Ia

DIRECTORATE OFVERNMENT OFASSAM(LOCAL FUND) ::::: ASSAM

GOAUDIT

No. DAAITDIT:IIVI 50 /20 I 5,

::::: GUWAHATI_6.

Dated: Guwahati, the /2019C}

Sub:-

Sir,

The Principal and SecretaryHandique Girls' College, iuwahati

i i.trl.; ;! ;,:,,;r:l;.;;r,;" t s of H a n di q u e G i r t s, c o, e g e fo r t h e p e r i o d fr o m

I am directed to forward herewith the Audit Report on the accounts of your officefor the period frorn 01 '04'2012 to 3l .07.2014.It is requested that the first repry to the AuditReport duly approved by the Governing Body may be sent to this office within 3 (three)months from the date of its receipt.

special attention is brought to the objections noted in paruno. of part _ IISection (B).

Memo No.DAAUDIT:IIVI5 0i2015-A,

Yours

Asstt. Director ofAudit

Dated: Guwahati, the

ugb.

/2019

r' ;l|""?fiTtr:?lToffJ:::1"" to the Govr or Assam, Education (Higher)

2' ;hri'ffi*;i;,::1'"" to the Govr. of Assam, Finance (Audit & Fund) Deparrment,

3' The Director of Higher Education, Assam, Kahilipara, Guwa hati_r9.

4. The Assistant Director ofAudit (Local Fund) Assam, Guwahati circre5. The Audit Cell, Head euarter.

>ltAsstt. Director ofAudit

Contd.

2

Part - I

A' Introduction :- The Accounts of Handique Girls' colrege for the period from01.04.2012 to 31.07.2014 were audited by Smti Bornali Sarmah, Audit offrcer under thedirection of the Director ofAudit (Local Fund) Assam, Dispur, Guwahati_6.

The audit was commenced on 14.07.2014 and completed on 06.01.2015.

B.Incumbency :- Dr. (Mrs)Indira Bordoloi M.Sc. p.hd. held the office of the principal

and Secretary of the college for the period 0r.04.2012 to 3r.07.2014, while Mr. DineshBaroowa was the President of the Governing Body for the same period.

c.scope of Audit :- Under the provision of section 5(i) of the Assam Local Fund(Accounts and Audit) Act, 1930 and rules framed thereundeg the Director of Audit(Local Fund) Assam, is empowered to conduct the audit on the Accounts of Educational

Institutions in Assam.

D.Disclaimer statement :- The Audit Report has been prepared on the basis ofinformation furnished and made available by the Principal and Secretary of Handique Girls'

college, Kamrup(M). The office of the Director of Audit (Local Fund), Assam disclaims any

responsibility for any misinformation and or non-furnishing of information on the part of the

auditee.

E.Fund Receipt and Expenditure Statement :- The position of fund receipt and

expenditure of the handique Girls' college for the period from 01.04.2012 ro 31.07.2014 as

lurnished to audit by the Principal and Secretary is annexed at Annexure-,A'.

F.Closins Balance of different funds :- Closing balance of different funds as on

31.07 .2014 are annexed at Annexure - B.

G.Collection of fees and fines :- Statement showing collection of fees and fines of the

college as furnished in audit by the college authority is annexed at annexure'C'.

However. it may be mentioned here that the College authority had deposited an amount

of Rs.89,76,114.00 (Rupees eighty nine lakh seventy six thousand one hundred fburteen only)

being the 70oh of the balance tuition fees for the period 2007 to 2013 by bankers cheque

no.897029 dtd.23.12.2013 in the name of Director of Higher Education as per letter no.G(B)

Contd......

orzto 31.07.2014.

aI

;a

J

Miscl30l20l2l27 dtd. 1 5. 11.2013.

Tuition fee for the period from 2013 to 30.07.2014 has not been deposited till date ofke.?l

audit. It is beinl the General fund as stated in audit

H.Gross irregularity in the maintenance of Reserve Fund :- An amount ofRs.54,38,250.00 (Rupees fifty four lakh thirty eight thousand two hundred and frfty) was kept

under fixed deposit scheme in the Assam Co-operative Apex Bank, Guwahati Branch and the

State Bank of India, Guwahati Branch by the College authority during the period covered under

audit. In this connection following irregularities were noticed :-

(i)HuBe loss in the college fund due to gross negligence of the authority towards

renewal of the savings certificates :- As detailed in the Annexure - D of the Reserve

fund account, it was seen that savings certificates were already matured in the year 2005,2007

and2009 respectively but due to negligence of the accounting authority the college fund had to

suffer a huge loss as these were neither reinvested nor utilised, lying idle in the bank A/cs foryours together. Extract of the matured amounts are shown below.

