internship portfolio_alyssa macdonald

INTERNSHIP PORTFOLIO

Fall 2015 Alyssa MacDonald

A comprehensive overview of the work I did while interning at Dream

Maker’s Wedding Estates for SPH-R 497.

Table of Contents INTERNSHIP DOCUMENTS..................................................................................................................2

DREAM MAKER’S WEDDINGS ............................................................................................................5

Wedding Season Schedule ................................................................................................................................................. 5

Timelines ...................................................................................................................................................................................... 6

Day of Sheet ............................................................................................................................................................................. 9

Photos ........................................................................................................................................................................................ 13

CAROLINA HOME & GARDEN ’S FALL FUN DAY ...............................................................................28

Proposal for Meeting.......................................................................................................................................................... 28

Timeline..................................................................................................................................................................................... 33

Task Sheet ............................................................................................................................................................................... 34

Event Expenses....................................................................................................................................................................... 36

Raffle Ticket............................................................................................................................................................................ 37

Flyer........................................................................................................................................................................................... 38

Photos ........................................................................................................................................................................................ 39

COMPANY DOCUMENTS .................................................................................................................42

Floral Pricing Sheet.............................................................................................................................................................. 42

Job Postings ............................................................................................................................................................................ 46

Invoices ..................................................................................................................................................................................... 47

Fram Alcohol Order............................................................................................................................................................. 50

Feedback Card ..................................................................................................................................................................... 51

MARKETING.....................................................................................................................................52

Post Card ................................................................................................................................................................................. 52

Logos ......................................................................................................................................................................................... 53

Website Blog Page ............................................................................................................................................................. 54

FINAL EVALUATION .........................................................................................................................56

Internship Portfolio

Page 2

INTERNSHIP DOCUMENTS


Page 4

DREAM MAKER’S WEDDINGS

Wedding Season Schedule

8/1/2015 Bo and Paula Melton

9/12/2015 Scott and Taylor McClellan

9/18/2015 Kevin and Jessica Baker

10/3/2015 David and Meg Bunn

10/10/2015 Matt and Amanda Fram

10/24/2015 Miles and Abby Sparks


Page 6

Timelines

McClellan & Grayson Timeline

10:00 am Bride & bridesmaids arrive

3:30 pm Pre-ceremony pictures begin

4:30 pm Guests begin arriving in garden

5:00 pm Ceremony begins

5:30 pm Ceremony ends

5:30 – 6:15 pm Cocktail hour

6:15 pm Bride & Groom intro by pool (Doctor and Mrs. McClellan)

6:20 pm Guests head to dinner/Bride & groom leave for sunset pics

6:30 pm Blessing

6:30 – 7:45 pmPlated dinner

7:50 pm Groom welcomes everyone in patio, cake cutting, then first dances

9:30 pm Late night snack from food truck

10:00 pm Sparkler exit

8:30 – 11:00 pm Dancing

11:00 pm End time

Vendors

Ceremony processional: Crystal Coast Quartet (810) 265-6654 | Arrival: Ceremony recessional: Andy at Port City Pipes (Bagpipes) (910) 232-5678 | Arrival: 4:15

(will need place to change away from anyone, it’s a secret DON’T TELL GUESTS ABOUT

THEM!) Cocktail hour: Bagpipes and William Seymour (acoustic guitarist) Reception Music: Heart to Heart | Arrival: 3-4 pm

Floral: Avalon (910) 381-6366 | Arrival: 3pm

Alcohol: Promised Hearts (252) 670-4638 | Arrival: 3 pm Photography: Julia Laibel (304) 904-0225| Arrival: 3 pm

Caterer: The Flame (732) 768-9351 | Arrival: 3:00 pm Cake: Ali Smith Cakes (252) 571-3294 | Arrival 1:30 pm

Kevin Baker & Jessica Strong Timeline

10:00 am Bride & bridesmaids arrive

2:00 pm Groomsmen arrive


4:00 - 4:30 pm Ceremony


5:45 pm Intros (parents, bridal party, & bride & groom) & First dance by pool

5:55 pm Welcome speech by Jessica’s father

6:00 - 7:15 pm Dinner

7:15 pm Toasts

7:30 pm Cake cutting in patio

7:40 pm Parent dances

7:50 - 11:00 pm Dancing

10:00 pm Sparkler exit

11:00 pm End time

Vendors

▪ Entertainment: Professional DJ Services (956) 536-9598 | Arrival:

