532,78

Recuperação de adiantamento (US$): 1.490.532,78

Balanço Adiantamento (US$): 0,00

Pagamento atraves Letter of Credit (US$): 3.192.000,00

Recuperação de LC (US$): 1.094.602,72

Balanço recuperação LC (US$): 2.097.397,29

Pagamento FI 2012 (US$): 1.060.902,64

Pagamento FI 2013 (US$): 1.512.539,06

Pagamento FI 2014 (US$): 917.993,93

Pagamento FI 2015 (US$): 469.961,37

Total Pago (US$): 8.643.929,78


Source: MPS analysis and Free Balance report 30 September2015

8.2.16 Flood Control

From the implementation of ten (10) contracts for flood control works with total contact

amount of US$ US$18,842,633.37 approved by CAFI in 2014 which four (4) completed in

2014. Further, six (6) are continue it construction works in 2015 while one (1) has been

substantial completed and remain are in progress. Provided below are other details for such

flood control structures and the recently approved emergency works protection work at Seisal

River on 22 August 2014 with an approved budget ofUS$4,000,000.00 is still in contractual

process. US$ 0.78 was disbursement in this reporting period which is including US$

21,344.63 was direct charged to the rehabilitation of Lepo to Zumalai Roads as per CAFI

approval on 9 July 2015. Meanwhile, two payment claims with net amount of US$ 2.612 was

received in September 2015 but it was pending due to insufficient budget and it will process

only after virement as per CAFI decision on 15 September 2015. Details of contract are

presented in Table 8.14.

8.2.17 Rehabilitation of Aituto - Same Road

The contract for rehabilitation of Aituto - Same Road was awarded to Tinolina and King

Construction Unipessoal Lda as approved by the Council of Ministers (CoM) dated 7 October

48 | P a g e

2013. The 24 km of road rehabilitation works commenced on 25 October 2013 under the

contract for US$23,676,115.33 to be completed by 24 October 2015. The rehabilitation works

is progressing but none claim yet submit to MPS for payment. The rehabilitation works are

reported by ADN was 70%, while claim from the contractor are under verification of the

project owner. The details are shown in Table 8.15.

Table 8.14: Flood Control Program Components Project Program Estradas e Projecto Empreza Valor

Contrato

Original

('$000)

Despesas Annual

('$000)

Despesas

Total

('$000)

Balanco

do

Contrato

('$000)

Atè fin

do 2014

Atè 30-

09-2015

Controlo de cheias 12.709,04 7172.95 779.05 7952,00 4.757,04

Reabilitição Emergencia muro de

proteção na Ribeira Laleia, Distrito

Manatuto

Mejori Unip Lda 1.336,95 1.128,20 1.128,20 208,75


proteção e Barreira na Ribeira Terminal

Becora, Distrito Dili

Jonize Unip Lda 2.151,81 1.932,38 214,71 2.147,09 4,72


proteção ao longo a Ribeira Becora,

Distrito Dili

Carya Timor Leste

Unip Lda

943,71 754,29 754,29 189,42

Emergency works KUHA River

Protection, Suco Caraubalo, Viqueque

Villa, Viqueque

SANA Unipessoal

Lda

1.131,88 1.007,30 1.007,30 124,58

Construction of Gabion Retaining Wall

at Carau Ulun River, Manufahi District

Concorsio Nacional

Manufahi Lda

1.828,70 720,77 564,34 1.482,55 164,73

Construction of Gabion Retaining Wall

at Ayasa River, Manufahi District

Concorsio Nacional

Manufahi Lda

3.668,71 711,81 711,81 2.956,90

New Construction of Retaining Wall at

Comoro River, Beduku, Dili

Hunter Const. Unip

Lda

1.647,28 918,21 918,21 729,07

Source: Book 6 2015

Table 8.15: Rehabilitation Aitutu - Same Road Project



Nome do Projecto: Reabilitacao de estrada Aituto-Same DRBFC / ADN

Empresa: Tinolina Unip Lda JV King Construction Unip Lda Regional Engineer Same

Data do Contracto: 25 de Outubro 2013

Datainicio d Obra 25 de Outubro 2013

Data de Conclusão Inicial: 24 de Outubro 2015





Procento 70%


Pagamento FI 2013 (US$): 2.587.838,92

Pagamento FI 2014 (US$): 3.088.008,71


Total Pago (US$): 5.675.847,63


.

49 | P a g e

8.2.18 Rehabilitation of Urban Roads in Same

The rehabilitation of urban roads in Same was awarded to Tinolina and King Construction

Unip Lda, the same contractor for Aituto-Same Road. The works commenced on 25 October

2013 upon approval by the Council of Ministers on 7 October 2013. The total contract value

for this project is $16,250,633.14 to cover rehabilitation of 28.86 km road in Same town,

District of Manufahi. The scope of the work involves asphalting of six-meter carriageway,

provision of one-meter shoulder on each side of the alignment, culverts crossing, gabion, as

well as slope protections works. The rehabilitation works is progressing, the contractor

progress report shows that the actual physical progress is 98% completed. The contractors still

rectify incomplete works and preparing their claims to the project owner for approval. The

details about the project are shown in Table 8.16.

Table 8.16: Rehabilitation of Urban Road in Same Project



Nome do Projecto: Reabilitacao de estradas em Same Vila DRBFC / ADN

Empresa: Tinolina Unip Lda JV King Construction Unip Lda Regional Engineer Same


Datainicio d Obra 25 de Outubro 2013

Data de Conclusão Inicial: 24 de Outubro 2015





Procento 98%


Pagamento FI 2013 (US$): 3.410.396,33

Pagamento FI 2014 (US$): 5.568.988,31


Total Pago (US$): 8.979.384,63


8.2.19 Rehabilitation of Luro - Buihomau Road

Luro - Buihomau Road Road is part of the district road that connects sub-district of Luro to

the national road linking Baucau and Lautem. This rehabilitation project was awarded to

Consorcio ASCEM with a contract amount of US$ 4.95 million. The works commenced on 1

October 2012 and planned completion date was 31 July 2013. Due to some difficulties

including the lack of technical capacity of the contractor to manage activities in the project

site, the contract has been extended two times with the last extension up to 31 July 2014.

ADN and DRBFC reported that the physical progress is about 93%, rehabilitation work still

progressing. A claim from Consorcio ASCEM joint panther was received on 20 March 2015 to

hold next progress payment of the rehabilitation of Luro – Buihomau Roads. The issue were

presented in the CAFI meeting 13 April 2015, CAFI instructed MoPWTC to solve payment

problem between local company and their partner from Indonesia before submission of next

payment to A.D.N. Further, NDRBFC informed that issue has been solved by both company,

50 | P a g e

the rehabilitation works expected to be completed in 2015. US$ 625,595.42 was disbursement

in this reporting period. The details are shown in Table 8.17.

Table 8.17: Rehabilitation of Luro – Buihomau Road Project



Nome do Projecto: Reabilitacao de estradas Luro - Buihomau

Empresa: Consorcio ASCEM Renardet


Data inicio d Obra

Data de Conclusão Inicial: 3 de Maio 2013


Data de Conclusão revisto 1: 6. 30 de Abril 2014

Data de Conclusão revisto 2: 7. 31 de Janeiro 2015



Procento 93%


Pagamento FI 2013 (US$): 831.687,42

Pagamento FI 2014 (US$): 2.229.438,83

Pagamento FI 2015 (US$): 625.595,42

Total Pago (US$): 3.686.721,67


8.2.20 Rehabilitation of Miabuti Edemumo, Sapatula (Edemumo - Iralere Roads)

district in Uatulari Viqueque

The project is part of the emergency roads rehabilitation projects approved by CAFI in June

2013. The rehabilitation works is progressing but none claim yet submit to MPS for payment.

Detail of contract and its disbursement status are presented in table 8.18.

8.2.21 Rehabilitation of Aituto - Ainaro Roads (in Book 6: Dare - Ainaro)

A contract made on 19 August 2013 for rehabilitation of Aituto to Ainaro Road is part of an

emergency rehabilitation work relative to the road blockage caused by heavy rainfall in the

area was completed in July 2014 and all payment was made to the company. Further, the

project locations now cover by RCRP - Upgrading and Maintenance of Dili-Ainaro Road LOT

5: Aituto-Ainaro (World Bank Loan financing).

8.2.22 The Construction of Ainaro Villa - Sarai Road (Alternative Road to Jakarta II)

Construction of alternative road to Jakarta II is part of the emergency project approved by

CAFI on 17 June 2013. The purpose of this project is to ensure improved access to Jakarta II

by linking roads that connect Ainaro Vila to Serai which runs parallel to the Ainaro - Cassa

Road. Contract was awarded to Jonize Construction Lda in joint venture with Ramelau Ainaro

Lda in the amount of US$4.2 million. The work commenced on 1 July 2013 and the target

completion date was 1 July 2014. Based on ADN and DRBFC reported both contract are

progressing and contractor still prepare their claim for next payment. Meanwhile, NDRBFC

51 | P a g e

still review variation order proposed by the contractor for Construction of Two New Bridges

before present to next CAFI meeting. Details are presented in Table 8.19.

Table 8.18: Project Name: Rehabilitation of Miabuti Edemumi, Spatula Roads



Nome do Projecto: Rehabilitation of Miabuti Edmumo, Sapatula Road /reabilitacao de estradas

distritais de Uatulari Viqueque District

Empresa: Karakuta Unipessoal Lda Renardet

Data do Contracto: 25 de Junho 2013

Data inicio d Obra 1 de Julho 2013

Data de Conclusão Inicial: 1 de Maio 2014


Data de Conclusão revisto 1: 8. 31 de Maio 2015




Procento 45.2%


Pagamento FI 2013 (US$): 397.855,29

Pagamento FI 2014 (US$): 268.924,80


Total Pago (US$): 666.780,08


Table 8.19: Emergency Construction of Ainaro Vila - Sarai Road Project (8.23 Km)



Nome do Projecto: Emergency Construction of New

Roads 8.23 Kms Ainaro Vila-Sarai

Ainaro District

Construction of Two New Bridges

on the Ainaro Vila-Sarai roads

(Alternative Jakarta II)

Regional Engineer of

Same, NDRBFC

Empresa: Jonize Construction Unip Lda JV

with Ramelau Ainaro, Co Lda.

Jonize Cont. Unip Lda JV with

Ramelau Ainaro, Co Lda.

Data do Contracto: 25 de Junho 2013 25 de Junho 2013

Data inicio d Obra 1 de Julho 2013 1 de Julho 2013

Data de Conclusão Inicial: 1 de Julho 2014 1 de Julho 2014


Data de Conclusão revisto 1: 10. 1 de Julho 2016 1 de Julho 2016


Valor contrato revisto 1 (US$): 4.223.004,05 3.596.249,07


Procento 55% 30%


Pagamento FI 2013 (US$): 1.931.836,68

Pagamento FI 2014 (US$): 254.163,47 477.714,86


Total Pago (US$): 2.186.000,15 477.714,86

Balanço do Contrato (US$): 2.037.003.90 3.118.534,21

8.2.23 Rehabilitation of Dili Urban Roads Phase II

In response to the CPLP summit in July 2014, the Government of Timor Leste through the

Ministry of Public Works awarded 17 contracts to the Timorese companies to rehabilitate the

urban roads in Dili with the total contract value of $60,006,092.28. A total of $16,433,500.29

is paid in 2014 and the balance of $43,572,591.99 will be paid in 2015 and the following year.

52 | P a g e

In August 2015, NDRBFC-MPWTC informed that the total project list was approved in 2014

was 18 projects which shall including Dili Roads and Drainage Rehabilitation, Roads Section:

Halilaran - Matadoro - Ponte Obrigado Barak which contracted to World Construction &

Excavation Lda with total contract of US$ 1,608,570.85. The revised contract amount of 2014

Dili Urban Road Rehabilitation has increased to US$ 61,614,663.13 It is expected that all 18

contracts will be concluded in 2015. Details of each contract are highlighted in the Table 8.20.

Table 8.20: Dili Urban Roads Project No. Name of Project Company Contract

Value (US$)

Physical

Progres

s

Total Paid up

to 2014 (US$)

Total Paid

in 2015

(US$)

Balance of

Contract

(US$)

1 Dili Roads and Drainage Rehabilitation,

Roads Section: Tigar Fuel Lecidere

(Palacio Presidente - Bidau Santana)

Monatana

Diak Unip

Lda

4,088,451.43 76% 2,534,136.89 1,554,314.54

2 Dili Roads &d Drainage Rehabilitation,

Roads Section: Jct Metiaut Hera-Cristo

Rei

Carya Timor

Leste

3,858,598.28 75% 624,764.56 592,546.02 2,641,287.7


Roads Section: Bidau Bridge-Jct Metiaut

Hera

Arquiris Unip

Lda

3756121.74 50% 767,468.43 308,928.96 2,679,724.35


Roads Section: Ponte Halilaran - Aituri

Laran

Miracle Unip

Lda

2,733,358.41 60% 257,419.55 790,451.83 1,685,487.03


Roads Section: Palacio Presidente-Jct

Pantai Kelapa, Manadarin-Farol

Meteor Unip

Lda

4,319,153.77 15% 217,836.57 4,101,317.2


Roads Section: Palacio Governo -

Procuradoria da Republica

Jonize

Construction

Unip Lda

3,749,042.43 50% 642,846.71 3,106,195.72


Roads Section: Maufelo Bridge-Koramil

Becora

Mejori Unip

Lda

3,064,813.39 50% 921,518.45 2,143,294.94


Roads Section: Koramil Becora-

Terminal Becora

Nananiu Unip

Lda

2,763,327.67 69% 640,346.22 2,122,981.45


Roads Section: Bidau Kuluhun-Maufelo

Bridge

Tasi Naroman

Unip Lda

2,889,099.11 40% 615,530.24 2,27,3568.87


Roads Section: Palacio Presidente-

Bairopite-Cacaulidun-Tugu Pramuka

Santana Diak

Unip Lda

4,266,265.70 60% 1,129,742.09 3,136,523.61


Roads Section: Cina Rate-Becora

Marabia Unip

Lda

3,863,286.35 60% 359,466.14 875,701.26 2,628,118.95


Roads Section: Cruzamento Bemori-

Largo Lecidere

Rai Naroman

Unip Lda

2,757,409.45 75% 1,110,580.58 1,646,828.87


Roads Section: Rotunda-Mercado Lama-

Ponte Kuluhun

Suai Indah

Lda

3,656,954.47 60% 1,826,829.64 1,830,124.83


Roads Section: Bidau-ANZ-Palacio

Governo

Aspalink Unip

Lda

3,490,502.92 44% 790,005.31 444,003.57 2,256,494.04


Roads Section: Becora Bridge-Hera Jct

Fitun Diak

Unip Lda

4,388,058.13 94% 2,298,608.07 2,089,450.06


Roads Section: Leader-Elemloi

Hedge Const

Unip Lda

1,935,713.42 61% 483,165.51 153,861.14 1,298,686.77


Roads Section:Halilaran - Matadoro -

Ponte Obrigado Barak

Monte Veado

Lda

4,425,935.61 60% 1,213,235.334 1,000,350.4 2,212,349.876


Roads Section:Halilaran - Matadoro -

Ponte Obrigado Barak

World Const.

& Excavation

Lda.

1,608,570.85 37% 284,327.62 1,324,243.23

Total 61.614.663,13 16,433,500.29 4,450,170.8 43,572,591.99

53 | P a g e

Following, The Ministry of Public Works, Transport and Communication presented another

list of emergency road rehabilitation to the CAFI meeting dated 24 April 2015. The Minister

informed that project was related to the visit of CPLP, celebrations in Aileu, etc with total 21

projects at estimated budget of US$ 55,593,327.13. The list of project has been approved in

previous CAFI meeting in 2014 but it does not include in the minutes, therefore, CAFI

instructed MPS to elaborate these emergency projects in the minutes of meeting on 24 April

2015. Details of each contract are highlighted in the Table 8.21.

Table 8.21: 2015 Dili Urban Roads Project Phase II

No. Name of Project Company Budget (US$)

Contract

Duration

(days

Physical

Progress Remarks

1 Dili Roads and Drainage Rehabilitation

Embassy Portugal, Aitarak Laran Roads

Super Jaya Unip.

Lda

1,517,202.13 365 40% Project verified by

A.D.N.


Palacio Presidente - Finanças - Tasi Ibun

Hidayat Unip.

Lda


A.D.N.

3

Dili Roads and Drainage Rehabilitation

Cruzamento Aitarak Laran Mesid An'ur KBRI

Helmi

Construction

Unip. Lda


A.D.N.


Fomento I to Timor Block Junction

Lizy Unip. Lda 1,723,410.62 365 10% Project verified by

A.D.N.

5 Dili Roads and Drainage Rehabilitation Timor

Block Junction to SD Fomento

Aban Loron

Futuru Unip. Lda


A.D.N.

6 Dili Roads and Drainage Rehabilitation SD

Fomento - Uma Roofing

King Const.

Unip. Lda


A.D.N.

7 Dili Roads and Drainage Rehabilitation Timor

Block Junnction to Elemloi Jct

Funan Buras

Unip. Lda


A.D.N.


Elemloi Jct Hudilaran

Tinolina Unip.

Lda


A.D.N.


Hudilaran - Bairo Pite

Pereira Limitada

Unip. Lda


A.D.N.

10

Dili Roads and Drainage Rehabilitation Ocean

view (Arbiru Hotel) Comoro river downstream

Comoro Bridge (North of Bridges)

G and S

Unipessoal Lda


A.D.N.


downstream Comoro bridge area roads

Nautetu Unip.

Lda


A.D.N.

12

Dili Roads and Drainage Rehabilitation Timor

Block east Comoro river and intersection of

future bridge 3 west Comoro

Sangus Unip.

Lda


A.D.N.

13 Roads and Drainage Rehabilitation Auto

Timor - Bebonuk

Hidayat

Unipessoal Lda


A.D.N.

14

Construction of Jct Lacloho-Duyung roads S.K.K.B.

Unipessoal Lda

2,32,7969.13 210 42% CAFI dated 14 Nov 2014

approved but it does not

write in the minutes. A.D.N.

still verify this project

15 Rehabilitation Lapangan Sepak Bola Aileu 184,647.42 63% Project verified by

A.D.N.

16 Rehabilitation of Sloi Tocoluli roads Aileu 218,231.77 25% Project verified by

A.D.N.

17 Rehabilitation Bacamp roads Aileu Town 417,602.26 31% Project verified by

A.D.N.

18

Rehabilitation Lapangan Cararas Hoven II Unip.

Lda

CAFI dated 14 Nov 2014

approved but it does not

write in the minutes. A.D.N.

still verify this project

19 Dili Roads and Drainage Rehabilitation Liceu

to Colmera

Quatro Colegas

Unip. Lda

1,272,987.42 140 Project verified by

A.D.N.


Catedral - Campo Demokrasia

Tifoho Const.

Unip. Lda


A.D.N.

21 Dili Roads and Drainage Rehabilitation Jct

Campo Democrasia Jct ponte Bidau Masau

Shabryca Const.

Unip. Lda


A.D.N.

Total 55,593,327.13

Source: National Directorate of Roads, Bridge and Flood Control, MoPWTC, 24 April 2015

54 | P a g e

In addition to the above projects in the table 8.21 contract has been made for 21 companies

after all relevant project documents from NDRBFC-MPWTC verified and approved by

A.D.N. Details of each project summarized in the table 8.22.

Table 8.22: Contract Data for 21 Urban Roads Project Phase II

No. Name of Project Company Date of

Contract

Contract Value

(US$)

Total Paid in

2015 (US$)

Balance (US$) Remarks


SD Fomento - Uma Roofing

King Const.

Unip. Lda

8 June

2015

3,225,598.15 1,043,410.01 2,182,188.14 80%

completed


Timor Block Junnction to Elemloi Jct

Funan Buras

Unip. Lda

8 June

2015

1,239,284.63 256,794.55 982,490.08 60%

completed


Timor Block Junction to SD Fomento

Aban Loron

Future Unip. Lda

8 June

2015

2,963,388.61 1,086,335.51 1,877,053.1 77%

completed


Fomento I to Timor Block Junction

Lizy Unip. Lda 8 June

2015

1,523,410.62 10%

completed


Elemloi Jct Hudilaran

Tinolina Unip.

Lda

8 June

2015

4,603,143.50 1,369,969.15 3,233,174.35 70%

completed


Hudilaran - Bairo Pite

Pereira Limitada

Unip. Lda

8 June

2015

4,223,035.47 30%

completed

7 Construction of Jct Lacloho-Duyung

road

S.K.K.B Unip

Lda

12 June

2015

2,287,003.33 2,012,562.93 274,440.4 100%

completed



Tifoho Const.

Unip. Lda

22 June

2015

4,579,932.15 10%

completed


Jct Campo Democrasia Jct ponte Bidau

Masau

Shabryca

Construction

Unip. Lda

22 June

2015

3,700,500.64 10%

completed


Timor Block east Comoro river and

intersection of future bridge 3 west

Comoro

Sangus I Unip.

Lda

22 June

2015

3,752,597.99 50%

completed


Liceu to Colmera

Quatro Colegas

Unip. Lda

22 June

2015

1,122,987.42 Preparator

y stage


downstream Comoro bridge area roads

Nautetu I, II

Unip. Lda

22 June

2015

2,377,535.18 18%

completed


Ocean view (Arbiru Hotel) Comoro

river downstream Comoro Bridge

(North of Bridges)

G and S

Unipessoal Lda

22 June

2015

4,290,731.32 24%

completed


Embassy Portugal, Aitarak Laran Roads

Super Jaya Unip.

Lda

22 June

2015

1,357,264.81 80%

completed


Cruzamento Aitarak Laran Mesid An'ur

KBRI

Helmi

Construction

Unip. Lda

22 June

2015

3,501,758.11 500%

completed


Palacio Presidente - Financas - Tasi

Ibun

Hidayat Unip.

Lda

22 June

2015

3,854,769.23 20%

completed

17 Roads and Drainage Rehabilitation

Auto Timor - Bebonuk

Hidayat Unip.

Lda

22 June

2015

2,417,424.86 10%

completed

18 Rehabilitation Lapangan Cararas Hoven II Unip.

Lda

184,647.42 90%

completed


Liceu to Colmera

Quatro Colegas

Unip. Lda

218,231.77 90%

completed



Tifoho Const.

Unip. Lda

417,602.26 90%

completed


Jct Campo Democrasia Jct ponte Bidau

Masau

Shabryca Const.

Unip. Lda

2 July

2015

1,239,676.14 100%

completed

Total 51,020,366.02 5,769,072.15 47,311,451.46

Source: National Directorate of Roads, Bridge and Flood Control, MoPWTC, 17 and 26 June 2015 and MPS record September 2015

55 | P a g e

8.2.24 New Road Projects

A number of new road projects were approved budget allocation for each project and it will

implement in 2015. The National Directorate of Bridge and Flood Control of the Ministry of

Transport Communication and Public Works will prepare bid documents for these projects.

The allocation budget was increased from US$ 9.6 million to US$ 12.3 million due to

rectification of allocated budget late March 2015 and virement as per CAFI decision dated 24

April 2015. Further, CAFI meeting 15 September 2015 approved internal transfer of US$ 4.41

million to the rehabilitation Dili urban roads phase II for payment execution. The details of

each project as shown in table 8.23.

Table: 8.23 Summary Budget Allocations for New Roads

No Projecto Orçamento 2015 ($000) Commentarios

Original Revição

Total 9.567 7.870

1 Rehabilitação Estrada Zumalai Beco-Suai

(Fase II)

1.000 119 Need finalise bid documents

and tender

2 Rehabilitação de Estradas Lepo - Zumalai 20

km

500 374 Need finalise bid documents

and tender

3 Construção de Estradas e Esgotos, Posto

Integrado Batugade-Mota Ain

500 500 Previous contract completed

and retention paid

4 Rehabilitação Estrada Karimbala Fase II 9

km

500 500 Need finalise bid documents

and tender

5 Rehabilitação de estrada Dare-Ainaro 131 131 Previous contract completed

and retention paid

6 Rehabilitação de estrada Bobonaro-Suai 486 86 Need finalise bid documents

and tender

7 Rehabilitação de estradas distritais de Wiuka

- Quelikai

500 500 Same as above

8 Rehabilitação de estradas Dili-Manleuana-

Solerema-Aileu 15 km


9 Construção ou rehabilitação de Estradas

Metinaro-Laclo-Manatuto


10 Rehabilitação de Estradas Viqueque- Uatulari

- Watukarbau


11 Reabilitação no Construcao de Estradas

Maliana-Cailaco-Hatolia


12 Rehabilitação de Estradas Venilale-Fatulia-

Waimuri

200 Tender differ to the following

years

13 Preparação Estudo e Desenho Detalhado das

Estradas

2.000 200 Need TOR

14 Aquisicao de Bens Imoveis projectos do FI 1.500 5.210 Resettlement issue need to be

finalized

Source: Book 6, 2016

56 | P a g e

9 BRIDGES

9.1 GENERAL

Reliable bridges are crucial for ensuring reliable access to markets, education and health

services and for sustaining security and social stability. These are fundamental requirements

for economic and social development as recognised by the Government in the Strategic

Development Plan 2011 - 2030. Therefore construction of new bridges, rehabilitation of

deteriorated bridges and widening of narrow bridges where justified by high traffic are high

priority projects in the allocation of funds from the Infrastructure Fund. Since the

establishment of this fund, there were 13 completed bridges funded through the IF, four of

which are multi-span structures with an average length of 120 meters and the rest are bridges

of less than 50 meters length. Summary of 2015 budget allocation for bridges and its

disbursement as of end-September 2015 are shown in Table 9.1.

Table 9.1: Summary of 2015 Budget Allocation Status of Disbursement

Projectos

Orçamento

Original

2015 $'000

Orçamento

2015 - após

Virement e

Transferência

Interna$'000

Despesas

ate 30

September

2015

$'000

Saldo

Orçamento

$'000 Commentarios

Total 11,317 6,107 1,399.19 4,707.89

Construção de Ponte Dilor 180 m 323 323 323.00 100% complete

Construção de Ponte Taroman 60 m 245 245 226.71 18.29 Retention will pay in

2015

Construção de Ponte Baer 120 m 316 316 316.00 5% retention will pay in

2015

Construção ponte de Bidau-Santa Ana 800 200 200.00 Design process

Reabilitação de pontes 220 220 186.48 33.52 Cover retention of

Comoro I

Construção Ponte Comoro II 77 77 77.0 100% completed

Construção Ponte Comoro I 986 986 986.00 0 Retention paid in May

2015

Construção ponte Lawana, Ermera 1,000 500 500.00 NDA: 51% completed

Construção ponte Ritabou 500 200 200.00 Design process

Construcao ponte de travesia de piões de

Raikotu a Maloa

500 200 200.00 Need bid documents

Construção ponte Mota Masin em Suai 850 350 350.00 Need bid documents

Construção de Oprit ou normalization da

Ribeira no Ponte Irabere

500 200 200.00 Need bid documents

Construção Ponte Comoro III 500 0 0

Construção ponte mota ulun Comoro, Dili 500 502 502.00 Design process

Preparação Estudo e Desenho Detalhado

dos Pontes

1,000 500 0 No study & design in

2015

Construção do Arco aos Pontes Comoro

I/II (Arch Bridge)

3,000 1,288 1,288.00 Contract signed on 22

September 2015.

Construction on-going

Sources: IF Book 6 and MPS record

As per above table number of new bridges projects have been planned to implement last but

still cannot implemented due several issues such as incomplete design, tender took longer

process, and insufficient data to complete the design. Therefore, theses new bridge projects

57 | P a g e

has been shifted to this year, and the budget were allocated accordingly. CAFI meeting 24

April 2015 approved to transfer US$ 5.21 million from US$ 11.317 million allocation budget

to Roads Program to cover loan resettlement payment proposed by Project Management Unit

(PMU). Hence, CAFI meeting dated 15 September 2015, again approved to transfer US$ 1.5

million to the road program to cover outstanding payment for rehabilitation and construction

of Dili urban roads phase II. The disbursement up to end of September 2015 was US$ 1.4

million as all new projects are delaying its tender process.

9.2 PROJECT STATUS

9.2.1 Completed Bridge Projects

Since the establishment of the Infrastructure Fund, a number of bridges have been completed.

These are the long span Daudere Bridge in Lautem district, Belulik Bridge in Ainaro district,

and Comoro II and I in Dili district. The completed small bridges that have been constructed

or rehabilitated are: Aiasa Bridge, Loes Bridges and Mola Bridge Details of the completed

bridge projects and retention paid are summarised in Table 9.2.

Table 9.2: Summary of the completed Bridge Projects

Programa de Pontes Companhia

Valor

Contrato

('$000)

Progress

o Físico

Progresso

Financeira Despesas ('$000) Ate Total

Despesas

('$000) Sal

do

('$

00

0)

Ob

serv

ação

% % Fin do

2014

30 Jun

2015

Total 37.079,10 35.642,86 1.172,48 36.815,23 263.87

Construção de Ponte

Daudere 120 m

Carya Timor

Leste 4.616,48 100 99,.98 4.615,75 4.615,75 0,72 Concl

uido


Belulik 180 m

Posco Plant Eng.

Co. Ltd JV East

Sunrise TL

Construction

5.602,00 100 100 5.602,000 5.602,00 Concl

uido


Bukoli 15 m

Perola de Timor

Unip Lda 405,.00 100 100 405,00 405,00 Concl

uido Construção de Ponte

Lebaloa Bazartete 15 m

Betbor Unip

Lda. 786,65 100 100 786,65 786,65 Concl

uido Construção de Ponte Jct

Laclubar para Manehat

40 m

Risah Unip Lda

859,77 100 100 857,77 857,77

Concl

uido

Construção Ponte

Comoro I

CNT JV WiKa 11.724,77 100 100 10.552,29 1.172,48 11,724.77

Concl

uido Construção Ponte

Comoro II

CNT JV WiKa 8.758,09 100 99,85 8.744,94 8.744,94 13.15

Concl

uido Rehabilitação ponte

Loes

Istaka Karya 1.523,29 100 83,59 1273.29 1273.29 250,00

Concl

uido Rehabilitação ponte

Aiasa

Jonize Co. JV

PT. Multi Arch 2.803,05 100 100 2.803,05 2.803,05 Concl

uido

Sources: IF Book 6 and MPS record*US$ 250,000 is for unclaimed item

9.3 ON-GOING BRIDGE PROJECTS

9.3.1 Construction of Dilor Bridge

Dilor Bridge is located in the sub-district of Dilor, Viqueque that connects the south coast

network from Natarbora to Viqueque Road. The 180 meter long bridge plays an important role

in ensuring access to the agricultural areas in the south of Manatuto and Viqueque districts.

58 | P a g e

The contract was awarded to PT Daya Mulia Turangga JV Precision Corporation Unip Lda on

31 May 2011 to be completed in 365 calendar days in the amount of US$3.2 million.

This project has suffered significant delays due to deferred delivery of construction materials

to the site caused by bad weather, while the contractor failed to submit documents for piling

works to the supervision engineer on time. As reported by DRBFC and ADN, the physical

progress was 93% as of end of June 2014. Following, NDRBFC and ADN reported in the

CAFI meeting on 15 September 2015 that contractor has fixed all defect identified and the

physical progress has been achieved 100% completed. No disbursement in this reporting

period as the claims still under review by the project owner. Details of contract and its

payment status are summarised in Table 9.3.

Table 9.3: Construction of Dilor Bridge Project



Nome do Projecto: Construção de Ponte Dilor 180 m

Empresa: PT Daya Mulya Turangga Bonifica S.P.A

Data do Contracto: 31 Maio 2011






Procento 100%


Pagamento FI 2011 (US$): 219.761,26

Pagamento FI 2012 (US$): 179.508,29

Pagamento FI 2013 (US$): 1.819.285,09



Total Pago (US$): 2.218.554,64


Project issue recorded during this reporting period is about the contractor request for 2%

company income tax for the construction of Dilor Bridge on 18 August 2015 to The Minister

of Planning and Strategic Investment. The request was dispatch to MPS on 31 August 2015.

MPS than has reviewed relevant payment documents and it found that invoices 1 to 3 has

applied 2% withholding tax (WHT) and fourth invoice was applied 10% WHT after received

direct instruction from the Ministry of Finance that the company which has not register and

has no TIN and Certificate of Debts shall entitle 10% WHT.