Sl. No. Year ofmaturity

Total Amount ofInvestment

Idle period as on thedate of audit

1 2005 Rs.1,80,000.00 9 Yrs

2 2007 Rs. 78,000.00 7 Yrs

J 2009 Rs.1,80,250.00 5 Yrs

The matter is brought to the notice of the higher authority for action in this regard.

Gross negligence of the authority of such nature may bad to huge financial loss is near

future and hence should be strictly avoided.

(ii)An investment register in this regard may be maintained duly authenticated by the

Principal incorporating upto data recording of each and every investment.

(iii)Investment record must be recorded at the end of each financial year in the cash

book duly authenticated by the Principal, which was not done by the authority. Necessary step

may be taken immediately to this regard.

Contd......

4

(r)D rval d util tion Gran :- During the period under the audit the collegeauthority had received an amount of Rs.2, 14, 12,409.00 (Rs.Two crore fourteen lakh twelvethousand four hundred nine only) from different sources as Grant-in-aid as detailed below :-

i)Scholarship Grants - Rs.24,62,396.00

ii)Minor research project Grants received from UGC:- Rs.4,92,970.00

iii)UGC Grants other than MRp :- Rs.87,47,7g 1 .00

iv)Grants received from Govt. for various purposes - Rs.25,20,262.00

rom other encles :- Rs.71.89.A 000.00

Total : Rs.2,14,12,409.00

Drawal and utilisation of grants are detailed in Annexure _ E

oImnroDer matntenance of Cash Book of Scholarshi I) Fund :- The cash bookmaintained for scholarship grant was not properly maintained at all by the authority. Due toimproper maintenance of the cash book and other relevant documents, it was not possible in

audit to ascertain actual grants received and disbursement thereof during the period of audit.

However, a Scholarship Grants receipt statement is prepared and annexed in Statement - E on

the bases of sanctioning letter and utilisation certificates ofthe same.

urgent step may be taken by the authority towards maintenance of this cash book as per

norms.

K.Last Audit Report :- The college authority had received the last credit report for

the period 2007 -2008 only. Replies to all the paras as raised in the audit report had already been

sent to the Directorate of audit (Local Fund) Assam, Guwahati-6 for necessary action.

Para-l(A):Advance pavments to teachins staff resultins nendine utilisation amountins to

Rs.10.67.300.00 :- As per the records, it was noticed that the release of college funds

for various purposes as advance payment to the teaching staff as per application received from

the concerned teacher had becomes a general practice in this college administration.

The DDO after receiving an application forwarded that to the accountant. The

Contd.......

,.1

Part - II (Section - A)

a

)

accountant records the figure in the 'Advance Register' alongwith the 'Bill Register'. Bill

Register is placed before the principal for signature. After signature of the Principal in the Bill

Registeq it is placed before the 'Cashier' for payment. After getting this endorsement from the

Principal. The Cashier issues cheque infavour of the applicant and presents the cheque before

the Principal for signature.

Instead of supporting vouchers for the expenditure incurred against the advance taken

only one 'utilisation form' was submitted by concerned person in the Accounts branch. Various

instances were there where utilisation supported by expenditure vouchers were submitted after

elapsing 2.3 years of sanction of 'Advance payment'.

Due to lack of proper monitoring and lack of fiscal discipline, an amount of

Rs.10,67,300.00 is yet to be vouched.

The same may be urgently recovered from the concemed staff as per the list appended at

Annexure ,G'

Matter is brought to the notice ofhigher authority for information and necessary action.

Detailed statement as submitted by the Accountant is annexed at annexure 'G'.

Para - (B)

Gross nes sence in maintenance of store and stoc Accounts While delivery is

taken, the stores should be examined, counted, measured on weighed as required, by the

in-charge of stock and store and a certificate to that effect should be given and record should

made in the appropriate stock register.

While checking the records, it was noticed that the college authority had should gross

negligence towards maintenance of store accounts, violating'AFR 192''

It was noticed that stock entry of materials procured as per bills and vouchers were

apparently different from the date of receipt. Hence without examining a verifying the actual

items procured stock entry was made.

Again, no physical verification of the stock was done by the authority at the end of the

financial year. The same must be mendatorily be done by the competent authority and a

certificate to that effect must be recorded. At the end of the financial year.

Contd......

