intel confidential — do not forward society for science & the public (ssp) science education...

Intel Confidential — Do Not Forward

Society For Science & the Public (SSP)Science Education ProgramsIntel International Science & Engineering Fair (Intel ISEF)

Los Angeles, California

May 11 – 16, 2014

2014 Intel ISEF Educator Academy

Los Angeles, CA

Sharon SnyderManager of International Fairs and Volunteer Recruitment

May, 2014

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Society for Science & the Public (SSP)

Mission

Society for Science & the Public (SSP) is a nonprofit 501(c) (3) membership organization dedicated to public engagement in scientific research and education. Our vision is to promote the understanding and appreciation of science and the vital role it plays in human advancement: to inform, educate, and inspire. Since 1921, SSP (formerly known as Science Service) has conveyed the excitement of science and research directly to the public through its award-winning publications and world-class science education competitions. In 2013, SSP launched a new website that unifies our award-winning publications with our science education and competition programs. Our new flagship website is one of a series of bold new steps we are taking across the organization to better fulfill SSP’s mission.

Our History Edward W. Scripps, a renowned journalist, and William Emerson Ritter, a California zoologist, founded Science Service in 1921 with the goal of keeping the public informed of scientific achievements. Scripps and Ritter accomplished their goal by distributing the latest science research to the public through a news service for reporters. In 1922, due to interest from non-journalists, Science Service started distributing Science News-Letter, which became a magazine in 1926. It quickly grew into a prime source of science news for libraries, schools, and individuals. In 1942, Science Service launched the first of its prestigious education competitions, the Science Talent Search. In 2008, Science Service became Society for Science & the Public (SSP) in order to better reflect the mission of the organization to advocate for science in the public interest.

SSP is the owner of the ISEF competition. Intel became the title sponsor in 1996 and the name is now the Intel International Science and Engineering Fair or Intel ISEF (Please note that the I in ISEF stands for international not Intel). The first Intel ISEF was held in Louisville, KY in 1997.

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Affiliating Fairs with Intel ISEF

An SSP-affiliated science fair is a science competition that is a member of Society for Science & the Public’s (SSP) fair network. These competitions exist in nearly every state in the U.S. and more than 70 countries, regions, and territories.

The fair network currently consists of 352 fairs within the United States and its territories and 110 international fairs. Fairs affiliate with SSP primarily to bring finalists to the Intel International Science and Engineering Fair (ISEF), held

each May.

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August 2013

Affiliation materials sent to Fair Directors.

October 11, 2013

Deadline for receipt of affiliation forms. Fairs that submit affiliation forms by this date will receive an early affiliation discount. Please note that the affiliation fee is not due at this time; payment of the affiliation fee may be deferred until Feb. 14, 2014.

October 2013

As fairs affiliate, the Regional Awards mailing will be sent to Intel ISEF affiliated fairs. Links to SRC rules and guidelines will also be e-mailed electronically to regional SRC members.

Winter 2014 (mid February)

Intel ISEF registration materials available online

Your Fair Date+ 12 calendar days

Intel ISEF has a rolling deadline system so that SSP can process Finalist and fair paperwork as fairs are held. Failure to comply with the submission deadline may result in Finalists' projects not being published in the Intel ISEF Program.

March 6 to 11, 2014

Intel Science Talent Search. SSP staff will not be in the office.

April 6, 2014 (Sunday)

Last date to hold an Intel ISEF-affiliated fair. Regional fairs that feed into state fairs should coordinate the date of their fairs with the state.

May 11-16, 2014

Intel ISEF 2014 in Los Angeles, California.

Affiliation Information will be available in August annually. If you do not receive notification, you must contact SSP Immediately!

Deadline to submit your online affiliation forms must be done by October! Late affiliations will no longer be accepted

As part of your affiliation, Regional Awards package containing certificates and instructions for awards will be provided. Please note this is the only hard copy mailing SSP will send. You must provide accurate street address under the Fair Personnel section. Any returned mailing will be sent at your cost.

Calendar Notes

Registration for your delegation and finalist paperwork will be available mid February. Please make arrangements to ensure all online forms and uploads will be submitted by your fair’s deadline. Each fair is provided with a personalized deadline based on the end date of their fair.

https://student.societyforscience.org/regional-award-materials

https://apps2.societyforscience.org/OfficialPartyRegistration

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Requirements for AffiliationThe red X is an indication that the forms are not

completed.