Further, MPS will deduct additional tax amount at 8% WHT for the invoice 1 to 3 and or

return over deduction for previous WHT only after receive new dispatch or guideline from

Ministry of Finance. As currently, The Legal Office and Director General of Revenue of the

Ministry of Finance are reviewing Tax, Commercial and Registration decree law and other

relevant regulation in order to determine appropriate percentage of the withholding tax

deduction to the Government Project Contracts.

59 | P a g e

9.3.2 Taroman Bridge

Taroman Bridge is a steel truss with 60-meter span located in Covalima district. The contract

for its construction was awarded to ENSUL Esphera Engenharia SA on 10 November 2011 in

the amount of US$2.4 million and was due for completion by December 2012. However, the

contractor failed to complete the works as scheduled due to financial difficulties, poor access

to the project site, and weather condition. CAFI’s agreed in its meeting held on 21 February

2014 to a contract extension up to 31 July 2014. Considering site status on 22 August 2014

CAFI approved to extend the contract up to 31 October 2015. . As reported by ADN in the

CAFI meeting dated 15 September 2015 has been 100% but some works still need proper

rectification before approved remain progress payment although the company and Ministry of

Public works already signed handed over of the project to in early December 2014.

Disbursement in this reporting period was US$ 226,712.133 and remain progress payment is

about US$ 92,648.37. Details of contract and status of project are summarised in Table 9.4.

Table 9.4: Construction of Taroman Bridge Project



Nome do Projecto: Construção de Ponte Taroman 60 m

Empresa: Ensul Esphera Engenaria Bonifica S.P.A

Data do Contracto: 10 November 2011

Data de Conclusão Inicial:





Procento 100%



Valor Adiantamento (US$): 489.011,19

Recuperação de adiantamento (US$): 489.011,19


Pagamento FI 2011 (US$): 0,00

Pagamento FI 2012 (US$): 118.554,34

Pagamento FI 2013 (US$): 534.782,19

Pagamento FI 2014 (US$): 748.067.96

Pagamento FI 2015 (US$): 226.712,13

Total Pago (US$): 2.117.117,81


9.3.3 Construction of Comoro I Bridge

Replacement of Comoro I Bridge commenced on 28 May 2013 and was completed by end-

May 2014 was carried out by Consorcio Nacional Timorense (CNT) in Joint Venture with

Wijaya Karya (Wika).This bridge carries the eastbound carriageways of the major

thoroughfare linking Dili with the Nicolao Lobato International Airport. The contract has

amended to accommodate the pedestrian way at both sides of the bridges which is increased

the contract value to $11,724,769.46. The retention payment at US$ 1,172,476.93 was released

in May 2015. The CAFI meeting approved additional budget for retention payment of US$

60 | P a g e

186.476.93 which charged to rehabilitation of bridge budget line due to inadequate budget

allocation. Details of contract and payment status are presented in Table 9.5.

Table 9.5: Construction of Comoro Bridge Project



Nome do Projecto: Construção de Ponte Comoro I

Empresa: CNT JV WiKa DNEPCC

Data do Contracto: 14 Agosto 2013




Valor contrato emenda 1 (US$): 1.878.884,42



Procento 100%



Valor Adiantamento (US$): 1.969.177,01

Recuperação de adiantamento (US$): 1.969.177,01


Pagamento FI 2013 (US$): 261.900,54

Pagamento FI 2014 (US$): 8.321.214,86

Pagamento FI 2015 (US$): 1,172,476.93

Total Pago (US$): 11.724.769,34

Balanço do Contrato (US$): 0,12

Sources: Free Balance 30 June 2015

9.3.4 Construction Arch Bridges of Comoro I/II

The National Development Agency and National Directorate of Road, Bridge and Flood

Contract have proposed to CAFI in November 2014 to construct CPLP Cable Stayed in the

Comoro Bridge I and II. For the construction work CAFI US$ 3 million allocated budget for

2015. The allocated budget was transferred US$ 2 million to road program due delay of its

construction works.

In light with construction of Arch Bridge of Comoro I and II, CAFI meeting 21 May 2015

approved proposal of MoPWTC for the construction works. The following CAFI meeting

dated 9 July 2015 approved contractor (Consorcio Nacional of Timorense (CNT) in Joint

Venture with PT Wijaya Karya (Persero) Tbk (WIKA)) for CPLP Cable Stayed in the Comoro

Bridge I and II proposed by MoPWTC. CAFI meeting 15 September 2015 contract amount for

CPLP Cable Stayed in the Comoro Bridge I and II at US$ US$ 3,494,472.62 and instructed

NPC to completed procurement process.

NPC than completed procurement process and contract awarded to CNT in Joint Venture with

PT WIKA (Persero) Tbk and signed on 22 September 2015 with final contract amount of US$

3,494,857.47. The NDRBFC informed that there is no physical works as the company still in

the preparatory stage and will mobilize early October 2015, therefore, no claim received in

this reporting period. Details of contract and payment status are presented in Table 9.6.

61 | P a g e

Table 9.6: Construction of CPLP Cable Stayed in the Comoro Bridge I & II Project



Nome do Projecto: Construção da Ponte Suspensa da CPLP (Comoro I & II)

Empresa: CNT JV WIKA DNEPCC & ADN

Data do Contracto: 22 de Setembro 2015


Duração de Contrato (dias): 180



Valor contrato emenda 1 (US$):



Procento 0%




Total Pago (US$): 0.00


Sources: Free Balance 30 September 2015

.

9.3.5 New Lauala Bridges in Gleno

CAFI meeting dated 22 August 2014 has approved award contract for Construction of new

Lauala Bridge on the road between Gleno - Gleno, Ermera District to Mejori Unipessoal Lda

in Joint Venture with Seisura Unipessoal Lda at US$ 1,718,404 based on the cost estimated

evaluated by National Development. The contract was signed on29 September 2014 and

intended to be completed within 540 calendar days. The allocation budget for 2015 is for $ 1

million but CAFI meeting 24 April 2015 approved to transfer US$ 0.5 million to roads

program. It was noted that the budget line approved by the National Parliament was named

Construction of Lawana Bridge in Ermera District but the actual project was Construction of

Lauala Bridge. In addition to different name of the project NDRBFC-MoPWTC and A.D.N.

explained that there are no construction of Lawana Bridge, the budget should be used for the

Construction of new Lauala Bridge. MPS will inform to next CAFI meeting this matter.

In light with project implementation, NDRBFC and A.D.N. reported that the construction

works has achieved 52% completed but no disbursement in this reporting period as the

payment still under verification of ADN.

9.3.6 Rehabilitation of New Bridges

To provide better connection, accessibility and safe travel, The NDRBFC has identified

number existing and new bridges which planned to be implementing last year and shifted to

this year. Total allocation budget has approved for these new project are US$ 8.15 million and

in the third quarter has been revised to US$ 3.4 million. In the third quarter, CAFI meeting

dated 15 September 2015 has decided and approved to transfer US$ 1.34 of the revised

allocated budget to the roads program in order to pay Dili urban road phase two payments.

List of new bridges summarised in Table 9.8.

62 | P a g e

Table 9.7: Construction of new Lauala Bridge on the road Project



Nome do Projecto: Construção de Ponte de Lauala Localiza entre Estradas Gleno -

Lauala, Distrito de Ermera

Empresa: Mejori Unip. Lda in Joint Venture

with Seisura Unipessoal Lda

DNEPCC & ADN

Data do Contracto: 29 de Setembro 2014


Duração de Contrato (dias): 540



Valor contrato emenda 1 (US$):



Procento 52%




Total Pago (US$): 0.00


Sources: Free Balance 30 September 2015

Table 9.8: Summary of 2015 Budget Allocation Status for New Bridges

No. Naran Projecto

Orçamento 2015 ('$000)

Observações Original Orçamento 2015

- após Virement

Total 8.150 3.440

1 Construção ponte de Bidau-Santa Ana 800 200 1. Precisa prepar e sumissão

documentos concurso

2 Construção ponte Ritabou 500 200 Idem

3 Construcao ponte de travesia de piões de

Raikotu a Maloa

500 200 Idem

4 Construção ponte Mota Masin em Suai 850 350 Idem

5 Construção de Oprit ou normalization da

Ribeira no Ponte Irabere

500 200 Idem

6 Construção Ponte Comoro III 500 0 Idem

7 Construção ponte mota ulun Comoro, Dili 500 502 Idem

8 Preparação Estudo e Desenho Detalhado dos

Pontes

1.000 500 Idem

9 Construção do Arco aos Pontes Comoro I/II

(Arch Bridge)

3.000 1.288 Contrato assinado em 22

de Setembro 2015

Sources: Free Balance and MPS Record as of 30 September 2015

63 | P a g e

10 PORTS AND AIRPORTS

10.1 PORTS

Development of ports is very important to support economic growth of Timor Leste and to

respond to the growth of local industry and export-import activities that require fast and

reliable freight service. Short term programs for IF shall focus on the following projects:

Development Suai Port

Necessary rehabilitation of Dili Port.

Upgrade of port facilities for regional ports in Com, Atauro, Oecussi and Vemase

Construction of the new Tibar Bay Port, to start by 2015

Necessary rehabilitation of Hera Port.

As per government plan, the Suai Port will be combined with the Supply-Based Port under the

Tasi Mane Development Program. Total budget allocated for port projects in 2015 was US$

7.855 million. The budget was rectified to US$ 3.855 which is US$ 4 million was transfer out

from IF to ZEEMS. Overall disbursement in this reporting period was 9%. Details allocation

budget and disbursement status is summarized in table 10.1.

Table 10.1: Summary of Budge allocation and Disbursements status as of 30 September 2015

Project

Original Budget

Allocation 2015

('$000)

Revised

Budget 2015

('$000)

Expenditure as

of 30

September

2015 ('$000)

Balance

2015

('$000)

Excavation (Dredging) and Rehabilitation of Dili

Port

1,500 500 500

Construction and Supervision of Atauro Port

development

500 250 250

Transaction , construction and supervision Port

of Tibar (PPP )

4,605 2,105 2,105

Rehabilitation and Supervision of Com Port 500 250 250

Excavation ( Dredging ) and Rehabilitation of

Hera Port, Dili

750 750 249 401

Construction and Supervision of Vemase Port - - -

Total 7,855 3,855 349 3,506

Sources: Book 6 rectification, September 30, 2015

Details budget allocation of port program and of port sub-programs as of 30 June 2015 are

presented as follows:

10.1.1 Excavation, Dredging, and Rehabilitation of Dili Port

The budget line under this project is utilized to finance rehabilitation and excavation works of

the Dili Port. In the fiscal year of 2014, the government engaged “Ramkaby-Tasibala II Lda”

for the excavation and dredging at Dili port with the contract amount of US$ 3,746,722. The

64 | P a g e

dredging and excavation works were completed in 2014 and all payment has been made to the

company. Further rehabilitation of Dili Port may be required and therefore the government

allocated US$ 1.5 million in 2015 and it was revised to US$ 0.5 million. Hence, CAFI

meeting 15 September 2015 approved to transfer US$ 0.1 million to rehabilitation of runway

Dili airport and revised budget will show in the next quarter report.

10.1.2 Construction and Supervision of Regional Ports Development (Atauro and

Carabela)

The budget allocation for Regional Ports Development which include study and concept

design of the existing ports is only cover for Atauro and Com. As required by the Project

Owner, TOR has to be improved with the corresponding adjustment in budget prior to its

resubmission to ADN and NPC.

In 2014, CAFI meeting 22 August 2014 decided and approved to use allocation budget for

Com and Atauro Ports to pay the construction of dry port of Cargo (container) terminal in

Tasitolu as an extension of Dili Port and balance to be release in 2015, with the details shown

in table 10.2. For the study and design of Atauro and Carabela, US$ 0.5 million was allocated

in 2015 as the project in the preparation of TOR the allocation budget was rectified US$ 0.25

million in March 2015. Hence, CAFI meeting 15 September 2015 approved to transfer US$

0.25 million to rehabilitation of runway Dili airport and revised budget will show in the next

quarter report and study and design will perform this year.

Table 10.2: Construction of Dry Port of Cargo (Container) Terminal in Tasitolu Project

PROJECT SUMMARY Under defect liability period

Company Name W.T.J. Contractor Unipessoal Lda Design & Supervised by A.D.N.

Contract Signing Date 2 September 2013

Commencement Date 6 September 2013

Original Completion Date 30 January 2014

Amendment No. 1 Completion Date 31 December 2014

Amendment No. 2 Completion Date



Actual Completion Date 20 November 2014


Contract Amendment

a. Amendment 1 (Cost / Duration) 0.00

b. Amendment 2 (Cost / Duration) 1,003,875.08

Final Contract Value 3,339,412.35


Payment Schedules

Pre IF Payments ($) 2,101,983.54

2011 – 2013 IF payments ($) 0.00

2014 IF payments ($) 903,487.57

2015 IF payments ($) 0.00

Total to be paid ($) 3,005,471.11



65 | P a g e

10.1.3 Transaction, Construction and Supervision Port of Tibar (PPP)

The budget line under this project is utilized to finance the Tibar Bay Container Port

Development, which has been prepared under PPP modality. The status of the project in under

evaluation of the four shortlisted companies and the evaluation is being finalise based on

comments and inputs from bidder. It expected issuance of final bidding documents will carry

out in the next quarter report. For the design and build of project US$ 4.605 was allocated in

2015 that is expected to cover the initial cost of the project which may include the transaction

cost and cost for detail engineering design. As the project still in the procurement stage the

allocation budget was rectified to US$ 2.105 million in March 2015. Hence, CAFI meeting 15

September 2015 approved to transfer US$ 0.254 million to rehabilitation of runway Dili

airport and revised budget will show in the next quarter report.

10.1.4 Rehabilitation and Supervision of Com Port

The budget allocation for rehabilitation and supervision of Com Port which include study and

concept design, detailed engineering design and rehabilitation works of the existing Com port.

The Project Owner is assessing the existing facilities before prepare TOR study and design

work. The allocation budget for the project in 2015 was US$ 0.5 million, as the project in the

preparation of TOR the allocation budget was rectified US$ 0.25 million in March 2015.

Hence, CAFI meeting 15 September 2015 approved to transfer US$ 0.25 million to

rehabilitation of runway Dili airport and revised budget will show in the next quarter report

and study and design will perform this year.

Table 10.3: Excavation, Dredging, and Rehabilitation of Hera Naval Port Project PROJECT SUMMARY

Status Under defect liability period

Company Name Carya Timor Leste Unipessoal Lda Design & Supervised by A.D.N.

Contract Signing Date 2 January 2012

Commencement Date 2 January 2012

Original Completion Date 28 October 2012

Amendment No. 1 Completion Date 30 April 2013




Actual Completion Date 25 Aug 2014


Contract Amendment


b. Amendment 2 (Cost / Duration) 0.00



Payment Schedules

2013 IF payments ($) 3,230,846.98

2014 IF payments ($) 939,751.37


Total to be paid ($) 4,170,598.35



10.1.5 Excavation, Dredging, and Rehabilitation of Hera Naval Port

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There are two projects being implemented by Carya Timor Leste, PTY. One is Dredging and

Excavation of Hera Naval Port Project with a physical progress of 100% as of end-2014.

Futher development of the projects, US$ 0.75 million was allocated in 2015. Details are

shown in table 10.3.

The second project is the Urgent Rehabilitation of Armor Rock in Naval Base Hera which has

reached a physical progress of 100% as per ADN payment recommendation report dated 22

June 2015 and the report also so that US$ 4,802.82 for gabion work has not executed and

respective will not claim. The details of contract are provided in the table 10.4:

Table 10.4: Rehabilitation of Armor Rock in Naval Base Hera Project

PROJECT SUMMARY

Status Under defect liability period

Company Name Carya Timor Leste Unipessoal Lda Design & Supervised by A.D.N.

Contract Signing Date 1 Aug 2013

Commencement Date 1 Aug 2013

Original Completion Date 31 Aug 2014


Amendment No. 2 Completion Date 31 May 215

Amendment No. 3 Completion Date 15 July 2015



Actual Completion Date 25 Aug 2014


Contract Amendment


b. Amendment 2 (Cost / Duration) 0.00

c. Amendment 3 (Cost / Duration) -289,821.13



Payment Schedules

2014 IF payments ($) 3,532,785.41

2015 IF payments ($) 348,939.37

Total to be paid ($) 3,881,724.78



10.2 AIRPORTS

The Government of Timor Leste has a vision to improve and develop existing airport i.e. Dili,

Suai, Baucau, Maliana and Viqueque as clearly identified in the SDP southern coast

infrastructure development, the government has commenced the in upgrading of Suai Airport

where, construction has started in 2014. The Dili airport development on the other hand has

undergone various studies on the economic, financial feasibilities as well as technical, social,

and environment impact assessment in order to provide a better air transport facility in

supporting the transport of goods and services and in enhancing and supporting the tourism

development in the country.

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By taking the result of the previous studies conducted by IFC, the government of Timor Leste

needs to go further stage of the Dili Airport development, which is detail study and

engineering design. Budget allocation for airport program in 2015 is US$ 19 million and

rectified to US$ 14,000 in addition to restructure of the VI Government these are provided in

table 10.1.

For the urgency of the rehabilitation and Overlay Hot-mix Bitumen Asphalt for Apron Area

and Exit Taxiway in Airport International of Nicolau Lobato Dili and Rehabilitation of Motor

Vehicle Inspection Area, Dili. The CAFI meeting dated 15 September 2015 approved to

transfer US$ 0.845 million from Port Program to cover payment execution in 2015 for both

projects. The revised budget will show in the next quarter progress report.

Table 10.1: Summary Budget Allocated for Airport Program

Project

Original

Budget

Allocation

2015

('$000)

Rectification

Budget

Allocation

2015 ('$000)

Disbursement

as of 30 Sep

2015 ('$000)

Balance

2015

('$000)

Remarks

Design, Construction and

supervision for Southern Coast

infrastructure development of

Suai Airport rehabilitation

13,000 13,000 5,291.66 7,708.34 Construction and

Supervision in

progress

Rehabilitation of runway,

construction of Dili Airport

5,000 500 500 CAFI approved

two rehabilitation

contracts

Design, construction and

supervision for the

Development of Dili Airport

1,000 500 257.40 242.60 Prepare TOR for

DED


supervision for the

Development of Maliana

Airport

Design and study for the

Infrastructure Development of

Southern Coast - Viqueque

Airport


supervision for the

Development of Baucau Airport

Total 19,000 14,000 5,549.06 8,450.94


Following are the status of individual projects of the Airport Program:

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10.2.1 DESIGN CONSTRUCTION AND SUPERVISION OF SUAI AIRPROT

The overall objective of the project is to improve aviation services for easy access of the

population to Suai as well as the transport needs by in the mineral and agricultural sectors. The

preliminary design, detailed engineering design and bid documents were completed on 31 July

2012 by Jurutera Perunding Zaaba Sdn Bhd (JPZ). The design documents were reviewed by

Katahira and Engineers International (KEI) in Joint Venture with Schema Consultant through

direct appointment by Ministry of Transport and Communication at US$ 0.28 million which

was paid from the budget of airport program. The reviewer consultant was approved by CAFI

on 21 February 2014. As result cost estimate for the rehabilitation works was increased from

US$ 56.14 million to US$ 67 million.

In 2014, the Rehabilitation of Suai Airport Project was awarded to PT Waskita Karya

(Persero) Tbk with Jurutera P. Z. Sdn. Bhd as the Supervision Consultant. The construction of

support facilities for Suai Airport was awarded to CHL Industries. Details are provided in

Table 10.2:

Table 10.2.: Rehabilitation of Suai Airport and Construction of Infrastructure Facilities Project

PROJECT SUMMARY

Company Name PT Waskita Karya

(Persero) Tbk

Jurutera Perunding

Zaaba Sdn. Bhd

CHL Industries

Unip Lda -

Contract Signing Date 10 January 2014 12 December 2014

Commencement Date May 2014

Original Completion Date March 2016

Audit Court Endorsement Date May 2015 N/A N/A

Issue Notice to Proceed Date 20 May 2015


Original Contract Value 67,691,189.95 3,923,070.00 4,388,204.00

Contract Amendment



Final Contract Value 67,691,189.95 3,923,070.00 4,388,204.00


Payment Schedules

2014 IF payments ($) 13,538,238.00 0.00 877,640.81

2015 IF payments ($) 5,291,657.18 0.00 0.00

Total to be paid ($) 18,829,895.18 1,484,375.95

Balance to be paid ($) 48,861,294.77 3,923,070.00 3,510,563.19


Socialization and Identification of Land and Properties. MPRM through Timor Gap Team,

the socialization and identification of land and properties of the existing Suai Airport was

concluded in November 2014. With the CAFI's approved budget, compensation for two sub

villages will be implemented in two phases. The Phase I is the house construction of prototype

model 75 in the amount of US$ 51,072 per house or a total of US$ 3,830,381, and access road

in the amount of US$ 0.97 million. Phase II, on the other hand, is the construction of training

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center. NPC, Ministry of Transport and Communication (MTC), MPRM and relevant

ministries are finalizing the procurement process for the proposed infrastructures.

Project Status. The allocated budget for upgrading of Suai airport in 2014 after virement was

US$ 13,538,238 from US$20 million. An advance payment of US$ 13,538,238 was paid to the

contractor no payment made for the Supervision Consultant in 2014. While, some amount of

US$ 2,785,106.16 including 10% withholding tax (US$ 278,510.61) was paid for land

acquisition and livestock resettlement through Banco Nacional de Commercio de Timor Leste

(BNCTL) in November and December 2014 under budget code 8080301. The land acquisition

and livestock payment was approved by CAFI on its meeting on 24 October 2014. As per

report from MPRM dated 1 September 2015 shown that in overall payment transferred to the

BNCTL in December 2014 was US$ 5,707,400.55 is pay land acquisition and livestock

payment affected by Suai Supply Base and Suai Airport Port project. Further, US$

5,693,658.75 was paid through bank transfer to affected people, while, US$ 11,356.12 was

charged for bank fees. Following, US$ 2,506,595.54 was transferred to BNCTL for land

acquisition and livestock payment to the affected people by the rehabilitation of the Suai

Airport. Hence, BNCTL has made payment at amount of US$ 2,492,853.75 to the through

bank transfer to the account of the affected people and 0.2% bank fees was executed. For the

Suai Aiport only one beneficiary is reject payment at amount of US$ 50. As per report of

MPRM, BNCTL will return balance of the payment at US$ 2,385.68 to Government Account

through Central Bank. MPS, recommend MPRM to facilitate return of the balance of the

budget to Central Bank with close coordination with Treasury.

Further, NPC procurement process for Construction of Infrastructure Facilities for the Support

to the upgrading of Suai airport to CHL Industries Unipessoal Lda through restricted tender,

an advance payment of 20% of total contract prices was made to CHL Industries on 16

December 2014. The project is under mobilization, site preparation and some preliminary

works and no disbursement was made for this contract in this reporting period as the payment

still under verification of the project owner (MPRM).

The allocation budget for rehabilitation of Suai Aiport in 2015 is US$ 13 million and US$ 5.3

million was disbursed in this reporting period for construction works and claim from

consultant supervision still under verification of the project owner (MPWTC) request by the

supervision company. The Physical progress for the upgrading of Suai Airport is about 20%

and financial progress up to this reporting period was 28% including 20% advance payment.

10.2.2 DESIGN CONSTRUCTION AND SUPERVISION OF DILI AIRPROT

Government has allocated $6 million in 2015 fiscal year to conduct study, design, and

rehabilitation works for Dili airport and it has rectified to US$ 1 million. For development of

Dili Airport, CAFI meeting dated 9 June 2015 in Oecusse approved construction of the new

airport of Dili by CHINA EXIM BANK loan financing with the Design Build and

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Maintenance modality (DBM) in 2016. While, the relevant line ministry also informed that

they are preparing term of reference for detail engineering design and other relevant study for

Dili airport development.

Moreover, CAFI meeting on 9 June 2015 also approved utilized allocated budget to pay final

payment for PT. Findo International Consultant for the Consulting services for Detailed

Engineering Design of the Oecusse International Airport at amount of US$ 257,400 but it

required National Development Agency for the quality control and assurance inspection on the

design report and payment approval before submit to MPS. The total disbursement up to this

reporting period was US$ 257.400.

10.2.3 REHABILITATION OF RUNWAY OF DILI AIRPROT

Government has allocated $5 million in 2015 fiscal year for rehabilitation of existing runway

and other support facilities of the existing Dili Airport and it has rectified to US$ 0.5 million.

The aim of the rehabilitation of the Dili Airport is to maintain condition of existing facilities to

serve daily operation to the standard operational. For development of existing Dili Airport,

CAFI meeting dated 9 June 2015 in Oecusse approved to utilized allocated budget for Urgent

rehabilitation and Overlay Hot-mix Bitumen Asphalt for Apron Area and Exit Taxiway in

Airport International of Nicolau Lobato Dili and Rehabilitation of Motor Vehicle Inspection

Area, Dili proposed by Ministry of Public Works, Transport and Communication.

CAFI meeting dated 15 September 2015 approved Urgent rehabilitation and Overlay Hot-mix

Bitumen Asphalt for Apron Area and Exit Taxiway in Airport International of Nicolau Lobato

Dili to be contracted to Always Construction Unipessoal Lda Joint Venture with Montana

Diak Unipessoal Lda with total contract amount of US$ 2,208,117.06. The CAFI also

approved US$ 324,751.24 for the Rehabilitation of Motor Vehicle Inspection Area in Dili.

CAFI meeting does not approve proposed contract of $ 1.52 million to the Tecproeng Timor,

Lda which is $0.67 million for Consulting Services for Detailed Design of the Extension

Runway International Airport President Nicolau Lobato, Dili Timor Leste and $ 0.85 million

for the coordination, inspection, quality and safety management. CAFI need more time to

analysis and assess the proposal and implementation before take decision.

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11 INFORMATICS

11.1 MINISTRY TRANSPORT AND COMMUNICATION

The Ministry of Transport and Communication is intending to improve existing

communication system to provide better communication access to the people. 2015 budget

allocated for informatics program is shown in table 11.1.

Table 11.1: Budget allocation for Informatics Programs of 30 September 2015

Projecto Orçamento 2015 $'000

Original Revição após

Retificação

Despesa ate 30

Setembro 2015

Saldo

Conectividade Nacional III - V 400 400 0,00 400

Melhoria da Conectividade por Satélite de 20

Mbps para 60/80 Mbps

500 500 0,00 500

Extenção do PCN II de Network Fibra-Óptica 400 400 0,00 400

Total 1.400 1.400 0,00 1.400

Source: Book 6, Rectification March 2015 and Free Balance Report 30 September 2015

Table 11.2: National Connectivity III-V and Maintenance of Internet connection between

Dili to 12 Districts

PROJECT SUMMARY

Status Retention

Company Name Timor Telecom,

SA

Supervised by Directorate General of

Transport and Communication

Contract Signing Date 1 January 2014

Commencement Date 1 January 2014

Original Completion Date 31 December 2014



Actual Completion Date 29 October 2014


Contract Amendment



Final Contract Value 430,800.00


Payment Schedules

2014 IF payments ($) 387,720


Total to be paid ($) 387,720

Balance to be paid ($) 43,080


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11.2 NATIONAL CONNECTIVITY

The National Procurement Commission (C.N.A) has completed the tender process of this

project by the end of 2014 fiscal year. CAFI meeting on 30 October 2014 approved payment

for maintenance national connectivity III and which contract was awarded to Timor Telecom

SA, with the total contract value of US$ 430,800. This contract is initially for internet satellite

connection and maintenance accommodation for connection between Dili and 12 districts

including circuits for these districts. Further, contract for national connectivity III – V is under

procurement process. No actual claimed has received by the MPS up to the end of third

quarter. The total budget allocation for this project is amounted to $0.4 million, which may not

be sufficient to pay this contract. The detail contracts and payment status shows in table 11.2.

11.3 SATELLITE INTERNET CONNECTIVITY UPGRADE

As per TORs and bid documents prepared for the projects, NPC completed the procurement

process and awarded the projects to the following firms in October 2014. The Satellite Internet

Connectivity Upgrade (from 20 Mbps to 60/80 Mbps) was contracted to WebSatMedia, Pte on

29 October 2014. 15% advance payment was made in 2014, fiscal year and remaining contract

balance is expected to be disbursed by the fiscal year of 2015. The allocated budget however,

is only amounted to US$ 0.5 which may not enough to cover the expected payment in 2015.

A Purchase Order (PO) has been raised but n o disbursement in this reporting as no significant

work progress achieved. The detail contracts and payment status shows in table 11.3.

Table 11.3: Upgrade Modem and Internet Bandwidth and Support Materials Project

PROJECT SUMMARY

Status On-going

Company Name WebSatMedia Pte Ltd Supervised by Directorate General

of Transport and Communication

Contract Signing Date 29 October 2014

Commencement Date 29 October 2014

Original Completion Date No completion rate (based

on deliverable result)





Contract Amendment




Physical progress till quarter end %

Payment Schedules

2014 IF payments ($) 157,299.82





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11.4 EXTENSION OF PCN II AND NETWORK FIBER OPTIC

Similar to the previous to Telecommunication project, the TORs and bid documents were

submitted to the NPC for selecting to company to implement this project. However, the

project owner decides to delay the process tender and NPC is waiting for further notice from

the project owner to continue the tender process in the fiscal year of 2015.these projects. Total

budget of US$ 0.5 million has been committed for this project in the fiscal year of 2015.

74 | P a g e

12 PUBLIC BUILDINGS

There are 32 building projects under 2015 IF Budget of $13.7 million and budget was revised

to US$ 8.713 million in the budget rectification in March 2015. US$ 0.102 million was

disbursed up end the second quarter report. Summary of allocation for public building as

shown in table 12.1:

Table 12.1: 2015 Budget Allocations for Public Building Program

Project

Original

budget

allocation

2015 ($000)

Revised

Budget

($000)

Expenditure

as of 30

September

2015 ($000)

Balance

2015

($000)

Remarks

Programa de Edifícios Publicos 13,713 8,713 551 8,162

Construção do Edifício Principal da CNE 311 311 - 311

CNE has utilized the

building without

commissioning test

Preparação Desenho e Construção Edifício do Parlamento

Nacional

DED was postponed as

per requested project

owner

Construção da Residência Primeiro Presidente do

Parlamento Nacional 789 289 19 270

Construction work is in

progress

Construção Edifício do CFP 256 256 256 Construction work

remains postponed

Construção do Novo Edifício da INAP 500 400 400 Plan for DED

Concepção, Construção e Supervisão de Edifício e

Instalações da Administração Pública em Díli 396 269 159 137

This budget Line is for

INAP project as per

CAFI decision. DED is

completed

Construção do Edifício do CAC 1,500 800 22 788

DED, CAFI approved

additional works and

time extension to 15

September 2015.

Construção do Novo Edifício de Investigação Criminal 1,500 700 - 700 Postponed process as

of CAFI's decision

Construção de Novo Edifício dos Tribunais (STJ; TSAFC;

CSM) 1,000 600 - 600

Postponed process as

of CAFI's decision

Construção de Edifício do Ministério da Justiça 443

1,143 287- 856

CAFI approved time

extension to December

2015.

Reabilitação da Prisão de Suai - - - - - Ministerial budget.

Desenho Detalhado e Construção da Residência Defensoria

Pública em 12 Distritos - - - -

-

Construção do Edifício do Banco Comercial de Dili 410 310 63- 310

DED is completed,

construction tender

was cancelled based

CAFI's decision

Construção do Mercado de Manleuana Fase IV 250 250 - 250

Project owner proposed

use allocated budget for

land compensation of

177225m2

Construção de Novo Edifício do Ministério Comercio

Industria e Ambiente, Dili 900 500 - 500

As per CAFI decision

the budget will use for

the Loes Project. CAFI

decided tocancel due to

the lack of budget.

Estudo e Desenho (e Construção, Supervisão) do Centro

Comercial em Taibesi - - - -

No budget allocation

Construção do Mercado de Taibesi - - - -

No budget allocation.

