Introducing

Project Planning

Learning ObjectivesLearning Objectives

• Identify the 5 stages of team-based project planning

• Prepare an effective project overview related to your patrol exhibits

• Understand the importance of selecting an appropriate approach or method

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Upon completion of this presentation you will be able to:

Learning ObjectivesLearning Objectives

• Avoid the “Activity Trap”

• Avoid “Scope Creep”

• Develop a work breakdown structure

• Implement and track a project plan

4

Upon completion of this presentation you will be able to:

5 Stages of Team-Based5 Stages of Team-Based Project Planning Project Planning

1. Project Overview and Objective.

2. Work Breakdown Structure

3. Activity Assignments.

4. Putting the Plan into Action

5. Project to Close and report.

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1 - Project Overview1 - Project Overview

• What are we doing?What is our problem, opportunity or

situation to be changed?

1 - Project Overview1 - Project Overview

• Project GoalsStraightforward

Important

S.M.A.R.T.

Project Goals & ObjectivesProject Goals & Objectives– Specific: Is it in targeting an objective?

– Measurable: What are the measurable indicators of progress or success?

– Attainable: Is it attainable by someone on the team?

– Relevant: Can it be achieved within the resources and time allowed? If not, then the goal is irrelevant to project success.

– Time-based: When will the project be completed?

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SM

A

R

T

1 - Project Overview1 - Project Overview

• Measure of SuccessGoals and Objectives measured

to determine success

Team chooses the criteria

1 - Project Overview1 - Project Overview

• Approach or MethodHow do we tackle this project?

Think outside the box

Remember -

If you keep on doing what you have always done, you will keep on getting what you have always

got!

Is this what we Is this what we want?want?

1 - Project Overview1 - Project Overview

• Approach or Method Guidelines

Focus on Goals & High Level Objectives

Challenge Assumptions

Explore out-of-the-box solutions

Invent new methods

Approach or MethodApproach or Method

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“Insanity is doing the same thing over and over and expecting a different result.”

Albert Einstein

Tools of the Trade Tools of the Trade

Project PlanningProject PlanningVideo 1Video 1

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Discuss VideoDiscuss Video• What approaches did the team consider?

• What assumptions were challenged to arrive at the final selection?

• What was necessary for the novel approach to be seriously considered?

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1 - Project Overview1 - Project Overview

• Assumptions and RisksAssumptions – What are the widely

held attitudes? Are they true or not?

Risks – What can undermine the success of your project?

1 - Project Overview1 - Project Overview• Analysis of Assumptions and Risks

Answer these questions for each objective – 1. What resources are required to realistically complete this

objective?

2. What risks are associated with obtaining these resources in a timely manner?

3. What problems or delays are likely to occur in completing this objective?

4. What effect will delays have on the overall project plan and schedule?

Then relook at your Then relook at your projectproject

1 - Project Overview - 1 - Project Overview - ConclusionConclusion

1 - Project Overview – 1 - Project Overview – ReviewReview

• WHY???

Figure out problems before we start

Be better prepared

Tool to “sell” people on committing to project

Gives us idea of how feasible the project is

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1 - Project Overview – 1 - Project Overview – ReviewReview

• WHY???Ensure success

Basis for more detailed plan

Avoid the “Activity Trap”

Avoid Scope Creep

2 - Work Breakdown 2 - Work Breakdown StructureStructure

• Activities should pass the “SMART” test.

• Each activity must have a start & stop time.

• Activities may be linked.

• Time and cost should be easy to define.

• Each activity should be assigned to someone.

• Each activity must be easily accomplished by one team member if not decompose the activity into smaller pieces.

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Work Breakdown StructureWork Breakdown Structure

Tools of the TradeTools of the Trade

Project Planning Project Planning Video 2Video 2

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See how the small team:

• Tackles the problem of the weight of the windows on the lunar module

• Sells their ideas to others

• Challenges assumptions

• Thinks out of the box to generate new ideas

• Helps people “see” their ideas

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Work Breakdown StructureWork Breakdown StructureCase StudyCase Study

Discuss VideoDiscuss Video

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• What were the solutions to weight problems that the team encountered?

• What are the lessons for us?

We must challenge assumptions.

We must think outside the box.

"If you keep on doing what you've always done, you will keep on getting what you've always got."

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What do we need What do we need to do to deliver a to do to deliver a

University of University of Scouting?Scouting?

Activities to deliver U of SActivities to deliver U of S

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IDTime-place

Pick the date

DetermineExpenses

Set the Fee

Draft Denis

As CD

Recruit STaff

Get aGOOD

AVperson

Reserve

The

Training

room

MakeA

Flyer

Put dateOn the

CalendarGet copies Of syllabus

Have a meeting

Train

Staff

Buy

Food

Photo-copy

Handouts

Get the New leaderslist

Mailflyers

3 - Activity Assignments3 - Activity Assignments• When assigning activities remember

team members– Must understand the purpose of the

project (Big Picture)Must understand exactly their assignmentSkills and resources must match the

activityEstablish milestones to monitor progress

4 – Putting the Plan into 4 – Putting the Plan into ActionAction

4 – Putting the Plan into 4 – Putting the Plan into ActionAction

• Remember – Leadership – information, resources,

clarification, support and encouragement

Characteristics of High Performance Teams development

Trust

Trust is one of the most important Trust is one of the most important characteristics of a high-performance team.characteristics of a high-performance team.

• The team leader should monitor the performance and the results.

• Team members should have the freedom to work within their own boundaries.

• Micromanaging or monitoring the work method implies that the team member is not trusted.

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Let the Project Begin!Let the Project Begin!

5 – Project Closeout5 – Project Closeout• Celebrate - Recognize your team

• Evaluate the Project and Write a report (This is necessary to help successor remember and avoid pitfalls)

Goals & objectives met?On time?Better next time (update templates

and processes)?

ConclusionConclusion

55STAGES OF PROJECT

PLANNING

Learning ObjectivesLearning Objectives

• Identify the 5 stages of team-based project planning

• Prepare an effective project overview related to your patrol exhibits

• Understand the importance of selecting an appropriate approach or method

• Avoid the “Activity Trap” & “Scope Creep”

• Develop a work breakdown structure

• Implement and track a project plan

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Can you….

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Thank You!Thank You!