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Fair InformationFair Dates, Location and Fair Name

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Fair Personnel

Note: Regional Awards Mailing will be sent to the attention of the Fair Contact.

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SponsorSponsors will be listed in the affiliated fair listing

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Visa InvitationSSP will generate an invitation letter once this section of the affiliation is complete.

No invitation letter will be generated until the official party registration is complete.

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Intel ISEF Rules/SRC:It is a requirement that affiliated fairs adhere to the International Rules for Precollege Science Research: Guidelines for Science and Engineering Fairs (Intel ISEF Rules) and that students, teachers and parents are informed about these requirements so that they use Intel ISEF forms from the start of research. Students that do not receive the appropriate approvals or complete the necessary Intel ISEF forms in the proper timeline may not qualify for competition at the Intel ISEF.

The fair director must appoint a Scientific Review Committee (SRC) that consists of a minimum of three members. The SRC must include at least one each of: a) biomedical scientist (e.g., Ph.D., M.D., D.V.M., D.D.S., D.O.), b) science educator, and c) another member which may, but is not required to be, a biomedical scientist or a science teacher.

These SRC members must be registered with Society for Science & the Public. Fair directors are required to fill out a form after their fair stating information about the SRC’s activities, such as the group’s meeting schedule and any problems the SRC encountered during reviews.

Scientific Review Committee

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Affiliated Fair Operations QuestionnaireThe statistical information required is based on the fair’s last high school tier of competition. These pool of entrants consist of the future finalist(s) to represent the fair.

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The upload does not need to list names of students but a project id number, title of project can be in replacement of the names.

School information must be included along with grade.

The information provided must equal the number of high school students reported in the Affiliated Fair Operations Questionnaire.

Participant List

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The SRC Report is crucial for SSP to see how the fair’s Scientific Review Committee (SRC) encountered during their reviews.

SRC Report

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Project AllocationBeginning with the affiliation for Intel ISEF 2014, the number of projects that an internationalaffiliated fair can bring to Intel ISEF will be determined by a mathematical formula that takes severalfactors into account. The factors include:o the number of high school students participating in the affiliated fair;o the number of high schools participating in the affiliated fair;o the status of an affiliated fair as a local, regional, national or multi-national fairo the number of affiliated fairs within a countryo a country “tier’ level based on the country’s total high school enrollment populationThese changes are intended to allow more equal representation at Intel ISEF and to determine theallocation with a formula that allows for changes over time as activity of the affiliated fairs vary.

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Project Commitment

A fair must commit to the number of projects as per funding provided by their sponsor.

Please note: fairs will not be able to change their commitment once it has been submitted.

An Appeal can be submitted to increase, but it must be submitted in October when the affiliation is due.

No appeal will be accepted after the deadline.

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Once all required forms are submitted, the Affiliation Agreement will be available for access. After submission, please allow 10 days for processing.

You may check periodically in the Fair Status to see if the approval was granted.

Fair Status

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Grant Agreement

The Intel Foundation Grant will allow the support of Finalists and adult(s). Restrictions apply. Please read your instructions carefully. Every 9 finalists will allow the support of 1 adult. For example, if a fair has 12 finalists, 2 adults will be supported. The number of adults is rounded to the highest.

The Affiliation System will automatically waive the affiliation fee once the agreement is submitted by the fair, as part of the affiliation.

The system will allow the waive of finalists and adult(s) based on the number of finalists supported. Anything above the allowable number of adults supported will be the responsibility of the fair.

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1. Checklist for Adult Sponsor / Safety Assessment Form

2. Student Checklist (1A)

3. Research Plan

4. Approval Form (1B)

Other forms, depending on your research:

• 1C: Regulated Research Institutional / Industrial Setting Form

• 2: Qualified Scientist Form

• 3: Risk Assessment Form

• 4: Human Participants Form

• Informed Consent

• 5: Vertebrate Animal Form (5A)

• 5: Vertebrate Animal Form (5B)

• 6A: Potentially Hazardous Biological Agents Form

• 6B: Human and Vertebrate Animal Tissue Form

• 7: Continuation Projects Form

REQUIRED FOR ALL FINALISTS:

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CHECKLIST FOR ADULT SPONSOR / SAFETY ASSESSMENT FORM An Adult Sponsor may be a teacher, parent,

professor, and/or other professional scientist in whose lab the student is working. This individual must have a solid background in science and should have close contact with the student during the course of the project.