CAFI approved an

internal transfer

US$1.87M

Estudo e Desenho ( e Construção, Supervisão) de 100 100 - 100 In progress

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Laboratório em Tibar

Estudo e Desenho (e Construção, Supervisão) do Centro de

Processamento de Lixo 250 150 - 150

In progress

Construção de Novos Mercados em Ainaro, Maliana,

Manatuto 750 450 - 450

In progress

Área de Estacionamento de Loes (Alargamento Ponte,

Estação de Veículos e Restaurantes) 900 500 - 500

In progress

Preparação do Desenho Detalhado (e Construção,

Supervisão) de Edifício da Residência Oficial do Presidente

da República

300 200 - 200

-

Construção de Novo Edifício da Inspecção Geral do

Estado (IGE) - - - -


Construção de Centro Juvenil 485 335 - 335 Draft TOR is in

progress

Construção do Novo Edifício do Ministério da Educação

em Dili - - - -


Construção do Edifício do MSS - - - - No budget allocation

Construção do Novo Edifício de Petróleo do MPRM - - - - No budget allocation

Construção Novo Edifício da Instituo do Petroleo e

Geologia - - - -

No budget allocated

Construção de Novo Edifício do Ministério das Obras

Públicas - - - -


Construção do Novo Edifício do Instituto de Gestão do

Equipamentos 600 450 - 450

Construction works will

be not implemented in

this year.

Construção de Novo Edifício do Ministério da Agricultura

e Pescas em Dili 300 200 - 200

Construction works will

be not implemented in

this year.

Construção do Banco Nacional de Desenvolvimento, Díli

1,773 1,173 - 1,173

Construction tender

cancelled as per CFAI

decision

Source: MPS record and Budget book 6 2015

Other design works and studies are described under the Design and Supervision of New

Projects program.

12.1 PROJECT STATUS

12.1.1 National Commission for Elections New (CNE) Office

The total budget allocated for new CNE Building in 2015 was US$ 0.311 million. Its

completion has been reported on the fourth extension in July 2014, and NDA recommended

the payment up to 97.82% of the contract amount. There are some additional items identified

and proposed that still under evaluation of the project owner. In fact, the construction works of

the building have completed and properly utilized by the project owner without a

commissioning test. Project details are provided in Table 12.2.

12.1.2 National Parliament Building

The project will serve as post-independence accomplishment of the Timorese People and

could enhance performance of functions of the parliament. NPC has completed tender for the

project but its awarding has been postponed as requested of the Project Owner. None

information on the contract issue provided.

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Table 12.2: Construction of CNE New Office Building Project

Estado do Projecto Em Andamento

Companhia Construção Supervisão

Atramor Company Lda. Vox da Vinci Engineering

Data do Contrato 16 Março 2011 8 Julho 2010

Data Original do Conclusão da Obra 28 Fevereiro 2012 31 Dezembro 2011

Valor Original do Contrato $ 2.699.999,99 $ 66.000,00

Adenda do Contrato Primeiro $ 202.032,35 $ 16.500,00

Adenda do Contrato Segundo $ 208.449,41 $ 77.872,00

Adenda do Contrato Terceiro $ 106.236,00

Data Revisão do conclusão da Obra 1 28 Fevereiro 2013 28 Fevereiro 13

Data Revisão do conclusão da Obra 2 31 Augusto 2013 31 Maio 2013

Data Revisão da conclusão da Obra 3 28 Fevereiro 2014 28 Fevereiro 2014

Data Revisão da conclusão da Obra 4 31 Julho 2014 31 Julho 2014

Valor Revisão do Contrato $ 3.110.481,75 $ 266.608,00

Progresso Fisico Atual 98,45%

Horario de Pagamento

Pagamento Pre-FI ($)

Pagamento FI 2011 ($) 654.968,26 66.000,00

Pagamento FI 2012 ($) 544.488,95 16.500,00

Pagamento FI 2013 ($) 898.277,87 77.872,00

Pagamento FI 2014 ($) 640.770,99 85.415,04

Pagamento FI Jan - Sep 2015 ($) - -

Total Pago ($) 2.738.506,07 245,787.04

Balanco do Contrato ($) 371.975,68 20.820,96

Source: MPS and Free Balance 30 September 2015

12.1.3 Construction of Residence for the First President of the National Parliament

For the construction of resident of the first President of the national Parliament, US$ Towards

the end of, the contract was awarded to Bobolait Unip Lda in the amount of US$ 1,277,676.39

and supervised by Maidalo I. Project details are provided in Table 12.3.

12.1.4 Civil Service Commission Office Building (CFP)

Contract for the project were awarded in October 2010. Due to technical problems, completion

date has been adjusted four times with additional funds provided as recommended by NDA.

President of CFP provide various solution and one of solution was CFP, NDA and MoPW to

codncut independent assessment cost for remain works if carry out by other contractor in the

CAFI meeting dated 13 and 24 April 2015. CAFI decided and wait for an independent

assessment result from NDA and Public Work to take further desicion. CAFI meeting dated 9

July 2015 requested A.D.N., CFP and MOPTC to conduct a meeting to review on the option

to terminate contract with current contractor (TLIC) or select new company to conclude this

project, which present in the next CAFI meeting. In addition to the CAFI decision, A.D.N.,

CFP and MOPTC has conducted a meeting in September 2015 with the recommendation is to

find another compatible company to finalize construction works with cost about US$ 1.35

million. None disbursement in this reporting period as no payment receive from NDA. Details

are provided in table 12.4.

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Table 12.3: Construção residência primeiro presidente do Parlamento Nacional Estado do Projecto Em Andamento

Companhia Construção Supervisão

Bobolait Unip Lda. Maidalo I Consultant Lda

Data do Contrato 15-May-2015

Data Original do Conclusão da Obra 27/12/2015 (01 de Desembro 2014 ate 27 de

Desembro 2015; 56 semanas exatamente)

Valor Original do Contrato (US$) 1,277,676.39 51.311,21

Adenda do Contrato Primeiro

Data Revisão do conclusão da Obra 1

Valor Revisão do Contrato 1,277,676.39 51.311,21

Progresso Fisico Atual

39.29


Pagamento FI 2014 ($)

Pagamento FI Jan - Sep 2015 ($) 0,00- 19.150,07 -

Total Pago ($) 0,00 19.150,07

Balanco do Contrato ($) 1,277,676.39 32.161.14

Table 12.4: New Construction of CFP Office Building Project


Companhia Timor Leste Independent Company LDA (TLIC Lda)

Descrição Construção do Edificio Construção do Moru

Data do Contrato 27-Oct-10 20-Dec-10

Data Original do Conclusão da Obra Outubro 2011 20-May-11

Valor Original do Contrato ($) 3.047.270,96 133.826,91

Adenda do Contrato Terceiro ($) 268.433,24

Data Revisão da conclusão da Obra 1 27-Oct-12

Data Revisão da conclusão da Obra 2 1-Jul-13

Data Revisão da conclusão da Obra 3 28-Feb-14

Data Revisão da conclusão da Obra 4 31-Oct-14

Valor Revisão do Contrato ($) 3,315,704.20

Progresso Fisico Atual 84%


Pagamento Pre-FI ($) 467.599,24 29.784,02

Pagamento FI 2011 ($) - 104.042,89

Pagamento FI 2012 ($) 1.096.646,34

Pagamento FI 2013 ($) 1.082.454,79

Pagamento FI 2014 ($) 265.594,72 -

Pagamento FI 2015 ($) - -

Total Pago ($) 2.912.295,08 133.826,91

Balanco do Contrato ($) 403.409,12 -


12.1.5 Public Administration Office

The project was conceived in support to government ministries on their need of administration

services and conducive workspace for inter-ministerial activities. The project location has not

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been finalised yet, therefore, detailed engineer design was not carry out yet. The allocation

budget for 2015 US$ 0.396 million and rectified to US$ 0.296 million in late March 2015. The

allocation budget was used to pay Master Plan and Detailed Architecture and Engineering

Design of Trainning and Dormitory Building. US$ 0.80 million was executed up to end of

June 2015 for INAP Project. The consulting services are concluded and the final design

officially belongs to Ministry of State Administration. The project will not continue for

construction work in this year or in the next year.

12.1.6 New Construction of INAP Office Building

The project was intended to provide adequate workspace to support government

administration services of the Instituto Nacional da Administração Pública (INAP) activities.

The design commenced in June 2014 which for Master Plan and Detailed Architecture and

Engineering Design of Trainning and Dormitory Building and US$ 0.106 has paid under

budget code 8000105. And for design of New INAP Office Building and carry out its

construction work US$ 0.5 million was allocated in 2015 and rectified to US$ 0.4 million in

late March 2015. DED and BOQ have submitted to ADN for verification. Contract and

payment details are presented in Table 12.5.

Table 12.5: Master Plan and Detailed Architecture and Engineering Design of Trainning and

Dormitory Building Project

Estado do Projecto Em andamento de preparação Plano Mestre e de dezeinho detalhada de

Arquitetura e de Engenharia

Companhia PT. BITA ENARCON ENGINEERING in joint venture with

Data do Contrato 18-Jun-14 ENARCO I Unipesoal Lda

Data Original do Conclusão da Obra 03-Jan-15

Data Revisão da conclusão da Obra 1

Valor Original do Contrato ($) 279.500,00

Contracto Amenamente

No. de Variação

Data Revisão da conclusão da Obra

Valor Revisão do Contrato ($) 279.500,00

Actual Data de Completação

Progresso Físico Actual 45%


Pagamento FI 2014 ($) 106.210,00

Pagamento FI 2015 ($) 159,315.00

Total Pago ($) 185.867,50

Balanço do Contrato ($) 93.632,50

12.1.7 Design, Construction and Supervision of CAC Office

Currently the Anti-Corruption Commission (CAC) occupies a residential building not

adequate to accommodate 160 – 210 staff and voluminous documents. The required DED was

awarded to Imagem, Design and Arquitecture Lda (IDA) in JV with Vaz, Dotti & Silva

Unipessoal Lda with the original contract amount of US$ 233,600 with an additional cost of

US$ 23,243 approved on 15 November 2014. The design intended to be completed within 5

months. The project owner informed the scope of design has recommended including

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basement that’s still under review. In addition the contract that already expired on 30

September 2014, project owner still review time extension proposal. A budget of US$ 1.5

million has been allocated for this project in 2015 and rectified to US$ 0.8 million in late

March 2015. US$ 22,081.04 was executed until the 30 June 2015 which was paid for

additional 9.95% . CAFI approved to extend the contract until 15 September 2015. None

disbursement during this reporting period as the payment still under verification of A.D.N.

Details are presented in table 12.6.

Table 12.6: Design, Construction and Supervision of CAC Office Project


Companhia Preparaçáo Desenho Detalhado

Imagem, design and Arquitectura, Lda (IDA) in Association

with Vaz, Dotti & Silva, Lda (VDS)

Data do Contrato 18-Mar-2014

Data Original do Conclusão da Obra 30-Sep-14


Contrato de Emendamento ($) 23.243,20

Número de variações

Data Revisão do conclusão da Obra 1 15 Julho 2015


Data de conclusão atual



Pagamento FI 2014 ($) 99.864,00

Pagamento FI 2015 ($) 22.081,04

Total Pago ($) 121.945,04

Balanco do Contrato ($) 134.898,16


12.1.8 Construction of Criminal Investigation Office

The Government has initiated the process of strengthening the police force’s capacity to

conduct criminal investigations through recruitment, formation of Special Forces, and

provision of adequate office facilities including forensic and laboratory services. NPC carried

out procurement process for construction since 2014 and now at contract preparation and

check list for Audit Court approval stage late March 2015 but it was informed that Audit

Court does not endorse the contract. None endorsement of Audit Court due allocated budget

did not enough to cover payment in 2015. For construction and supervision work US$ 1.5

million was allocated in 2015 and it was rectified to US$ 0.8 million in March 2015. CAFI

meeting dated 24 April 2015 did not provide decision as Ministry of Justrice to write a letter

Audit Court that budget will be increased in 2016. There was no disbursement made under this

budget line until end of September 2015 as the project still not execute. CAFI has decided to

not implement the project in this year and recommended for the next year. CAFI meeting 9

July approved to transfer all allocated budget to the construction of Ministry of Justice was

made during this period.

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12.1.9 Construction of Court Office (STJ, TSAFC, CSM)

The detailed design for the Court Office was completed by DALAN Lda in May 2012 which

was revised by NDA. NPC carried out procurement process for construction since 2014 and

now at contract preparation and check list for Audit Court approval stage late March 2015 but

none endorsement was provided. The 2015 budget for this project was US$ 1 million and

rectified to US$ 0.6 million. CAFI meeting dated 24 April 2015 did not provide decision and

asked Ministry of Justice to write a letter Audit Court that budget will be increased in 2016.

There was no disbursement made until end of September 2015 as the project still not execute.

CAFI meeting on 15 September 2015 approved the proposal from MCIA to transfer all

allocated budget to MCIA projects within public building program. The revise budget will

show in the fourth quarter.

12.1.10 New Ministry of Justice Office Building

Construction of the project was awarded to G&S Lda in the amount of US $3.982 million. It

started on 8 November 2010 and should have been completed on 29 April 2012. CAFI on its

meetings decided extensions of the contract and approved additional costs. NDA

recommended several strategies while CAFI issued resolutions to facilitate the completion of

the project. The construction works still progressing, contractor proposed time extension to the

Ministry of Justice for approval. CAFI meeting 24 April 2015 approved to extend the contract

until 31 July 2015 and approved consultant DALAN to continue supervise the project with

performance based payment as well guaranty the project concluded in the CAFI meeting 9

July 2015. CAFI meeting 15 September 2015 approved an internal transfer of US$ 0.7 million

from construction criminal investigation office to cover 2015 payments proposed by Ministry

of Justice. The allocated budget was revised from US$ 0.433 million to US$1.143 million.

The Ministry of Justice request informed that time extension for both Contractor and

Supervision contract until December 2015 which has implication in supervision cost. CAFI in

its meeting 15 September 2015 approved to extend the contract for both contractor and

supervision. Disbursement in this reporting period was US$ 0.287 million. Details contract are

reflected 12.7.

12.1.11 Construction of Commercial Bank Office Building in Dili

The proposed project is the rehabilitation of the existing building of Banco Nacional de

Comércio de Timor-Leste, S.A. (BNCTL) and construction of three-storey building connected

to the existing structure. NPC carried out procurement process in 2014 and contract for

Consulting services for the detailed engineering design of new head office building for

National Commercial Bank of Timor Leste signed on 18 December 2014 and intend to be

completed with 6 months. The allocation budget for was US$ 0.410 million and it was

rectified to US$ 0.310 million in March 2015. No payment release in this reporting period as

the first claim of US$ 0.063 million reaches MPS on 31 of March 2015. The payment process

was hold due to the changing in the initial proposed of this project, from rehabilitation of

BNCTL office in Mandarin to the new construction of BNCTL head office. Moreover, the

budget allocated is not sufficient to cover the contract amount. It will go for CAFI decision.

CAFI approved the proposal of new construction of the BNCTL Building at current BNCTL's

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office, Kaikoli. To facilitate payment during this year approved direct payment from

Construction of National development Bank due to the insufficient the budget. The contract

detail as shown in table 12.8.

Table 12.7: New Ministry of Justice Office Building Project


Construção Supervisão

Companhia G & S Lda DALAN Enginaria, Estudo e Projeto

Data do Contrato 29-Outubro-2010 21-Sep-2010

Data Original do Conclusão da Obra 29-Abr-2012 29-Abr-2012

Valor Original do Contrato ($) 3.981.831,75 235.400,00

Adenda do Contrato Primeiro ($) 442.250,00 115.088,00

Adenda do Contrato Segundo ($) 115.088,00

No. de Variação 1 2

Data Revisão do conclusão da Obra 1 31-Aug-2013 31-Dec-2012

Data Revisão do conclusão da Obra 2 28-Feb-2014 28-Feb-2014

Data Revisão do conclusão da Obra 3 31-Outubro-2014

Valor Revisão do Contrato ($) 4.424.081,75 465.576,00

Progresso Fisico Atual 87,34%


Pagamento Pre-FI ($) 513.519,56 96.000,00

Pagamento FI 2011 ($) 566.878,64 35.100,00

Pagamento FI 2012 ($) 337.111,84 205.002,00

Pagamento FI 2013 ($) 1.130.372,71 50.086,30

Pagamento FI 2014 ($) 929.633,41 79.386,95

Pagamento FI 2015 ($) 287.238,65 0,00

Total Pago ($) 3.764.754.81 465.575,25

Balanco do Contrato ($) 659.326.94 0,75

12.1.12 Construction of National Development Bank in Dili

The proposed project is to construct new national development bank in Dili. For its

construction works US$ 1.773 million were allocated for 2015. DED and BoQ have completed

and ready for construction. However, tender for construction was cancelled as per CAFI

decision. Again, based on the request from the Ministry, CAFI meeting dated 15 September

2015 approved $0.351 million for payment under BNCTL project and US$ 0.822 million will

transfer to MCIA project within the public building program.

12.1.13 Construction of Manleuana Market Phase IV

Extension of Manleuana Market can contribute to the goals of the SDP. Allocated budget for

this project in 2015 was US $0.25 million. During the 2014 budget discussion it was decided

that a terminal be integrated to the market turning the project to be a multiministerial one

composed of MCIA, MoTT and MAP. While the preparation of tender documents is being

carried out by NPC, the Ministry of Commerce, Industry and Environment as the Project

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Owner opted to purchase the land where the existing market is located. As the total area is

17,225m2

at US$ 740,675. The MCIA are planned to develop other facility of Manleuna

MCIA will present to next CAFI meeting with regards to purchase of land to enlarge

Manleuna market. None disbursement as result no physical activities in this reporting period.

Table: 12.8: Detailed engineering design of new head office building for BNCTL Project


Companhia

Preparaçáo Desenho Detalhado

Joint Venture of PY Konsep Perunding SDN BHD and

Pires Architects Unip Lda

Data do Contrato 18-Dec-14

Data Original do Conclusão da Obra 18-Jul-15


Contract Amendment

No. of variations

Revised Completion Date

Revised Contract Value ($) 660.701,32




Pagamento FI 2014 ($) -

Pagamento FI 2015 ($) 62.766,63

Total Pago ($) 62.766,63


12.1.14 Construction of Taibesi Commercial Centre

This project intends to build a fully operational, hygienic, modern commercial centre. A

budget of US$ 0.15 million was allocated in 2014 to cover the preparation of DED. While the

TOR was for final verification before tendering, MCIA informed NDA to discontinue the

process and requested the urgent construction of Taibesi Market in preparation for the CPLP

Summit in July 2014. CAFI approved the budget through 2014 IF plus internal transfer and

virement to this project in the amount of US$ 9.991 million. The revised budget mentioned

was disaggregated to: US$ 2,555,740.42 for construction of vendor units Phase I, US$

2,705,771; for construction of vendor units Phase II, US$3,879,317; for construction of new

terminal, and; and US$850,077 for Agriculture sector.

Implementation various project proposed by several ministries alter those CAFI decisions in

the CAFI meeting dated 24 October 2014. Those proposals are 1) Ministry of Agriculture

proposed the amount of US$780,986 for construction of Fish and Meat Market at Taibesi and

Manleuana Market; 2) MCIA proposed for the construction of Parking area in the amount of

US$ 1.5 million; 3) Secretary State for Public Works proposed US$ 942,741 for the

construction of access road; 4) MCIA requested US$ 62,195.84 to cover the retention for the

additional works for Manleuana Market Phase II. Those proposals were approved.

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The amount of US$ 5.5 million has been disbursed under this budget in 2014 as itemized

shown below but none payments make in 2015. Meanwhile, none allocation budget approve

for this project in 2015. To pay remain balance of contract signed in 2014, the CAFI meeting

15 September 2015 approved an internal transfer of Us$1.87 million which is US$ 0.822

million from Construction of National Development Bank in Dili; US$ 0.45 million from New

IGE Office Building; US$ 0.6 million from Construction of Court New Office Building. This

budget transfer will use for 2015 remain payments under Rehabilitation of Taibesi Market

(Emergency Project) as well construction of parking area at Taibesi Market. No disbursement

in this reporting period, as the payments still under verification of ADN. The contract detail as

shown in table 12.9.

Table 12.9: Rehabilitation of Taibesi Market (Emergency Project)

Estado do Projecto Completo

Em

Andamento Em Andamento Completo

Nome do Projectos

Construção

do Mercado

Taibesi Fase I

Construção

do Mercado

Taibesi Fase

II

Reabiltação da

Estrada de Acesso

ao Mercado de

Taibesi

Rehabilitation of

Meat and Fish

Market at Taibesi

and Manleuana,

Dili

Companhia GUANGSHA

UNIP. Lda

GUANGSHA

UNIP. Lda

Mendith

Construction Lda

Romante,

Unip.Lda

Data do Contrato 30-Nov-14 14-Nov-14 30-Jun-14

Data Original do Conclusão da Obra 14-Mar-15 31-Jul-14

Valor Original do Contrato ($) 2,703,593.92 1,961,639.00 942,720.92 780,986.45


Adenda do Contrato Segundo

No. de Variação



Valor Revisão do Contrato

Progresso Fisico Atual 100% 88% 93% 100%


Pagamento FI 2014 ($) 2,433,234.53 1,545,052.13 791,778.15 702,887.81

Pagamento FI 2015 ($) - - - -

Total Pago ($) 2,433,234.53 1,545,052.13 791,778.15 702,887.81

Balanco do Contrato ($) 270,359.39 416,586.87 150,942.77 78,098.65

Source: MPS analysis and free balance report 30 September 2015

12.1.15 Ministry of Social Solidarity Office

This project was initiated by the Ministry of Social Solidarity (MSS) to improve their

functions on providing support to the disadvantaged members of the Timorese population. The

construction new MSS office building is contracted to PT. SASMITO JV CAMANASA

Unippesoal Lda with total original contract of US$ 3,966,000 on 11 April 2011and amended

US$ 222,096 with total revised contract of US$ 4,188,096. All payment made to the

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contractor from 2011 to 2014. While the supervision services contracted to Joel Consultant

Unipessoal Lda, with total contract amount of US$ 86,500 on 30 April 2010 and completed on

11 May 2012. US$ 82,175 has been paid but US$ 4,325 yet claim. The project defect liability

period and completed in late 2014, based on final inspection approval of the National

Development Agency on 29 August 2014 retention payment was released. No allocation

budget for 2015.

12.1.16 Construction of Institute for Management of Heavy Equipment Office and

Warehouse

The purpose of the project is to construct a new warehouse where the present administration

complex will be relocated. Budget in 2014 was US$ 0.7 million. With the delay in the

procurement process, CAFI on its meeting on 14 July 2014 decided to transfer the allocated

budget to Taibesi Comercial Centre budget line to cover payment for the emergency project of

Rehabilitation of Taibesi Market. For its construction works US$ 0.6 was allocated for 2015

but it was rectified to US$ 0.45 in March 2015. CAFI meeting on 15 September 2015

approved to transfer the budget for the project as the construction works of the project will not

execute in 2016.

12.1.17 New Resident of First President of National Parliament

The purpose of the project is to construct a new resident to first national parliament as the

current resident is suitable as a resident. The Renovation and New Construction of Residence

of First President of National Parliament has contracted to Bobolait Unip Lda with total

contract amount US$ 1,277,676.39 in late 2014, while the supervision works contracted to

Maidalo Unip Lda with total contract value of US$ 51,311.21. The construction work is

progressing and disbursement in this reporting period is only US$ 19,150.07 as the claim from

the construction company. For construction and supervision CAFI approved allocated US$

0.789 million in 2015 and rectified to US$ 0.289 million in March 2015.

12.1.18 Design, Construction and Supervision on of New MAF Office Building

MAF intends to construct a Multi-Storey Office Building on its property immediately at the

south of its existing premises, east of Comoro River Rd (Figure 19.1). Size of land is

approximately 1.5 ha located at Moris Foun Aldeia, Suco Comoro, Dom Aleixo Sub-district,

Dili District. The proposed project would bring all National Directorates together which will

improve organizational coordination and staff productivity, and thereby improve its services

particularly to farmers. The detailed engineering and architectural design was awarded to PT.

Bita Enarcon and completed in 2014. For its construction and supervision works, CAFI

approved US$ 0.3 million and rectified to US$ 0.2 million in March 2015 but the construction

works will not realized in this year as CAFI meeting dated 17 June 2015 has decided no new

project to be implemented in 2016.

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12.1.19 Detail Design for Residence of Official and Office of the President of

Republic

US$ 0.3 million was allocated in 2015 for preparation of detailed design for residence of

official and office of the President of Republic of Timor Leste. As none significant activity in

the first quarter report allocated budget was rectified to US$ 0.2 million. Hence, the Project

owner requested to keep the budget for consulting services as the project is under DED and

BoQ. The construction cost estimate is about US$23 million which could not be implemented

in this year and the next year.

12.1.20 Construction of the New MCIE New Office Building

The Ministry of Commerce, Industry and Environment (MCIE) is planned to construction new

office building since 2014. The project aims to accomodate MCIA employes which are

currently sharing office space with the Ministry of Mineral and Natural Recources. The

proposed new MCIE office will be located in the current Comoro Market. The detailed

engineering and architectural design and other relevant survey are progressing and implement

under budget line for design and supervision of new project. Detailed design expected to be

completed this year. For its construction and supervision works US$ 0.9 million and it

rectified to US$ 0.5 million in March 2015. As per CAFI decision on 17 June 2015 which has

decided that there will no new constructions for 2016, the budget was planned for Vatuboro-

Loes project. However, CAFI in its meeting rejected the project instead suggested to use the

budget for other programs which need additional budget for immediate payment execution.

12.1.21 Construction of New Markets in Ainaro, Maliana, Loes and Manatuto

The Ministry of Commerce, Industry and Environment (MCIE) is planned to improve various

market around the country. The objective of the project is to modernize the existing markets

around the country with adequate space for vendors and customers under safe and hygienic

conditions, with toilets and office space for the Market Management Unit. With the new

markets, opening and closing time can be properly regulated. For its detailed engineering

design, construction and supervision works US$ 0.75 million and it rectified to US$ 0.45

million in March 2015. The detailed engineering and architectural design and other relevant

survey are progressing and implement under budget line for design and supervision of new

project. Detailed design expected to be completed this year. None disbursements make in this

reporting period as no payment receive by MPS.

12.1.22 Construction of Rest Place in Loes

The Ministry of Commerce, Industry and Environment (MCIE) is planned to improve and

construct parking area and rest place in Loes including enlargement part of bridge, vehicles

transit and restaurants station. For its design and survey works budget were allocated in design

and supervision of new project budget line. For its construction and supervision works US$

0.9 million was allocated in 2015 and it rectified to US$ 0.5 million in March 2015.

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However, in the CAFI meeting dated 13 and 24 April 2015, Minister of MCIE proposed

construction rest place in Loes will take part of preparation of 500 years celebration

Portuguese arrival in Oecusse. In addition to that, MCIE proposed to construct transit station,

rest place and restaurant with proposed budget of US$ 1.15 million. CAFI meeting 24 April

2015 approved MCIE proposal with notes to review implementation process with relevant

ministry including design, BOQ and cost need verified by NDA. Hence, in CAFI meeting on

15 September 2015 did not approve proposal of this project to implement this year. In

addition, the project owner that project has its own problem where ministry unsatisfied with

the design and preferred to select another consultant to do design and BoQ. NDA rejected the

proposal due to the project has the same purpose and in the same location.

12.1.23 Construction and Supervision of Laboratory in Tibar

The Ministry of Commerce, Industry and Environment (MCIE) is planned to carry out study

and design before construct laboratory in Tibar. The aim is to provide better laboratory

building and facility to conduct necessary test for commerce goods and material. For study

and design works US$ 0.1 million was allocated in 2015. The project is drafting TOR Study

and DED for the project.

12.1.24 Construction Youth Center

This project is amid to construct a youth center building to provide better facility and space to

accommodate relevant activity. For study and design of this project US$ 0.485 million was

allocated in 2015 and it’s was rectified to US$ 0.335 in March 2015. The project owner is

drafting TOR concept design and master plan. It is planned to be situated in Becora area

former Koramil complex, Dili Timor-Leste.

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13 EDUCATION

Various empirical studies6 show the clear link between education and productivity. These

studies also show that to avoid the poverty trap and for efficient adoption of technologies,

enhancement of human capital capability through basic and advanced schooling is crucial. At

this stage of development, investments should provide an appropriate balance between

provision of general education (primary and secondary schooling) and specific education

(tertiary education, including technical and vocational training).

Table 13.1; Summary of Budget Allocation and Execution as of 30 of September 2015

Project

Allocation

2015

('$000)

Revised

Budget

('$000)

Expenditure

as of 30

June 2015

('$000)

Balance

2015

('$000)

Remarks

Construção de Nova Escola Polo de Baucau 165 165 41.12 124 In progress

Construção de Nova Escola Polo de Same 269 269 68.01 201 In progress

Construção de Nova Escola Polo de Maliana 211 211 - 211 In progress

Construção de Nova Escola Polo de Ermera 398 398 - 398 In progress

Construção de Nova Escola Polo de Manatuto 219 219 - 219 In progress

Construção de Escolas Politécnicas de

Lospalos e Suai 2,000 300 125.00 175 Study and

design

Construção e Supervisão da Relativamente a

Universidade Nacional (Dili) 2,000 2,000 968.01 1,032

DED in progress

Construção de Nova Escola Polo de Lospalos 500 200 200 DED completed

Construção de Nova Escola Polo de Liquica 500 200 200 DED completed

Construção de Nova Escola Polo de Aileu 500 200 200 DED completed

Construção de Nova Escola Polo de Suai 500 500 500 DED completed

Construção de Escolas Politécnicas de Aileu e

Betano - -

Construção do Instituto Politécnico de

Manatuto (Indústria Pesqueira) 700 233 233 Study and

design

Construção de Escolas de Referência em Díli,

Ainaro e Viqueque - - -

Total 7,962 4,895 1,202.14 3,692.82 24.56%

Source: Free Balance, 30 September 2015.

The National Education Strategic Plan7 for 2011-2015 collates corporate thinking and assesses

the situation and challenges that affect MoE’s ability to meet the country’s obligations towards

education development. It provides a sector-wide national plan to guide implementation at all

levels in the whole country. It was developed using a consultative process involving people at

6 For an overview and references see: Asian Development Bank, A Survey on the Relationship between Education

and Growth with Implications for Developing Asia, 2010

7Ministry of Education, Timor-Leste, National Education Strategic Plan 2011 – 2030

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all levels within the Ministry of Education, the regions, development partners and other key

stakeholders.

From IF Fund, a total of US$ 7.962 million has been allocated in 2015 for Education Sector as

apportioned to the following: US$ 3.262 million for Polo School; US$ 2 million for

Polytechnic School; US$ 2 million for National University; US$ 0.7 million for Construction

of fishery Academy Manatuto and US$1 million for study & detail design of Institute of

superior Aileu.

As per CAFI decision on its meeting dated 13 and 24 April 2015 approved to transfer US$ 1

million to roads program (compensation of land and properties budget line) and US$

1,067,232 agriculture and fishery program (construction and supervision of Oebaba irrigation

scheme phase II). Following, CAFI decision on its meeting dated 9 of July 2015 approved to

transfer $1 million to agriculture and fishery program (construction and supervision irrigation

of Karau Ulun phase II in Same). The revised budget for education program was USD 5.895

million. Budget allocation and execution rates are summarised in Table 13.1.

13.1 CONSTRUCTION OF NEW POLO REFERENCE SCHOOLS

The overall strategy is to ensure that at 15 years of age all students graduating from basic

education have access to secondary education. To meet this demand, we will focus on

expanding access to secondary education and on providing adequate infrastructure and

qualified teachers in secondary schools to improve the learning and skills outcomes of

students graduating from this level of education.8

Realising the strategy of SDP as mention above, on early 2012 IF have been included Polo

Reference Schools of Baucau, Same Maliana and Ermera. There are no significant physical

and financial progresses at the end of September 2015 comparing 2nd

quarter report for five

Polo Reference Schools which is located in different districts with the physical progress as

follows: Baucau 82%, Maliana 100%, Manufahi 95%, Manatuto 65% and Ermera 98%.

It was noted the contract for Polo School to Manatuto Samboio Unipessoal Lda was

terminated based on CAFI decision dated 12 May 2014. Hence, the CAFI meeting 13 April

2015 decided Ministry of Education (MoE) and ADN to review status construction of Polo

School Manatuto and result of verification with appropriate scenario to resolve the problem

shall present in next CAFI meeting. As per CAFI decision, the MoE has completed

verification Polo School Manatuto and reactive contract to Samboio Unipessoal Lda and will

inform to next CAFI meeting. The MoE also planned to extend time extension to Baucau and

Ermera Polo School. The CAFI meeting dated 13 April 2015 also approved time extension for

Polo School Maliana and Manufahi and has been verified by the project owner and ADN.

