intro to meeting facilitation
Post on 19-Oct-2014
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Intro to Meeting Facilitation
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Take 5 minutes and write about a successful meeting you participated in.
Describe what the meeting was about. What key decisions needed to be made? What happened that enabled the meeting to
be a success?
What makes a successful meeting?
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• Design & Plan• Guide & Manage:
Engage Participants
Acquire Support Make Decisions
• Record • Accountability
What does a Facilitator do?
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What makes a successful facilitator?
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What
WhyHow
Focus on Outcomes
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• Who are they• What’s in it for
them• The type of
involvement they need to have
Your Participants
?
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• Information and materials• Room arrangements• Supplies
Other Considerations
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• Ground Rules• Review the objectives and agenda• Listen, engage and include• Summarize
Guide & Manage
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Challenging Participants
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Description:RamblerInterruptsAssumed Expert
Strategy: 1. Locate “pause” moment2. Acknowledge their point3. Ask for thoughts from
others
The Monopolizer
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Description:Joker/WisecrackQuestions within questionsTopics out of context
Strategy:1. Acknowledge them
momentarily2. Reiterate topic being
discussed and goal The Distractor/Attention
Seeker
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Description:Finds fault on everything NegativeGripe
Strategy:Don't coax or show pityTalk about benefits Turn it back to them
The Skeptic
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Description:Side conversationsMuttering to themselves
Strategy:1. Call on them2. Restate the last opinion or
remark of the group 3. Ask them their opinion
The Sniper
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What are your key takeaways?
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Good Reads
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Fin