inter-agency task force on the harmonization of...

INTER-AGENCY TASK FORCE ON THE HARMONIZATION OF NATIONAL GOVERNMENT PERFORMANCE MONITORING, INFORMATION AND REPORTING SYSTEMS

(Administrative Order No. 25 S. 2011)

January 10, 2019

RUDOLF PHILIP B. JURADO Government Corporate Counsel Office of the Government Corporate Counsel 3rd Floor, MWSS Administration Bldg. Katipunan Avenue, Balara, Quezon City

ATTENTION: Mr. Amado Teodulo E. Bautista II PBB Focal Person

Dear Government Corporate Counsel Jurado:

We regret to inform you that the Office of the Government Corporate Counsel (OGCC) is DISQUALIFIED from the grant of the Performance-Based Bonus (PBB) for Fiscal Year 2017. The summary of the final IATF assessment result and the decision of your appeals is attached.

To complete the PBB process, may we remind your office to publish the OGCC MFO Accountability Report Card (MARC-1) and Management Accountability Report Card (MARC-2) in your website or official publication. Please coordinate with the AO 25 Technical Secretariat for the finalization of the said report cards.

We wish to reiterate the responsibility of the Head of Agency and the Performance Management Group (PMG) to communicate this to your employees and address comments and concerns they may raise.

Please be advised that the evaluation of agency accomplishments for FY 2018 shall be tightened in accordance to strengthening the performance of agencies, particularly in meeting the requirements on streamlining and process improvement of your agency's critical services, achieving higher citizen/client satisfaction, and other physical targets. The submission of agency accomplishments using the Modified Forms A & A-1 shall be done not later than February 28, 2019.

Furthermore, deadline for the submission of reports shall still be strictly enforced similar to the previous PBB cycles. All agencies are likewise expected to be ISO 9001:2015 QMS certified and apprised to take actions in accelerating procurement and timely utilization of approved budgets to properly support their operations and delivery of high quality services.

Thank you very much and we look forward to your participation and full cooperation in the 2018 PBB cycle.

Sincerely yours,

pQ LAURA B. PASCUA Undersecretary, Department of Budget and Management and Chair, AO 25 Technical Working Group

bevelopment acaberiall of the philippines of 3_0GCC

Technical Secretariat and Resource Institution


(Administrative Order No. 25 S. 2011)

OFFICE OF THE GOVERNMENT CORPORATE COUNSEL (OGCC) Eligibility Requirements Final Assessment

Good Governance Conditions Transparency Seal • Compliant PhilGEPS Posting • Compliant Citizen's/Service Charter • Compliant FOI Manual • Compliant

STO and GASS Submission of APP non-CSE • Compliant Submission of APP-CSE • Compliant Submission of APCPI • Non-compliant per GPPB-TSO report dated

7/24/2017 D OGCC requested for reconsideration on

October 19 and 30, 2018. Per GPPB-TSO letter dated January 3, 2019, OGCC's December 1, 2017 APCPI submission, which is being claimed as its CY 2016 APCPI submission, is based on its CY 2017 APP and not on its CY 2016 APP. Thus, the request for reconsideration of OGCC for failure to submit the 2016 APCPI on the deadline set was denied.

QMS Requirement • Non-compliant per DBM-SPIB report dated 1/31/2018 D The agency posted only its approved Quality

Manual and PAWIM but lacking the required evidence of QMS implementation (i.e., certification of the Agency Head on the conduct of IQA and minutes of FY 2017 Management Review).

D OGCC requested for reconsideration on October 19, 2018. Based on the AO 25 Technical Working Group (TWG) Composite Team Review conducted last July 12, 2018, all requests/appeals submitted beyond the July 12, 2018 deadline set by the AO 25 TWG would no longer be entertained. Hence, the non-compliant status of OGCC in the ISO QMS requirement for FY 2017 PBB remains.

Submission of Financial Report • Compliant Submission of Report on Ageing

of Cash Advances • Compliant

Compliance with at least 30% of Prior Years' Audit Recommendations

• Compliant

Submission of Budget and Financial Accountability Reports (BFARs)

• Compliant

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Administrative Order No 25 S 2011 FORM A (MFO and BUR) • OGCC did not submit the Forms A and Al as of

July 12, 2018. D OGCC requested for reconsideration on

October 19 and November 26, 2018. Based on MC 2017-2, the deadline of submission for Forms A and Al was on or before February 28, 2018. Further, the AO 25 Task Force is adhering to a one-time validation of FY 2017 PBB requirements.