Details are presented in Tables 13.2-6.

8 Timor Leste Strategic Development Plan, 2011

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For the next phase, the Ministry of Education will continue construction of schools in other

districts such as Lospalos, Suai, Aileu and Liquica. The program will also be carried out as

another phase for the remaining districts, namely: Dili, Ainaro and Viqueque. All the new

projects are in document preparation process for bid.

Table 13.2.: Baucau Reference School Project

PROJECT SUMMARY Completed Implmentatio process

Company Contracted Waimori Unip. Lda SANIRA UNIP. LDA

Date of Contract 17-Oct-12 December 2012

Start Date (Notice to Proceed) 15-Mar-13

Original Completion Date 17-Mar-12 15-Nov-13

Original Contract Value 150,219.61 677,203.53

Contract Amendment and No. of variations

Revised Completion Date - 1 28-Feb-2014

Revised Completion Date - 2 1-Aug-2014

Revised Completion Date - 3 3-Oct-2014

Revised Completion Date - 4 31-Dec-2014

Revised Completion Date - 5 1-Jul-2015

Revised Completion Date - 6 30-Dec-2015

Revised Contract Value 677,203.53


Present physical completion status 100% 82%

Payment Schedule

2011 IF payments ($) 49,514.49 -

2012 IF Payments ($) 85,683.15 -

2013 IF payments ($) 15,021.97 211,665.53

2014 IF payments ($) - 236,273.36

2015 IF payments ($) 41,117.67

Total to be paid 150,219.61 489,056.56

Contract Balance ($) - 188,146.97

Table 13.3: Same Reference School Project PROJECT SUMMARY Completed Implementation Process

Company Contracted Dino Unip Lda Faneky UNIP LDA

Date of Contract 17-Oct-12 December, 2012




Contract Amendment

No. of variations



Revised Completion Date - 3 1-Nov-2014

Revised Completion Date - 4 31-Jan-2015

Revised Completion Date - 5 1-Apr-2015



Present physical completion status 100% 95.0%

Payment Schedule

2013 IF payments ($) 9,843.43 194,835.05

2014 IF payments ($) - 372,142.05


Total to be paid 196,868.56 566,977.10


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Table 13.4: Reference School Project in Maliana

PROJECT SUMMARY Completed Implementation Process

Company Contracted LYGELINA ALEXIX Unip Lda HOLGAPA LDA

Date of Contract 17-Oct-12 December, 2012




Contract Amendment and No. of

variations





Revised Completion Date - 5 1-Apr-2015




Payment Schedule

2011 IF payments ($) 68,362.63 -

2012 IF Payments ($) 76,662.02 -

2013 IF payments ($) 21,155.43 141,316.27

2014 IF payments ($) 380,562.24


Total to be paid 166,180.07 521,878.51


Table 13.5: Ermera Reference School Project


Company Contracted DINO CONSTRUCTION UNNIPESSOAL LDA

Date of Contract 12-Dec-12


Original Completion Date 15-Dec-13


Contract Amendment

No. of variations





Revised Completion Date - 5

Revised Contract Value



Payment Schedule

2013 IF payments ($) 408,705.93

2014 IF payments ($) 282,148.11


Total to be paid 690,854.04

Contract Balance ($) 141,168.13

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Table 13.6.: Manatuto School Extension Project

PROJECT SUMMARY Implementation on hold

Company Contracted SAMBOIO UNIPESSOAL LDA

Date of Contract December, 2012

Start Date (Notice to Proceed) 1-Feb-13

Original Completion Date 15-Dec-13


Contract Amendment

No. of variations



Revised Completion Date - 3



Payment Schedule

2013 IF payments ($) 252,384.58

2014 IF payments ($) 99,559.73

2015 IF payments ($) 68,012.98

Total to be paid 419,957.29


Source: Free Balance 30 September2015.

13.2 CONSTRUCTION OF POLYTECHNICS

The development of Polytechnics in Timor Leste is focused on the development of facilities

which will promote the utilization of natural resources through improvement of human

resource capabilities. For the Detailed Engineering Design of Polytechnics School, the

contract was awarded to LAPI-ITB, Indonesia through single source procurement as per

Council of Minister’s decision in 2013. Details are presented in Table 13.7.

The 2015 Budget for the construction of polytechnic schools was US$2 million to covers

balance of the previous contract of study and design and some amount to initiate the physical

construction. These include Engineering College for Suai, Agriculture College for Manufahi,

Services Industry for Tourism and Hospitality for Lospalos, excepted Academy for Fishing

Industry at Manatuto were allocated separated budget. Further, CAFI meeting dated 13 and 24

April 2015 decided and approved to transfer US$ 0.7 to compensation of land and properties

budget line of the road program. Hence, CAFI meeting dated 7 of June 2015 which has

desided to differ and or cancel all new constructions project to be tender or implement in 2015

and 2016, these include Engineering College for Suai, Agriculture College for Manufahi, and

Services Industry for Tourism and Hospitality for Lospalos. Following, CAFI meeting dated 9

of July 2015, decided to transfer 1 million to Ministry of Agriculture and Fishery to cover

payment for Construction of Carau Ulun pahse II. The final budget for this project was US$

0.3 million. Disbursements in the end of this reporting period were US$ 0.125 for 5% retention.

The Physical and financial progress have been complete. Details are presented in Table 13.7.

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Table 13.7: Construction of Polytechnics at Lospalos, Same, Manatuto and Suai Project

PROJECT SUMMARY Completed and remain retention

Company Name LAPI-ITB, Indonesia

Contract Duration (months) 6

Contract Signing Date 21-Feb-2014

Original Completion Date 20-Aug-2014

Audit Court Endorsement Date -

Issue Notice to Proceed Date -



Contract Amendment




Payment Schedules

2014 IF payments ($) 2,375,000.00

2015 IF payments ($) 125,000.00

Total to be paid 2,500,000.00

Balance ($) 0.00

.

13.3 NEW NATIONAL UNIVERSITY COMPLEX

National University of Timor Leste (UNTL) as a critical institution that is fundamental for

building our human capital and contributing to our national development, the UNTL will be

adequately funded to allow it to effectively perform its functions. The UNTL will be expanded

to consist of seven faculties: Agriculture; Engineering, Science and Technology; Medicine and

Health Sciences; Economy and Management; Education, Arts and Humanities; Law; and

Social Science. To support the critical area of training in engineering, a modern Faculty of

Engineering complex will be built at Hera.9

In respond to the plan set in SDP, UNTL has established of 361-hectare university complex in

Hera which has been conceptualized in 2011. CAFI determined that further project preparation

was required before funds can be allocated from the IF and therefore no funds were allocated

in 2011. The additional requirements to be satisfied for the project preparation was completion

of a Master Plan for the establishment and development of the proposed university, including:

Projections of demand for classrooms and facilities; required curricula;

Assessment of staffing requirements; identification and design of associated

infrastructure requirements; business plan for the long term sustainable operation of

the facility;

9 Timor Leste Stretegic Development Plan, 2011

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Phased design and construction of the complex allowing time to refine technical and

architectural design and social suitability;

Opportunities for potential financial support from external sources.

To adjust expansion of UNTL as mention on SDP as above statements, IF have been included

on book 6 starting from 2013 up to date.

There are 3 projects composes executed trough this budget:

1) Consulting services for detail architecture and engineering design of the new faculty

engineering building of the UNTL;

2) Consulting services for detail architecture and engineering design of the new faculty

agriculture building of the UNTL;

3) Consulting services for the urbanism and infrastructure UNTL sector 1.

The 2015 Budget allocated is US$2 million to covers balance of 3 projects and no significant

physical and financial progress up to end of to September 2015, the execution still remain of

US$960,012 or 48% from allocated budget as some of payment at US$ 0.191 million are

under process to Treasury. Detail of contract as shown in table 13.8.

Table 13.8: UNTL Projects Project

PROJECT SUMMARY Under implementation Stage

Project Name Detail Architecture and

engineering design of

New Faculty of

Engineering Building of

UNTL

Detail Architecture and

Engineering Design of

New Faculty of

Agriculture Building of

UNTL

Urban Detail Plan

for Sector 1 of

UNTL (Urbanism

and Infrastructures)

Company Name Philkoei International

Inc.

Dalan-Engenharia,

Estudos e Projectus Lda.

Bernabad

Arquitecturas S.I.P

Spain

Contract Signing Date 23-Jun-2014 3-Jun-2014 23-Jun-2014

Commencement Date

Original Completion Date 22-Dec-2014 2-Jan-2015 22-Dec-2014



Revise Completion Date

Original Contract Value 670,000 741,600 820,000.00

Contract Amendment


Final Contract Value 670,000 741,600 820,000.00

Physical progress till quarter end

%

40 70 70

Payment Schedules

2014 IF payments ($) 63,650.00 70,452.00

2015 IF payments ($) 422,712.00 545,300.00

Total to be paid ($) 63,650.00 493,164.00 545,370.00

Balance to be paid ($) 606,350.00 248,436.00 274,630.00

Source: Free Balance 30 September 2015.

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14 HEALTH

The 2015 Budget for the health programs was US$ 3.996 million and revised to US$ 4.380

million as per CAFI approval dated 24 April 2015. Disbursements made in the third quarter

report are US$ 0.991 million. The details are presented in table 14.1:

Table 14.1: Summary budget allocation for health program

Projecto

Alocação

Orçamento

Original

2015 ('$000)

Virement e

transferência

Interna

('$000)

Alocação

Orçamento

Revição

2015 ('$000)

Despesas

até 30 de

September

('$000)

Saldo

2015

('$000)

Observações

Construção do Hospital de Baucau 1.629 2. 751 4,380 991,20 3388.80

Em

andamento

Construção do edífício do da Unidade de

Cuidado Intensivo (ICCU) HGV - - -

-

Plano para

DED

Reabilitação e construcao do Edífíciodo

Antigo Hospital Dr. Antonio Carvalho,

ICCU, Sames, Cuidadso Intensivos e

Urgências 850

(850) - - -

Plano para

DED

Construção de Edifícioda Unidade de

Pediatria, Hospital Nacional Guido

Valadaraes 1.517

(1,517) - - -

DED em

andamento

Total 3.996 384 4,380 991,20 3388.80 22.63%

Sources: Free Balance Report, 30 September 2015

14.1 CONSTRUCTION OF BAUCAU REFERRAL HOSPITAL

The Baucau Referral Hospital Project approximately occupies a 2,500m2

area located at 2km

west of Baucau. Due to failure of the first contractor to perform the work, it was retendered

and awarded to Ensul Corporation, Ltd. in December 2010 for completion of the project in

May 2012. Construction Supervision and Contract Management is being handled directly by

the MoH Project Management Unit.

As several issues have been encountered, recommendations were made by ADN, MoP and

MoH to the contractor for the completion of the project while several contract extensions have

been approved by CAFI. At its meeting on 24 October 2014, extension of contract was

approved until 30 June 2015. CAFI instructed ADN and MOP to verify the additional amount

before recommending the signing of the contract. To complete remain scope works under

current contract, US$ 1,629 in 2015.

Further, Minister of Health proposed to have an additional budget of US$ 0.384 million for

5% retention payment which will release end of the year and proposed virement and an

internal transfer with health program in the CAFI meeting dated 24 April 2015. The proposal

of MoH is to secured allocated budget for 2015 payment. CAFI approved proposal of the

MoH with virement of US$ 0.384 million from construction of UPF Police Building in

Bobonaro, Covalima and Oecussi Nubadak project from Security and Defence Program. Thus

the revised budget after virement and internal transfer was US$ 4.38 million. Disbursement up

to the end of September 2015 is US$ 0.991 million. CAFI meeting dated 9 July 2015 approved

time extension until 31 December 2015 proposed by Ministry of Health and other construction

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works related to water and electrical system will be handled by ministry of public works.

Project details are provided in Table 14.2.

Table 14.2: Construction of Baucau Referral Hospital Project


Companhia Ensul Esphera Engenharia Corporation Ltd

Data do Contrato 6-Dec-2010

Data Original do Conclusão da Obra 6-Maio-2012

Valor Original do Contrato ($) 8.350.580,00

Adenda do Contrato ($) 605.602,30

No. de Variação 1

Data Revisão do conclusão da Obra 1 30-Dec-12


Data Revisão do conclusão da Obra 3 15-Apr-14


Data Revisão do conclusão da Obra 5 30-Jun-15

Valor Revisão do Contrato ($) 8.956.182,30



Pagamento Pre-FI ($) 1.670.116,00

Pagamento FI 2011 ($) 1.922.389,33

Pagamento FI 2012 ($) 1.324.366,26

Pagamento FI 2013 ($) 237.877,03

Pagamento FI 2014 ($) 1.428.780,43

Pagamento FI 2015 ($) 991.197,51

Total Pago ($) 7.574.726,56

Balanco do Contrato ($) 1.381.455,74

Sources: MSP and Free Balance Report, 30 September 2015

1.4. Construction of Intensive Care Cardiac Unit at Guido Valaderes National Hospital

The new ICCU at HNGV will double the present capacity of the hospital with separate male

and female 10–bed cardiology wards, 5-bed cardiac unit and facilities for patients of an

expanded intensive care cardiac unit. The building will also include operating theatres, ECG,

treadmill, on-call doctor’s rest room, consultation rooms and a place for specialists and

nurses. For development relevant facilities, US$ 0.85 million was allocated in 2015. As no

activity for this project, CAFI meeting dated 24 April 2015 approved Ministry of Health

proposal to transfer all allocated budget to the Construction of Hospital Referal in Baucau.

14.2 CONSTRUCTION OF PEDIATRIC BUILDING AT GUIDO VALDERES

NATIONAL HOSPITAL

The three-storey facility will significantly enhance the provision of Neo-natal services,

Pediatric Services and Consultation services. The building of 2,500 m2

area will include

standard wards and VVIP wards, consultation rooms, sanitation rooms, meeting room, staff

room, neo-natal intensive care unit, waiting rooms and children’s play area. Construction of

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Iintensive Care Cardiac Unit and Pediatric Building will also be accommodated in the same

site. The tender for DED was completed in early 2014 and contracted to Philcoei International,

Inc. In JV with Luis and Associates, Co. The project intended to be completed within 5

months but the project was not completed as scheduled and it was extended to 30 November

2014. The MoH reported in the CAFI meeting dated 24 April 2015 that no payment will be

made this year, therefore, CAFI approved MoH proposal to transfer all allocated budget to the

Construction of Hospital Referal in Baucau. The details of contract provided 14.3.

Table 14.3.: Serviço Consultaria de Desenho Detalhado do Pediatria e ICCU em Hospital

Nasional Guido Valadares Project


Nome de Sub Projeto Preparaçáo Desenho Detalhado

Companhia Philcoei International, Inc. In JV with Luis and Associates, Co

Data do Contrato 5 Maio 2014

Data Original do Conclusão da Obra 18 Outubro 2014

Data Revisão do conclusão da Obra 1 30 Novembro 2014


Alteração de Contracto


Revisado Data de Conclusão


Data Conclusão Actual

Progresso Fisico Atual 70


Pagamento FI 2014 ($) 152.950,00


Total Pago ($) 152.950,00


The current detailed design for Paediatric and ICCU is nearly completed. While, the other

health projects such as Rehabilitation and Construction of Rr. Antonio Carvalho Hospital,

Lahane and Sames are currently under tender by the project owner.

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15 MILLENNIUM DEVELOPMENT GOALS PROGRAM

15.1 GENERAL

The SDP states that “Timor-Leste is working towards achieving the United Nations’

Millennium Development Goals by 2015 and has made good progress in many areas. There

are still some targets that are off-track and will require concerted effort in coming years. Part

of this effort will require the understanding and adoption of the goals at a village level to give

ownership of their achievement to local communities. 10

“A key component of the Millennium

Development Goals Suco Program will be the building of houses for vulnerable people. Under

the program, five houses will be built in each of the 2,228 aldeias every year, resulting in more

than 55,000 houses being built by 2015”. 11

The housing will include solar energy, water and

sanitation. Local communities will be able to work together and help their most vulnerable

neighbors by ensuring they have adequate housing”. 12

To expedite this target the program has been included in the IF portfolio since its

establishment in 2011. For construction of Social Community Housing, the government has

allocated US$ 8.5 million in 2015. US$ 2 million was deducted in late March 2015 as part of

budget rectification. Further CAFI meeting dated 13 and 24 April 2015 approved to transfer

US$ 1.5 million to the compensation of land aqusation payment of IF project listed in roads

program. The current revised budget for this program was US$ 5 million. The Table 15.1

shows budget allocation from 2011 to 2015 and table 15.2 shwos budget allocation for 2015

and status of disbursement:

Table 15.1.: Budget allocation 2011 to 2015

Year Budget Allocation (US$) Budget Execution (US$) Execution Rate (%)

2011 51,207,000.00 8,689,868.00 16.97

2012 117,517,000.00 12,833,068.16 10.92

2013 46,263,000.00 7,129,370.31 15.41

2014 5,921,000.00 5,920,026.30 99.98

2015 5,000,000.00 0.00 0.00

Total 34,572,332.77

Source: MPS Analysis and Free Balance as of 30 September 2015


11 Strategic Development Plan (page 111)

12 Idem

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Table 15.2.: Budget allocation and disbursement status for MDG program as of 30 September

2015

Project

Original Budget

Allocation 2015

('$000)

Revised budget

after rectification

and virement - 2015

('$000)

Expenditure

as of Sept

2015

('$000)

Balance

2015 ('$000)

Água e Saneamento 1,000 1,000 0 1,000

Habitações sociais/comunitárias (5

casas por aldeia, no total de 11.145

casas)

7,500 4,000 0 4,000

Total 8,500 5,000 5,000

Source: MPS Analysis and Free Balance as of 30 June 2015

15.2 PROJECT PROGRESS

The total original budget allocated for MDG Suco Programs for 2015 was US$ 8.5 million

where as US$1 million allocated for Water and Sanitation and the US$7.5 million was

earmarked for Community Housing Program. The disbursement from December 2011 up to

date, US$ 34.6 million has been expended. ADN as the project owner, design and in-charge of

the construction supervision reported that the project.

Extraordinary CAFI Meeting held on 17 June 2015 has decided to extended contract for Carya

Timor Leste in joint venture with Jonize unipessoal Lda and also decided to reduce amount of

contract from $145,742,519.66 to $48,265,685.10. There is no significant physical and finance

progress report by ADN up to end of September 2015

Extraordinary CAFI Meeting held on 17 June 2015 has decided to extended contract for Carya

Timor Leste in joint venture with Jonize unipessoal Lda and also decided to reduce amount of

contract from $145,742,519.66 to $48,265,685.10. There is no significant physical and finance

progress reported by AND up to end of September 2015. The contract amendment No.5 has

completed by ADN. Details are presented in Table 15.3.

15.3 DISBURSEMENT FOR HOUSING AND FACILITY

The revised contract amount for MDG Social Housing as proposed by National Development

Agency and approved in the extraordinary CAFI Meeting held on 17 June 2015 was US$48.3

million to cover the costs for road and drainage, public facility, water and sanitation and

prefab houses. More than 52.10% of the budget has been disbursed for houses, 18.33% for

road & drainage, 7.62% for public facility and only 1.01% for water and sanitation. The

disbursement shows in table 15.4 is including deduction for advance payment and 10%

retention. Details are presented in Table 15.4.

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Table 15.3.: Construction of Social Community Housing Project Status

PROJECT SUMMARY Em Andamento

Carya Timor Leste JV with Jonize

Companhia Construction

Data do Contrato Original 6-Oct-2010

Data Original do Conclusão da Obra 5-Oct-2011

Original Contract Value ($) 99,994,406.00

Adenda do Contrato 1 (13,045,376.30)

Adenda do Contrato 2 17,378,859.00

Adenda do Contrato 3 41,464,977.00

Adenda do Contrato 4 -

Adenda do Contrato 5 (97,476,834.56)

Revisão do Valor de Contrato 1 86,898,684.00




Valor Contrato final 48,265,685.10

Data Revisao do Conclusão da Obra 1 11-Nov-2012

Data Revisao do Conclusão da Obra 2 17-Oct-2013

Data Conclusão Actual 17-Oct-2014

Progrreso Fijico Atual 26.18%

Horario do Pagamento

Pagamento Adiantamento FI 2011 ($) 8,689,868.00

Pagamento FI 2012 ($) 12,833,068.16

Pagamento FI 2013 ($) 7,129,370.31

Pagamento FI 2014 ($) 5,920,026.30

Pagamento FI 2015 ($) 0.00

Total Pago excluindo Adiantamento ($) 25,882,464.77

Total Pago incluindo Adiantamento ($) 34,572,332.77

Balanco do Contrato ($) 13,693,352.33

Source: Free Balance 30 September 2015.

Table 15.4: Disbursement of Housing and Facility -MDG Project, as of 30 September 2015

No Facility Contract Value ($) Amount Disbursement (US$) Percentage (%)

1 Prefab Houses 30,496,558.41 25,144,196.69 52.10

2 Road & Drainage 11,637,526.38 8,845,989.12 18.33

3 Public facility 3,719,663.83 3,676,051.09 7.62

4 Water and sanitation 2,411,936.47 488,244.40 1.01

Total 48,265,685.10 38,154,481.30 79.05

Source: A.D.N. report and MPS Analysis 30 September 2015

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16 SECURITY AND DEFENCE

The main goal of the program is to enhance security in the country and defence services for

the people of Timor Leste. And achieving security has been a top priority for Timor-Leste and

the reconstruction process has included building a professional police force with merit-based

appointment and promotion, rebuilding our security institutions and introducing principles of

good governance. Investment in equipment and police infrastructure, including police

accommodation, has improved the operation as well as the impartiality of the force.13

On emphasize commitment on SDP statement since 2011 IF have been included District

Quarter of PNTL and Squadron of PNTL and from defence sub sector IF also included Hera

Barracks and Naval Residence as a part of IF budget. From IF, the budget allocated in 2015

was US$ 11.046 million. From that amount 7,389 million for Security and 3,657 million for

Defence. CAFI meeting dated 13 and 24 April 2014 decided and approved transfer US$

60,243 to road program and US$ 384,000 to health program. As some of the project is not

implementing, CAFI meeting dated 9 of July 2015 has decided to transfer 1,840 million to

Ministry of Agriculture and Fishery and 1,650 million to Ministry of Tourism and Culture and

revised budget was US$8.112 million. The details allocation budget and it disbursement are

provided in Tables 16.1.

Table 16.1: Budget allocation and execution as of 30 September 2015

Nome de Projecto

Orçamento

Original

2015

('$000)

Orçamneto

após

Virement

2015 (‘000)

Execução

ate 30

Setembro

2015

Saldo

2015

('$000)

Taxa de

execução

(%)

A. Seguransa

11 Esquadras 1.129,00 629.00 19,46 609,54 3,09

Quarteis de Distrito 1.181,67 691.67 99,45 592,22 14,38

Melhoramentu Infrastrutura PNTL 1.377,91 1.377,91 347,84 1.030.07 25,24

Construcao da Quarter General de Edificio da PNTL em

Caicoli, Dili 2.300,00 800,00 0,00 800,00 0,00

Construcao de Barracas de Policia d aUPF de 4

Composto de UPF em Bobonaro, Covalima, Nubadak e

Oequsse

1.000,00 616,00 0,00 616,00 0,00

Construcao de Barracas de UPM, UPM trainning

centre, sede de UPM em Atsabe Maliana 400,00 400,00 0,00 400,00

Total Seguransa 7.388,58 4.514,58 466,75 4.047.83 10,34

B. Defesa

Construcao Policia Militar Fase II 445,00 445,00 22,96 422,04 5,16

Posto FFDTL 1,000,00 940,00 0,00 940,00 0,0

Desnho detalhados e Construcao Edificio Comando

Componente Naval 550,00 550.00 222,99 327,01 40,54

Edificio Componente Apopio Servicos Promucao e

Treino 415,00 415,00 0,00 415,00 0.0

Construcao do Instituto de Defesa Nasional 529,00 529,00 0,00 529,00 0,0

Construcao comando F-FDTL e Edificio Ministerio da

Defesa em Fatuhada 200,00 200,00 0,00 200,00 0,0

Construcao posto seguransa F-FDTL (Atabae, Ferik

Sare, Ermera, Ainaro e Uatulari) 518,00 518,00 0,00 518,00 0,0

Total defesa 3.657,00 3.597,00 245,95 3,351.05 6,84

Total 11.045,58 8.111.58 712,70 7.398,88 8,79

Source: MPS and Free Balance, 30 Setember 2015


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16.1 EIGHT DISTRICT HEAD QUARTERS OF PNTL

Eight (8) District Head Quarters of PNTL listed in book six (6) since 2011 and 2 new project

in 2012 which was executed through this budget line. In 2011, four separate contracts for

District HQs were entered into by the government and national contractors in the amount of

US$615,944.41. From four PNTL HQ contract made in 2011, three have completed in 2012

all payment made to the company, while Dili HQ was 70% completed which was then

suspended due to some political concerns. Hence, Dili HQ has begun new assessment by

PNTL to be redesign and reconstruction.

In 2012, another four contracts were approved in the amount of US$661,147.24. The other

four PNTL HQs are located in Ainaro, Baucau, Lautem and Oecusse. For the payment of

retention payment and new construction PNTL HQ in Aileu and Liquisa District and other

support facilities, CAFI approved allocated US$ 1.182 in 2015.

During the project implementation, CAFI meeting dated 13 and 24 April 2015 approved

$217,681.46 to hired five projects which is the contract were signed on 3 August 2010. The

projects are: 1)The Designer and BOQ for New Construction DNSEP, 2) Civil, BOQ for New

Construction DNPC, Bombeiros, 3) Design of rehabilitation PNTL building, 4) Construction

of new residence of PNTL in Covalima implemented by Imelbenrik Unip Lda , and 5)

Construction of new residence of PNTL in Covalima implemented by Edson Unip. Lda. The

following CAFI meeting dated 9 of July decided and approved to transfers 0.340 million to the

sector of agriculture and fishery and 0.150 million to tourism and culture sector, the final

budget was 0.692 million. Disbursement in this reporting period was US$ 0.032 million.

Detail of contract summarised in table 16.2 and 16.3.

16.2 ELEVEN SQUADRONS OF PNTL

Eleven PNTL Squadron projects listed in 2011 IF budget book where as two PNTL Squadron

structures with funds from the Line Ministry was completed in 2011. The newly constructed

PNTL Squadron Office Buildings located at Atsabe, Fohorem, Laleia and Metinaro with IF

funds with total contract amount of US$ 284,807.48 commenced in late 2011 and completed

in 2012, all payment are made to the companies.

The four PNTL Squadron Buildings located at Baucau Vila, Bazartete, Lospalos and Letefoho

which were tendered in late 2012 and have been already completed. The Defects Liability

Period is completed excepted for Letefoho and Lautem. For the payment of retention payment

and construction PNTL Squadron in Laclo, Vera-Cruz and Don Aleixo Sub District and other

facilities, CAFI approved allocated US$ 1.129 in 2015. Futher, CAFI meeting dated 9 of July

decided and approved to transfers 0.5 million to the agriculture and fishery program, the final

budget was 0.629 million. No disbursement in this reporting period as claimed receives at

MPS. Status of projects is shown in Table 16.4.

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Table 16.2: Status of Four District PNTL HQ Project contracted in 2012

PROJECT SUMMARY Completed Implementation Process

Project Location Oecusse District Ainaro District Baucau District Lautem District

Company(s) Grand Enclave

Unipessoal Lda

Misando

Construction

Unipessoal Lda

Wingstone

Construction

Unipessoal Lda

Wingstone

Construction

Unip Lda

Date of Contract 22-Nov-2012 22-Nov-2012 22-Nov-2012 22-Nov-2012

Contract Duration (days) 150 150 150 150

Notice to Proceed Date 18-Feb-2013 18-Feb-2013 18-Feb-2013 18-Feb-2013

Original Completion Date 18-Jul-2013 18-Jul-2013 18-Jul-2013 18-Jul-2013

Revised Completion Date 1 30-Sep-2013 30-Sep-2013 30-Sep-2013 30-Sep-2013

Revised Completion Date 2 31-Dec-2013 31-Dec-2013 31-Dec-2013 31-Dec-2013

Original Contract Value, inc 148,752.06 152,395.18 180,000.00 180,000.00

supervision ($)

No of variations - - - -

Final Contract Value ($) 148,752.06 152,395.18 180,000.00 180,000.00

Final contract completion date

Actual completion date

Present physical completion status 100% 100% 94% 91.69%

Payments schedule

2012 IF Payments ($) - - - -

2013 IF Payments ($) 133,876.93 51,392.09 63,779.40 -

2014 IF Payments ($) 14,875.13 85,763.57 88,857.00 125,294.36

2015 IF Payments ($) - - 8,279.37 23.258,48

Total to be paid ($) 148,752.06 137,155.66 160,915,77 148,552.84

Contract Balance ($) - 15,239.52 19,084.23 31,447.16


Table 16.3: Status PNTL Projects Approved by CAFI dated 13 and 24 April 2015 PROJECT SUMMARY Completed Implementation Process

Company(s)

Archline

Consultant

Unipessoal

Lda

Gio

Consultant

Unipessoal

Lda

Arenc

Consultant

Unipessoal Lda

Imelbenrik

Unipessoal

Lda

Edson Unipessoal

Lda

Name of Sub Projects

The Designer

and BOQ for

New

Construction

DNSEP, Civil

Security

BOQ for

New

Construction

DNPC,

Bombeiros

Design of

rehabilitation

PNTL building

Construction

of new

residence of

PNTL in

Covalima

Construction of

new residence of

PNTL in

Covalima

Date of Contract 03-Aug-2010 03-Aug-2010

Contract Duration (days)

Final Contract Value ($) 83,680.22 46,400.75

Final contract completion date


Present physical completion status 100% 100% 100% 100%% 100%

Payments schedule

2015 IF Payments ($) 25,417.11 42,410.55

Total to be paid ($) 25,417.11 42,410.55

Contract Balance ($) 58,263.11 3,990.2


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Table 16.4: 4 PNTL Squadrons Project contract awarded in 2012

PROJECT SUMMARY Completed Retention Period

Project Location Baucau Vili, Baucau

District East Timor

Bazartete,

Liquisa District

Letefoho, E rmera

District

Lospalos,

Lautem District

Company East Timor Crocodile

Unip. Lda

Café Hun

Unipessoal Lda

Misando Const.

Unip. Lda

Lero Company

Unipessoal Lda

Date of Contract 22-Nov-2012 22-Nov-2012 22-Nov-2012 22-Nov-2012

Contract Duration (days) 150 150 150 150

Notice to Proceed Date 18-Feb-2013 18-Feb-2013 150 18-Feb-2013

Original Completion Date 18-Jul-2013 18-Jul-2013 18-Jul-2013 18-Jul-2013

Revised Completion Date 1 30-Sep-2013 30-Sep-2013 30-Sep-2013 30-Sep-2013

Revised Completion Date 2 31-Dec-2013 31-Dec-2013 31-Dec-2013 31-Dec-2013

Original Contract Value, inc 132,000.00 129,891.43 102,043.93 132,000.00

supervision ($)

No of variations - - - -

Final Contract Value ($) 132,000.00 129,891.43 102,043.93 132,000.00


Present physical completion status 100% 100% 100% 100%

Payments schedule

2013 IF Payments ($) 106,217.12 116,902.30 85,062.84 103,674.71

2014 IF Payments ($) 25,782.88 12,985.95 6,776.69 -

2015 IF Payments ($) - - - 7,142.29

Total to be paid ($) 132,000.00 129,888.25 91,839.53 110,817.00

Contract Balance ($) 0.00 3.18 10,204.40 21,183.00


16.3 FIVE BAIROS OF PNTL

The Government through the Secretary of State for Security is improving Bairos PNTL

Infrastructures. A budget of US$1.378 million was allocated in 2015 for the Bairos in Aileu,

Ermera, Liquica, and Manufahi. Projects started in 2013 but however for Ermera and Aileu

projects rewarded in 2014 after previous company showed incapacity on implementation

process.

The accomplishments as of end of June 2015 were 63% for Ermera, 72% for Liquica, 75% for

Manufahi, 9% for Aileu, and 100% for Oecusse. No disbursement in this reporting period as

two of payments still under process to Treasury. Detail of contracts and payment are

summarised in table 16.4.

