Integration of GIS and CMMS at St. Johns

County Utilities

Mark Nelson, PE, GISPJones Edmunds

Karri ThomasSt Johns County Utilities

Asset Management Technician

The Goal

GIS and CMMS allows:– Track True Location of Assets– Maintain Assets– Report on Assets– Track Work History– Improve Efficiency– Switch from Reactive to Preventative Maintenance– Have a System All Employees Can Use– Perform Quality Analysis on Assets

The Goal

SJCUD Wanted:

– An Enterprise GIS– A CMMS integrated w/ GIS– Applications that Integrate with Other Solutions

Consolidation

Increase Quality and Regulation Compliance with an Enterprise Solution in a Spatial Database Engine (SDE)

– Many Users = More Eyes to Spot Errors– Update Assets in Timely Fashion– Quick and Simple Queries on Assets– Paperless Environment

Consolidation

Catalyst for change– Compliance with CMOM

Accurate maps of the sewer systemAssessment of current physical condition of assetsShift from reactive to preventative maintenance

– GASB34Value of infrastructure assetsDevelop procedures and methods for asset management to track renovations, improvements, etc.

Consolidation

Catalyst for changeEnterprise solution unifying storageMultiple users, specific permissions

– Spread workload from one to many

Consolidation

Culminating in a Spatial Database Engine (SDE) Relational Database– Multiple User Environment with Versions– Quality Analysis Between Office and Field– Quick Queries on Assets

Integration

CMMS - Improving Efficiency – Pushing Preventative Maintenance

Switch Reactive / Preventative from 70/30 to 20/80

– Schedule Future Maintenance for Warranties– Tracks Work History of an Asset– Budgets – Current and Projected

Phase I - Lift Stations and Warehouse/InventoryPhase II – Cityworks Desktop to Server Upgrade– Integration of W/WW Lines group

Phase III - W/WW treatment plants

Phased CMMS Implementation

Phased CMMS Implementation

Phase I - Lift Stations and Warehouse/Inventory– Lift Station Application– SQL Reporting

Phase I - Lift Stations and Warehouse/Inventory

GIS Data Evaluation

Schema Design

Data Migration

Phase I - Lift Stations and Warehouse/Inventory

Design and Workflow Evaluation Workshop

– Discovery of work activities

Ex: What happens when a pump breaks?

– Compile and Review Resources

Incorporate employee information

– Establish hierarchy of rights

– Generation of work processes

Who works on what and with what?

– Migration of inventory to Cityworks Storeroom

Lift Stations

Preventative / Proactive Maintenance– Threshold or Milestone

Lift Stations

Preventative / Proactive Maintenance– Cyclical Work Order

Lift Station Application

Lift Station Application – an example:– All in an Easy-to-Use GUI

Lift Station Application

Lift Station Application – an example:– If a Rule is Violated, a Work Order is Triggered...

Lift Station Application

Lift Station Application – an example:– ...and the Script Passes Along the Values into the

Cityworks Database

SQL Reports

Report Creation and TrainingSQL Mailer– Automated Notification– Existing Email Accounts

Reporting Services– SQL Based– Crystal Reporting Options– Ad-hoc Reporting

Ongoing CMMS Work

Phase II – Cityworks Desktop to Server

Upgrade– Integration of W/WW Lines group

Phase III – W/WW treatment plants

Cityworks Server

Centralized and universally distributed server solution– Web-based application (intranet / internet)– Easy to understand, convenient, and less overheadyy

SJCUD Lines and Plant CMMS Benefits

Ability to track a site through work history– Costs– Labor– Material– Equipment– Contractor provided

Distribution Lines

Multiple Options: Process Area / Major Structure GIS w/ related tabular

informationEasy to implementTabular inventory grouped spatiallyAssets by Process Area / BuildingUse existing data model / mods

Treatment Plants

Expanding Functionality

SQL Tables and Relationships are Discoverable– Both GIS and Cityworks tables in SQL– Easy to Create Views and Scripts– Create Additional Database to Act as Intermediary

Expanding Functionality

Intermediary Database Enables Integration with other Solutions– SCADA– Cogsdale CIS– AMR/AMI– Custom Applications

Internet Access– To Cityworks– To applications that work with Cityworks

Reporting

Reporting Examples

Detailed Cost Summary Report

Reporting Examples

Cost Summary By Asset

Reporting Examples

Scheduling Employees

Reporting Examples

Inspections with Corresponding Work Orders

Reporting Examples

Materials Below Minimum Quantity

Reporting Examples

Material Stock on Hand

Scheduling

Query and Select Work Ordersto send to Calendar View

Scheduling

Drag and dropto reschedule

Scheduling

Drag and dropto reschedule

Expanding Functionality

Water Consveration – an example:– Flex Application: Open Source Framework for

development and deployment across platformsCombine Customer Data with GIS and CMMS

Expanding Functionality

Water Consveration – an example:– Flex Application

Expanding Functionality

Water Consveration – an example:– Flex Application

Water Leak Example

Leak Detection Works Directly with Cityworks Server

Questions