internal use only | © 1995-2012 nuance communications, inc. all rights reserved. document imaging...

INTERNAL USE ONLY | © 1995-2012 Nuance Communications, Inc. All rights reserved. DOCUMENT IMAGING SOLUTIONS1

Staying Secure In An Ever Changing Landscape


C-Level Point Of View

IDC – interview with 477 large European enterprises in 2011


Security Is ImportantJUST ASK…

• 70% of all companies have experienced one or more accidental data breaches through printing.

• Only 1 out of 6 have a strategy for print security

• Level of concern with the risk of data leakage via:

– e-mail - 60%– USB Sticks - 30%– Printers/MFP – 15%

Figure 1. Accidental data breaches through printing

Closing the Print security gap

Quocirca – interview with 125 IT managers in large European enterprises in 2011


Why Security Is Important

Quocirca, 2011


Security is ImportantIGNORE AT YOUR OWN PERIL


The Print EvolutionFROM PERIPHERAL ACTIVITY TO THE ”WORKGROUP MFP”…

WAN

LAN

LAN

LAN

LAN


”An office worker prints on avaerage 10.000 A4

pages per year”NewfieldIT

Print fleet, M&S and procurement optimized, but…EMPLOYEE PRINTING BEHAVIOR AND SECURITY

• 20% of all prints are never collected

• 40% of all prints could be printed duplex and in grey scale – as they are only drafts, online content, etc.

• No control of networked MFP security vulnerabilities– Unauthorized access to print, copy,

email & scan– Unclaimed documents– Network security– Hard disk


MFP Security Vulnerabilities

Quocirca – Think print, Think security 2010

Unauthorized access to print/scan/e-mail or copy functions and

device reconfiguration

Latent images on hard disk or

removable disk

Network security risk

Unclaimed output


You know the symptoms…

• Piles of unclaimed documents in the printer room

• Missing documents

• e-mails, web content printed in color

• ”Print & Sprint” to ensure that confidential documents do not fall into the wrong hands

European Paper Productio

n

growing 2,5 % a year

Confederation of European Paper Industries


Nuance SafeCom Authentication and Pull PrintControl MFP Print, Copy, E-mail And Scan Activities


Reduce print costs and secure outputSustainable Print Services

• No documents are printed before authentication

• No more unclaimed documents – they are deleted automatically and never printed – an immediate cost reduction of 15%

• Tracks print and copy activities – optimization and cost recovery

• Print rules optimize color and duplex printing – an additional 15% cost reduction


Consistent User Experience

1. Users log in at MFP or printer

2. Tap “Pull Print“

3. Select document to print from document list

• User code• Card or tag• Windows login


Secure AccessSINGLE SIGN ON AUTHENTICATION TO INPUT / OUTPUT KIOSK

Stay secure and save 15-30%

• Authentication protects MFP, network and output

• Pull Print reduces costs and waste

• Centrally defined print rules optimizes duplex and gray scale printing

• Authentication provides single sign on to document capture and workflows

Prepare infrastructure

Optimize IT and print services

Improve business processes


SafeCom Smart PrintingSUPPORTS KEY BUSINESS INITIATIVES


Modular Pay As You GrowMODULAR, SECURE & SIMPLE


Real Results From Using SafeCom

• Nestlé cut paper consumption and costs by 20%

• Logica reduced paper and toner consumption by 25%

• Turismo de Portugal saved $8,000 on paper alone

• Lancashire County Council saved 2M sheets of paper


Safecom Facts And Figures

• More than 3,000 customers

• 100+ global accounts

• More than 100,000 SafeCom-enabled devices

• 700,000+ users

• 100+ certified partners

• Multivendor partnership and cooperation

• Local support in Americas, EMEA and APAC


Now Part Of Nuance Communications, Inc.

• R&D resources with extensive experience of embedded development

• Close relationship with the major printer vendors and MPS providers – most importantly Xerox, Ricoh, HP and Canon

• Scalable and robust solutions – together we have the large global enterprise customers to prove it

• More than 60 solutions partners in EMEA

• More than 25 sales and support offices across Americas, EMEA and APAC regions

SAFECOM, A BRAND OF NEW OPPORTUNITY


How Much Do Print Costs Weigh In Your Budgets?

• Try the SafeCom Print Tracker for 30 days

• Get benchmark of print behavior in your company based on your own data• Total print volume

• Color and duplex ratio

• Number of users

• Number of devices

• Output per application

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