The Adult Sponsor is responsible for working with the student to evaluate any possible risks involved in order to ensure the health and safety of the student conducting the research and the humans and/or animals involved in the study. The Adult Sponsor must review the student’s Student Checklist (1A) and Research Plan to certify that that: a) experimentation is within local, state, and Federal laws and Intel ISEF rules; b) forms are completed by other required adults; and c) criteria for the Qualified Scientist adhere to those set forth below.

The Adult Sponsor must be familiar with the regulations that govern potentially dangerous research as they apply to a specific student project. These may include chemical and equipment usage, experimental techniques, research involving human and/or vertebrate animals, and cell cultures, microorganisms, or animal tissues. Regulations must be discussed with the student when completing the Research Plan. Some experiments involve procedures or materials that are regulated by state, federal or non-U.S. national laws. If not thoroughly familiar with the regulations, the Adult Sponsor should help the student enlist the aid of a Qualified Scientist.

The Adult Sponsor is responsible for ensuring the student’s research is eligible for entry in the Intel ISEF.

http://member.societyforscience.org/document.doc?id=32

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STUDENT CHECKLIST (1A)All questions from 1 through 7 must be answered.

• Team Projects – only the team leader should complete this form. Please collaborate with each team member to finalize the title of the project.

• Grade must be completed. Please list an equivalent grade, 9, 10, 11 or 12.

• Continuation of projects - Students will be judged only on laboratory experiment/data collection performed over 12 continuous months beginning no earlier than January 2013 and ending May 2014

• Dates of Experimentation should only include between January 2013 through May 2014. If your fair was held prior to June 2013, earlier dates will be accepted . Please note, this is not considered continuation of project as you are only submitting 12 months of experimentation. If you are continuing your research after your fair was held, consider the length of your project so that it does not disqualify you from competition. The end date must be the date you stopped your research to compete at your fair.


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RESEARCH PLAN• The research plan, generally does not exceed 10 pages long. But it

must include the following:

A. Question or Problem being addressed

B. Goals/Expected Outcomes/Hypotheses

C. Description in detail of method or procedures (The following are important and key items that should be included when formulating ANY AND ALL research plans.)

• Procedures: Detail all procedures and experimental design to be used for data collection

• Risk and Safety: Identify any potential risks and safety precautions to be taken.

• Data Analysis: Describe the procedures you will use to analyze the data/results that answer research questions or hypotheses

D. Bibliography: List at least five (5) major references (e.g. science journal articles, books, internet sites) from your literature review. If you plan to use vertebrate animals, one of these references must be an animal care reference.

• Choose one style and use it consistently to reference the literature used in the research plan

• Guidelines can be found in the Student Handbook(http://member.societyforscience.org/document.doc?id=12)


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APPROVAL FORM (1B)

• Finalists must sign and date this document, section 1a.

• Regardless of age, Parent/Guardian must sign and date this document, section 1b. They must understand the risk and possible dangers involved in the research plan and that they consent their child is participating in this research.

• # 3, must be signed by the affiliated fair’s SRC where the finalist competed.


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REGULATED RESEARCH INSTITUTIONAL/INDUSTRIAL SETTING FORM (1C)

• Required for all finalists that conducted their research in a regulated research institution / industrial setting.

• Form not required if research was conducted in school, home or field.


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QUALIFIED SCIENTIST (2) FORM• May be required for research

involving human participants, vertebrate animals, potentially hazardous biological agents, and DEA-controlled substances.

• Must be completed prior to the start of experimentation


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RISK ASSESSMENT FORM (3)

• Required for all projects using hazardous chemicals, activities or devices and microorganisms exempt from pre-approval.

• Must be completed before experimentation


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HUMAN PARTICIPANTS FORM (4)

• Required for all research involving human participants not at a regulated research institution.