▪ Floral: The Dream Makers

▪ Alcohol: Promised Hearts (252) 670-4638 | Arrival: 2:30 pm

▪ Photography: Chalice Mills (252) 422-3061| Arrival:

▪ Caterer: Christianne Ingegno (312) 203-3663 | Arrival: 2:00 pm

▪ Cake: Mrs. Vingerber’s Sweets (910) 326-3997| Arrival: 2:30 pm

▪ Transportation: A Diamond Limousine (252) 240-1680| 11:00 pm

Bridal Party

▪ Parents of groom: Jeffrey & Carol Baker

▪ Parents of bride: Charlene & Edmund Strong

▪ Officiate: Jana Guitar

▪ Best Man: Jim Lee

▪ Groomsmen: Pat Hertel, Johnny Barrett, Bill Davison, Kurt Drake, & Christopher Carbone

▪ Matron of Honor: Stephanie Cannon

▪ Maid of Honor: Hannah Strong

▪ Bridesmaids: Sheri Beran, Laura Craighill, Kaitlin Files, Megan Speziale, & Katie Howard

▪ Junior Bridesmaid: Megan Beran

▪ Pet: Baby (Black Lab)


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Miles Sparks & Abby Thomas Timeline

10:00 am Bridesmaids arrive

12:00 pm Groomsmen arrive


4:00 - 4:30 pm Ceremony


5:30 pm Soup & Salads

6:00 pm Intros (parents, bridal party, & bride & groom) (tent)

6:10 pm First Dance (tent)

6:15 pm Welcome speech and blessing

6:30 - 7:45 pm Dinner (toasts at end)

8:00 pm Cake cutting (patio)

8:15 pm Parent dances (tent)

8:30 - 11:00 pm Dancing

11:00 pm Sparkler exit (Garden)

11:00 pm End time

Vendors

▪ Entertainment: Professional DJ Services (956) 536-9598 | Arrival: 3:00 pm

▪ Floral: The Dream Makers

▪ Alcohol: Promised Hearts (252) 670-4638 | Arrival: 2:30 pm

▪ Photography: Chalice Mills (252) 422-3061| Arrival: 2:00 pm

▪ Caterer: Christianne Ingegno (312) 203-3663 | Arrival: 2:00 pm

▪ Cake: Mrs. Vingerber’s Sweets (910) 326-3997| Arrival: 2:30 pm

▪ Transportation: A Diamond Limousine (252) 240-1680| 11:00 pm

Day of Sheet

McClellan & Grayson Wedding September 12, 2015 WH 167 ppl

Guys room

cleaned and ready

Bathrooms

cleaned and stocked, TP, paper towels, check draws to make sure they are cleaned out

trash cans

Soap in the dishes

Light in the males bathroom (lantern of some sort)

Glasses

Water station in garden needs small plastic cups

Pool bar needs wine glasses (loose beers and wine only, use big barrel at pool for loose

beer)

Outside/tent bar is for wine and keg beer (needs wine glasses & mason jars)

Drink station by dinner tables (our 4 dispensers, no mason jars)

Basement bar is for liquor, needs mason jars

Crystal glasses on tables

Bride is bringing tumblers & koozies for drinks after 9 pm

2 champagne flutes on cake table

Pool Area

Bar stocked with wine glasses

Bar stocked with soft drinks

Large barrel beside bar to be used for loose beers

Make sure fresh ice is up by bar

Trash can by bar

Entertainment set up by pool staircase

Restroom arrow sign pointing to patio

2 round tables for caterer placed in shade to be used for cheese tray (spot closest to house

and closest to patio stairs), other for empty glasses

Table Setup

Setting for 167 people (refer to bride ’s seating chart for how many are at each table)


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Bride & Groom sweetheart table (white marble top) needs Captain & First Mate sign,

completely set with gold chargers, big blue willow plate, salad blue willow plate, plus

silverware & crystal glasses

Farm tables with no runners, 1 grey lantern on each table

Gold chargers, crystal glasses, silverware, navy napkins with menus folded into them

