Intermediate District 287RESPONSIVE. INNOVATIVE. SOLUTIONS.Drivers Training 2015-16

Who do you call for transportation?

Amy Tiedens- Tuesday and Friday

Transportation Coordinator

W:763-550-7132, C:763-232-6387

Nextels: 104*1283*456

Maureen Johnson- Monday, Wednesday and Thursday

W: 763-550-7110, C: 952-994-1813

Nextel: 612-267-3302

Where to find transportation information?

287 Staff Web Page Go to

Transportation (Bottom left)

What will you find on the Transportation Page?

Request for Transportation Form

Procedures for requesting transportation

Vehicle accident procedures and form

Vehicle transportation report Student incident report in vans

or contract bus

VEHICLE ACCIDENT PROCEDURES

THIS PROCEDURE IS TO BE FOLLOWED FOR ALL VEHICLE ACCIDENTS REGARDLESS OF SEVERITY OR FAULT.

IT IS YOUR RESPONSIBILITY TO SEE THAT ACCIDENT REPORTS ARE SUBMITTED FOR ALL ACCIDENTS.

TELEPHONE REPORT (Call IMMEDIATELY with details of accident)

1. Call 911 immediately in the event of an auto accident whether or not there are bodily injuries

2. Call your immediate supervisor

3. Call ISD 287 Transportation Department at District Office (763-550-2114 or 763-550-7132) __________________________________________________________________________________

POLICE REPORT

Police reports MUST be obtained if:

1. Accident caused damage to either vehicle over $500

2. Accident caused any bodily injury.

Police will also give you a MINNESOTA MOTOR VEHICLE ACCIDENT REPORT to complete.

Please send the completed report to the Transportation Department within 3 days of the accident. __________________________________________________________________________________________

AUTO INSURANCE INFORMATION

1. Insurance Agent: Gallagher & Associates; Contact: Jodi Kelly (763-235-1623)

2. Insurance Carrier: Hanover Insurance Group; Policy Number: ADX 8765385 00 __________________________________________________________________________________________

REPAIRS

1. Obtain repair estimates before repairing. Gallagher & Associates will most likely send out an adjuster to view damage of vehicle. Repairs should not be started until repair shop and adjuster are in agreement on repair costs.

2. A Purchase Order will need to be obtained from Purchasing Department at the DSC prior to having vehicle repaired.

3. When repairs are completed, copies of all invoices should be turned in to the Transportation Department at the District Office.

4. Repair invoices must not be more than the agreed upon estimates.

__________________________________________________________________________________________

MAIL DETAILED REPORTS

Copies of ALL Accident Reports, Police Reports, Estimates, Purchase Orders and Invoices should be mailed to your immediate supervisor and to the Transportation Department at the District Office as soon as possible. Your supervisor will be informed when insurance claim is finalized and of any credit applied to your program accounts.

IF YOU HAVE ANY QUESTIONS REGARDING ANYTHING ABOUT YOUR ACCIDENT, PLEASE DO NOT HESITATE TO CALL

YOUR IMMEDIATE SUPERVISOR OR THE TRANSPORTATION DEPARTMENT 763-550-2114 OR 763-550-7132

General Instructions:

1. A Vehicle Accident Report is to be completed for all vehicle accidents and sent to your immediate supervisor and Administrator for signature within 5 days.

2. A vehicle accident with severe injuries that involve doctor or medical attention needs to be reported to the Administrator within 24 hours.

3. Totally completed Vehicle Accident Report form should be legible and include all applicable signatures.

4. A completed copy of all Vehicle Accident Report forms is to be sent to Transportation Department at the District Service Center.

Blue Transportation Report

(Trip Information)

Form should always be printed on blue paper. Every time staff drives a van, even if you are

not transporting students, you must always record the miles and trip destination on the blue sheet.

Use trip codes, for example: A student missed his/her scheduled route to work, use trip reason, M.

We would like to be accountable for van miles. Always record destination location.

INTERMEDIATE DISTRICT 287 VEHICLE TRANSPORTATION REPORT

TRIP INFORMATION

Location Vehicle #

Site Contact Week Ending

A B C D E F G

Driver Name

Date

Trip Miles

Trip Reason

Student Count

DESTINATION DETAILS

Destination of Each Trip for 287 Vehicles (Destination must be filled in the spaces below) A B C D E F G

TRIP REASON KEY CI –Community Instruction

E – Emergency I – Interview for Work N – Work Center Based, VET V- Vo Tech HTC Class R- Recreation/Leisure C- Class/Course

W- Work, Job Site L- Lunch M- Missed Scheduled Route S- Staff Only G- Gas/Van Maintenance WC- Work Coordinator F- Field Trip

Good Defensive Drivers use SIPDE And THE SMITH

SYSTEM

•Get the big picture- Look 20 sec. ahead

•Leave yourself an out- Don’t get boxed in

•Aim high in steering- Two hands on wheel

•Make sure others see you-Check Blind Spots

•Search- 20-30 seconds ahead

•Identify- Potential objects, cars, pedestrians

•Predict- What are other road users doing?

•Decide-What to do? Change lanes or Stop!

•Execute-Stop, slow down to avoid a crash!

SMITH SYSTEM

SMITH SYSTEM OF DEFENSIVEDRIVING

GET THE BIG PICTURE

AIM HIGH – SEE LOW

If you aim high, you can still see low.