• If at a regulated research institution, use institutional approval forms for documentation of PRIOR review and approval.

• IRB Approval required BEFORE experimentation.

• If a survey was used, include a copy of the survey with the paperwork


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HUMAN INFORMED CONSENT FORM• An informed

consent/assent/permission form should be developed in consultation with the Adult Sponsor, Designated Supervisor or Qualified Scientist

• This form is used to provide information to the research participant (or parent/guardian) and to document written informed consent, minor assent, and/or parental permission.

• When written documentation is required, the researcher keeps the original, signed form. 2 sample copies must be included with paperwork

• Students may use this sample form or may copy ALL elements of it into a new document


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VERTEBRATE ANIMAL FORM (5A)

• Required for all research involving vertebrate animals that is conducted in a school/home/field research site.

• SRC approval required before experimentation. See section, “To be completed by Local or Affiliate Fair Scientific Review Committee (SRC) BEFORE experimentation”


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VERTEBRATE ANIMAL FORM (5B)• Required for all research

involving vertebrate animals that is conducted in at a Regulated Research Institution.

• IACUC approval required before experimentation.

• IACUC approval documentation is required.


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POTENTIALLY HAZARDOUS BIOLOGICAL AGENTS RISK ASSESSMENT FORM (6A)

• Required for research involving microorganisms, rDNA, fresh/frozen tissue (including primary cell lines, human and other primate established cell lines and tissue cultures), blood, blood products and body fluids.

• SRC/IACUC/IBC approval required before experimentation.

• Sections, “To be completed by Qualified Scientist or Designated Supervisor” and “To be completed by Local or Affiliate Fair SRC: (Check all that apply).” Must be completed

• If applicable, attached institutional documents!


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HUMAN AND VERTEBRATE ANIMAL TISSUE FORM (6B)

• Required for research involving fresh/frozen tissue (including primary cell lines, human and other primate established cell lines and tissue cultures), blood, blood products and body fluids.

• If the research involves living organisms please ensure that the proper human or animal forms are completed. All projects using any tissue listed above must also complete Form 6A.

• Prior to Experimentation, the section boxed, “To be completed the Qualified Scientist or Designated Supervisor:” must be completed.


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CONTINUATION/RESEARCH PROGRESSION PROJECTS FORM (7)

• Required for projects that are a continuation/progression in the same field of study as a previous project.

• This form MUST be accompanied by the previous year’s abstract and Research Plan.

• Your information must fit within the provided boxes to complete. No additional pages will be accepted.


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INTEL ISEF CATEGORIES AND SUBCATEGORIES

• The categories listed in the next slide are those used at the Intel ISEF. Use the list of category links to go directly to the one you are interested in or browse through the entire list of available categories.

• Category Selection Advisement:

• Many projects could easily fit into more than one Intel ISEF category. It is your decision to choose the category that most accurately describes your project.

• You don’t need to compete in the same category as in your regional or state competition. Furthermore, most regional and state competitions do not use sub-categories. We attempt to match judges to projects first at the sub-category level and then at the category level as best as possible, so the selection of a sub-category should also be given consideration. “Other” as a sub-category most often will match the project with a wide range of judges across the category.

• Ask yourself the following questions to help in the selection of a category:

• Who will be the most qualified to judge my project? What area of expertise is the most important for the judge to have? (For example, a medical background or an engineering background?)

• What is the emphasis of my project? What characteristic of my project is the most innovative, unique or important? (For example, is it the application in medicine or the engineering of the machine? Is it inserting the proper gene or the method of computer mapping to demonstrate the results?)

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SELECT YOUR CATEGORY• Animal Sciences (AS)

• Behavioral and Social Sciences (BE)

• Biochemistry (BI)

• Cellular and Molecular Biology (CB)

• Chemistry (CH)

• Computer Science (CS)

• Earth and Planetary Science (EA)

• Engineering: Electrical and Mechanical (EE)

• Engineering: Materials and Bioengineering (EN)

• Energy and Transportation (ET)

• Environmental Management (EM)

• Environmental Sciences (EV)

• Mathematical Sciences (MA)

• Medicine and Health Sciences (ME)

• Microbiology (MI)

• Physics and Astronomy (PH)

• Plant Sciences (PS)

https://student.societyforscience.org/intel-isef-categories-and-subcategories


















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WRITING YOUR ABSTRACT• Abstracts are limited to a maximum

250 words and must fit within the predefined area.