Have 170 blue willow plates already set out in stacks for caterers to plate food (big blue

willow plates & salad plates)

Seashells for décor possibly

Tent Area/Open Area

Orange couch set & brown table set

Cornhole

Blue couch set outside

Set metal chairs around fire pit

Bar in tent with mason jars, wine glasses, bride ’s tumblers & koozies, & water dispenser

Bar in tent needs 2 small barrels for chilling wine/loose beers

Trash can by bar

Ceremony Site

Reserved signs

“Friends of the bride” chalkboard sign on left side of pews up front

Chairs for quartet (heavy grey ones)

Make sure doors look pretty

Move flowers from pews during cocktail hour & place around for extra décor

Garden

Make sure small 9 oz plastic cups are there for water

Our square Water dispenser on wood table on right side with small plastic cups

Small wooden round with sheer white lace

Big round with burlap & white lace with table weights for guest book & gifts, need two

baskets for programs (two girls passing out by pews)

Guest book will be fabric pieces (find something cute to put them in)

Gift sign arrow, ceremony sign arrow

Trash can by water station

There are three ushers who will be seating guests

Patio

2 pop up tables for extra seating (burlap with white lace)

Brown dresser for buckeyes with chalkboard sign on left side of fireplace (Put our displays on

it with rose runner)

Long distressed wooden table for drink station by dinner area, with our four water dispensers

w/ chalk board sign that say water, sweet tea, unsweet tea, and lemonade

Small brown dresser for pics of bride and groom with song quote chalkboard sign

Put out bug spray

After pictures are done, girls bouquets need placed on the mantel

Pop up round (burlap and white lace) under chandelier for the cake and champagne flutes

Plastic plates and silverware for cake on heavy buffet during dinner

Inside Bar

Stock with mason jars, koozies, & bride ’s tumblers

No barrel at this bar

Trash can

Pop-up round (burlap and lace) with our round silver cake stand

Other Areas

Place sparklers in bucket with our sparklers sign at patio entrance

Tiki torches moved to garden for sparkler exit (wait until dark to do this)

Make sure we have at least 3 tiki torches near sparkler area for lighting along with 2 or 3

buckets filled with water for sparkler disposal

During Ceremony

Move chalkboard sign by road to entrance of the pool near patio

Put gifts in Taylor’s mom’s car

Make sure the caterer brings apps to the garden for the wedding party pics

Move the guest book to patio/inside

Light the candles on the tables

During Cocktail Hour

Collect chalkboard signs on pews and place back in closet behind bar

Check Bathrooms

Collect flowers from pews and place around for extra décor

During Dinner

Check bathrooms

Remove all tables from the garden

Place gifts in the car

COUNT cards with someone!!!!!!

Clean guys rooms up

All of the brides things go back in the grooms room

Place plastic plate and silverware (for cake) on heavy buffet table on patio


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Throughout the night

Check bathrooms!!!!!!!!

Check bartenders glasses

Pick up any trash or glasses left around

Take glasses to upstairs kitchen to wash

Clean up bridal suite & groomsmen room

Stack crystal glasses on one table after dinner

Gather navy napkins and place in tub

At the end of the night

All bride’s items go back in bag in groom’s room

Round tables need to be rolled underneath patio so they don ’t get wet

Chairs can be stacked

Lanterns need to be blown out and stacked under patio (take candles out)

Glasses need to be stacked under patio

Tables by the pool need to be broken down and carried back to carport

Photos

M E LT O N W E D D I N G


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M C C L E L L A N W E D D I N G


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B A K E R W E D D I N G


Page 18

B U N N W E D D I N G


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F R A M W E D D I N G


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S PA R K S W E D D I N G


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CAROLINA HOME & GARDEN’S FALL FUN DAY

Proposal for Meeting

Fall Fun Day Saturday October 17, 8am-5pm

Activities

Face Painting Face painting will take place all day. The station will be on the front porch, Face painting will be free. Needs an attendant. (Maybe Barbara)

Pumpkin Painting Pumpkin painting will take place next to the face painting station. Painting will be free with the purchase of a pumpkin. Same person doing face painting will watch over this

station, however parent will supervise their kids with the actual painting. Will need signage saying adult supervision is necessary for the painting. (Maybe Barbara) Use paint

we have.