OVERALL ASSESSMENT • Based on the results of validation, OGCC did not satisfy the requirements for the grant of FY 2017 PBB as it failed the following due to controllable factors:

- Submission of Forms A and Al; - One (1) STO indicator: Certification of

QMS to ISO or posting of ISO-aligned QMS documentation and implementation; and

- One (1) GASS Indicator: submission of 2016 APCPI.

• OGCC did not satisfy the requirements and is not eligible for the grant of FY 2017 PBB.

bevelopmait acabermi of the philippities of 3_0GCC


Number of cases being handled 5,013 4,900 0

cases cases Cases

Percentage of pleadings filed within the original period allowed by taw or rules, eras dii etted by the courts eras agreed upon by the parties

Percentage of cases lost due to mishandling

Other Legal Services to GOCCs

100% 1,779 pleadings filed

100% 0%

None 0%

SUPPORT TO OPERATIONS

Posting of 1509001 Quality Management System Certificate or Approved ISO-aligned documentation and implementation

100% 100% 0%

Open Government Data 100% 100% 0% implementation

SW and GASS

MFO ACCOUNTABILITY REPORT CARD (MARC-1)

OUTPUTS

MAJOR FINAL OUTPUTS

DEPARTMENT

BUDGET

FY 2017 fir, million)

OVERALL RESULTS ASSESSMENT

SERVICE/ PRODUCT RESULTS

FY 2017 TARGET FY 2017 ACTUAL ACCOMPLISHMENT

PERFORMANCE FY 2016 ACTUAL INDICATORS ACCOMPLISHMENT

Rhp90.318 Legal Representation for GOCCs

Legal Services for Government Corporations

Php28.929 Budget Utilization Rate

Number of contracts reviewed

Number of contracts reviewed in the last three (3) years that have been disputed

Obligations BUR Ratio of total obligations against all allotments.

Budget and Financial Accountability Reports (BFARs)

Report on Ageing of Cash Advances

COA Financial Reports

Full Compliance with at least 30% of the prior years. COA Audit Recommendations

Number of legal opinions rendered

Source: Agency Form A/A-I; Assessment of DBM BMB-D

Note: OGCC did not submit Forms A and A-1 for FY 2017 PBS.

The Office of the Government Corporate

Counsel shall act as the principal law office of all government-

owned or controlled

corporations, their subsidiaries, Other corporate

offspring and government-

acquired asset corporations and

shall exercise control and

supervision over all legal

departments or divisions

maintained separately and

such powers and functions as are

now or may hereafter be

provided by law. In the exercise of such control and supervision, the

Government Corporate

Counsel shall promulgate rules and regulations to

effectively implement the

objectives of the office.

436 589 0 contracts Contracts contracts

None

None 0%

228 484 0 legal opinions legal opinions legal opinions

96% 100% 0%

Php11,515,000

Php11,934,000

0%

100°/o 100% 100%

100% 100% 100%

100% 100% 100%

100% 100%

RATING

00/0

00/0

00/0

00/0

GENERAL ADMINISTRATIVE

SUPPORT SERVICES

Office of the Government

Corporate Counsel

Percentage of contracts 82% 100% 0% reviewed and legal opinions rendered within the 28 day 542 out of 664 cycle contract/legal reviews

Disbursements OUR 980/0 100% Ratio of total disbursement to total obligations. Php11,280,000

Php11,515,000

Public Financial Management reporting requirements of COA and DBM

Submission of APP CSE 100% 100%

Submission of APP non-CSE 100% 100% 100./0

Submission of APCPI 100% 100% 0%

GOOD GOVERNANCE CONDITIONS

n• tial Compl Compliant

N/A N/A

N/A N/A

Compliant Compliant

Compliant Compliant

Compliant Compliant

Substantial Compliance Compliant N/A

*Part of GASS Indicators Since 2014

Complian

Non-Complia

Compliant

Compliant

Individual SALN Individual SALN Individual SALN submission validated by submission validated by submission validated by

OGCC OGCC OGCC

omplianc

N/A

N/A

Compliant

Compliant

Compliant

MANAGEMENT ACCOUNTABILITY REPORT CARD (MARC-2)

OFFICE OF THE GOVERNMENT CORPORATE COUNSEL

2012

2013

2014

2015 2016

2017

TRANSPARENCY SEAL

F01 Manual

Guidelines on System of Rating and Ranking

PhilGEPS POSTING

CITIZEN'S CHARTER

CASH ADVANCE LIQUIDATION*

SALN

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