This is due to the design of your vision.

LOOK 12 – 15 SECONDS AHEAD

LEAVE YOURSELF AN OUT

YOU SHOULD ALWAYS LEAVE SPACE AROUND YOUR VEHICLE

BE AN ANTI-SOCIAL DRIVER

KEEP MOVING AND YOU ARE LESS OF A TARGET

MAKE SURE THEY SEE YOU

KEY FIVE: MAKE SURE THEY SEE YOU

• “Your Big Picture” includes people who may not be aware of your presence, even though they should.

• To get their attention, you need to get eye contact.”

• There are various ways to seek eye contact with other drivers and pedestrians.

• Use your warning devices appropriately:o Lights, Horn, hand signal, wave,o Brake lights, turn signals.

• Avoid driving in the blind areas of other drivers.

• Look behind you when stopping or slowing.• Check your mirrors.

Backing: Avoid whenever possible!

Defensive Driving: Is this 3-4 seconds following distance?

What does “Merge” mean?

The Zipper merge

Motor Vehicle Crashes

No. 1 cause of death for 3- to 34-year-olds

An estimated 39,000 to 46,000 people killed in crashes every year

The National Safety Council reported in 2011 that the three biggest causes of fatalities on the road include:

1. Alcohol (30.8%)

2. Speeding (30%)

3. Distracted driving (26%)

Distractions now

join

alcohol and

speeding as

leading factors in

fatal and serious

injury crashes.

How Cell Phones Distract

Visual – Eyes off road

Mechanical – Hands off wheel

Cognitive – Mind off driving

CHALLENGE: Drivers don’t understand or realize that talking on a cell phone distracts the brain and takes focus away from the primary task of driving.

Millions of People are Texting While Driving

18% of drivers admit to texting while driving:

4% of Boomers 15% of Gen X 39% of Gen Y 36% of Teen Drivers

The Problem National Safety Council estimates

that 1 in 4 car crashes involves cell phone use

Hands-free seen as solution and mistakenly believed to be safer than handheld

People recognize the risk of talking on handheld and texting more than the risk of hands-free

Most legislation focuses on only handheld devices or texting

All state laws and some employer policies allow hands-free devices (Law -Type III Van Drivers can’t use hands-free devices in Minnesota)

Hands-free

devices offer

no safety benefit

when driving.

Millions of People are Talking While Driving

11% of drivers at any point during the day are on cell phones

81% of drivers admit to talking on cell phone while driving: 74% of Boomers 88% of Gen X 89% of Gen Y 62% of Teen Drivers

Multitasking: The human brain handles tasks sequentially

Our Brains and Multitasking

Inattention Blindness

Where drivers not using a hands-free cell phone

looked.

Where drivers using a hands-free cell phone looked.

Source: Transport Canada

A narrowed scope

Important reasons why not to text and drive

Important District 287 Policies to Remember

• State Law- Driver and all passengers must wear seat belts!

• Head lights must be on at all times.• The driver shall not fuel the vehicle with students

on board.• The driver shall not transport parents or other

adults outside of 287.• Drivers must follow state laws and district policies.• No food or drink in 287 vans. • You are very visible in 287 school vans and you

represent District 287.

Medication Affects Subtle changes in a driver’s perception can be

extremely dangerous. Slight drowsiness, dizziness, or visual impairment may go unnoticed, and drivers may believe that they are able to drive when they should not.

Over-the-Counter Medications

If taking common over-the-counter medications, such as pain relievers and nasal decongestants:

Read all warnings.

Consult a pharmacist with any questions.

If trying a new medication, take it at a time when you will not need to drive.

Prescription Medications

Prescription medications usually have stronger side effects. Before you start driving or using other heavy machinery, assure that your medication has no side effects. Ask your pharmacist or medical provider if it is safe for you to drive while taking the prescribed medications, and take your first dose at a time when you will not need to drive. 

Don’t forget! State Law: You must

have phone numbers of student’s parents in the van in case of an emergency

Don’t leave information in the van overnight

Follow District 287 procedures regarding confidentiality

Discuss plan with parents and teachers

● Ask parents and teachers if you are able to discuss evacuation plan with student

● Remember, Talking about the plan could cause stress and anxiety for some students

Know the students! What needs and abilities do they have?

● Physical concerns?● Can student get to

exit independently?● Does the student

need assistance or supervision?

It Begins with Prevention Preventing vehicle issues is a

team effort. The more drivers and mechanics

communicate, the less mechanical surprises you will have throughout the school year.

Preform an effective Pre-trip inspection.

Hear, smell and feel trouble “starting”. Never just assume you can “wait” to point out trouble.

Report any issues or questions with the vans to the Transportation Coordinator.

Requirements

Check that a pre-trip has been completed for the day, if not you need to complete the pre-trip before driving the van.

Moving Violations MUST be reported

Personal cell phone use is prohibited

The driver shall not

use a Nextel while

Vehicle is in motion.

Emergency Equipment

Emergency Equipment*First Aid Kit*Bodily Fluid Cleanup Kit*Emergency triangles*Fire Extinguisher*Seat Belt cutter(s) *Window Punch

How to escape a sinking car

Remember you have important people on board

There are laws, there are district policies and there are best practices.

Drive safe and remember the students and staff you are transporting are depending on you to make good decisions!