Pumpkin Ring Toss This will be a free game for kids. Kids will receive a piece of candy for playing. This game will be overseen by the same employee overseeing the bounce house. (Probably Natalie or Spencer)

Bounce House We will rent the bounce house from Camp Lejeune at a discounted military rate. The bounce house will be set up in Sammy’s yard along with the pumpkin ring toss. Bounce

house will be supervised by person overseeing the ring toss (either Natalie or Spencer). Also free to kids.

Hayride The hay ride will run once an hour starting at 9:30, at the 30 minute mark, 8 rides total.

Ken will drive the hayride and Aimee will oversee the passengers. (Alters with sack race)

Sack Race The sack race will run once an hour starting at 9:00 am, 8 races total. Winner will receive

a caramel apple, other kids will get a piece of candy. Aimee will oversee/judge the races.

Snoopy TJ will be snoopy for the day

Face in Hole Picture Will not need an attendant. Set up similar to picture below.


Page 30

Corn hole One or two corn hole boards set up for people to play. Will not need an attendant.

Fire Pit One fire pit will be lit, won’t need an attendant. Alyssa will check it and let guys know if it needs wood.

Entertainment Kevin Siebold will be playing guitar from 11-2, will cost $150.

Prize Raffle This will be for the parents/guardians. Attendees will be able to purchase raffle tickets at the register for $2-4? This will also be a way for CHG to get email addresses of

customers for the mailing list. The prize should be something already in the inventory. (Ideas: small fire pit, large plant, nice pot, wine basket etc.)

Food

Snack Station Set up inside, Alyssa will check levels of the snacks. Will have apple cider and popcorn candy (maybe in with caldrons or pumpkin buckets to be festive).

Caramel Apples We will need 8 caramel apples for the sack race prizes

Candy There will be candy/fangs in buckets at the sack race and the pumpkin ring toss

Vendors Hopefully will have Cravin’ Asian (the Flame) for a food truck. Still waiting to hear back from them.

Staffing

Games/Activities Alyssa

Barbara

Aimee

TJ- snoopy

Natalie (hopefully)

Spencer (hopefully)

Landscaping/Unloading Ask if Carlos OR Adrian can work it

Cashier CJ working register and raffle tickets

Helping Customers Ken (also driving hayride)

Tom

Costs

Expense # of Units Price per unit Total Cost

Guitarist 1 $150.00 $150.00


Page 32

Bounce House 1 $0.00

Caramel Apples (4 pack) 2 $5.00 $10.00

Face Paint $0.00

Rings (for pumpkin toss) 1 $10.00 $10.00

Apple Cider 4 $6.00 $24.00

Popcorn $0.00

Nestle/Wonka Bag 2 $15.99 $31.98

Pix Stix Bag 2 $7.25 $14.50

Vampire Fangs (6 dozen) 1 $6.00 $6.00

Witches Caldron (dollar tree) 2 $1.00 $2.00

$248.48

Need to find out bounce house pricing, also need to add in face paint and popcorn. Check

with white cheddar popcorn distributor.

Timeline

Fall Fun Day Timeline

7:50 am: Inflatable goes up 8:00 am: Food goes out, everyone arrives, and have brief meeting 9:30 am: First Hayride runs 10:30 am: Lil’ Johnny’s Crab Shack Arrives (910) 381-9145 Kevin Siebold, the guitarist Arrives (908) 914-1644 Hayride Runs 11:00 am: Kevin begins playing guitar, food truck ready to serve 11:30 am: Hayride Runs 12:30 pm: Hayride Runs 1:30 pm: Hayride Runs 2:00 pm: Guitarist & Food truck leave 2:30 pm: Deflate, Hose off, and roll up the inflatable slide Tom will leave to take slide back to base Hayride Runs 3:30 pm: Hayride Runs 4:30 pm: Draw and announce the raffle winner Last hayride runs Start tearing down less popular games/stations/signs 5:00 pm: Event ends, clean up quickly, and lock up


Page 34

Task Sheet

Fall Fun Day Tasks

Madison

You will be operating the inflatable slide. The slide will operate 8am-2:30pm. You should ensure kids go down the slide one at a time, also make sure they take their shoes of before getting on the

inflatable. You can let someone start going up the ladder as soon as the previous person starts going down the slide. At 2:30 you and Tom will spray the slide off with a hose and roll (not

fold!) it up. You will be free to leave once the slide is gone (around 2:45). See Alyssa before you

head out so she can write down your hours worked.

