Integrating, Embedding Integrating, Embedding and Developing ESRand Developing ESR

Mike WinstanleyMike WinstanleySt Helens & Knowsley Teaching St Helens & Knowsley Teaching

Hospitals NHS TrustHospitals NHS TrustSwap Shop Event – 6Swap Shop Event – 6thth April 2011 April 2011

Mike WinstanleyMike WinstanleySenior Development AnalystSenior Development Analyst

0151 290 4127Michael.Winstanley@sthk.nhs.uk

Current StatusCurrent Status

• Went Live April 2007 – Wave 7

• Acute Trust 4,500 staff circa

• Achieved RA5 Status February 2008 – First Acute Trust in the North West

Why use ESR?Why use ESR?

The Question should beThe Question should be

Why wouldn’t you use ESR?Why wouldn’t you use ESR?

Components Being UsedComponents Being Used

• Recruitment – NHS Jobs Interface• Establishments – Vacancy Control• Manager Self Service – Roll out completed

September 2009• Reporting – Used for Trust Board Reports

and Dashboard Reporting for Wards. This feeds into Quality Ward Round Information

• OLM – Training• Occupational Health Interface

EstablishmentsEstablishments

• All Establishments held in ESR against Positions

• This is used for Vacancy Control

• This is an important element of our Recruitment process

• Plus Budget Monitoring

• Enhanced joint working with Finance colleagues

Manager Self ServiceManager Self Service

• We have rolled out this across the whole organisation all mangers have access to their employee’s details on ESR.

• 650 + Managers, Supervisors & Administrators have access to MSS

• These staff have also been given Employee Self Service

• Access to Live Data

• Managers Enthusiastic about the system

Self Service - BenefitsSelf Service - Benefits

• Instant Access to Sickness Absence Information – Including Reasons

• Managers can run Standard Reports

• Staff Lists

• Mandatory Training Compliance

• Appraisals Completed etc

• Annual Leave Recording in accordance with IFRS

ReportingReporting

• Information used from ESR to produce Reports for Trust Board and HR Council

• Sickness Absence Monitoring and Trigger Reports have been developed after extracting the data from ESR

• In Sickness Absence Crisis we can report instantly how may staff off sick and reason i.e. flu pandemic etc

• Developed a Dashboard Reporting Function with information contained in ESR.

Dashboard Reporting – ESR InfoDashboard Reporting – ESR Info

• This contains:

• Current Establishment

• Maternity Leave

• Temporary Posts

• Vacancies – All the above by Band

Dash Board Reporting Con’tDash Board Reporting Con’t

• Appraisals• Mandatory Training• Sickness• Total Missing WTE• Total Establishment WTE%• % Registered• WTE Available• Then previous 2 months so comparison can be

made

Other Information IncludedOther Information Included

• Complaints• Suspensions/Supervised Practice• Tissue Viability e.g. Apr – Dec then Jan Then comparison can be

made to previous months• ADT• Infection Control Audits• IV Access Indicator• Patient Survey• Staff Survey• Hospital Acquired CDT• Hospital Acquired MRSA• RAG analysis for each Ward is produced highlighting potential

critical areas taking into account all the above data fields

OLM- BenefitsOLM- Benefits• OLM implemented across the whole organisation• CQC whole evidence base is from ESR & OLM• Course Catalogue set up within OLM - Managers

Book Staff on via Self Service• Statutory and Mandatory Competency’s Recorded –

List is growing• Helped the Trust to achieve NHSLA2• Cost Savings achieved – Reduced L&D Admin from

5 Band 2/3 to 1 Band 3• L&D Admin Paperless Using OLM Notification Tool

ESR - It’s the Future!ESR - It’s the Future!

Developing ESRDeveloping ESR

Plans for Future UsePlans for Future Use• Move towards a paperless system for all

changes• Move towards Payroll Approvals Not Required• Trust is Lead Employer for Medics Approx

2,400. Move host Trusts to Self Service for Medical Staff – Absence etc

• This will involve working with 37 other host trusts across the Mersey Deanery

• Explore possibility of Employee Self Service for all Medics.

SummarySummary

• Need to make full use of all functionality on ESR – It’s there why not use it?

• Positive Experience for the Trust

• Made life easier – Access to data, streamlined processes

• Fits in with QIPP Agenda

Thank YouThank You

Any Questions?Any Questions?