Introduction to ZoomDAVID YATES

EXTENSION AREA SPECIALIST – INFORMATION TECHNOLOGYSlidedeck – http://www.slideshare.net/dayates

What is Zoom? Cloud –based video conferencing service Similar features to Blackboard Collaborate

Easy to launch and log into Can join from mobile devices or call in via telephone

What is Zoom? Any user (UT, TSU, client or program partner) can join and participate in a session

All staff members have a basic accounts◦ Allow to schedule and facilitate meetings with up to 25 people◦ Meetings can be schedules minutes before◦ User just needs meeting information

Log into Zoom In web browser go to https://utia.zoom.us

Link to Getting Started with Zoom Guide at bottom of Login page

Select orange Login button in top right corner

Sign on with your NetID and current NetID password

First Time – Set My Profile My Profile tab Upload a profile picture – will be used when your video is disabled

Download Zoom app Download and install Zoom app on your PC (and/or mobile device) Link located at bottom of Sign-on page Accept defaults to install

This will speed up time it takes to join a meeting. Can use the web interface or Zoom program to schedule, join or start a conference.

Join a Zoom Meeting Will need meeting information

◦ Meeting ID number◦ Meeting direct URL link

Can connect with this information via computer, mobile device or telephone

(Send generated text with each meeting scheduled)

Join a Zoom Meeting Enter URL of meeting Click Start a Meeting icon If Zoom is already installed, the session will quickly launch If not, follow prompts to install Zoom on the computer

Navigating in a MeetingZoom Menu Bar

Mute & unmute your audio Share screen

Stop and start your video Manage participants (leader)

Configure your settings Group or private chat

Invite others Record the meeting

Share screen Leave or end meeting

Audio & Video Mute your microphone – click microphone icon Test audio settings – click Audio icon

◦ Can also select video settings

Toggle video camera on/off – click camera icon

Chat Options Click Chat icon Send private messages or to all

Leave or End Meeting As a participate, click Leave Meeting icon to end your session but allow others to remain in the session

As the meeting leader, click the End Meeting icon to Leave the meeting but allow it to continue, or end the meeting for everyone

Facilitate a Meeting - Schedule Log into Zoom site via web https://utia.zoom.us or Zoom program (sign on with SSO)

Zoom program◦ Click Schedule icon ◦ Change topic title◦ Change date, time and length◦ Check box if you want others to join before host◦ Choose to add to Outlook calendar◦ Click blue Schedule icon

Facilitate a Meeting - Schedule Web interface

◦ Click My Meetings tab on left◦ Click Schedule a Meeting link

◦ Change topic title◦ Change date, time and length◦ Check box if you want others to join before host◦ Click blue Schedule icon to complete

Facilitate a Meeting - Starting Zoom program

◦ Click Meetings icon at bottom of screen◦ Select scheduled meeting to start◦ Click Start icon to launch meeting◦ Can also delete/edit and copy meetings

Web interface◦ Click My Meetings and Upcoming Meetings tab◦ Click Start icon to launch selected meeting

Host Options Manage Participants

◦ Click Manage Participants icon◦ Mute individuals or all◦ Lock Screen share (participants)◦ Mute participants on entry◦ Play enter/exit chime◦ Lock meeting to prevent others from joining

Host Options Screen Sharing

◦ Can switch between video and screen share◦ Click Screen Share icon◦ Select screen or program to share

Host Options Green outline will show what you are presenting Hover mouse at top of screen for more controls

◦ Annotate and Stop Share used often◦ Stopping returns to video◦ Remote Control

◦ Give Mouse/keyboard Control to another user

Applications for Zoom Conduct meetings/trainings with Extension staff Conduct planning meetings (Extension & non-Extension) Bring in expert to address a group Other ideas?

What are your questions?

Thank You

Please remember to self-register in SUPER for this session