Mason

Will be watching the ring toss game. For the ring toss game, make players stand behind a line and throw the glow hoops at the pumpkin stems. Give candy to all players, regardless of if get

the hoops on the stem or not. (Give two pieces if they get all three)

Lisbeth

You will be painting faces on the front patio. There will be printed designs kids can choose from and lots of paint colors! Also keep an eye on the pumpkin painting area, kids should be

supervised by a guardian while painting pumpkins. Check with Alyssa when you arrive/leave so she can write down how long you worked.

Spencer

You will be watching the petting zoo. Make sure nobody climbs inside of the pig pen, or does

anything crazy. Make sure kids use the hand sanitizer if they pet Moe.

Steven

You will be acting as a ghost hunter in the hayride once an hour. When you are not at the hayride you will be manning the sack race. When you get at least 4-5 racers you can have a race, if there

is enough kids have two different races (under 5 years/over 5 years). You must yell start and then judge who jumps over the line first. Give bagged candy or a caramel apple to the races winner.

Let other participants pick one piece of candy from the bowl. Jordan

You will be acting as a farmer for the hayride once an hour. When you are not at the hayride you will be welcoming people/asking if they want a drink at the front of the store. If you need to

leave early for the wedding let Alyssa know. Jacob

You will be acting as a ghost for the hayride. You may need to stand in at stations during breaks. Let Alyssa know when you have to leave for the wedding.

Amy

Once an hour you will be taking tickets for the hayride and helping TJ (Snoopy) around for the hayride. Make sure everyone older than 2 has a ticket. When not helping with the hayride you

will be helping nursery customers as usual.

Barbara

Will be working as usual helping customers, we will have the wheel out which you can have people spin for deals.

Ken

Will be driving the hayride once an hour. Tom

At 2:30 you will need to help Madison hose off, roll up, and pack up the inflatable slide and take it back to base. (It must be turned in by 4pm at the latest)

TJ

You will be Snoopy. You will be on all of the hayrides as Snoopy, Amy will help you get

around. You can also act as snoopy up front when hayrides are not going on as much/little as you wish!

CJ & Pam

At the register will be hayride tickets and raffle tickets. They hayride tickets (the blue roll) are $2

per person, children 2 and under ride free w/ an adult. Hayrides are running once an hour starting at 9:30, the last one will be at 4:30. The raffle tickets will be sold for $2 each, or 3 for $5. (6 for

$10, 9 for $15, 12 for $20 etc.) There is no limit to how many raffle tickets someone can buy. Stop selling raffle tickets at 4:30 as that is when the drawing will occur.

Alyssa (myself)

I will be checking food levels, candy levels at stations, and filling in when anyone at the stations

needs a break. I will also be helping the guitarist/food truck as they arrive and leave. Also selling

hayride tickets outside.


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Event Expenses

Expense # of Units Price per unit

Total Cost

Radio Ad 1 $340.00 $340.00

Facebook Marketing 3 $5.00 $15.00

Guitarist 1 $150.00 $150.00

Bounce House 1 $80.00 $80.00

Hand Sanitizer (for petting zoo)

1 $6.98 $6.98

Caramel Apples (3 pack) 3 $2.48 $7.44

Face Paint 1 $9.97 $9.97

Rings (for pumpkin toss) 1 $1.00 $1.00

Apple Cider 4 $3.98 $15.92

Chips 2 $2.98 $5.96

Pretzels 3 $0.98 $2.94

Nestle/Wonka Bag 2 $14.84 $29.68

Playtime Candy Bag 1 $9.98 $9.98

Hershey Bars 1 $21.94 $21.94

Marshmallows 4 $0.96 $3.84

Oreos 1 $9.56 $9.56

Small cups 1 $9.32 $9.32

Foam Cups 3 $0.98 $2.94

Plastic Table Covers 3 $1.00 $3.00

Goody Bags 1 $1.00 $1.00

Candy Buckets 2 $1.00 $2.00

Tax $6.06

Total $728.47

Raf fle Ticket


Page 38

Flyer

Photos


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Page 42

COMPANY DOCUMENTS

Floral Pricing Sheet


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Page 46

Job Postings

WANTED

Housekeeper DreamMaker’s Wedding Estates is looking for a housekeeper to organize and clean our venues during our busy Fall wedding season. The position is seasonal, with the possibility of a permanent position.