• The abstract should include the following:

a) purpose of the experiment

b) procedure

c) data

d) conclusions

• It may also include any possible research applications. Only minimal reference to previous work may be included. An abstract must NOT include the following:

a) acknowledgments (including naming the research institution and/or mentor with which you were working), or self-promotions and external endorsements

b) work or procedures done by the mentor

• TIPS ON WRITING A PROJECT ABSTRACT

• A project abstract is a brief paragraph or two (limited to 250 words or 1,800 characters) highlighting and/or summarizing the major points or most important ideas about your project. An abstract allows judges to quickly determine the nature and scope of a project.

• Emphasize these aspects: purpose (hypothesis), methods (procedures used), data summary or analysis, and conclusions.

• Focus only on the current year’s research.

• Omit details and discussions.

• Use the past tense when describing what was done. However, where appropriate use active verbs rather than passive verbs.

• Use short sentences, but vary sentence structure.

• Use complete sentences. Don’t abbreviate by omitting articles or other small words in order to save space.

• Avoid jargon and use appropriate scientific language.

• Use concise syntax, correct spelling, grammar, and punctuation.

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A NOTE FROM SSP• We have attempted to assist you and your finalists as best we can. It will be best to read over the new rules as

soon as it is released after the Intel ISEF. Translations of the international rules are available in Spanish and Arabic. Read Read Read! One of the worst experience at the Intel ISEF is finding that finalist(s) were disqualified because they didn’t understand the rules. The Intel ISEF Scientific Review Committee (SRC) are available year round to assist with any doubts they may have had. It only takes an email to confirm the rules before any experimentation begins. Other things to consider:

• All forms must be in Adobe Acrobat. As a finalist, they must submit all of their supporting documents so that they may be reviewed by the Intel ISEF, Scientific Review Committee (SRC). Finalists will upload their documents. Any questions presented by the SRC will come in a form of an email. Please make sure your fair or finalist submit the correct email for all ISEF related correspondences.

• Things to look out for:

• Student Checklist (1A): Beginning and Ending Dates must be submitted. If the project is ongoing, finalists must, remember that only 12 continuous months of research is eligible. If their research is truly a continuation of projects, please see the following link: Here

• Student Checklist (1A): Finalists must submit a grade, 9, 10, 11, or 12 . Select the grade that is equivalent to their country’s educational system. They will need to submit this as part of your Finalist Questionnaire. If in doubt, they should consult with the fair.

• Research Plan: Research plan should not exceed 10 pages long. The SRC does not need to see all of your research at this time. If they request the need to see more information about the finalist’s research, they will be in contact with the fair and finalist.

• Paperwork submission online: All fairs are given a personalized deadline of 12 calendar days after the end of their competition. If your fair was held before mid February, count 12 days after the release of the Finalist Questionnaire to determine your deadline.

• All documents must be completed in English. Some documents may not be in English as some projects needed prior approval before experimentation began, in those cases, submit a translation in a separate piece of paper. If you have any difficulties, please consult with your fair contact for assistance.

• If your finalist need a translator for Judging at the Intel ISEF, Please make sure they indicate in their Finalist Questionnaire. We won’t know until their need unless they or you let us know!

https://student.societyforscience.org/rules-all-projects

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FINALISTS COMPETING IN THE INTEL ISEF

Society for Science & the Public (SSP) Membership

Society for Science & the Public (SSP) will be requiring students to register as an SSP Student Member and receive a Student ID number, in order to best serve students around the world who potentially may compete at the Intel International Science and Engineering Fair (Intel ISEF) in any given year.

We look forward to welcoming students as new members of the Society. You will join with many thousands of existing student members as together we further the Society’s mission to promote the understanding and appreciation of science and the vital role it plays in human advancement. New student members will receive the Society’s newsletters and other relevant communications about science fair activities.

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SSP Final Notes

www.intel.com/education

Copyright © 2014 Intel Corporation. All rights reserved. Intel and the Intel logo are trademarks of Intel Corporation in the U.S. and other countries. *Other names and brands may be claimed as the property of others.

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