institutional identifiers in practice: christine orr at cesse 2015
TRANSCRIPT
![Page 1: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/1.jpg)
CESSE Session 7: Adding Value to Your Publications Process
Institutional Identifiers in Practice
Christine Orr@chrissorr @ringgoldinc
16 July 2015
![Page 2: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/2.jpg)
Today’s Agenda
1. Ringgold Introduction2. Entity Management: People, Places,
and Things3. Identifiers in the Scholarly Space4. Open Access Case Study5. Recommendations & Best Practices
![Page 3: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/3.jpg)
Provide structured, authoritative data about two
entity types
Institutions
• Identify Database• Identify Audit Service: data
normalization• Consortia Directory Online
Scholarly Works
Books & ebooks: Abstracts and bibliographic data to drive discovery, purchase, and use
![Page 4: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/4.jpg)
Ringgold’s Vision
A scholarly supply chain
where information and data
about subscribers, authors,
readers, and content is able
to flow easily and without
confusion. Trust in data
increases, and more
confident decisions can be
made.
Founded 2005
![Page 5: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/5.jpg)
Identify & Ringgold ID:Broad Adoption by Publishers &
Intermediaries…
• Copyright Clearance Center – RightsLink for Open Access• Aries Editorial Manager• ScholarOne Manuscripts (coming soon)• ORCID – Identify used for institutional affiliation module• Advantage Computing Systems – multiple client integrations• SalesForce – multiple client integrations• 50+ scholarly publishers such as Elsevier, OUP, CUP,
ProQuest, PLOS, Sage, T&F, Wolters Kluwer, Kudos…
![Page 6: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/6.jpg)
…and by Associations• AAAS• American Academy of Pediatrics• American Chemical Society• American College of Physicians• American Institute of Aeronautics
and Astronautics• American Institute of Physics• American Medical Association• American Psychological Association• American Society for Microbiology• American Society of Hematology• American Thoracic Society• ASTM International
• British Editorial Society of Bone & Joint Surgery
• Institute of Engineering and Technology (IET)
• IOP Publishing• Massachusetts Medical Society (NEJM)• Radiological Society of North America• RCN Publishing• The Royal Society• Royal Society of Chemistry• SAO/NASA Astrophysical Data System• Society for Exploration Geophysicists• Society for Neuroscience
![Page 7: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/7.jpg)
ENTITY MANAGEMENT IN SCHOLARLY RESEARCH
People, Places, and Content
![Page 8: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/8.jpg)
What do we need
to identify &
describe?
Authors, Members,
Editors, Readers, Researchers
Licensees, Publishers, Funders,
Intermediaries, Affiliations
Books, Journals, Articles, Grants, Citations
![Page 9: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/9.jpg)
What are standard identifiers?• Numeric or alpha-numeric persistent designations associated
with a single entity• Entities can be an institution, person, or piece of content
![Page 10: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/10.jpg)
Disambiguate aka enforce uniqueness
Institutions that have the same name, but are actually different…
Ringgold ID 1848Northeastern University (Boston,
USA)
Ringgold ID 12434Northeastern University (Shenyang, China)
![Page 11: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/11.jpg)
Standard Identifiers contribute to interoperability*
*This means data that can be linked together through unambiguous identification and exchanged with others
GovernedTrustedTransparentAnd link to appropriate metadata
In order to be effective, identifiers must be:
![Page 12: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/12.jpg)
What can high quality data help us to achieve?
Tactical support for day to day operations
Strategic planning
Develop new information
![Page 13: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/13.jpg)
IDENTIFIERS: A SAMPLING
Differences in scope & purpose
![Page 14: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/14.jpg)
Personal Identifiers
International Standard Name Identifier (ISNI) www.isni.org
Open Researcher and Contributor ID (ORCID) www.orcid.org
And many proprietary IDs: Scopus Author ID - ElsevierResearcherID - Thomson Reuters
![Page 15: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/15.jpg)
ORCID: Open Researcher & Contributor
ID
![Page 16: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/16.jpg)
ISNI: International Standard Name Identifier
• ISO Standard 27729
• ISNI is designed to be a “bridge identifier” to join other data sets.
• Covers any type of entity that might appear in a library catalogue record: person or institution.