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Table 16.4: Bairos of PNTL Project (2012 contracts)

PROJECT SUMMARY Ongoing Ongoing Ongoing Ongoing Ongoing

Project Location

Ermera District Liquisa District Manufahi

District

Aileu District Oequsse

Company

Concorcio

Group Salak

Lda.

Holuli

Unipessoal Lda

Tom's

Building Lda

Arvec Unip.

Lda

Lifau Indah

Unip.Lda

Date of Contract 14-July-2014 5-Dec-2012 5-Dec-2013 5-DeC-2013

Contract Duration (days) 365 365 365 365 365

Notice to Proceed Date 18-Feb-2013 18-Feb-201 18-Feb-2013

Original Completion Date 13 July 2015 18-Feb-2014 18-Feb-2014 1-Mar-2014 18-Feb-2014

Date of Amendment Contract No.1 21-Jul-2014

Revised Completion Date no.1 18-Aug-2014 18-Aug-2014 17-Aug-2014

Original Contract Value, inc supervision 1,267,261.98 997,544.45 943,482.95 1,146,037.02 953,054.40

No of variations - 2,60,247.72 307,601.04 - 284,264.88

Final Contract Value ($) 1,267,261.98 1,257,792.17 1,251,083.99 1,146,037.02 1,237,319.28

Revised completion date no.2 31-Dec-2015 31-Dec-2015

Revised completion date no.3 31-Jun-2015 12-Feb-2015


Present physical completion status 63% 71.51% 74.54% 9.4% 100

Payments schedule

2013 IF Payments ($) - 402,838.37 509,480.79 644,391.60

2014 IF Payments ($) 457,335.36 285,442.90 233,663.10 46,606.82 393,685.94

2015 IF Payments ($) 226,639.40 121,202.91 - - -

Total to be paid ($) 683,974.76 809,484.18 743,143.89 46,606.82 1,038,077.54

Contract Balance ($) 583,287.22 448,357.99 507,940.10 1,099,430.20 199,241.74

Source: MPS Analysis and Free Balance as of 30 Septemebr 2015

16.4 CONSTRUCTION OF HEAD QUARTER OF PNTL DILI

The design of Head Quarter of PNTL Dili was prepared by Tachsindo Aliminum Unip Lda.

This project was approved by CAFI on its meeting held on 22 of August 2014. The design

consultant commenced the services from 1 May 2014 and completed on 1 November 2014

with total contract amount of US$ 479,670, all payment made in late November 2014. While,

tender for construction on hold in NPC based on the CAFI decision dated 7 of June 2015 as

tender for new project to be perform in 2015 and land acquisition and property of affected

under identification process of Ministry of Interior and Land and property. CAFI meeting 24

April 2015 decided and approved to use part of allocation budget for the land acquisition and

property of affected people.

16.5 MARITIME POLICE OFFICE BUILDING

The Rehabilitation of Office Building and Construction of Boat House for the Maritime Police

in Dili was contracted on 10 December 2013 to Lelo Construction Unipessoal Lda with total

contract amount of US$ 0.119 million and completed on 30 September 2013. All payment has

been made to the company.

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16.6 HERA BARRACKS

The Hera Barracks Project involved the construction of residential structures in the naval base

at Hera, Dili. The construction works contracted to Ensul Esphera Engenharia with original

contract US$ 2.5 million on 10 October 2010 with two variation orders at US$ 1,489,283.43

and the revised contract was US$ 3,989,283.43. The construction work was originally to be

completed on 31 December 2012 but due to site issues and additional works the project was

delayed and completed in April 2013 and inaugurated on 26 April 2013. While consultant

supervision contracted to JKC Consultant Enginnering Unipessoal Lda with original contract

US$ 96,950 on 10 October 2010 with two variation orders at US$ 46,280 and the revised

contract was US$ 143,230. All payment has made to the contractor and consultant.

While Supply and Installation of Kitchen equipment of Navy Compound FFDTL which not

includes in the previous contracts of Hera Barracks Project. The Secretary of State of Defence

presented this proposal and approved by CAFI on its meeting held on 24 of October 2014 and

recommended to use budget line for detail design and construction for navy compound

building for the payment. The total contract was $255,550 and has been paid US$ 222,993 in

early 2014 and $32,557 kept for retention and will be paid the end of the year. Project details

are presented in Table 16.5.

Table 16.5: Supply and Installation of Kitchen equipment of Navy Compound Project


Company Crown Unipessoal Lda

Date of Contract 4-Jul-2014

Notice to Proceed Date

Original Completion Date 4-Oct-2014

Date of Amedment Contract No.1 4-Oct-2014

Revised Completion Date 4-Apr-2015

Original Contract Value, inc supervision ($) 255,550.00

No of variations -

Final Contract Value ($) 255,550.00


Payments schedule

2014 IF Payments ($) 222,993.00

2015 IF Payments ($) 222,993.00




16.7 MILITARY POLICE OFFICE

The government has sustained the program on the improvement of Military Police Office

Buildings and related infrastructures since 2011. A budget of US$ 0.445 million was

earmarked in 2015 for Phase III components. The project have been awarded to Dany “STRA’

Construction with total amount contract $887,316.79 and at end of September 2015 there is no

payment submitted by project owner to the MPS.

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As per CAFI meetings held on 12 of May 2014, F-FDTL emergency projects were approved

using Military Policy Office Building Budget and had been completed and excepted water

supply installation for FFDTL Post in Tiliomar, Covalima still on implementation process and

there is no payment submission at the end of September 2015, the projects as presented in

table 16.6.

Rehabilitation of F-FDTL Barrack in Baucau at US $85,288.59 plus $63,176.73

Maintenance and Naval Services (Ship bridges, deck and water pump installation

in Hera at US$41,641.60.

Construction of water tank in Metinaro (3.00m x 3.00m 5 units in Metinaro) at

US$56,159.63.

Water Tank Canopy in Baucau (5.00m x 5.00m units) at US$65,131.05

Water supply installation for F-FDTL Post in Tiliomar, Covalima at

US$208,050.77.

Table 16.6: F-FDTL 2014 Emergency Projects Project

PROJECT SUMMARY

Rehabilitation

of F-FDTL

Barrack in

Baucau

Maintenance

and Naval

services in

Hera

Construction

of water tank

in Metinaro

Water Tank

Canopy in

Baucau

Water supply

installation for F-

FDTL Post in

Tiliomar

Status Completed Completed Completed Completed Implementation

Contractor

Wingstone

Unip Lda

Wingstone

Unip Lda

Wingstone

Unip Lda

Wingstone

Unip Lda

Wingstone Unip

Lda

Date of Contract Original

Contract with

SED

Contract with

SED

Contract with

SED

Contract with

SED Contract with SED


Contract with

SED

Contract with

SED

Contract with

SED

Contract with

SED Contract with SED

Contract Amount 631,767.32 41,641.60 56,159.63 65,131.05 208,050.77


Present physical completion status 100% 100% 100% 100% 90%

Payments schedule

Pre IF payments for Advance 483,302.00 - - - -

2014 IF Payments ($) 148,465.32 41,641.60 56,159.63 65,131.05 41,265.41

2015 IF Payments ($) - - - - -

Total to be paid ($) 631,767.32 41,641.60 56,159.63 65,131.05 41,265.41

Contract Balance ($) - - - - 166,785.36

Note: MPS and Free Balance, 30 September 2015

16.8 CONSTRUCTION OF F-FDTL POSTS

16.8.1 F-FDTL Posts in Tiliomar and Tunubibi

The 2015 budget for the construction of F-FDTL posts was US$ 1 million however on CAFI

meeting dated 24 of April 2015 decided to transfer $60,243 to tourism program, the final

budget for FFDTL post was $0.940 million. These posts were awarded to local contractors in

October 2011 both under the supervision of Vox da Vinci. With the inadequate financial and

technical capacity of the original contractor for the Tilomar post, it was retendered and was

completed by Surik Saki Rai Unipessoal Lda. Tunubibi Post, on the other hand, was

contracted to Bobolait Construction in the amount of US$347,604.61 with an additional cost

of US$ 303,033.74 to address problem on access road based on CAFI decision dated 13 and

14 of November 2013 and approved proposed additional works. The second additional works

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of US$592,865.30 for the access road including electricity and water supply installations was

approved by CAFI on 24 of October 2014.

The rehabilitation of Post of the F-FDTL in Tilormar has been 100% completed, US$

177,501.4 from total contract amount of 180,689.83 paid to the company and US$ 3,188.43 is

for unclaimed item as per ADN recommendation. Further, revised contract amount for

rehabilitation of Post of the F-FDTL in Tunubibi was US$ 1,243,503.65 and US$ 930,485.30

was paid to the company. While the revised contract for consultant supervision was US$

180,540.00, the services have been 100% completed. US$ 163,845.00 paid to the consultant

while US$ 16,695 is for unclaimed item as per ADN recommendation. ADN reported that

only 75% of total additional cost for amendment 2 was executed as no supervision was carry

out for Post F-FDTL in Tilomar and third additional for Tunubibi. There is no payment

submission at the end of September 2015. Details are shown in the table 16.7.

Table16.7: F-FDTL Posts in Tunubibi and Tilomar Project

PROJECT SUMMARY Completed Implementation Completed

Project name

F-FDTL Posts in

Tunubibi

F-FDTL Posts in

Tunubibi

F-FDTL Posts in Tunubibi

and Tilomar

Company

Surik Sake Rai

Construction

Bobolait Construction

Unip. Lda

Vox da Vinci Consultant

Engineer

Date of Contract 3-Dec-2012 25-Oct-2011 3-Dec-2012

Original Completion Date 20-Mar-2013 25-Mar-2012 20-Mar-2013

Amendment No. 1 and Date 5-Oct-2013 5-Oct-2013

Revised completion Date 31-May-2013 13-Mar-13 31-May-2013

Original Contract Value, inc supervision ($) 148,805.46 347,604.61 66,620.00

Revised Contract Value 1 31,884.37 303,033.74 47,140.00

Revised Contract Value 2 - 592,865.30 66,780.00

Final Contract Value ($) 180,689.83 1,243,503.65 180,540.00

Actual completion date 30-Sep-13 30-Nov-13 30-Nov-13

Present physical completion status 100.00% 84% 100%

Payments schedule

2011 IF payments ($) - 52,140.69 0

2012 IF Payments ($) - - 0

2013 IF Payments ($) 162,620.85 555,181.95 113,760.00

2014 IF Payments ($) 14,880.55 323,162.66 50,085.00

2015 IF Payments ($) 0.00 - -

Total to be paid ($) 177,501.40 930,485.30 163,845.00

Contract Balance ($) 3,188.43 313,018.35 16,695.00


16.8.2 F-FDTL Post in Atauro

NPC completed tender for rehabilitation F-FDTL Post project in Atauro, contract was awarded to Bobolait Unip. Lda on August 2014. The contract agreement was signed on 1

st September

2014 with duration of six months and has expired on 1st of March 2015, as the project is

progressing the project owner is proposing time extension to CAFI for the approval. The physical progress currently still achieved 50% but no payment receives during this reporting period. While, FFDTL Post in Oequsse re-awarded to Ervel Unipessoal. Lda with total contract $457,464.44 after CAFI decided terminated contract for Pecar unipessoal Lda. In 2014.The project still not started yet because of location issue, project owner decided moved

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to new location, the previous location was recommended by ZEESM for another proposed. However the new location will require additional items and cost for the cutting and access road. The additional cost has been proposed by contractor and currently under reviewed by project owner. Details of contract provided in the table 16.8.

Table16.8: F-FDTL Posts in Oecussi and Atauro Project

PROJECT SUMMARY Implementation process Implementation process

Name of Project F-FDTL Post in Atauro F-FDTL Post in Oequsse

Company Bobolait Unip,lda Ervel Unip Lda.

Date of Contract Signature 1-Sep-2014

Contract Duration (days) 6 months

Notice to Proceed

Original Completion Date 1-March-2015


Original Contract Value ($) 1,204,448.91 $457,464.44

No of variations -

Final Contract Value ($) 1,204,448.91


2014 IF Payments ($) 325,665.73

2015 IF Payments ($) -


Balance of Contract ($) 878,783.18


16.9 CONSTRUCTION OF F-FDTL HEAD QUARTER COMMAND

TRAINING CENTRE IN METINARO

The project started on 5 August 2013 by Young Jin

Construction with Pires Architect as the Supervision

Consultant. Target project duration was 365 days,

however due to some delays the contract has been

extended until 31 December 2014. CAFI approved

allocation of US$ 0.415 for 2015. Physical progress

of the building is 100% substantialy completed,

however this project is not yet handover because of

waiting installation of Transformer into new

building by EDTL. No payment being submitted at

the end of September 2015. Details are provided in

Table 16.9.

Completion photograpy end June 2015

16.10 CONSTRUCTION OF NATIONAL DEFENCE INSTITUTION

OFFICE BUILDING

Since 2013, the studies and design of the National Defence Institution Office Building has

been budgeted in the amount of US$ 0.500 million and 2014 was US$0.20 million but there

was no budget execution for that period.

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In early March 2015 the tender completed and contract awarded to PT Perentjana Djaja with

total contract US$704,133.51 for Consulting Services of Detailed Architecture and

Engineering Design of Master Plan of New Campus of National Institute of Defence.

Budget allocation for the construction of the structure in 2015 was US$529,000.00 however

there is no payment submission at the end of September 2015.

Table 16.9: Construction of F-FDTL Head Quarter Training Centre Project

PROJECT SUMMARY Implementation process Implementation process

Company Young Jin Construction Inc PIRES Architec Unip. Lda

Date of Contract Signature 28-Jun-2013 3-Nov-2013

Contract Duration (days) 365 365

Notice to Proceed 5-Aug-2013

Original Completion Date 5-Jul-2014 3-Oct-2014

Actual completion date 31-Dec-2014 30-Dec-2014

Original Contract Value ($) 2,476,554.51 104,208.00

No of variations - 49,569.12

Final Contract Value ($) 2,476,554.51 153,777.12

Present physical completion

status 100% 100%


2013 IF Payments ($) 495,310.90

2014 IF Payments ($) 1,188,641.66 107,643.98

2015 IF Payments ($) - -

Total to be paid ($) 1,683,952.56 107,643.98

Balance of Contract ($) 792,601.95 46,133.14


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17 SOCIAL SOLIDARITY

Projects under Social Solidarity involve construction of district offices and buildings,

establishment of recreational parks, preservation of historical sites and monuments in honour

of the martyrs of the national liberation. In this social solidarity program, two projects were

listed under the Social Solidarity Program, however no budget allocation in 2015. The contract

detail shows that construction of Nikolau Lobato Monument at Dili Airport round-about

payment still not completed.

17.1 CONSTRUCTION OF PRESIDENT NICOLAU LOBATO’S MONUMENT

The construction cost and the life-size statue of President Nicolau Lobato contracted to

Nananiu Unipessoal Lda with total contract amount of US$ 1,581,623.80. ADN as the project

owner and in-charge of the construction supervision reported that the project was 100%

completed. The payment recommendation letter and inspection report of ADN dated 28

August 2014 stated the actual accomplishment only achieve US$ 1,564,500.90, therefore

payment made to the company as per actual works completed or 99%, while balance of

contract at US$ 17,122.90 categories as un-claimed amount. Payment progress is shown in

Table 17.1.

Hence, CAFI meeting 22 August 2014 approved an additional fund of US $1 million taken

from MDG program. The amount was used in the construction of airport’s welcome gate and

improvement of the parking area. This additional work was contracted to Pantarhei

Unipessoal Lda Company in the amount of US $1 million. The payment recommendation

letter and inspection report of ADN dated 5 November 2014 shows the actual

accomplishmdent only achieved 99.37% or 994,007.79 and US$ 6,324 is for un-claimed

amount. Remain payment for 10% retention was US$ 99,407.78 which will release in 2015

but no allocation for 2015. None disbursement in this reporting perios as no claim submit to

MPS.

Table 17.1: Status of President Nicolau Lobato Monument and Welcome Gate Project

Estado do projecto Completo Retenção


Nome do Projecto: Construction of President

Nicolau Lobato Monument

Construction of Welcome gate Airport, Parking area,

Supply and Install Statua Nicolau Lobato at Rotunda

Comoro

Empresa: Nananiu Unipessoal Lda Pantarhei Unipessoal Lda

Data do Contracto: 16 de Julho 2012 14 de Fevereiro 2014

Data do InÍcio de obra 16 de Julho 2012 18 de Fevereiro 2014

Data de Conclusão Inicial: 30 de Janeiro 2013 31 de Julho 2014


Data de Conclusão revisto: 12. 13 de Julho 2013 15 de Julho 2014

Valor contrato revisto (US$): 1.581.623,8 10.00.401,79


Procento 100% 100%


Pagamento Não FI (US$): 287.981,70

Pagamento FI 2011 (US$): 1.116.564,94


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Pagamento FI 2014 (US$): 159.954,27 894.670,01


Total Pago (US$): 1.564.500,91 894.670,01

Balanço do Contrato (US$): 17.122,89 105.731,78

Source: MPS and Free Balance as of 30 June 2015

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18 TASI MANE

The Tasi Mane Development Program is a strategic investment program made by the

government in order to initiate and accelerate the economic development in the Southern

coast zone of the country that has identified in the National Strategic Development

The Tasi Mane program comprises of analytical studies and infrastructure projects that have

an objective in supporting the petroleum-led development of Timor-Leste. The original

allocated budget for 2015 was US$ 35.081 million. Status of projects and budget execution as

of 30 September 2015 are presented in the table 18.1:

Table 18.1: Summary Budget Allocation for Tasi Mane Program

Project

Original

Budget

Allocation

2015 ('$000)

Revised

Budget

Allocation

2015 ('$000)

Expenditure

as of 30

Sep 2015

('$000)

Balance

2015

('$000)

Remark

Betano Petrochemical Detailed Studied

for the Geotechnical and Marine Survey

- Betano Refinery FEED

1,000 0 0 Final completion

report for FEED -

Betano Refinery

still not submits.

Preliminary, Detailed Design

Environment and Social Economic

Assessment for Highway Roads from

Suai to Beaco

12,500 12,500 12,500 Site socialization

for land and

properties for first

phase

Design of Construction and supervision

for development of infrastructure on the

south Coast in Suai - Supply Base

20,381 19,051 19,051 Design Build

contract under

review of Audit

Court

Detailed Survey for Local Development

of Infrastructure Southern Coast in

Beaco for Pre FEEB LNG

2,330 2,166 164 Pre-FEED

achieved 60%

completed

Concept, design and supervision for

development of infrastructure on the

south coast in Beaco

Final completion

report for FEED -

LNG Plant in

Beasu still not

submits.

Gas pipeline route analysis for


south coast

No issues in this

report

Environmental Studies (S/B/B) for the


south coast

No issues in this

report

Urban planning design in Suai 1000 1000 1000 No information

Study and survey water supply from

Data Rua and Tolu in Suai

200 200 200 On-going

Total 35,081 35,081 2,166 32,915

Source: MPS and Free Balance, 30 June 2015

Following are the status of individual projects of the Tasi Mane Program:

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18.1 BETANO PETROCHEMICAL FACILITIES – DETAILED

GEOTECHNICAL AND MARINE SURVEYS

The development of petrochemical facilities in the southern coast includes geotechnical

investigation, marine survey and design of Betano crude oil Refinery, as the project was listed

in the IF program since 2011. In addition to that, an agreement has been signed between the

GoTL and Timor Gap and Petroleo EP Company (Timor Gap E.P.) to undertake detailed

studies and design on Betano Refinery Font End Engineering Design (FEED) as listed below

with total cost of US$4.9 million.

Betano Refinery Front End Engineering Design (FEED), US$3.2 million;

Land survey including topography and soil investigations, US$0.25 million;

Land development design, US$0.25 million;

Market study. US$0.15 million;

Environmental Impact Assessment (EIA) and Health Impact Assessment

(HIA),US$0.75 million;

Timor Gap and Petroleo E P Company fees, US$0.3 million.

It was learned from Timor Gap project that by the end of 2014, Timor Gap EP Company has

completed the detailed studies and Front Engineering Design (FEED) on Betano Refinery

project. Full payment was made with the two installments of payment, where first payment

that cover 50% of the contract made in July 2012, while the second payment instalment made

in August 2013 for the remaining 50% contract value. However, no final completion report on

the detailed studies and FEED of Betano Refinery project including financial execution report

as per contract submit to MPS.

The Timor Gap E.P. was requested to submit the final completion report for the work through

Ministry of Petroleum and Mineral Resources (MPRM) to CAFI on 10 December 2014.

However, no action has been taken by the project owner so the MPS has sent follow letter on

23 June 2015 to retrieve the final completion report to MPRM but no respond provide up to

this reporting period. US$ 1 million was allocated for 2015 for geotechnical investigation

survey, however, MPRM and Timor Gap E.P. informed that there will no other geotechnical

investigations to be carried out. Therefore, MPRM request to the CAFI meeting 24 April 2015

approved internal transfer allocation budget to Detailed Survey for Local Development of

Infrastructure Southern Coast in Beaco to pay Pre FEEB LNG contract.

18.2 DESIGN, CONSTRUCTION AND SUPERVISION OF THE SUAI–

BETANO-BEACO HIGHWAY ROADS

The objective of the project is to provide high quality access roads between the town, port and

airport at Suai and the proposed oil and gas industry facilities in Betano (Manufahi) and Beaco

(Viqueque). A contract for preliminary design and follow-up Detailed Engineering Design,

Environmental Impact, Social Impact Assessment and Economic Feasibility Studies, of a four-

lanes highway from Suai to Betano via Beaco was awarded to PT Virama Karya (in

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association with Multi Arch Consulting Lda) with total contract value of US$ 1,324,932 on

10 December 2010 and completed by December 2011. The payment for the design consultant

was made in the amount of US$ 132,493.2 through pre infrastructure fund and US$

1,192,438.8 under IF.

NPC handled the procurement of Contractor and Supervision Engineer for Section 1: Suai –

Fatukai/ Mola Km Sta.3 +920 to Sta 34+275. Due to no urgency of this project, the

Government did not allocate budget in 2014 for its implementation as well as the socialization

for lands and properties in the new road alignment. However, Government has decided to

carry out its procurement works for first section in 2014, that’s planed to be implementing in

2015. For the construction and supervision of section one, Government has allocated US$ 12.5

million for 2015.

On 28 January 2015, NPC informed that contract for the section to be contracted to China

Overseas Engineering Group Co., Ltd in joint venture with China Railway First Group Co.,

Ltd with total contract prices of US$ 298,100,257.9. The contract for section 1 was signed by

Ministry of Public Works and contractor on 11 February 2015. As requested by NPC, the

budget declaration and budget availability has provided on 23 February 2015. NPC processing

audit court review and endorsement and its contract endorsed on 26 March 2015. The contract

for construction supervision will be awarded to Catahira Engineering, draft of contract has

sent to MoPW on 19 of March 2015.

CAFI meeting dated 13 April 2015 approved contract award to China Overseas Engineering

Group Co., Ltd in joint venture with China Railway First Group Co., Ltd. The approval of

CAFI with notes that MPWTC need review budget allocation from other program and transfer

to this project to cover advance payment and plan next year budget allocation. Moreover, the

construction works are not start yet as the MPRM, MPWTC, Local Government and relevant

agency still conducting socialization of land acquisition and properties of affected people by

the first phase project. Meanwhile, MPWTC, MPRM and Loan Unit of the Ministry of

Finance are reviewing loan financing proposal from China EXIM Bank for this first phase

project. No disbursement made in this report as the advance payment at amount of US$

11,924,010.32 just submitted to Treasury on 28 September 2015.

18.3 DESIGN, CONSTRUCTION AND SUPERVISION OF SUAI SUPPLY

BASE

Eastlog Holdings Pte Ltd. completed the commercial and financial feasibility study as well as

the detailed engineering design for Suai Supply Base in May 2011. The Technical and

Commercial Feasibility Studies which included “Front End Engineering Design” (FEED)

concluded that SSB construction is viable. Payment of US$1.5 million was made to the

consultant from the IF in 2011 in addition to US$1.9 million paid prior to the establishment of

the IF. In addition, a payment of US$ 483,129 was made to SERN for “Early Works” on the

preparation of the project sites. Table 56 presents the contract and payment details to

EASTLOG HOLDINGS Pte Ltd.

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Eastlog Projects Limited as the Supervision Consultant also provided services during the Pre-

Construction. The services were also including preparation of design and construction bid

documents including technical and finacial evaluation, contract preparation and other

releveant services. The amount of US$ 494,792 was paid to the consultant in 2013 and US$

989,583.65 in 2014.

Meanwhile, the Supervision Contract (2nd

phase) of approximately 30 month period is

estimated at US$ 4,354,177.00. TG-EP informed that they received additional cost for

supervision works which still under review. The contract negotiation with the audit court’s

endorsement will follow accordingly. No disbursements in this reporting period as the

company still prepare their claim to Timor Gap and MPRM, and Design and Costruction of

SSB contract are not finalise yet.

Estimated cost for design and build was adjusted from US$ 300 million to US$ 475 million

due to additional liquid berth (ALB) works for Betano Refinery Projects by MPRM. Further,

on 9 April 2015, MPRM has submitted revised budget estimate for SSB design and

construction including supervision services for period of 2015 to 2018 was US$ 736.16

million. The tentative advance payment to be released is about 20% of the final contract value

when all procurement process includes Audit Court endorsement completed.

The design and construction bid documents i.e. technical evaluation have been completed.

NPC, MPRM and EASTLOG PROJECTS LIMITED (Consultant) have completed financial

proposal opening and evaluation. On 18 June 2015, NPC and Timor Gap E.P informed that

Council of Ministry has approved selected company (Hyundai – South Korea), letter of

acceptance has been issue in July 2015. The design build contract was signed by The Minister

of Petroleum and Mineral Recourse on behalf of the Government of Timor Leste and the

Company on 27 August 2015. Following NPC processing Audit Court review and

endorsement and it will take about a month, the project expect to be commenced in November

2015 and will be completed within Three (3) years, US$ 15 million for first installment of

advance payment will release around November 2015 and remain shall release in 2016. In

light with payment schedule stated in the contract, the relevant project owner is responsible for

allocation budget for the following years.

In addition to the payment schedule set in the contract, NPC and TG-EP stated that it required

adequate budget allocation for 2016 which should at least US$ 250 million to cover remain

advance payment and progress payment, US$ 250 million for 2017 and US$217 million for

2018. NPC explained that Hyundai is experienced company and have provided very

comprehensive implementation methodology so they will complete works as per approved

time schedule.

Preparatory works including land acquisition commenced in November 2011. The acquired

1,113 hectare area was formally handed-over to the Government by Suai Community

(Camenasa Village) on 11 April 2013 to be used by the SSB and Industrial State for 150 years

and in return the Community will receive 10% share from SSB profit. In addition to land

acquisition, livestock and resettlement payment was proposed by MPRM and approved by

116 | P a g e

CAFI on 24 October 2014. MPRM, Land Property of Ministry of Justice, Local Authorities

and affected people have finalized the agreements and contracts for payment. Subsequently,

the amount of US$ 3,556,450 including 10% withholding tax requested by MPRM, a net

amount of US$ 3,200,805 was transferred to Banco Nacional de Commercio de Timor Leste

(BNCTL) through Central Bank in December 2014 under budget code 8080301. Further,

MPRM report dated 1 September 2015 shown that the total budget transferred to the affected

people was US$ 3,200,805 including bank fees of 0.2%. Details are provided in the table 18.2:

Table 18.2: Suai Supply Base (SSB) Project

PROJECT SUMMARY

Status Completed Consultancy

Services are On-

going

Contract for Design

and Construction under

review of Audit Court

Company Name EASTLOG

HOLDING Pte.

Ltd. - Studies

EASTLOG

PROJECTS

LIMITED

Hyundai – South

Korea

Contract Signing Date 10 Dec 2010 17 January 2013 27 August 2015

Commencement Date

Contract Amendment 1 Date 8 May 2013

Original Completion Date 17 June 2011

Audit Court Endorsement Date NA 23 May 2013


Actual Completion Date 17 June 2011

Original Contract Value 3,400,000.00 6,958,346.00 719,212,000

Contract Amendment



Final Contract Value 3,400,000.00 6,958,346.00


Payment Schedules

Pre IF payments ($) 1,900,000.00

2011 IF payments ($) 1,500,000.00


2013 IF payments ($) 494,792.30

2014 IF payments ($) 989,583.65


Total to be paid ($) 3,400,000.00 1,484,375.95

Balance to be paid ($) 0.00 5,473,970.05 719,212,000


18.4 DETAILED SURVEY FOR LOCAL DEVELOPMENT OF

INFRASTRUCTURE OF SOUTHERN COAST IN BEACO

The GoTL allocates fund for site investigation to support the Front End Engineering and

Design (FEED) of the LNG Plant Project. Toke Oil and Gas in Joint Venture with EGS

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performed the investigation under the supervision of Pipeline Task Force Team that was

formed by SERN with the assistance of HR Wallingford Consultant.

Financial status. The contract of Toke Oil and Gas / EGS was signed in November 19, 2010

with the contract value of US$ 6,639,517. Amounted to US$ 6,506,956.17 was paid from

2011 to 2013 with an unclaimed amount of US$ 132,557.83. All the reports were completed

and submitted to TG-EPC and MPMR. To carry Pre-FEED LNG in Beaco, US$ 5 million was

allocated for 2014. As the procurement process for Pre-FEED LNG did not finalise in 2014.

CAFI meeting 24 October 2014 approved to transfer US$ 2,361,244.5 to pay the land

acquisition, livestock and resettlement for the Suai Supply Base Project; US$ 37,926.23 was

paid for land acquisition, livestock and resettlement for the Suai Airport Project, and; the

balance of US$ 2,600,829.27 was transferred to electrical program to cover 2014 payments.

MPRM and Timor Gap E.P.C. completed the TOR for Pre-Front Engineering Design (Pre-

FEED) for LNG Plant in late July 2014 and were verified by National Development Agency

(NDA). NPC than carried out the tender since July 2014 and the intent to award published on

11 March 2015. The projects contracted to AMEC Foster Wheeler Energy Limited Consultant

on 22 April 2015 and intend to be completed within 20 months. The studies and design works

is progressing and first payment at US$ 0.95 was received at MPS on 24 June 2015 under

process. As no budget allocation for 2015, CAFI meeting dated 24 April 2015 has approved an

internal transfer of US$ 1 million from Betano Petrochemical Detailed Studied budget

proposed by MPRM. Details are provided in the table 18.3:

18.5 CONCEPT AND SUPERVISION FOR DEVELOPMENT OF

INFRASTRUCTURE – BEAÇO

Toke Oil and Gas / EGS Joint Venture completed the marine site surveys and pre-FEED for

the marine facilities in 2012 under the supervision of HR Wallingford Consultant. The amount

of US$ 1,241,416.79 was paid to the consultant with the total unclaimed cost of US$ 6,583.21.

CAFI approved the proposal of MPRM on 26 April 2012 to make an agreement with Timor

Gap and Petroleo EP Company (Timor Gap) to carry out Consultancy Services for the TIMOR

LNG Marine Facility Front End Engineering Design (FEED) in Beaco, Viqueque, Timor

Leste. Subsequently, the GoTL and Timor Gap and Petroleo EP Company (Timor Gap) signed

agreement on 1 June 2012 in the amount of US$3.5 million to undertake FEED studies

inclusive of the survey and engineering design, which will be done closely with the consultant

HR Wallingford covering the following activities.

Design Review, US$0.53 million;

Optimization, US$0.65 million;

Engineering Design, US$0.70 million;

Cost and EPC Package, US$0.21 million;

Metocean Survey Support, US$0.12 million;

Additional Metocean and Sediment Survey, US$0.70 million;

Sediment Survey Support, US$0.12 million;

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Quarry Assessment, US$0.15 million;

Contingency, US$0.20 million;

Timor Gap and Petroleo E. P. Company fees, US$0.300 million.

Half of the total contract value has been paid to Timor Gap in June 2012 with the remaining

50% balance paid in Aug 2013. The project owner is required to submit completion report to

the CAFI. For this purpose, the letter regarding final completion report and financial execution

has been sent to MPRM on 10 December 2014. However, no action has been taken by the

project owner so the MPS has sent follow letter to MPRM on this matter on 23 June 2015 but

no respond up to this reporting period. There was no allocated budget for this project in 2015.

Details of contract are provided in the table 18.4:

Table 18.3: Pre-FEED LNG Plant in Beaco Project

PROJECT SUMMARY Final report submitted to

Timor Gap E.P. and MPRM

On-going

Company Name Toke Oil and Gas / EGS Ltd.