Applicants with previous housekeeping experience will be given priority.

Please contact Stephanie Watson via phone at 252-422-1841 by September 1st, 2015 if you are interested

in the position.

WANTED

Experienced Florist Carolina Home and Garden is looking for a qualified Florist to design and create elaborate floral

arrangements for weddings and for our store.

The applicant must be creative and be able to think outside of the box. Candidate must be experienced

and have an eye for design. Applicant must be willing to work long weekend hours.

Please submit resume and pictures of your past work to [email protected] no later than September 1st, 2015.

mailto:[email protected]

Invoices

Dream Maker's Wedding Estates

Wrightenberry/Ward Floral Invoice

To: Elizabeth Ward

For: Wedding Floral

Date: October 17, 2015

Location: Watson House

Address: 10114 Coast Guard Road

Flowers Supplies

Roses Ribbon

Calla Lil lies Corsage wristlets

Amaranthus Pins

Cox Comb Oasis foam/glue

Seeded Eucalyptus Tape

Bittersweet Spray paint

Hydrangeas

DESCRIPTION TOTAL

Flower/Supplies $1,599.09

Labor $1,400.91

TOTAL

DUE $3,000.00


Page 48


O'Brien/Bunn Final Invoice

To: Mr. & Mrs. O'Brien

For: Meg & David's Wedding

Wedding Date: October 3, 2015


Address: 10114 Coast Guard Rd, Emerald Isle, NC 28594

Billing Date: October 27,2015

DESCRIPTION

Alcohol $589.30

Floral $200.00

Bartending $350.00

Total $1,139.30


Sparks/Thomas Final Invoice

To: Cathy Sparks

For: Abby & Miles Wedding

Date: October 24, 2015


Address: 10114 Coast Guard Rd, Emerald Isle, NC 28594

Billing Date: October 27, 2014

DESCRIPTION # of Units Unit Price

Wedding Day

Crystal Coast Stage/Dance Floor Rental 1 $829.20 $829.20

Extra Egg Favors 35 $16.15 $565.25

Favor Bags 235 $0.58 $136.30

Extra Alcohol 1 $92.93 $92.93

Guest Upcharge (per person) 35 $30.00 $1,050.00

Nanny 1 $116.00 $116.00

Rehearsal Dinner

Napkin Rental 50 $2.00 $100.00

Lantern Rental 6 $6.00 $36.00

Crystal Coast Rentals/Set Up 1 $790.64 $790.64

Dream Makers Labor (floral, design fee, set up, clean up) 1 $300.00

$300.00

Total $4,016.32


Page 50

Fram Wedding Alcohol Order

description bottles/case/ box/Keg Unit Cost Total

Mich Ultra 4 $ 17.40 $ 69.60

Bud Light 4 $ 17.40 $ 69.60

Corona Extra 24Pk 12Oz Btls Corona Extra 24Pk 12Oz Btls

4 $ 25.91 $ 103.64

Moscato d Asti 12 $ 12.97 $ 155.64

Bota Box Pinot Noir (2 - 3 box case) 6 $ 13.67 $ 82.02

Bota Box Malbec (2 - 3 box case) 6 $ 13.67 $ 82.02

Bota Box Red Blend (2 - 3 box case) 6 $ 13.67 $ 82.02

Sam Adams Octoberfest Bottles 4/6pk 12oz $ 31.98

2 $ 31.98

$ 63.96

Black Box Pinot Grigio 3 $ 14.39 $ 43.17

Water 5 $ 4.00 $ 20.00

Customer charge 771.67

add tax rate 0.0675

total customer charge 823.76

tax 52.09

Feedback Card


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MARKETING

Postcard


Page 54

Website Blog Page


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FINAL EVALUATION


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internship portfolio_alyssa macdonald

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