ISNI Number
Party ID 2Ringgold ID
Identify Metadata & Hierarchies
Proprietary Information
and/orMetadata
![Page 17: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/17.jpg)
ISNI – Personal Record
![Page 18: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/18.jpg)
Institutional Identifiers
• ISNI• Ringgold
Identifier• FundRef
![Page 19: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/19.jpg)
ISNI – Institutional Record
![Page 20: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/20.jpg)
Ringgold Identifier: Institutions currently active in the scholarly
supply chain
• Numerical ID applied to each record in the Identify Database
• Format is 4-6 digits• Created by Ringgold’s team of
researchers (manual process)• Global coverage• All sectors: .edu, .gov., .com, .org• All roles: licensees, publishers,
funders, intermediaries• 415K institutions and growing
![Page 21: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/21.jpg)
Identify Database in 3:
Identifies unique institutions…..
![Page 22: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/22.jpg)
Catalogs & describes each using Identify Data Elements
Current• Ringgold Identifier• Name: official & alternatives• Location• URL/domain• Size metrics• Tier assignments: JISC, Carnegie,
Ringgold• Authentication: Athens, IPs• Ringgold Type: sector & subject• Links: Hierarchical & consortia
• ISNI matched to each Identify record
• Expanded descriptive metadata: – Granular subjects– Reach, sites– Economic model, governance– Level within hierarchy– Mission, description– Activity status
![Page 23: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/23.jpg)
Organizes them into hierarchies (aka “family trees”)
![Page 24: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/24.jpg)
….of institutions
![Page 25: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/25.jpg)
FundRef
![Page 26: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/26.jpg)
IDENTIFIERS IN SUPPORT OF OPEN ACCESS
CCC’s RightsLink for Open Access
![Page 27: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/27.jpg)
Challenge: Correct Application of APC Discounts / Waivers
• Multiple systems & data sources involved• Lack of standard references• Complex criteria + complex institutional
relationships
Solution: Get everyone speaking the same language
![Page 28: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/28.jpg)
RightsLink for Open Access: Typical Workflow
Publisher
•Provides CCC a list of eligible institutions with Ringgold IDs, per Ringgold Identify Audit or CCC mapping
Author
•Chooses affiliation from Ringgold-enabled list via•MSS submission (Aries, ScholarOne) OR
•CCC RightsLink for Open Access
CCC
•Captures author affiliation and Ringgold ID
•Compares affiliation to list of eligible institutions using Ringgold IDs and hierarchies
•Calculates proper APC
![Page 29: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/29.jpg)
Author view: CCC
![Page 30: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/30.jpg)
Discounts can be triggered via Identify hierarchy or other metadata elements
![Page 31: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/31.jpg)
• Correct APC discounts & waivers applied
• Publisher’s business rules supported
• Records enhanced with key metadata and Ringgold IDs
• Reporting fueled by accurate data
![Page 32: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/32.jpg)
Elements of Best Practice at Work
Data integration & linking Free text entries for
affiliations are minimized in webforms
Single institutional authority file
Hierarchical links provide relational authority
Powers business intelligence
Free text is the death of good data
![Page 33: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/33.jpg)
Individual + Institution IDs =
Benefits for Stakeholders
• Funders – Want to track areas of interest, identify worthwhile pursuits, and see where their money goes
• Institutions – Demonstrate research output more accurately and precisely describe the institution’s contribution and who is affiliated with that work
• Publishers – Facilitate transactions of all types from content discovery to delivery of author royalties. Improved market analysis and targeted advertising. Accurately deliver content, calculate APCs
• Societies – Understand their membership, total constituency, and institutional impact
![Page 34: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/34.jpg)
RECOMMENDATIONS & CONSIDERATIONS
Practical advice about what to do when approaching identifiers
![Page 35: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/35.jpg)
Recommendations
• Create the most complete metadata possible – for all entity types & roles
• Adhere to standards and identifiers which are broadly adopted (e.g. ORCID, ISBN, ISSN, DOIs, Ringgold ID, ISNI)
• Require authors & members to establish an ORCID profile
• Minimize manual entry of data• Improve data capture to require an ID
upon record creation
![Page 36: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/36.jpg)
Considerations
• Which records & entities require IDs? – Old vs new
• How to apply them? – In-house resources required to join existing records to IDs or authority
file– Outside partners to help w metadata development, application of IDs,
data strategy
• How to leverage them?– New reporting & analysis tools to leverage newly linked datasets
![Page 37: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/37.jpg)
![Page 38: Institutional Identifiers in Practice: Christine Orr at CESSE 2015](https://reader031.vdocument.in/reader031/viewer/2022032620/55cbdaedbb61ebe67c8b47ed/html5/thumbnails/38.jpg)
THANK YOU
Christine OrrSales Director, North [email protected] Tel: 540.359.6620http://orcid.org/0000-0003-1362-3330
www.ringgold.com @ringgoldinc
Clean Data. Confident Decisions.