- Studies

AMEC Foster Wheeler

Energy Limited Consultant

Contract No. STA-SERN-001/2010

Contract Signing Date 19 November 2010 22 April 2015

Commencement Date

Contract Amendment 1 Date

Original Completion Date 19 April 2012 22 February 2017

Audit Court Endorsement Date NA NA


Actual Completion Date 17 July 2013

Original Contract Value 6,639,517.00 3,800,000.00

Contract Amendment





Payment Schedules

Pre IF payments ($) 1,200,000.00

2011 IF payments ($) 4,953,867.17


2013 IF payments ($) 353,092.00


2015 IF payments ($) 2,166,000.00

Total to be paid ($) 6,506,959.17 2,166,000.00

Balance to be paid ($) 132,557.83 1,634,000.00


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18.6 WATER SUPPLY IN DATO RUA TO TOLU

To provide better water supply and drinking water to major infrastructure projects in Suai such

as Supply Base and Airport, CAFI approved the amount of US$ 0.3 million for the survey and

study water supply from Dato Rua and Tolu in Suai. While the project is still in the

procurement stage, the allocated budget for 2014 was transferred to electricity program.

The NPC completed procurement process and contract award to Pakistan Engineering

Services (PES) (Pvt.) Ltd. JV with Archtimor Engineering Consultants and JKC Consultant

Engineering at amount of US$ 311,850 and signed on 30 April 2015. The project intends to be

completed within 5 months after issue of notice to proceed by the project owner, which is

issued on 11 Augustus 2015. The company has mobilized and commenced preliminary works.

This is indicated that the contractually initiate the works after issuance of notice to proceed

and completion shall affective accordingly. As report by the project owner that contract has

submitted inception report and moving forward with preparation of the master plan and other

relative activities. However, no disbursement in this reporting period as no claim submits by

the project owner to National Development Agency.

Table 18.4: TIMOR LNG Plant – Pre FEED LNG and FEED in Beaco Project

PROJECT SUMMARY Supervision and Field Work

Support for MSI & Pre-FEED for

Marine Facility is completed, final

report submitted to Timor Gap

E.P. and MPRM

Marine Facility and FEED

final Completion Report

including budget execution

no submit yet

Contract No. 2012/0001

Company Name HR Wallingford consultant Timor Gáp and Petróleo, E.P.

Contract Signing Date 12 January 2011 1 June 2012

Commencement Date

Contract Amendment 1 Date

Original Completion Date 12April 2012 1 June 2013

Audit Court Endorsement Date NA NA


Actual Completion Date 18 September 2013 8 July 2013


Contract Amendment

a. Amendment 1 (Cost / Duration) 48,000.00




Payment Schedules

2011 IF payments ($) 975,656.14

2012 IF payments ($) 265,761.29 1,750,000.00

2013 IF payments ($) 1,750,000.00

2014 - 2015 IF payments ($)

Total to be paid ($) 1,241,417.43 3,500,000.00

Balance to be paid ($) 6,582.57 0.00

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18.7 URBAN PLANNING IN SUAI

To provide better support facility to major infrastructure project in Suai such as Supply Base

and Airport, CAFI approved the US$ 2 million for Urban Planning in Suai. While the Ministry

of Public Works (MoPW) and MPRM are still finalizing the TOR, CAFI approved the transfer

of budget to electricity program to cover 2014 payments. For study and design Suai Urban

Plan, US$ 1 million was allocated for 2015.

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19 DESIGN AND SUPERVISION OF NEW PROJECTS

19.1 GENERAL

This program caters for the design of new projects separate from the budget allocated for

construction. There are 27 projects from various programs listed in 2015 IF budget in the

amount of US$ 6.232 million to be used in the preparation of DED and US$ 1,957,430 for the

supervision of projects and total allocated budget was rectified to US$ 7.189 million in March

2015. There is one project named Design, Construction and Supervision of Port Pesquiro in

Metinaro still progressing but no allocation in 2015, in this matter MAF will review other

allocated project for the remain payment. The public building projects are summarised inTable

19.1.

19.2 PROJECT STATUS

19.2.1 Detailed Design of Ministry of Commerce, Industry and Environment New

Office Building

This project aims to accomodate MCIA employes which are currently sharing office space

with the Ministry of Mineral and Natural Recources. It will be located in the current Comoro

Market with 2015 budget allocation of US$ 1 million for the DED. The contract was awarded

to Philkoei International, Inc. in JV with Arch Haus Asia Consultant Inc. in the amount of

US$ 270,000. Work commenced in May 2014 and intends to be completed on 11 November

2014. The allocation budget for this project in 2015 was US$ 0.1 million. The details contract

as summarized in table 19.2.

19.2.2 Detailed Design of MCIA Training Centre

NPC has completed the tender for the DED of MCIA Training Centre with the contract

awarded to Vitor Hugo Coordenacao e Gestao de Projectos in JV with Quadramor Timor in

the amount of US$ 216,700. The work commenced in May 2014 and due for completion on 16

October 2014. However, design works still yet completed and no payment made up to date,

the project owner is reviewing status of this contract. The allocation budget for this project in

2015 was US$ 0.15 million. The details contract as summarized in table 19.2.

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Table19.1: Public Building Project under Design and Supervision Program Project

No. Dono

Projecto Desenho e Estudos Novas Infraestruturas -FI

Orçãmento Original -

2015 ('$000)

Orçamento Ratificativo

2015 ('$000)

Despesas ate

30 de

Setembro

2015 ('$000)

Saldo 2015

('$000)

1 MTC

Preparação de Conceitos e Desenhos/Estudos Detalhados para Reabilitação dos Portos Regionais

300,00 300,00 0,00

300,00

2 MOP Instituto de Gestão de Equipamento 100,00 100.00 84.08

15.93

3 MCIA Construção dos Novos Mercados de Ainaro, Maliana e Manatuto

100,00 100.00 108.94

50.48

4 MCIA Construção do Novo Edifício do MCIA 100,00 100.00 0,00

100.00

5 MCIA Construção do Mercado e Terminal de Loes 150.00 150.00 0,00

150.00

6 MCIA

Construção do Centro de Cooperativas para Pequenos

Empresários 150.00 150.00 0,00

150.00

7 MAP Construção do Novo Edifício do Ministério Agricultura e Pescas, Dili

- - 0,00 -

8 MAP Construção e Supervisão de Irrigacão de Buluto 100,00 100,00 0,00

100,00

9 MAP Construção e Supervisão de Irrigacão de Galata 100,00 100,00 0,00

100,00

10 MAP Construção e Supervisão de Irrigacão de Dardau 100,00 100,00 0,00 100,00

11 MAP Construção de Irrigacão de Maukola 100,00 100,00 0,00 100,00

12 MAP Construção e Supervisão de Irrigacão de Beikala 100,00 100,00 0,00

100,00

13 MAP Concepção, Construção e Supervisão de Porto Pesquiro, Metinaro

- - 0,00 -

14 MOP Construção da Ponte Bidau Motaklaran 200,00 200,00 0,00

200.00

15 MOP Construção da Ponte Ritabou 130,00 130,00 0,00

130.00

16 MCIA

Plano Meste da Área de Tasi Tolu, Reflorestação e Proteção Ambiental

270,00 270,00 65.87 204.13

17 MAE

Construção de Novos Edifíciosdo Ministério da

dministrção Estatal e Ordenamento Território (5 Andares) 500,00 500,00 0,00

500,00

18 MAE

Preparação Desenho Dethlado e Construção do Edificios

de Administrção Municipal em 9 Distritos (Aileu, Ainaro,

Dili, Ermera, Lautem, Manatuto, Manufahi, Oecusse e Viqueque)

500,00 500,00 0,00

500,00

19 MAE

Construção Edificio Asembleias Municipal em 11 Distritos 9 (Aileu, Ainaro, Baucau, Bobonaro, Covalima,

Ermera, Lautem, Liquica, Manatuto, Manufahi, Viqueque)

500,00 500,00 0,00

500,00

20 MCIA

Desenho e Construção do Novo Mercado Municipal em

Suai, Covalima 266,00 266,00 0,00

266,00

21 MAE / STAE

Construção do Novo Edifico do Secretaria Técnico de

Administração Elitorral, Dili 466,00 466,00 0,00

466,00

22 SEPI

Construção do Novo Edificio Secretaria de Estado para a Promação da Igualdade

600,00 600,00 0,00

600,00

23 RTTL Rehabilitação dos Estúdos e Escritório da RTTL, EP 100,00 100,00 0,00

100,00

24 SECOMS Construção da Casa da Impresa 100,00 100,00 0,00

100,00

25 MT Museu do Aipelo e Centro Cultural de Liquiçá 100,00 100,00 0,00 100,00

26 MT Museu de Dair 100,00 100,00 0,00 100,00

27 ME

Preparação Estudo, e Desenho Dethlado Instituto Sperior

Aileu,Servicos Saude, Electricidade 1.000,00

1.000,00 0,00

1.000,00

Sub Total Desenho e Estudos 6.232,00 6.232,00 199.46

5.973,12

Supervisão 1.957,43 957,43 0,.00 -471,847

Supervisão da construção por Tono Ponte em Arco Projeto 368,07

Avaliação e Revição de Dezeinho Detailadho Engenaria

Supervisão da construção de Aeroporto de Oé-Cusse 552,37

Supervisão de construção projeto estradas em Oé-Cusse 508,83

Total Global 8.189,43 7,189,43 1.688,15 5.501,28

Source: MPS analysis and Free Balance Report dated 30 September 2015

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19.2.3 Detailed Design of New Market of Ainaro Phase I, Maliana and Manatuto

Phase II

Objective of the project is to modernize the existing markets around the country with adequate

space for vendors and customers under safe and hygienic conditions, with toilets and office

space for the Market Management Unit. With the new markets, opening and closing time can

be properly regulated.

The DED was awarded to Sitios e Formas – Projecto e Consultoria Lda in the amount of US$

208,500 where commenced in Sep 2014 and intended to be completed on 12 February 2015.

However, DED still yet finalise the project owner (MCIA) are review status of the original

contract before extend contract or not. The budget allocation for this project is US$ 0.1 million

to cover remain design contract. The details contract as summarized in table 19.2.

Table:19.2.: 3 Design and Supervision Program Project Contracts – MCIA


Nome do Projectos Desenho Detalhado do Centro

Treinamento do MCIA

Desenho

Detalhado do

Novo Edificio do

MCIA

Desenho Detalhado

do Mercado Ainaro

Fase I, Maliana Fase

II e Manatuto Fase II

Companhia Vitor Hugo Coordenacao e

Gestao de Projectos,S.A. in

joint venture with Quadromor

Timor - Sistemas de

Engenharia, S.A.

Philkoei

International Inc.

in JV with Arch

Haus Asia

Consultant, Inc

Sitios e Formas -

Projecto e

Consultaria Lda

Data do Contrato 16-May-14 28-May-14 29-Aug-14

Data do InÍcio (Aviso de Proceder) 30-May-14 11-Jun-14 12-Sep-14

Data Original do Conclusão da Obra 16-Oct-14 11-Nov-14 12-Feb-15

Valor Original do Contrato ($) 216.700,00 270.000,00 208.500,00

Contract Amendment

No. of variations


Revised Contract Value 216.700,00 270.000,00 208.500,00


Progresso Fisico Atual 40% 70%


Pagamento FI 2014 ($) - 102.600.00 29.711,25

Pagamento FI 2015 ($) 108.941,25

Total Pago ($) - 102.600.00 108.941,25

Balanco do Contrato ($) 216.700,00 167.400,00 69.874,50

19.2.4 Detailed Design for Ministry of Agriculture and Fisheries New Office

Building

MAF intends to construct a Multi-Storey Office Building on its property immediately south of

its existing premises, east of Comoro River Rd (Figure 19.1). Size of land is approximately

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1.5 ha located at Moris Foun Aldeia, Suco Comoro, Dom Aleixo Sub-district, Dili. The

proposed project would bring all National Directorates together which will improve

organizational coordination and staff productivity, and thereby improve its services

particularly to farmers.

The design contract was as awarded to PT. Bita Enarcon in the amount of US$495,300 and

470,535 was paid to company remain 5% retention but no allocation budget for 2015. The

Ministry of Agriculture and Fishery will review allocated but other project to for remain

payment.

19.2.5 Detailed Design for Terminal and Market Loes

The TOR was reviewed by ADN and has been submitted to NPC for tendering. However, as

reported by NPC, MCIA as the project owner postponed the project with no clear reason.

CAFI meeting dated 24 April 2015 approved MCIE proposed to construct terminal station and

market in Loes with allocate budget to this ministry. Details are provided in Table 19.3

19.2.6 DED for Institute for Management of Heavy Equipment Office and

Warehouse

The project will be a modern multi-purpose building with sufficient office space to

accommodate 200 - 250 staff including other buildings and parking lots. During this reporting

period, NPC has succesfully completed the tender with Scope Australia Pty Ltd. as the

winning bidder at US$ 295,000. Details are shown in Table 19.3.

19.2.7 Detailed Design for Construction of Fishing Port at Metinaro

The tender for Study and Detailed Engineering Design has been completed and contract has

been signed by Consulmar – Projectistas e Consultores, Lda Portugal in JV with Engipro,

Timor Leste. The studies are progressing. Meanwhile, MAF is preparing the Terms of

Reference for market and socio-economic studies as additional components of the contract.

The details of contract as shown in table 19.3.

19.2.8 Master Plan and Detailed Design for Ecological Protection and

Improvement of Tasitolu

In 2013, the government allocated US$ 500, 000 for the

conduct of study on ecological protection of Tasitolu. The

Ministry of Commerce, Industry, and Environment

(MCIA) conducted due diligence in selecting the consultant

team to plan and prepare the conceptual design for Tasitolu

Ecological Protection and Lake Improvement.

NPC completed procurement process for marter plan and detailed design for ecological

protection in Tasi Tolu in 2014 and contract awarded to Gustavado da Cunha, Profico

Ambinent in Joint Venture with Profico in the amount of US$ 693,341 and to be completed

within 8 months. Upon receipt of the Purchase Order, the payment for the 10% progress will

125 | P a g e

be processed. The allocation budget for 2015 was US$ 0.27 million, which will not sufficient

if the project is to be completed by this year. Payment that covers 10% of progress was

claimed last year (2014) was made to company. The study and design work still progressing

and expected to be completed this year. Detail of contract is presented in the table 19.3.

Table 19.3: 3 Various Master Plan and Detail Design Contract Estado do Projecto Completo Em Andamento Em Andamento Em Andamento

Nome do Projectos

Desenho Detalhado

do Novo

Edificio do MAP

Desenho Detalhado de

Engenharia do

Complexo de Edificios,

Oficina e

Armazens do IGE.

Desenho Detalhado de Porto Pesquiro,

Metinaro

Plano Mestre e Dezeinho Detalhado

para a Proteção

Ecológica de Tasi Tolu

Detail Engineering

design (DED) for

the New Market and Terminal

Loes

Companhia PT. BITA

ENARCON

Scope Australia

Pty, Ltd

Consulmar –

Projectistas e Consultores, Lda

Portugal and

Engipro, Timor Leste Joint Venture

Gustavo da Cunha -

Consultores, Profico Ambiente

and Profico - Joint

Venture

VOX DA VINCI

CONSULTANT ENGINEERING

LDA

Data do Contrato 1-Oct-13 26-Mar-14 19-Jul-14 28-May-14 29-Sep-14

Data do InÍcio (Aviso de Proceder) 7-Oct-13 9-Apr-14 Dec-2014 29-Sep-14

Data Original do Conclusão da Obra

7-Apr-14 9-Aug-14 12-Nov-14 15-Jan-2015

Valor Original do Contrato ($) 495,300.00 295,000.00 273,270.70 693,341.00 171,652.00

Contract Amendment

No. of variations


Revised Contract Value ($) 495,300.00 295,000.00 273,270.70 693,341.00 171,652.00


Progresso Fisico Atual 100% 100% 40% 10% 40%


Pagamento FI 2014 ($) 470,535.00 196,175.00 109,308.28 - 65,227.76


84,075.00

65,867.40

Total Pago ($) 470,535.00 280,250.00 109,308.28 65,867.40 65,227.76

Balanco do Contrato ($) 24,765.00 14,750.00 163,962.42 627,473.60 106,424.24

Source: MPS analysis and free balance report, 30 Setember 2015

19.2.9 Construction of Tono Arch Bridge Project

Since the establishment of the IF in 2011, The Government of Timor Leste has planned to

deveolpme Tono Bridge in order to provided better access to the user among West Timor and

Oecusse. NPC has comepleted procurament process for construction works on 20 November

2015 and contract awarded to PT ADHI KARYA (Persero) Tbk at amount of US$ 17.218

million. The contract was signed by The Minister of Public Work and Company on 21

November 2014. The contruction of Tono bridge contract was used design and build

performance based maintenance roads and bridges contract and this is a package III Tono

Arch Brige (3 x 120 m) and road for both approaches of the bridge including box culver

located both side of the bridge and construction works is progressing under supervision of

ZEESM. The advance payment of US$ 2,582,700 was pay under IF in December 2014.

126 | P a g e

While, procurement process for Construction Supervision for Tono Arch Bridge Project was

carried and completed the Ministry of Public Works and ZEESM, the contract awarded to

Tecproeng Timor Lda with total contract amount of US$ 918,815. The contract was signed

between Minister of Public Works and Company on 4 December 2014 for Construction

Supervision of Tono Arch Bridge Project for duration of 18 months which will effective from

the date issuance of notice to proced. No payment was made for construction supervision in

2014. And due to ZEESM does no allocated budget for subsequent services in 2015 and

shortage of budget on ZEESM program, CAFI meeting dated 9 June 2015 and 9 July 2015

approved to pay 50% of contract amount under IF Program in 2015. CAFI Approved the

payment to be made under budge code 8090501 (Preparation of design and supervision of new

projects. US$ 0.37 million was paid in the third quarter report ad detail of contract is shown in

table 19.4:

Table 19.4: Construction Supervision for Tono Arch Bridge Project


Nome do Projectos Supervisão da construção por Tono Ponte em Arco Projeto

Companhia Tecproeng Timor lda.

Data do Contrato 4 December 2014

Data do Inicio (Aviso de Proceder)


Duração de Contracto (més) 18

Valor Original do Contrato ($) 918.815

Adenda do Contrato



Valor Revisão do Contrato ($) 918.815

Dat conclusão Actual



Pagamento FI 2014 ($) 0,00

Pagamento FI 2015 ($) 368.068,29

Total Pago ($) 368.068,29


19.2.10 Construction and Supervision of Oecusse Airport


deveolpme exsiting Oecusse Airport in order to provide better facility for air transport sectora

and which also stated in SDP. For the Oecusse development airport, The Ministry of Transport

and Comunication has award and signed a contract with PT. Findo International Consultant to

carry out a Consulting services for Detailed Engineering Design. For its Service government

has paid US$ 0.601 million in 2014 under IF progam. For the second payment at US$ 0.2547

million, CAFI meeting dated 9 June 2015 to pay under IF program after the peyament passed

quality control and assurance ispectiobn of the National Development Agency and the

payment was made to the company.

127 | P a g e

While, development of Oecusse Airport shall in line with ZEESM program and vision,

Authirity of the Spelcial Adminsitrative Region of Oé-Cusse Ambeno (REAOA) and ZEESM

Timor Leste has carried out another procurement process to select design and Supervision

Company and Construction Company. The construction contract awarded to PT Wijaya

Karya (WIKA) Persero Tbk from Indoneisa. And the Construction Supervision for New Oé-

Cusse Aiport contract awarded to Instituto de Soldadura e Qualidade (ISQ) with total contract

amount of US$ 5,523,700. The contract was signed by President of REAOA and ZEESM

Timor Leste and company on 16 April 2015. The contract duration of 23 months Construction

Supervision of New Oé-Cusse Aiport months from the issuance of notice to proced, and 12

months for Defect Liabilit Period. The construction supervision is progressing and no payment

made in 2014. Due to ZEESM does no allocated budget for subsequent services in 2015 and

shortage of budget in ZEEMS program CAFI meeting dated 9 June 2015 and 9 July 2015

approved to pay 50% of contract amount under IF Program. CAFI approved the under budge

code 8090501 (Preparation of design and supervision of new projects. US$ 552.370 was paid

in the third quarter report ad detail of contract is shown in table 19.3:5.

Table 19.5: Construction Supervision of Oé-Cusse Airport Project


Nome do Projectos Avaliação e Revição de Dezeinho Detailadho Engenaria Supervisão

da construção de Aeroporto de Oé-Cusse

Companhia Instituto de Soldadura e Qualidade (ISQ)

Data do Contrato 16 April 2015




Valor Original do Contrato ($) 5,523,700

Adenda do Contrato



Valor Revisão do Contrato ($) 5,523,700




Pagamento FI 2014 ($) 0,00

Pagamento FI 2015 ($) 552,370

Total Pago ($) 552,370

Balanco do Contrato ($) 4,971.330

19.2.11 Construction and Supervision of Tono Oecusse Airport


deveolpme exsiting national roads in Oecusse in order to provide better access to the people in

order to improve economic income and social life has stated in SDP. For the Oecusse

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development some of national and urban road in Oecusse, NPC has comepleted procurament

process for below road project:

Rehabilitation of Roads Sakato - Sunlili (13 km), Sunlili - Pante Makasar - Aeroporto

(4 km), Aeroporto Lifau (3 km), and Lifau - Tono Bridge (2 km), total 22 km and 15

small bridges (Design Build and Maintenance) awarded to PT Waskita Karya (Persero)

Tbk. The contract were signed by the Minister of Public Works and Company on 25

November 2014 with total contract amount of US$ 41,272,263 and 15% for advance

payment was paid under IF in 2014; and

Rehabilitation of Urban Roads Sakatoin Oecusse (Design Build and Maintenance)

awarded to PT Hutama Karya (Persero) Tbk. The contract were signed by the Minister

of Public Works and Company on 21 November 2014 with total contract amount of

US$ 35,020,300 and 15% for advance payment was paid under IF in 2014.

While, to ensure the time completion, cost and quality of the above road projects in Oecusse,

MoPW, REAOA and ZEESM Timor Leste has carried out another procurement process for

Consultant Supervision for the project. The Construction Supervision of Roads Improvement

Project in Oé-Cusse (ZEEESM-TL) contract awarded to Consortium between CENOR

Consultores SA and DALAN Engenharia, Estudos e Projectos Lda with total contract amount

of US$ 2,490,956. The contract was signed by President of REAOA and ZEESM Timor Leste

and company on 4 December 2014. The construction supervision is progressing and no

payment made in 2014. Due to ZEESM does no allocated budget for subsequent services in

2015 and shortage of budget in ZEEMS program CAFI meeting dated 9 June 2015 and 9 July

2015 approved to pay 50% of contract amount under IF Program. CAFI approved the under

budge code 8090501 (Preparation of design and supervision of new projects. US$ 552.370

was paid in the third quarter report ad detail of contract is shown in table 19.3:6.

Table 19.6: Construction Supervision of Road Improvement Project in Oecusse


Nome do Projectos Supervisão de construção projeto estradas em Oé-Cusse

Companhia CENOR Consultores SA and DALAN Engenharia, Estudos e

Projectos Lda (consórcio)

Data do Contrato 4 Dezembro 2015




Valor Original do Contrato ($) 2,490,956.00

Adenda do Contrato



Valor Revisão do Contrato ($) 2,490,956.00




Pagamento FI 2015 ($) 508,831.28

Total Pago ($) 1,982,124.72

129 | P a g e


130 | P a g e

20 TRANSPORT PROGRAM

20.1 GENERAL

The Government through Minister of Transport and Communication are planned to develop

and improve air and sea transports facilities in order to provide better services to people.

Transport and Communication is planned to purchase new shipment to accommodate

passenger from Dili to Atauro and Dili to Oecusse. Therefore, government has allocated US$

12 million to purchase new shipment in 2015.

21 TOURISM SECTOR PROGRAM

There are two projects listed under this program with a total budget of US$ 2.0 million. These

Projects are:

Preparation of DED, Construction and Supervision of “Centro de Águas Termais de

Marobo e Atauro”

Preparation of DED, Construction and Supervision of “Lagoa de Maubara”

These projects were initiated by the Prime Minister to develop and improve tourism industry

in Timor Leste to attract both Timorese and foreign visitors. However, the Ministry of

Tourism as the project owner proposed to utilize the budget for the rehabilitation of parks in

Dili as a matter of urgency in preparation for the Timor-Leste hosted CPLP Summit in July

2014. CAFI approved the amount of US$ 1.4 million on 16 June 2014 and another US$ 2.13

million for the commemoration of 500 years - Oecusse which was approved on 10 September

2014. From the project that approved all completed remain retention payment.

Meanwhile for the execution of hot water in Marobo and Atauro, and Logoa in Maubara,

Ministry of Tourism and Culture still preparing TOR study and design. The allocation for

2015 was US$ 1 million and CAFI meeting dated 24 April 2014 approved virement of US$

2.56 million to the truism program based on request from Minister of Tourism. The total

revised budget allocation was US$ 3.56 million. The additional budget were transfer: US$ 0.7

million from construction polytechnic school in Lospalos and Suai and US$ 0.3 million Polo

School Lospalos of Education Program, US$ 1.5 million from MDG housing program, and

US$ 60,243 Post F-FDTL Tunubibi and Tilomar Project from Security and Defence Program.

The proposed budget from Ministry of Tourism is intend to pay construção de esculturas em

bronze alusivas á chegada dos portuguêse a Lifau em 1515 project which required US$

2,560,243 to pay Cairavela from Portugal. The relevant supply of goods and services for

construção de esculturas em bronze alusivas á chegada dos portuguêse a Lifau em 1515

contract was made on 24 November 2014 but no payment was made. Subsequently, US$

1,115,210.85 from total contract amount of US$ 2,560,243.40 was paid to the company.

Further CAFI meeting dated approved virement of additional budget $1.9 million for payment

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of several ongoing projects in ZEESM. The Details of emergency projects are presented in

Tables 21.1, 21.2 and 21.3.

Table 21.1: Emergency rehabilitation of various Garden and Monument Projects


Nome do Projectos

Reabilitation

of Jardim 5

de Maio in

Motael

Reabilitatation

Cristo Rei

Compound &

Area Branca

Beach

Rehabilitation

of Jardim Dr.

Arthur do

Canto

Resende,

Farol

Reabilitation of

Garden-Time

Monument, Hand

Monument and

Colmera Garden

Companhia Morrison,

Unip.Lda

Lucky Strike,

Unip.Lda

Labilay,

Unip.Lda

Rozy Construction

Unip. Lda

Data do Contrato


Valor Original do Contrato ($) 191,215.27 122,174.40 37,927.48 136,765.73


No. de Variação



Valor Revisão do Contrato ($) 191,215.27 122,174.40 37,927.48 136,765.73

Progresso Fisico Atual 97% 96.19% 100% 98.20%


Pagamento FI 2014 ($) 166,188.59 105,770.03 34,134.73 120,873.66


Total Pago ($) 166,188.59 105,770.03 34,134.73 120,873.66

Balanco do Contrato ($) 25,026.68 16,404.37 3,792.75 5,892.07

Table 21.2: Emergency rehabilitation of various Garden, Convention Centre and

Monument Projects Estado do Projecto Em Andamento Completo

Nome do Projectos Rehabilitation of Farol Tower

Garden

Reabilitation of Centro de

Convenções de

Dili

Jardim Aeroportu /

Sala Interior

do VIP

Consulting Services for the detailed design of

Dili Gardens (7

Packages)

Consulting Services for the Detailed Design of

Monument Lifau,

Oecusse District

Companhia Double Star, Unip.Lda

Haksolok Java Motor (HJM),

Unip. Lda

Maubere Spirit,

Unip.Lda

PZ' Design Consultan,

Lda

PZ' Design Consultan,

Lda

Data do Contrato


Valor Original do Contrato ($) 56.348,35 272.894,70 249.218,64 60.884,02 63.638,64


No. de Variação


Valor Revisão do Contrato ($) 56.348,35 272.894,70 249.218,64 60.884,02 63.638,64

Data conclusão da Obra actual

Progresso Fisico Atual 100% 100% 100% 100% 100%


Pagamento FI Oct - Dez 2014 ($) 50.713,52 245.605,23 224.296,78 60.884,02 63.638,64


Total Pago ($) 50.713,52 245.605,23 224.296,78 60.884,02 63.638,64

Balanco do Contrato ($) 5.634,84 27.289,47 24.921,86 - -

132 | P a g e

Table 21.3: Construção de esculturas em bronze alusivas á chegada dos portuguêse a Lifau

em 1515 Project

PROJECT SUMMARY

Status

Supply of Goods and Related Services construção de esculturas

em bronze alusivas á chegada dos portuguêse a Lifau em 1515

Company Name Fundição de Bronzes de Arte Lage, Lda

Contract Sigining Date 24-Nov-2014

Commencement Date


Date of Amendment 1 16-Apr-2015

Audit Court Endorsement Date N/A





a. Amendment 1 (Cost/Duration)



Payment Schedules

2014 IF Payments ($) 0.00

2015 IF Payments ($) 1,152,109.53

Total Paid 1,152,109.53

Balance to be Paid 1,408,133.87

Source: MPS analysis and Free Balance report, 30 June 2015

133 | P a g e

22 FINANCE SYSTEM AND INFRASTRUCTURE

SUPPORT PROGRAM

This program mainly espouses the Ministry of Finance IT System and the completion of the

New Ministry of Finance Building. The MoF office building is completed in 2014 with only

retention payments to be disbursed in 2015. However, the interior works, IT, database, etc.

works still in the procurement stage. There are 14 projects listed under this program with a

total budget allocation of US$ 19.135 million in 2015. Details budget allocation and

disbursement shows in table 22.1.

Table 22.1: Budget allocation and disbursement status of 2015

No. Nome de Projecto

Orçãmento

Original -

2015

('$000)

Orçãmento

Revição após

Transferencia

Interna -2015

('$000)

Despesas

ate de 30 de

Setembro de

2015

('$000)

Saldo

2015

('$000)

1

Alojamentos dos Oficiais dos Postos

Integrados das Áreas Fronteiriças de Batugade

373,30 373,30

-

373,30

2

Construção dos Postos Integrados de Oesilo e

Tunubibi, MdF

500,00 500,00

-

500,00

3

Concepção, Construção e Supervisão do Novo

Edifício do Ministério das Finanças em Díli

3.500,00 2.300,00

-

2.300,00

4 FreeBalance 3.500,00 3.500,00 3.219,58 280,00

5

Desenho, Construção e Supervisão do Novo

Edifícios da Alfândega e Imposto, MdF em

Díli

248,90 248,90

-

248,90

6

Trabalhos de Acabamentos do Novo Edifício -

MDF

300,00

3.750,00

-

3.750,00

7

Trabalhos de Construção Interiores do Novo

Edifício -MdF 1.000,00 0,00 0,00

8 Equipamento (Mobiliarios) 1.000,00 0,00 0,00

9 Servicos Audiovisuais 1.262,50 1.262,50 1.262,50

10 Instalação de Centro de dados e Seguranca 2.038,00 2.038,00 2.038,00

11

Construção de Centro de Dados e Instalações

de Informática

3,162,50 3,162,50 3,162,50

12

Sistema "Back-Up" do Novo Edifício do

Ministério das Finanças

750,00 500,00

-

500,00

13 ASYCUDA 750,00 750,00 - 750,00

14 Ferramentas e Sistema de Impostos Internos 750,00 750,00 - 750,00

Total 19.135,20 19.135,20 3.219,58 15.915,2

Source: MPS report and Free Balance, 30 September 2015

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22.1 INFORMATICS SYSTEM

Budget allocations for the IT Programs in 2015 are shown table 22.2:

Table 22.2: Budget allocation for IT Program under MOF in the FY-2015

Project Name 2015 Budget

($000)

Revised 2015

Budget ($000)

Freebalance 3,500 3,500

System Back-up data at the Ministry of Finance New Building 750 500

Asycuda 750 750

Audio Visual Services at the Ministry of Finance New Building 1,263 1,263

Installation of the security of Data Center at Ministry of Finance New Building 2,038 2,038

Construction and Installation of Data Center and Information Technology at

MOF new Building 3,163 3,163

SIGTAS 750 750

Total 12,214 11,964

22.1.1 IT Design of New Ministry of Finance Building

The Detailed Design for the IT system of the New Ministry of Finance Building was

completed in February 2014 and payment was made during the second quarter of 2014. The

following table 22.3 shows the progress of payments to HBO+EMTB Interiors PTE Ltd.

While for supply, installation, configuration, testing and commissioning of IT equipments to

new Ministry of Finance Building is in the invitation to the interest bidder. The tender

expected to be carried out with two months.

Table 22.3: Interior Design and Instalment status


Companhia Design & Supervision

HBO+EMTB Interiors Pte, Ltd, Singapore

Data do Contrato 14-Jan-14

Data Original do Conclusão da Obra 14-Mar-14

Data Original do início da Obra 14-Jan-14




Contract Amendment

No. of variations






Pagamento FI 2014 ($) 614.000,00

Pagamento FI Jan - Mar 2015 ($) -

Total Pago ($) 614.000,00

Balanco do Contrato ($) -

135 | P a g e

NPC presented in CAFI meeting that Supply Installation and Comissioning of Fitment for

Interior Works of New MoF Building (package no.ICB/0013/MoF-2014) tender has been

completed and contract awarded to Escrinova, Korisana Socertima JV at amount of $7.5

million. NPC are processing contract review and approval to the Audit Court. NPC informed

that 50% of the contract amount will be disbursed end of this year and remain 50% will be

disbursed in 2016.

While, Supervision for supply, installation, configuration, testing and commissioning of IT

equipments to new Ministry of Finance Building (Package no.RCB/09/Mof-2015), currently at

bid submission and received from two pre-qualified bidders/technical evaluation

completed/ingoing evaluation of price bids.The contract negotiation with top-ranked bidder

and expected to be finalised in 3rd

quarter. As requested, a CPV with an amount of $0.2

million was created.

22.1.2 ASYCUDA WORLD

Automation of System Customs Data (ASYCUDA) is a soft infrastructure system, a property

of and established by UNCTAD for the government of Timor Leste to manage tariff collection

from export-import activities. On software and hardware upgrading, training and capacity

building, UNCTAD has been tapped to supervise the work in the amount of US$ 1.369

million. Half of the cost has been paid to the company in October 2014 as advance payment

using the US$ 1 million in 2014 and remain will pay as per contract. None update information

provide in this reporting period. Details of payments are provided table 22.4:

Table 22.4: ASYCUDA WORLD status


Companhia Design & Supervision

UNCTAD

Data do Contrato 15-Jul-14

Data Original do Conclusão da Obra 26 months after the commencement date

Data Original do início da Obra 15-Jul-14



Valor Original do Contrato ($) 1.369.000,00

Contract Amendment

No. of variations


Valor Revisão do Contrato ($) 1.369.000,00




Pagamento FI 2014 ($) 684.500,00


Total Pago ($) 684.500,00


22.1.3 SIGTAS

The Standardized Integrated Tax Administration System (SIGTAS) in Timor Leste is

essential in order to improve tax compliance and increase revenue collection of taxes. The IF

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budget allocated in 2015 is US$ 0.75 million. As per current tender status provided NPC on

24 March 2015 it shows that the project in the preparation of Request for Proposal and

publication scheduled in early April 2015. Up to the end of June there was no company

selected. None update information provide in this reporting period.

22.1.4 Free Balance

Since 2010, the Government has engaged the services of Free Balance, Inc. to support the

sequenced improvement of the Public Financial Management (PFM) system through the

introduction and application of Government Resource Planning (GRP) software. On

November 11, 2014, the Council of Ministers (COM) approved the 2014 contract between the

government of Timor Leste and Free Balance, Inc., to continue accelerate the management of

public financial management system. More should be done in order to transfer the knowledge

and expertise to Timor Leste nationals in order to assure the sustainability of Timor Leste

financial management system in the future. This allocated budget pay for IT Services and

Technical Support which is US$ 106,439.95was paid for technical support up to end of

September 2015. To provide further services on the PFM through GRP CAFI extraordinary

meeting dated 6 August 2015 approved proposal of the Ministry of Finance to extend contract

Free Balance Inc for additional service at US$ 4,201,517. The following table 22.5 shows the

progress of payments in 2011, 2012, 2013, 2014 and 2015.

Table 22.5: Status Free Balance Contract and Payments


Compania Freebalance Inc

Data do Contrato 20-Feb-12

Data Original do Conclusão da Obra 30-Jun-13

Data Original do início da Obra 1-Jan-10


Valor Original do Contrato 2011 ($) 5.666.420,00

Contracto Amenamente

Contracto Amenamente 2012 ($) 4.912.715,00



Outros custos (2011-2014) ($) 1.316.216,00

Contracto Amenamente 2015 4.156.117,00

Valor Final do Contracto ($) 25,232,985,00

Data Final termina contracto 31-May-15

Data Actual termina Obra 31-May-15

Físico actual

Horário de Pagamento

Pagamento FI 2011 ($) 4.309.424,66

Pagamento FI 2012 ($) 3.949.464,25

Pagamento FI 2013 ($) 4.028.790,05

Pagamento FI 2014 ($) 6.476.797,59

Pagamento FI Abr-Jun 2015 ($) 3.113.139,51

Total Pago ($) 21.877.616,06

Balanço Contracto ($) 3.355.368,94

137 | P a g e

22.1.5 Interior Design for MoF New Building

This project is mainly to support the finalization of the MoF new building including interior

design, purchasing of the equipment and the installation of the interior equipment itself. The

Budget allocated for this project is US$ 3.5 million. During this reporting period, the

expenditure of this budget line was for the design of the interior which was tendered in 2013

and awarded to HBO + EMTB Pte Ltd – Singapore Company at US$ 0.7 million. While the

supply installation & Commissioning of fitment for interior design of New MOF Building in

the contract finalisation and sign of NPC. Details are presented in Table 22.6.

Table 22.6: Interior Design and Works of New MoF Building Project PROJECT SUMMARY Completo Em Aproviçionamento

Companhia

Desenho Detalhado e Supervijaun

do instalasaun de Equipamento Serviços Interior e

Instalação de Equipamentos

HBO + EMTB Pte Ltd - Singapore

Data do Contrato 2-Oct-13

Data Original do Conclusão da Obra 2-Oct-14


Valor Original do Contrato ($) 738,818.00

Contract Amendment

No. of variations





Pagamento Pre-FI 2013 ($) 140,375.42

Pagamento FI 2014 ($) 598,442.58


Total Pago ($) 738,818.00

Balanco do Contrato ($)

22.1.6 Housing Accommodation for Integrated Border Post Officers in Batugade

The project was designed to provide accommodation for Integrated Border Post Officers and

their immediate family members at the territorial border of Timor-Leste. Terms of Reference

for tendering the design consultant was prepared and submitted to ADN for final review

before tendering. As reported by the Project Owner, tender is being carried out by NPC and

bids were submitted on 7 July 2014. It was expected that the contract will be awarded before

the end of the year 2015. The allocated budget for this year is US$ 0.373 million. None update

information on this project.

138 | P a g e

22.1.7 Construction of Integrated Border Post in Oesilo and Tunubibi

These border posts will facilitate the movement of people and goods between Timor-Leste

across the land borders with Indonesia. With the trade-dependent neighbouring countries,

trade and communications will be enhanced and therefore boost the economic, social and

security development. Detailed Design is with ADN for final verification. As reported by the

Project Owner, tender is being carried out by NPC with bid submissions received by 11 July

2014. However, current tender status provided by NPC on 24 March 2015 shows that

construction multi-function border post in Tunubibi in Tunubibi, Maliana and in Oesilo -

Oecuse is planned for re-bid. For re-bidding NPC still waiting revised technical specification,

BOQ and drawing from ADN. Next tender expected be completed within 2 to 3 months in

2015. The allocated budget for this year is US$ 0.5 million. None update information on this

project.

22.1.8 Design, Construction and Supervision of Custom and Revenue New

Building

The allocated budget in this year for this project is US$ 0.2 million. The budget is to cover

preparation of Detail Engineering Design of this project. TOR and Concept design has been

sent to ADN for final verification and tendering. Project Owner reported that Tender

underway, it assumed that the tender process will be completed and award within 3 months.

The allocated budget in 2015 was US$ 0.249 million. The budget is again to cover

preparation of Detail Engineering Design of this project. In 2014, TOR and Concept design

has been sent to ADN for final verification and tendering. NPC informed that current tender

status is in contract awarded to Bernabad Arquitectura S.L.P (SPAIN) as the selected bidder

with total contract value US$ 0.44 million. For the study and design US$ 0.249was allocated

budget for 2015 was.

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23 YOUTH AND SPORT PROGRAM

The program includes the construction of Stadia in four districts, National Outdoor Sports

Stadium and Multi-Function Sport Facilities with 2015 budget of US$ 2.75 million. Details of

2015 budget allocation and disbursement as of 30 September 2015 as shown in table 23.1.

Table 23.1: Summary 2015 budget allocation and disbursement status

Project

Original

Budget

Allocation

2015

('$000)

Revised

Budget

Allocation

2015

('$000)

Expenditure

as of 30

September

2015

('$000)

Balance

2015

('$000)

Design, Construction and Supervision of National

Outdoor Sports Stadium

250 250 - 250

Multi-Function Indoor Sports Facility 500 500 - 500

Construction of new Football stadia in Maliana 500 500 - 500

Construction of new Football stadia in Manatuto 500 500 118- 382

Construction of new Football stadia in Baucau 500 500 - 500

Construction of new Football stadia in Gleno Ermera 500 500 - 500

Total 2,750 2,750 - 2,632


23.1 PROJECT STATUS

23.1.1 Design, Construction and Supervision of National Outdoor Sports Stadium

The project objective is to facilitate and boost the youth in developing skills in various sports

and other activities at local, national and international level. The arena will have a maximum

capacity of 45,000 spectators, international standard football field, athletics field and support

facilities such as cafeteria, water and sanitation facilities, conference room, offices, parking

spaces, and communications and security systems.

It was learned from State for Youth and Sports (SEJD) that they planning to improve current

facility i.e. light, tribune, seat for VIP, entrance gate, etc in order to respond FIFA

requirement. CAFI meeting dated 13 of April 2015 approved an estimate budget from

Secretaty of State for Youth and Sport (SSYS) for imidiate rehabilitation of national stadiun in

Dili at US$ 0.35 million. Further, SSYS informed in the CAFI meeting on 9 July 2015 that

they have submitted Detailed Neigneering Documents for Revitalization of Football Statium

and Tribune Bulidng to ADN verification and The Secretary of State informed that DED was

carried out by Salu Corporation. The result of verification shall present to next CAFI meeting.

The allocation budget for 2015 was US$ 0.25 million.

23.1.2 Multi-Function Indoor Sports Facility

This project complements the construction of the outdoor sports stadium that is to provide an

international standard facility for indoor sports including gymnastics, basketball, volleyball

and badminton. The DED commenced in 2014 and completed, 92% payment was made to the

140 | P a g e

company and 8% for unclaim item. The allocation budget for this project in 2015 was US$ 0.5

million. Details of contract and payment reflected in Table 23.2.

Table 23.2: DED for Multi-Function Indoor Sports Facility Project

Estado do Projecto Completo

Nome do projecto DED for Multi-Function Indoor Sports Facility Project

Companhia Salu Coorporation Lda

Data do Contrato 9-Apr-11

Data Original do Conclusão da Obra 9-Sep-11

Data Revisão do conclusão da Obra 1 31-Jan-13

Data Revisão do conclusão da Obra 2 31-Oct-13



Valor Original do Contrato 855,000.00

Contract Amendment

No. of variations

Data Revisão do conclusão

Revisão Valor de Contacto 855,000.00

Data conclusão actual

Progresso Fisico Actual 100%


Pagamento Pre-IF ($) 128,250.00

Pagamento FI 2013 ($) 363,375.00

Pagamento FI 2014 ($) 292,374.97


Total Pago ($) 783,999.97


Noted: Balance of US$ 71,000.03 is for unclaim item

As no rehabilitation work planed to be implement this year in this budget line, CAFI meeting

21 May 2015 and 9 July 2015 approved the Secretary of State for Youth and Sport proposal to

utilize allocation budget US$ 0.25 million for the construction supervision of new construction

of the football stadium and tribune building in four districts (Maliana, Gleno, Manatuto and

Baucau) and rehabilitation of the national stadium in Dili.

23.1.3 Construction of 4 Football Stadia (Baucau Maliana, Manufahi and Ermera)

2015 budget allocated for each project was US$ 0.5 million. Geotechnical survey and DED of

these projects were undertaken by Salu Corporation Lda Company. The tender status as of

end June 2015 for four foot ball stadium in Gleno-Ermera, Manatuto, Baucau and Manatuto

has been completed and contract signed. While tender for consultant supervision of these

stadiums has been completed by NPC. The construction supervision contract awarded to PT.

Egis International Indonesia in Joint Venture with PT. Multi Karadiguna Jasa and Lelo

Engineering Unip, Lda and singed on 8 July 2015. Moreover, due to inadequate allocation

budget for the construction works and supervision services, CAFI meeting dated 9 July 2015

approved The Secretary of State for Youth and Sport proposal to use US$ 0.25 million of

allocation budget to pay the supervision consultant for construction these stadius. The

disbursement in this reporting period is only US$ 0.118 million as the other claims are under

verification of the project owner. Details of each contract as shown in the Table 23.3 - 4:

141 | P a g e

Table 23.3.: Details of contract for the construction of football stadium and new tribune building in

4 districts Project Name Rehabilitation of

football stadium and

new construction of

tribune building in

Maliana

Rehabilitation of

football stadium

and new

construction of

tribune building in

Manatuto

Rehabilitation of

football stadium

and new

construction of

tribune building in

Baucau

Rehabilitation of

football stadium

and new

construction of

tribune building in

Gleno-Ermera

Status Construction work

is progressing

Construction work

is progressing

Construction work

is progressing

Preparation works

Company Name Maliana Brothers

Lda

Obrai Unipesoal,

Lda

Fin-Los Unip, Lda

in JV with Hoven

Unip, Lda

Maferdy

Unipesoal, Lda

Contract Signing Date 18 - Nov - 2014 25 – May - 2015 19 - Jan - 2015 May 2015

Commencement Date 1- Dec - 2014 10 - July - 2015 29 – Jan - 2015 10 – July - 2015

Original Completion

Date 27 – Sep - 2015 30 - June 2016 29 – Aug - 2015 8 - May - 2016

Issue notice to Proceed

Date


Original Contract Value 1,177,500.31 2,362,976.44 762,563.31 1,168,997.63

Contract Amendment

a. Amendment 1

(Cost/Duration) 31 March 2016 26 Febereiro 2016

b.Amendment 2

(Cost/Duration)

Final Contract Value 1,177,500.31 2,362,976.44 762,563.31 1,168,997.63

Physical progress till

quarter end 14.26% 5% 8% 2%

Payment Schedules

2015 IF Payments ($) 0 118,148.82 0 0

Total Paid 0 118,148.82 0 0

Balance to be Paid 1,177,500.31 2,362,976.44 762,563.31 1,168,997.63

Table 23.4: Construction supervision of new football stadium in 4 districts Project Name Construction Supervision Of Football Stadium And

Tribune Building In Four (4) Districts

Status Supervision Construction is progressing

Company Name PT. Egis International Indonesia in JV with PT. Multi

Karadiguna Jasa and Lelo Eng. Unip, Lda.

Contract Signing Date 8 July 2015

Commencement Date 10 July 2015

Original Completion Date 7 July 2016




Contract Amendment

a. Amendment 1 (Cost/Duration)

b. Amendment 2 (Cost/Duration)

Final Contract Value

Physical progress till quarter end %

Payment Schedules

2015 IF Payments ($) 0

Total Paid 0


142 | P a g e

24 PUBLIC PRIVATE PARTNERSHIP

In 2013, the necessary laws and regulations for Public-Private Partnerships have been

finalized including the PPP Project Cycle. This was approved by the Council of Ministers and

promulgated by the President of RDTL (Decree-law 02/2014 and 08/2014). By 2014, Timor-

Leste has more flexibility in selecting investment packages as the legal framework for PPP is

already in place.

As of end of third quarter of 2015, there are only four projects progressing following the PPP

Project Cycle from the six projects that were assessed as PPP projects in 2014. These are:

Tibar Bay Port, in the Procurement Stage;

Dili Water Supply System, in the Feasibility Stage;

Diagnostic Services in the Health Sector, in the Feasibility Stage; and

Electricity Sector, in the Initial Stage.

Progress of each project is summarized below.

143 | P a g e

24.1 TIBAR BAY PORT

The PPP modality chosen for Tibar Bay Port was a 30-year concession, including the design,

construction, operation and maintenance of the port infrastructure. The infrastructure must

include the following:

Berth with 630m length, capable of anchoring at the same time two vessels with a

capacity of 3,500-4,000 TEU14

(Panamax),

Entry channel with 200m width and minimum depth of 20m,

600m diameter ship maneuvering basin inside the bay with minimum depth of 20m,

Container parking terminal to be built in two phases with a final capacity between

500,000 to 600,000 TEUs,

Buildings and facilities necessary and appropriate equipment for ship/shore container

transfers and also for container stacking and stack / road vehicle transfers.

On 23 September 2015, bidding documents were received by NPC from two out of four

shortlisted companies. Announcement of preferred bidder is expected on 11 November 2015.

Summary of related accomplishments for the year and follow-up activities are presented

below:

Table 24.1: Project Name: Tibar Bay Port Activity Current Status

Approval of the Feasibility Studies and decision to proceed to

Procurement

Completed

Expression of Interest received Completed

Pre-qualification advertisement Completed

Bidders pre-qualified Completed

Invitation for Bids / Issuance of Instructions to Bidders and

Draft Bidding Documents

Completed

Communication of Draft Concession Agreement Completed

Clarification Requests Submission Deadline Completed

Submission of Bidding document Completed (23 September 2015)

Announcement of the winning bidder November 2015

Signature of the Contract November 2015

Detail Engineering Design and other permit approvals Expected Early 2016

Start of construction Expected to occur toward the end of 2016

Start of operation Expect in 2019

Preliminary data indicate that the cost will range from US$ 300 Million to US$ 400 Million to

develop the Tibar Bay Port and a percentage of this value should be the counterpart of the

GoTL.

14TEU – Twenty-foot equivalent units, thus a 40 ft long container = 2 TEU

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24.2 DILI WATER SUPPLY SYSTEM

The Government of Timor Leste (GoTL) has a goal to provide all urban households with

access to a safe and secure piped 24-hour water supply. Today only 36% of households in Dili

are legally connected to the water supply system, and 22% of those households receive 24

hours of supply per day. This current low level of service is having a significant impact on

community health and is constraining economic development.

The government recognizes that rapid and sustainable improvements in service delivery will

require a combination of increased investment, reintroduction of water charges and substantial

improvement in management, planning and operational systems. To address these challenges

and need, the Government with ADB (Asian Development Bank) assistance conducted a pre-

feasibility assessment to the Dili Water Supply System completed in August 2013 under the

Public-Private Partnership (PPP) modality. As a consequence of the results, the GoTL resolved

to pursue a more detailed investigation for possible private sector participation in the Dili

Water Supply sector through a PPP modality.

Consultants for the Feasibility study were selected through an International Tender. Feasibility

study started in November and the Inception Report of first Phase will be presented in

December 2014. By the end of third quarter of 2015, the consultant team of this project has

delivered the phase I report of the feasibility study. The first phase of the feasibility study

concluded that there are two options of PPP arrangement that can be used in Dili water supply

operation and maintenance, which was approved by the Dili water PPP working group. They

are;

(1). Performance-Based Management Contract, and

(2). Reduced-risk leased contract

The consultant team is currently continued for the second phase of the feasibility study, which

is focused in more detail investigation on the above two options of PPP. The study should be

concluded in the year of 2016.

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24.3 DIAGNOSTIC SERVICES IN THE HEALTH SECTOR

Timor-Leste’s Constitution embraces medical care as a fundamental right for all citizens and

imposes a duty on the government to promote and establish a national health system that is

universal, general, free of charge and, as far as possible, decentralized and participatory.

Although the health system has been rebuilt since 1999, services and health outcomes of

Timorese people remain poor. Service delivery is constrained by limited capacity within the

Ministry of Health – insufficient knowledge, skills and experience are key issues – and poorly

developed infrastructure. The Ministry is aware of the challenges it faces and has identified a

number of areas where it believes that PPPs may play a role in improving health services.

A working team was assigned with members from the Ministry of Health, the PPP Unit /

Major Projects Secretariat and the IFC to identify the possible projects and the conclusions

were presented in June this year. As identified, the Diagnostic Services is the best option to

proceed to the PPP project cycle.

In August 2014, CAFI approved the conduct of the Pre-Feasibility Study. IFC has been

selected to undertake the work with its contract signed in December 2014. Pre-Feasibility

study started in December 2014 and the final report is expected to be approved by CAFI in

June 2015. The CAFI approved to continue this program into more detail investigation,

which the full feasibility studies.

24.4 ELECTRICITY SECTOR PPP PROJECTS

The Democratic Republic of Timor Leste (TL) has made tremendous progress in the power

sector in recent years. The Government of Timor Leste (GoTL) has emphasized power sector

development as a key driver of economic growth and poverty reduction. Since 2008, the

GoTL, through its electric utility, Electricidade de Timor Leste (EdTL), has invested nearly

US$ 1 billion to replace old, inefficient diesel-operated generators and install a single

transmission and distribution system from a collection of isolated systems. The results of the

investment have been impressive. Electricity coverage increased from 21% in 2003 to 71% in

2014, and installed generating capacity more than tripled, giving TL enough capacity to

connect all households and easily meet peak demand for the next decade.

However, substantial challenges remain which put the GoTL’s accomplishments at risk. A high

percentage of the electricity generated is not billed to customers, technical losses are high and

the installation of meters has not kept pace with the installation of new connections.

Generators remain almost entirely dependent on diesel imports for fuel, resulting in a high cost

of supply. Substantial investment needs also remain, especially at the distribution level (20kV

and lower voltages). The GoTL’s Strategic Development Plan (SDP) for 2015-2030 targets

100% electrification by 2015, requiring a continuation of investment in new distribution. The

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existing network also needs attention. Outages still occur in Dili where the network is old and

was designed as a stand-alone system after TL gained independence in 2002.

The GoTL recognizes that, in order to sustain its successes in the sector, EdTL must begin to

operate on a more commercial basis. Government subsidizes roughly 85% of operating

expenditure in the sector. The amount of subsidy required will grow unless losses can be

reduced and generation costs can be reduced. The GoTL also recognizes that the solution may

lie in changes to the institutional, legal and regulatory arrangements in the sector. EdTL

remains a department within the Ministry of Public Works (MPW) and as a result lacks the

autonomy, incentives and commercial practices necessary to address many of the challenges it

faces. EdTL staff, moreover, lack the training required to properly maintain the system without

external support.

The diesel generators and transmission system are currently being operated by foreign

companies under (O&M) contracts which run through the end of 2016. The GoTL is

considering whether such contracts or similar Public Private Partnership (PPP) arrangements

can help it achieve and sustain its objectives in the sector. Meanwhile, through a grant, ADB

has supported the PPPL Unit and EDTL by conducting a Pre-Feasibility Study to identify

possible projects for PPP modality in this sector beyond 2016 when the O&M contracts end.

The results were presented to CAFI in November 2014.

To come up with in-depth assessment of various scenarios, its strengths and weaknesses, the

Public Private Partnership and Loan Unit (PPPLU) deemed it wise to undertake a follow-up

evaluation of options. The Final notes and Recommendation to pursue the subsequent

evaluation was prepared by PPPLU which was endorsed and approved by CAFI during its

Extraordinary Meeting and Regular Meeting held on 8 July 2015 and 9 July 2015,

respectively.

147 | P a g e

25 LOAN FUNDED PROJECTS

Government is currently implementing effectively three loan agreements out of five that have

signed since 2012 up to the end of third quarter of 2015 fiscal year with its development

partners. The three loan agreement that are undergoing the implemetion phase are:

Road Network Upgrading Project (RNUP) for Rehabilitation and Upgrading of Dili-

Liquica and Tibar-Gleno Roads (signed by GOTL and ADB in 2012)

Road Network Upgrading Sector Project (RNUSP) for Upgrading Manatuto-Natarbora

Road (signed by GOTL and ADB in November 2013).

Additional Financing for the Road Climate Resilience Project Upgrading of Dili-

Ainaro Road (signed by GOTL and WB in November 2013)

While the other following two loan agreements are at the procurement process stages of

selecting the contractor to implement th civil work:

National Road No. 1 Upgrading Project, Dili - Baucau Road (signed by GOTL and

JICA in 2012)

Four Tasitolu-Tibar Junction (signed by GOTL and ADB June 2015)

Ther are other potential loan funded projects that are either under the preparation stages such

as detail engineering design or at the loan negotiation stage , as listed in the budget book 6

2015. These project include:

Dili Drainage Infrastructure Upgrading Works

Construction of Southern Coast Highway

The total allocated budget for 2015 is amounted to $70 million (excluding government co-

financing) to finance the above mentioned four projects and the total expenditure in the third

quarter of 2015 for loan funded projects is US$ 13.282 million, with the breakdown presented

in the table 25.1

Table 25.1: 2015 Budget Allocation for Loan Funded Project

Project

Original

budget

allocation

2015 ($000)

Expenditure as

of 30

September 2015

('$000)

Balance

($000)

Total 70.000 13,282 56,718

Construction and supervision f Dili-Liquiça Road and

widening of Dili Airport roundabout and

realignment of Tacitolu and Tibar Road (L)

9,500 1,390 8,110

Construction and supervision of Tibar-Gleno Road (L) 8,000 3,255 4,745

Construction and supervision of Dili-Manatuto-Baucau

Road (L)

11,550 0 11,550

Construction and supervision of Manatuto-Natarbora

Road (L)

14,250 4,213 10,037

Construction and supervision of Aileu-Maubisse-

Ainaro Road (L)

11,700 4,424 7,276

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Construction and supervision of Dili Drainage (L) 5,000 0 5,000

Construction and supervision of Ainaro-Cassa Road (L)

Construction and supervision of Aituto-Hatubuiliko-

Letefoho-Ermera-Gleno Road (L)

Construction and supervision of Kuncing-Solerema

Road (L)

Construction and supervision of International Airport

Nicolau Lobato [Pista + Terminal first phase I)]

Construction and supervision of Baucau-Lautem Road

(L)

Construction and details supervision of Suai-Betano-

Beaco Highway (L-CF)

10,000 0 10,000

Further detail description on the each loan funded project, including the projects, progress, and

financial progress are presented in the following.

25.1 ASIAN DEVELOPMENT BANK

As presented earlier that three loan agreements have signed by the government and ADB to

financed the national road upgrading project and effectively two out of three are currently

implemented by various contractors. Each of the loan agreements, relevant project with the

progress achieved by the end of third quarter of 2015 fiscal year are presented in the following

sub-sections.

25.1.1 Road Network Upgrading Project-ADB Loan Nos.2857-TIM and 2858-TIM

(SF)

There are two sources of loan assistance for the implementation of Road Network Upgrading

Project (RNUP), one from the ADB’s Ordinary Operations Fund (OCR) (with Loan No. 2857-

TIM), and the second one from the Asian Development Fund (Loan No. 2858-TIM). For this

reason, two Loan Agreements between the parties have some differences in their terms and

conditions. These Agreements were signed on 2 May 2012 and became effective on 13 June

2012 in which the commitment charges also commenced. Breakdown of funds is presented in

the table 25.2:

Table 25.2 Breakdown of Funding – ADB Road Network Upgrading Project

Component

ADB – OCR (US$)

Under Loan No.

2857-TIM

ADB - ADF (US$)

Under Loan No.

2858-TIM (SF) GoTL (US$)

Civil works (including environment and

social mitigation)

19,990,000 3,704,000 11,580,000

Consulting services: 5,500,000 1,162,000

a) Project Management

b) Design and Supervision

Equipment 65,000

Charges 600,000 77,000

Unallocated 4,700,000 897,000 2,080,000

TOTAL 30,850,000 5,905,000 13,660,000

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The financial counterpart of the government, on the other hand, is being paid through the

Infrastructure Fund. Dili-Liquiça and Tibar-Gleno are the two main road sections connecting

Dili and Tibar Bay Port. These also serve as the arterial road to the Indonesian border and

linkage to major coffee producing areas of Ermera and Liquiça. Detailed Engineering Design

and Feasibility Studies were previously completed through and ADB Grant (0180-TIM).

25.1.1.1 R-3 Tibar – Liquica Road

R-3 Road, Dili – Liquica Section is 28.7 km long and rehabilitation works originally

addressed the section from the Dili Airport roundabout at Sta 6+628. The contract for the

works was awarded to Constructora San Jose S.A. At the third quarter of 2015, MPW-PMU

reported the physical progress has reached 31.57% with an expenditure of US$ 7,999,983 of

the total contract amount for civil works.

Source of Photo: MPW-PMU, September 2015- gabion and flexible pavement work at Tibar

Table 25.4: RNUP for Rehabilitation and Upgrading of Dili-Liquica Road Project

PROJECT SUMMARY

Status Construction Supervision

Company Name Constructora San Jose S.A Katahira & Engineer

International

Contract Signing Date 24 April 2013 14 December 2012

Commencement Date November 2013

Original Completion Date 14 November 2015

Audit Court Endorsement Date 20 June 2013

Issue Notice to Proceed Date 21 October 2013 14 December 2012

Actual Completion date 14 November 2015 14 December 2016


Contract Amendment




Physical progress till 3rd

quarter 31.57% 79.66%

Payment Schedules Government

Funding (30.67%)

ABD Loan 2857/2858

(69.33%)

See table 25.5 below

2014 IF payments (US$) 1,838,205.72 4,155,291.90

2015 IF payments (US$)

Q1

Q2 291,995.50 660,060.28

Q3 323,393.78 731,036.54

Q4

Total paid 7,999,983.73

Balance to be paid 12,516,431.53

Source: MPS analysis, 30 September 2015

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Meanwhile a design review and follow-up feasibility study by the supervision engineer,

Katahira and Engineers International, determined that the section from the Dili Airport to

Tibar Junction of the Tibar-Gleno Road would generate significant economic benefits from

widening of two to four lanes between the airport roundabout and the proposed new port in

Tibar together with major realignment of 3.2 km between Tacitolu and Tibar. At the time of

writing the report, Katahira’s supervision work progress reached 79.66% with an expenditure

of US$ 339,413 in the third quarter of 2015 and the total amount paid is US$ 4,918,295.

In order to expedite implementation, San Jose contract will be changed such that their scope

commences at the Tibar – Gleno road junction, a new contractor is procured for works on the

realigned section between this junction and Tacitolu under a Supplementary Loan agreement

and the section between the Airport Roundabout and Tacitolu, which requires extensive

resettlement is awarded to a third contractor which will be fully funded by GoTL. Details

project information presented in the table 25.4.

25.1.1.2 R-4 Tibar-Gleno Road

The 32kms long R-4 Tibar – Gleno Road rehabilitation requires total funding of US$29.29

million. The project is being implemented by PP Ltd of Indonesia with a Notice to Commence

dated 21 October 2013. The contractor has completed verification surveys and much of the

excavation and embankment works where widening is necessary. Total physical

accomplishment at the end of September 2015 is reported at 43.03% and the physical work

progress is presented in photos below. The total expenditure until the end of 3rd

quarter 2015

was US$ 13,967,170 of the total contract amount for civil works. Details project information

presented in the table 25.5.

Table 25.5: RNUP for Rehabilitation and Upgrading of Tibar - Gleno Road Project PROJECT SUMMARY Status Construction Supervision

Company Name PT. PP (Persero) Tbk Katahira & Engineer

International

Contract Signing Date 17 May 2013 14 December 2012 Commencement Date 17 May 2013 Original Completion Date 21 October 2015 Audit Court Endorsement Date Issue Notice to Proceed Date 21 October 2013 14 December 2012

Actual Completion date 21 October 2015 14 December 2016

Original Contract Value 29,292,168 5,494,248.00 Contract Amendment a. Amendment 1 (Cost / Duration) b. Amendment 2 (Cost / Duration) Final Contract Value 29,292,168 5,494,248.00


quarter 57% 79.66%


Funding (30.67%)

ABD Loan

2857/2858 (69.33%)

ABD Loan 2857/2858

(100%)

2014 IF payments (US$) 2,712,384.77 6,131,386.89 4,037,722.86


Q1

Q2 1,104,433.13 1,303,776.81 556,060.70

Q3 466,913.14 1,0554,464.64 339,413.68

Total paid 12,307,446 4,933,197.24



151 | P a g e

Source of Photo: MPW-PMU, September 2015 – Base course and flexible pavement road widening work.

25.1.1.3 Detalied Enginering Design of Manatuto-Laclubar-Natarbora

Under the same loan program from ADB, Katahira & Engineer International has provided

Feasibility Study and Detailed Engineering Design for Rehabilitation of Manatuto-Laclubar -

Natarbora Road with a total length of 81 kms. In addition, Feasibility Study and Detailed

Engineering Design for Road Upgrading Four Lines from Dili to Tibar Port are progressing.

These design project have been completed earlier and currently the related projects are under

procurement (Four lanes of Tasitolu-Tibar Junction) and under construction stages (Manatuto-

Laclubar and Laclubar-Natarbora).

25.1.2 Road Network Upgrading Sector Project (RNUSP) - ADB Loan Nos. 3020-

TIM and 3021-TIM

The funds under this loan agreement is used to finance the national road connecting

Manatuto –Natarbora and detail engineering design for other junctions of national road in

Baucau-Lospalos and Baucau-Viqueque. The detail update of these loan funded projects are

presented in the following sub-section.

25.1.2.1 Manatuto-Laclubar and Laclubar- Natarbora

Manatuto - Laclubar - Natarbora Road has been divided into two packages: Package 1 covers

Manatuto-Laclubar Junction (35kms) and Package 2 covers Laclubar Junction-Natarbora

(47kms). The design component was funded under ADB Loans 2857/2858-TIM while the

construction works will be financed through ADB Loans 3020-TIM/3021-TIM. Breakdown of

funds and government share for the project are presented in the table 25.6 - 7:

Table 25.6: Breakdown of Funds (3020-TIM/3021-TIM) Project

Component

ADB – OCR (US$)

Under Loan No.

3020-TIM

ADB - ADF (US$)

Under Loan No.

3021-TIM

GoTL

(US$)

Civil works (including environment and social

mitigation)

31,890,000 59,540,000

Consulting services: 5,611,000

a) Project Management

b) Design & Supervision 450,000

c) Public Transport and Road Safety Action

Plan

Environmental and Social Mitigation 1,500,000

Equipment 267,000

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Charges 1,200,000 207,000

Unallocated 6,460,000 587,000 12,210,000

TOTAL 40,000,000 6,672,000 73,250,000

Construction cost of Package 1 (Manatuto-Laclubar Junction) is US$ 28.01 million. The

project was awarded to RD Junior Construction/Hebei Road and Bridge Group Co. Ltd. The

contract has been approved by Court of Audit in October 2014. Notice to Commence has been

issued to the Contractor on 17 November 2014. The physical work progress has reached

20.37% of the total contract amount with the expenditure of US$ 5,706,497 at the end of

September 2015 and physical work progress is presented in the photos below.

Source of Photo: MPW-PMU, September 2015 – road construction works.

There are several issues related to Land and Properties which delayed the project

implementation. PMU, Land and Property, and Local Authority have collected information on

Land and Property of the affected people. CAFI meetings dated 13 and 24 April 2015 have

approved an additional budget allocation for land acquisition and properties settlements to the

affected people. The preparatory works on the mobilization of equipment, material and labour

are on-going on the third quarter. The expenditures up to end of September 2015 were US$

5,547,025.14 of the total contract value and the physical work progress reached 5.69%.

Contract and payment information is presented in table 25.8.

Table 25.8: RNUSP, Upgrading and Maintenance of Manatuto-Laclubar Junction Road

Project (sta. 65+235 to sta 100+355)

PROJECT SUMMARY Status Construction Design & Supervision

Company Name RD Interior Junior Construction/ Hebei Road

and Bridge Group Co. Ltd.

Katahira & Engineer

International/ Sinotech

Contract Signing Date 14 December 2012

Commencement Date 17 November 2014



Issue Notice to Proceed Date 17 November 2014 14 December 2012

Actual Completion date 14 December 2016


Contract Amendment





quarter 12.58% 79.66%

Payment Schedules Government ABD Loan See table above 25.5

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Funding (60.5%) 3020/3021 (39.5%) above

2014 IF payments (US$) 0 0


Q1 0 0

Q2 2,487,625.84 812,076.20

Q3 868,324.38 566,922.53

Q4

Total paid 3,866,624.57



Package 2 (Laclubar Junction-Natarbora) construction contract costs US$ 34,379,729.54. The

Contract was awarded to China Nuclear Industry 22nd

Construction Co. Lda. The physical

work progress reached 12.58% and the second advance payment is under payment process at

the MPS at the time of report writing. The physical work progress for Laclubar-Natarbora can

be seen in the photos below.

Construction supervision for civil works of both packages has been awarded to Sinotech

Engineering Consultants Ltd in Joint Venture with PT. Inacon Luhur Pertiwi, PT. Pilar Pusaka

Inti and Salu Corporation. Contract amount for supervision work is US$ 3.617 million and the

progress and project summary can be seen at the table 25.9 below.

Table 25.9: Upgrading and Maintenance of Laclubar junction - Natarbora Roads PROJECT SUMMARY


Company Name China Nuclear Industry Co, Lda

Sinotech Engineering

Consultants Ltd in Joint

Venture with PT. Inacon

Luhur Pertiwi, PT. Pilar

Pusaka Inti and Salu

Corporation.

Contract Signing Date




Issue Notice to Proceed Date 17 November 2014


Original Contract Value 34,379,729.54 3,617,600

Contract Amendment



Final Contract Value 34,379,729.54 3,617,600


quarter 12.58%


Funding (60.5%)

ABD Loan 3020/3021

(39.5%)


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Q1 0 0

Q2

Q3 1,531,193.71 999,704.99

Q4

Total paid 2,530,898.70 0

Balance to be paid 31,848,830.84 3,617,600


25.1.2.2 DED for RNUSP, Upgrading and Maintenance of Baucau – Lospalos and

Baucau - Viqueque

There are also road sections to be designed under ADB loan 3020-TIM and 3021-TIM and

these comprised of Baucau - Lospalos and Baucau - Viqueque for a total length of 169 kms.

The Contract for consultancy services for the design of the road has been awarded to

Dongsung Engineering Co., Ltd in Joint Venture with Kunhwa Engineering and Consulting

Co., Ltd with the total amount of US$2.467 million. Detailed Design works started on 9

October 2014 and expected to be completed by October 2015. The progress of the consultancy

work has already reached 93.80% and detail of expenditures for Q3 is presented in table

25.10 below.

Under the loan agreements 3020-TIM and 3021-TIM several consultants have been recruited

to provide consultancy services for Road Network Upgrading Project (RNUP) including

Renardet S.A., David W.J. Green (Environmental Specialist) and Procurement of vehicles to

support the project operations was awarded to Hamzaa Autos Lda. Details of the project

summaries and expeditures can be seen at table 25.11,12 and 13 below.

Table 25.10: DED for RNUSP, Upgrading and Maintenance of Baucau – Lospalos and

Baucau - Viqueque Road Projects

PROJECT SUMMARY


Company Name Dongsung Engineering Co., Ltd in Joint Venture

with Kunhwa Engineering and Consulting Co., Ltd

Contract Signing Date ABD Loan 3020/3021

Commencement Date October 2014

Original Completion Date October 2015




Original Contract Value 2,466,998

Contract Amendment





quarter 93.80%


Funding (%)

ABD Loan

3020/3021 (%)

ABD Loan (100%): Loan 3020 = 6.20%

and Loan 3021 = 93.80%



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Q1 0 0 224,368.00

Q2 708,664.87

Q3 614,828.51

Q4

Total paid 933,032.87


Table 25.11: Consulting Services under ADB Loan 3020-3021

PROJECT SUMMARY


Company Name Renardet S.A


Commencement Date





Original Contract Value 274,066

Contract Amendment




quarter


Funding (%)

ABD Loan

3020/3021 (100%)

ABD Loan 3021 (100%)



Q1 0 0

Q2 72,626.67

Q3 43,186.67

Q4

Total paid 115,813.34

Balance to be paid 158,252.66


PROJECT SUMMARY

Status Construction Individual Consultant

Company Name David W. J. Green

(Enveriomentalist)


Commencement Date 14 March 2014

Original Completion Date 16 February 2016




Original Contract Value

Contract Amendment US$ 310,300



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quarter


Funding (%)

ABD Loan

3020/3021 (%)

ABD Loan 3021 (100%)

2014 IF payments (US$) 0 0 146,001

2015 IF payments (US$) 93,435

Q1 0 0

Q2 63,918

Q3 29,517

Total paid 93,435

Balance to be paid 216,865.00


PROJECT SUMMARY

Status Construction Procurement

Company Name Hamzaa Autos Lda Contract Signing Date ABD Loan 3020/3021 Commencement Date


Audit Court Endorsement Date Issue Notice to Proceed Date Actual Completion date

Original Contract Value 77,000

Contract Amendment





quarter


Funding (%)

ABD Loan

3020/3021 (%)

ABD Loan 3021 (100%)



Q1 0 0

Q2

Q3 77,000

Q4

Total paid 77,000

Balance to be paid 0


25.1.3 Four Lanes Tasitolu-Tibar Junction (signed by GOTL and ADB June

2015)

Government realized the importance of the importance of this road junction, as it is a shortcut

way from the soon to be built Tibar Bay Port to Dili. Delivery of reliable good and service to

city of Dili and Timor Lete will be an important to accelerate the economic growth. In June

2015, the Government and Asian Development Bank has finalized the new loan agreement on

this road junction.

157 | P a g e

According to Detailed Engineering Design (DED), this road section is a new road system that

cut the Tasitolu hill to connect directly Tibar Bay and Tasitolu. By cutting the hill, the travel

distance will be shorthen significantly and subsequently the travel time will be shorter.

The total loan

25.2 WORLD BANK: ROAD CLIMATE RESILIENCE PROJECT- (WB

LOANS) – IDA CREDIT 5303-TL AND IBRD LOAN 8290-TL

The World Bank (WB) is an other lander that has provided the funds to finance the national

road of Dili-Ainaro. Dili-Ainaro Road section is 112kms long and rehabilitation is packaged

into five lots. The first lot of approximately 10kms is being funded under the IDA Grant in the

amount of US$20 million with a government counterpart of US$3.0 million. The breakdown

of funds for road climate resilience project are shown in the table 25.16.

The World Bank has provided additional financing of US$40 million, where US$25 million is

through IDA credit and US$15 million through the IBRD Loan to complete the rehabilitation

of the entire stretch from Dili to Ainaro Road.

Correspondingly, a counterpart fund of US$52 million has to be allocated by the Government.

Breakdown of funds for the project highlighting the additional financing is presented in Table

25.16 above. Table 25.17 below provides the forecasted government annual payment for

RCRP -Civil Works.

Table 25.16: Breakdown of Funds for Road Climate Resilience Project (RCRP)

Component Disbursement

Category

Original Cost Additional Finance Total

IDA GOTL IDA

Credit

IBRD

Loan GoTL

Sub-

Total

World

Bank GoTL

A. Climate

Resilient Road

Infrastructure

(1) Works under Part 1

and Part 2

11.76

3.00

19.50

14.00

52.00

85.50

45.26

55.00

(2) Good, Consulting

Services, Non-

Consulting Services,

Incremental Operating

Costs and Training for

Part 1, 2, 3, and 4

7.25

-

2.50

-

-

2.50

9.75

-

Sub-Total

19.01

3.00

22.00

14.00

52.00

88.00

55.01

55.00

B.

Maintenance

and

Emergency

Planning and

Response


Services, Non-




Part 1, 2, 3, and 4

-

- -

1.00

-

1.00

1.00

1.00

C. Project

Support and

Training


Services, Non-



0.99

-

1.00

-

-

1.00

1.99

-

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Part 1, 2, 3, and 4

D. Feasibility

Study for

Additional

Road

Segments


Services, Non-




Part 1, 2, 3, and 4

-

-

2.00

-

-

2.00

2.00

-

Total

20.00

3.00

25.00

15.00

52.00

92.00

60.00

56.00

(1) Works under Part 1

and Part 2

19.50

14.00

52.00

85.50


Services, Non-




Part 1, 2, 3, and 4

5.50

1.00

-

6.50

(3) Front-End Fee


The detail and status of each package of national road of Dili-Ainaro are provided as

followed:

25.2.1 Lot 1: Halilaran to Laulara Road Section (10 kms)

Source: PMU, Stone Masonry Work at

Sta. 3+855, September 2015

Cost of the project is US$11.03 million was awarded to China

Shandong International Economic and Technical Cooperation

Group, Ltd (CSI). While the Audit Court has issued the

clearance for the contract, the Notice to Commence was issued

on 25 June 2014. The contract became effective on August 8,

2014. The contractor has performed preliminary works, ditch

excavation, road improvement, and stone masonry along the

road from Halilaran to Laulara. The work is expected to be

completed September 30, 2015 and expenditure was $

403,359.82 equivalent to 3.66% of the total contract amount.

.

25.2.2 Lot 2: Laulara to Solerema Road Section (22.6 kms)

The design of the project has been completed but the tendering of civil works is deferred until

the total cost of the contract for the four lots (Lots 1, 3, 4 and 5) have been determined to

allow the financing of this road section. Maintenance work for the alignment will be

undertaken prior to civil works is expected to start in the following quarter of 2015 or as soon

the budget becomes available.

25.2.3 Lot 3: Solerema to Bandudatu Road Section cost (30 kms)

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Cost of the project is US$28.82 million which

has been awarded to Chongqing International

Construction Corporation (CICO). Audit Court

has issued the clearance for the contract and

Notice to Commence was issued on July 16,

2014. The effective date of the contract is 15

September 2014. The physical progress at the

end of September 2015 reached 11.5% and the

total disbursement up to the third quarter is

US$ 5,208,883 of the total contract amount.

The progress of civil work shown at photo

source by Katahira Consultant - PMU/MPWTC

on Bridge Construction at Sta. 57+431.50.

Supervision of construction for Lot 3 has been awarded to Katahira & Engineers International

in the amount of US$ 2.76 million. This supervision contract was selected through single

source process as per the agreement between the Government and the World Bank. Payment

information is presented in table 25.18.

Table 25.18: Lot 3 from Solerema to Bandudatu Road Section (30 kms) Project

PROJECT SUMMARY Status Construction Supervision

Company Name Chongqing International Construction

Corporation (CICO)

Katahira & Engineer

International

Contract Signing Date 10 April 2014 15 September 2014

Commencement Date 10 April 2014 Early September 2014

Original Completion Date 10 April 2016 (730 days) 15 February 2017



Actual Completion date 15 February 2017

Original Contract Value 28,823,606 2,763,984

Contract Amendment





quarter 11.5% 27.39%


Funding (60%)

WB – Loan (40%) WB – Loan (100%)

2014 IF payments (US$) 1,287,234 858,156


Q1 1,287,234 858,156

Q2 433,890

Q3 1,243,605.33 829,070.22 323,280

Q4

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Total paid 6,363,456 757,170

Balance to be paid 22,460,150 2,006,814


25.2.4 Lots 4 (25kms): Bandudatu to Aituto Road Sections

The cost for Lot 4 is US$ 28.138 million and contract was awarded to Chongqing

International Construction Corporation (CICO) through international competitive bidding.

The contracts have been submitted to Court of Audit for approval and works started in the

second quarter of 2015. Several work currently on progress including clearing and grubbing,

rock excavation work, engineering facility and quality control laboratory for equipment

Payment information is presented in table 25.19. Some photos below shows the progress of

clearing the roadway at Sta. 64+ and stone masonry works of retaining wall at RCPC outlet

location at Sta. 64+115 LHS.

Source: PMU, Stone Masonry Work and excavation, September 2015

Table 25.19: Lot 4 from Solerema to Bandudatu Road Section (30 kms) Project

PROJECT SUMMARY Status Construction Supervision Company Name Chongqing International

Construction Corporation

(CICO)

Egis International in JV with

Egis International Indonesia and

Lelo Engineering

Contract Signing Date 20 November 2014 (WB Loan -

5303/8290 Lot 4)

Commencement Date April 2014

Original Completion Date April 2017 (2.5 years)

Audit Court Endorsement Date Issue Notice to Proceed Date Actual Completion date April 2017


Contract Amendment



Final Contract Value 28,138,737 3,213,787


quarter 11.5% 0


Funding (60%)

WB – Loan

(40%)

WB – Loan (100%)



Q1

Q2 1,210,332.56 834,712.11

Q3

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Q4

Total paid 2,045,045 0



25.2.5 Lots 5 (23kms): Aituto to Ainaro Road Sections

The cost for Lot 5 is US$ 26.875 million and contract was awarded to Chongqing

International Construction Corporation (CICO) through international competitive bidding.

The contracts have been submitted to Court of Audit for approval and works started on the

third quarter of 2015. The progress of the work is on-going on the Engineering facility

including Installation of reinforcing bars and forms on living quarters building tied beams Sta.

112+000 RHS and Stone masonry wall work and installation of reinforcing bars and forms on

office building footings as per the photos below. Payment information is presented in table

25.16.

Source: PMU, Site Office and Stone Masonry Works, September 2015

Table 25.20: Lot 5 from Aituto to Ainaro Road Section (30 kms) Project

PROJECT SUMMARY

Status Construction Supervision Company Name Chongqing International

Construction Corporation

(CICO)

Katahira & Engineer

International (Egis International

in JV with Egis International

Indonesia and Lelo Eng.)

Contract Signing Date 20 November 2014 (WB Loan -

5303/8290 Lot 5)


Original Completion Date April 2017



Actual Completion date April 2017 (2.5 years)


Contract Amendment



Final Contract Value 26,875,070 3,213,787


quarter 7.5% 0


Funding (60%)

WB – Loan

(40%)

WB – Loan (100%)



Q1

Q2 1,156,459.28 797,558.12

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Q3

Q4

Total paid 1,954,017 0



25.2.6 Detailed Engineering Design (Various Roads)

Detailed Engineering Designs are being completed through IDA Grant No. H683-0TP for the

following road section: Comoro-Solerema (23.8Kms), Aituto to Hautubuliku to Letefoho to

Gleno (60kms) and Ainaro-Casa (21kms).

Design of Comoro-Solerema (23.8 kms) has already been completed. Aituto to Hatubuiliku to

Letefoho to Gleno (60kms) and Ainaro-Casa (21kms) as branch roads of Dili-Ainaro with total

length of 81kms are under procurement by NPC for Feasibility Study and Detailed Design.

The Government, however, will further determine which road will be constructed

25.3 JAPAN INTERNATIONAL CORPORATION AGENCY (JICA)

In 2012, Government of Timor Leste signed the loan agreement with JICA to finance the

national road upgrading project from Dili-Baucau (N-1). This section of N-1 Roads is an

important road connection between the three main cities on the north coast. A total of 116 km

stretch will be upgraded through a loan from Japan International Cooperation Agency (JICA)

in the amount of JPY 5,278 million or US$ 62.72 million as per the signed Loan Agreement.

The GoTL contribution to the project was originally estimated at $23.9 million, as presented in

Table 25.14 with the forecasted government annual payment shown in Table 25.15. However,

due to the Yen currency exchange rate fluctuation, JICA’s contributions fall to less than US$

50 million. As a result, the unit price and BoQ revisions from the DED for the civil works to

complete the full stretch of the road rose to US$121.42 million with an additional Government

expected investment increased to US$ 70.5 million from $23.9 million of the initial

Government’s estimated contribution. Nippon Koei Group of Companies prepared the DED

and will continue to provide Supervision Engineer when construction commences.

The Government confirmed at the CAFI meeting held on 22 August 2014 to allocate an

additional funding required for the civil works in accordance with the terms of the Loan

Agreement. The breakdown of JICA, GoTL counterpart fund and annual forecast are

presented in table 25.14 -15.

Table 25.14: Breakdowns of JICA Loan and GoTL Counterpart -Civil Works

Component JICA LOAN GoTL JPY (million) USD (million) JPY (million) USD (million)

Civil Works 3.571 46.50 1.190 15.49 Consulting Services 0.638 8.31 N/A N/A Price Escalation 0.517 6.73 0.174 2.27 Administration Costs N/A N/A 0.331 4.31

IDC 0.107 1.39 N/A Contingencies 0.408 5.31 0.137 1.78

Committment Charge 0.037 0.48 N/A Tax and Duties N/A N/A 0.5 0.07

TOTAL 5.278 68.72 1.837 23.92

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Note: USD/JPY=76.8

In order to manage the project, this national road upgrading project of Dili-Baucau is split into

two packages; Dili- Manatuto and Manatuto-Bacuau. As these two package of the projects are

at the procurement stages, no actual disbursement has made until the end of third quarter of

2015. The status of each package of the project is presented in the following sub-section.

25.3.1 Package 1: Dili-Manatuto

The tender process of this package is ongoing and civil works is expected to start in the first

quarter of 2016. NPC has completed the evaluation process for contractors for Package 1

(Dili-Manatuto road section). The government will soon finalized the contract toward the end

of four quarter of 2015. The Annex 1 and Annex 2 of the budget declaration and availability

have been submitted by MPS to NPC on 14 October 2015.

25.3.2 Package 2: Manatuto-Baucau

Similar to the package 1, the package 2 project is also at the procurement stage though it is

much later than the first package. The NPC has conducted the tender evaluation and currently

waiting for no objection from JICA. JICA’s approval of no objection to the bidding

documents received by NPC per email communication from NPC to MPS on 30 September

2015. It is expected that the civil work could be commenced by the end of second quarter of

2016.

25.4 CHINA EXIM BANK

Since 2011, government has initiated Dili drainage upgrading system as potential project

that could be financed through the external loan from EXIM bank of China. The detailed

engineering design of this project was completed between 2013 and 2014 to provide the

information for tender process in selecting the Chinase contractor that will implement the Dili

drainage project. The tender process was completed in 2014 with the result of the contract

document that signed by the Chinese contractor and government of Timor Leste as a pre-

requirement for further negotiation in the loan mobilization.

The government allocated US$5,000,0000 in the fiscal year of 2015 and as th end of third

quarter no actual disbursement, as the loan agreement has not finalized.

25.5 SAFEGUARDS COMPLIANCE

Development partners instituted safeguards and sustainability policies to prevent and mitigate

adverse impacts of its projects on people and the environment. On the above projects, MPW-

PMU oversees the compliance on safeguard requirements, status of which is briefly presented

in table 25.21 below:

25.5.1 Resettlement Plan

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CAFI approved the budget of $ 6.210 million for implementation of Resettlement Plan for

Loan Projects (ADB, WB and JICA) on August 22, 2014. Due to new procedural system of

payment being introduced by the Ministry of Finance where payment is to be deposited

directly to the individual account of the affected persons. The first batch resettlement of US$

25,906 for Lot 3 has been paid to individual accounts. The second batch for Lot 1, R3 and R4

amounting to US$ 344,858 is currently in the payment process. Several payments under

second batch are under verification by PMU on the amount to be paid to the affected persons.

25.5.2 Environmental Compliance

In coordination with the MPW-PMU, the status of compliance of loan-funded projects with

the Environmental Licensing Law (Decree Law 05/2011) is tabulated below:

Table 25.21 Status of Environmental Compliance of Loan-Funded Projects

Loan-Funded Projects Date of Issuance of

Environmental License

Status of Environmental

Management Plan (EMP)

Implementation

RNUP (R-3) Dili – Tibar – Liquica

Road

19 September 2014 (Renewal

of original license after 2

years.)

On-going (progress monitoring based

on EMP in contract).

RNUP (R-4) Tibar – Gleno Road 02 October 2014(Renewal of

original license after 2 years.)



TLRCRP (Lot 01 and Lot 2)

Hali Laran – Laulara Section

17 December 2012 On-going (progress monitoring based


Lot 3

Solerema – Bandudatu Section



Lot 4

Bandudatu – Aituto Section

Commence date on March 2015 Project construction will start after

Contract signing by MPW

Lot 5

Aituto – Ainaro Section

Project construction will start after

Contract signing by MPW

RNUSP

Manatuto –Laclubar Road

02 July 2014 Project construction will start on 15

January 2015

RNUSP Laclubar – Natarbora Road 02 July 2014 Project construction will start on

March 2015

RNUP Tasitolu Tibar Project Application is under

evaluation process by NDE

NRP -Dili Manatuto (JICA) Project Application is under

evaluation process by NDE and

the Project will commence on

August 2015

The Project is still under procurement

process by NPC

NRP- Manatuto-Baucau (JICA) No schedule yet. It will be

determined by the Council of

Ministers

The PMU prepared EMP under

Contract

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26 PROJECT PROPOSALS FOR 2016 FINANCING

26.1 RECEIPT OF PROJECT BRIEFS

CAFI agreed a deadline of May 30 2015 for the submission of Project Briefs for new projects

to be submitted to the Major Projects Secretariat. As of that date only nine Projects Briefs had

been submitted and MPS accepted submissions for a further month. A summary of the

number of submissions by project proponent is shown in Table 26.1.

Table 26.1: Project Brief Submissions by Project Proponents

Ministry

No. of Project Brief Submitted to MPS

Before

March 2015

In March 2015 In April 2015 Total

Ministry of Agriculture & Fisheries 4 0 0 4

Ministry of Public Works 0 0 0 0

Ministry of Transport &

Communication

0 0 0 0

Ministry of Education 0 0 0 0

Ministry of Justice 0 0 4 4

Ministry of Commerce, Industry &

Environment

0 11 0 11

Ministry of State Administration 0 9 0 9

Ministry of Finance 0 0 0 0

Ministry of Security & Defence 0 0 0 0

Ministry of Petroleum & Mineral

Resources

0 0 0 0

Ministry of Health 0 0 0 0

Ministry of Tourism 0 0 0 0

Ministry of Social Solidarity 0 0 0 0

Secretary of State for Promotion &

Equality

0 0 0 0

Secretary of State for Private

Enterprise

0 0 0 0

Secretary of State for Media 0 0 0 0

Secretary of State for Youth & Sports 0 0 0 0

National Development Agency 0 0 0 0

Total 4 19 4 28

% 15% 70% 15%

% Cumulative 15% 85% 100%

26.2 REVIEW OF PROJECT BRIEFS

28 Project Briefs have been received by MPS from four ministries (see Table 26.1). Of these,

three of the four submitted by Ministry of Agriculture and Fisheries are for projects already

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in the IF portfolio and the fourth may also be considered to be an extension of an on-going IF

funded project15

.

The Ministry of Commerce, Industry and Environment has submitted ten (10) Project

Briefs. All are for projects for which Concept Designs appear yet to require preparation. The

project costs for each strongly suggest that IF funds for Concept design and Detailed

Engineering Design (DED) only are being sought at this time. At this stage full appraisals

cannot be carried out but the overall programme of the ministry requires clarification in order

to assist them in preparing a time-based rational action plan for procurement and completion

of the Concept Designs and DEDs, including feasibility, environmental and social impact

studies.

From the Ministry of State Administration nine (9) Project Briefs have been received. All

proposals reportedly have Geotechnical Studies and Concept Designs completed. This needs

to be confirmed and the locations and land acquisition situations confirmed. Many other data

are required and Project Implementation Plans defined. These will require extensive meetings

with the ministry and possible a limited number of site visits.

Four (4) Project Briefs have been received from the Ministry of Justice (MoJ). One, Supply

and Installation of Components for the new main MoJ office, is valued at below the minimum

threshold for IF financing and should be referred to CAFI for a decision on whether or not to

consider the proposal as an extension of the civil works programme. No information on

project preparation status has been submitted for two projects, 1) Construction of Office for

the Criminal Scientific Investigation Department and 2) Construction of Office for the STJ,

TSAFC and CSM). The fourth project, Construction of Juvenile Detention Centre, reportedly

has Concept Design, DED and Bill of Quantities (BoQ) and is relatively well supported by

back-up documentation

26.3 CANCELATION OF NEW PROJECT FOR FISCAL YEAR OF 2016

The extra-ordinary CAFI meeting on June 17, 2015 has decided that no new project will be

proposed to be included in the fiscal year of 2016 and only focusing in the existing projects.

This also includes pending in the contruction of new office building at various government

agencies that are under the preparation and design stage.

With the above decision, the project appraisal of the new project will not be completed;

instead each line ministry will be informed to provide more information regarding the

proposed projects for better project appraisal in the fiscal yeat 2016 to be included in the fiscal

year of 2017.

15 Continuation of Dam and Reservoir Studies

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27 CAFI MEETING

As presented earier that CAFI as the government executive body that is responsible for the

implementation of the IF funded project, condutcs various meeting throughout any given

fiscal year. The objective of the meeting is to provide an update of the progress made of each

IF funded project, discuss and reolve various issues that occur during the project

implementation.

During the up to end third quarter of fiscal year of 2015, eight (8) CAFI meetings were

conducted which inline with the above mentioned objective. Four ordinary and four

extraordinary CAFI meetings were conducted between April and Sepetmber 30, 2015 that

resulted in various decisions and resolution that affect positively to the IF project

implementation. The following table presented the summary of the each CAFI meeting

conducted during the reporting period.

Table 27. 1 Summary of CAFI Meeting during the Reporting Period

Date of Meeting Type of Meeting

Monday, April 13, 2015 Ordinary

Friday, April 24, 2015 Ordinary

Thursday, May 21, 2015 Extra-Ordinary

Tuesday, June 9, 2015 Extra-Ordinary

Wednesday, June 17, 2015 Extra-Ordinary

Thursday July 9, 2015 Ordinary

September 15, 2015 Ordinary

September 25, 2015 Extra-Ordinary

The detail information of each CAFI meeting during the reporting period, including the

agenda, decision, and attendance can be found in the annex 1.

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28 DATABASE & IT UNIT

As of end-2014, Database & Reporting Unit carried out the regular task of maintaining all the

electronic records of Infrastructure Fund Payments through compiling of incoming documents

received each day. In the fiscal year of 2015, SGP take the full benefit of the database and

information tracking systems to well manage the IF funded project. The result of the third

quarter of 2015 can be seen from the following figure.

Figure 28.1 Example of the Information provided in the IT and Database system

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29 CHALLENGES

In general, the challenges confronted by most implementing agencies and private companies

were lack of capacity for conducting proper project planning, lack of experienced and

dedicated staffs as well as skilled labourers to perform the work and services according to

agreed procedures, specifications and technical requirements.

There also appears to be a general lack of discipline in the conduct of works of the contractors.

Many projects commenced prior to the issuance of Notice-to-Proceed (NTP) and/or without

adequate works preparation, and proper planning and procurement leading to slow progress of

project implementation. Completion of as-staked plans and drawings before working on site is

one of the vital obligations of contractors which oftentimes are not complied with.

Slow implementation progress is attributable to a number of reasons.

Contract Agreement preparation inclusive of conditions of contract should be done in

full coordination and consultation with relevant government institutions like Tax

agency, Legal agency in order to make sure that the contracts are in compliance with

the laws being imposed in the country. Otherwise the impact will be on delay of

payment process and accumulated to the physical work and implementation and time

frame as well as quality of product to be delivered.

Amendment of contracts should comply with procurement law, financial law or

international law acceptable in this country to avoid irregularities.

Limited knowledge on legal procedures and unavailability of legal advisers in place is

challenging the overall process of project management and budget execution.

Inadequate or no pre-construction works planning and scheduling, relevant

government agencies and supervision consultants should insist on pre-mobilisation

meetings for each project to ensure that the contractor has prepared adequate plans and

schedules to complete the works according to the contract.

Inadequate provision of capable technical staff by the contractors to undertake

verification and construction surveys (short term temporary deployment of surveyors is

common practice but insufficient to maintain good works progress and quality).

Lack of coordination among relevant agencies, program linkages and sequencing at

sector, program and project level: for instance, how best to sequence the drainage

Master Plan and preparation of the Dili Urban Plan.

Equally important is to ensure that monitoring works must always be performed by

capable engineers to ensure that the materials and works carried out are in accordance

with the specifications stipulated in the contract and design standards.

These short comings bear the risk of low quality of works and performance and completion

schedule. Measures need to be taken to mitigate such risks and improve quality and work

performance. This include assurances of the client/Government to employ suitably qualified

staff and consultants for project supervision in support of line ministries, until internal

capacity is available to ensure that projects are being constructed in accordance with

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specifications prior to the approval of fund release. Similar action also needs to be taken by

the private companies.

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ANNEX 1. MINUTES OF CAFI MEETINGS, UP TO

SEPTEMBER 30, 2015

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ANNEX 2. FREE BALANCE REPORT – SEPTEMBER 30, 2015