6

Duetothepracticeofirregularadvancepaymentsasmentionedin'A,aboveandatthe

sametimenonsubmissionofsupportingvouchers/documentsbythepayeesagainstthe

advancepaymentforanunlimitedtimehaveresultedinsuchgrossviolationoffinancialrule.

Immediate and appropriate measures may be taken by the authority in this regard'

Para -2nt e 0 A e s

o o e

college authority :- As per Rule 19 (vi) of the Assam College management

the Secretary should utilise the grants with the approval of the governing body for

forwhichitissanctionedandsubmittheutilisationcertificatetotheconcemed

authority in time with an intimation to the Director'

Again, as per UGC guidelines for implementing Minor research project (MRP)' it is

clearly stated that :-

l.utilisationcertificateintheprescribedproformashouldbeSubmittedbythecollege.

Rule 2001,

the purPose

sanctioning

(clause 4).

The college should maintain proper accounts of the expenditure out of the grants which

shall be utilised only on approved items of expenditure (clause-5)'

A register ofAssets acquired wholly on substantially out of the grant shall be maintained

by the college in the prescribed proforma (clause-9)'

Inshort,aspertheUGCguidelinesthecollegeauthorityshouldsubmittheutilisation

certificate to the UGC, expenditure records an approved items and Asset Register should

be maintained by the college authority'

These are only a fees amongst the 22 nos' of guidelines to be followed while conducting

minor research project (MRP) mandatorily'

WhilecheckingtheMRPgrantsrecords'itwasnoticedthatduringtheperiodcovered

undertheauditthecollegeauthorityhadreceivedanamountofRs.4,g2,gT0.00outofthetotal

sanctioned amount of Rs'10'70'970'00 from UGC in favour of 7 nos' of teaching staff'

Againstreceipofallthesegrants,thecollegeauthorityhadnoexpenditure/utilisation

recordsforthesame,resultinginpendingutilisationinconnectionwithallMRPgrants.So,it

2

3

Contd.......

Part - II (Section - B)

7

was a clear violation of UGC guideliness clause 4 and clause 5 and at the same time violationof Rule 19 (xi) of the Management Rule.

No asset register was maintained, which is highly irregular.

Matter is brought to the notice ofhigher authority for necessary action.

However, it may be mentioned here that two MRp holder viz Sri Bapan Saha and

Dr. Kunja Deka had furnished their expenditure records in audit while matter was enquired.

Details are incorporated at grant statement in Annexure -'F' at Sl. No. 02 & 06.

Para-3:Viola tion of the ssam Coll eMan 2J'Q ent Rule I Sinole oDeration of the

college funds :- As per the Assam college Management Rule, 2001 , except scholarship

money and student union fund, all other funds of the college should be jointly operated by the

President and the Secretary of the Governing body. Where the president is not willing tooperate the funds jointly, the Governing Body may appoint one Treasurer from amongst the

member for the purpose ofjoint operation of the college funds.

This rule was found to be violated by the College authority. Step should be taken by the

college authority fbr joint operation of the college funds immediately.

Para-4:Leakase from the General F und towards Davment of svm instructor amountins to

Rs.l.08 lakh :- From the prospectus of the college for the year 2014-15, audit had

come to know about setting up of a gymnasium in the college premises. As recorded in the

prospectus, the gym was accessible to all the student and the faculty by paying a nominal

amount as joining fee. But from the records ofreceipt, no such fees/ collection was found to be

deposited in the college fund, whereas a total amount of Rs.l.08 lakh was found paid to Ms. T.

Ahmed being the remuneration as gym instruction @Rs.9,000.00 p.m. for the from 01.08.2013

to 01.11.2014.

While the matter was enquired, the Gym-in-charge Sri Kamal Krishna Rajbongshi,

Asstt. Prof., Deptt. of Chemistry stated that fees collected was expended towards cleaning and

other maintenance charges ofthe gym at his level without depositing into the college fund. The

College authority should take necessary action immediately in this regard and enquire about the

total collection and expenditure and also the cash in hand. The Cash-in-hand should be

deposited in the college fund and the gymnasium should be operated by the college

administration, under the control of Principal/Secretary.

Contd.......

8

Audit views this seriously how a college teacher could collect the fees of gym and utilisethe same without any record or without depositing the same in the college fund.

Requisite measures may be taken by the college authority towards self sustainability ofthe college gym in order to stop such leakage and also at the same time should strengthen themonitoring towards financial matter in order to maintain fiscal discipline and stability.

Para - 5

six thousand seven hundred seven only) :- From the bank pass book of UGC fundbearing A/c.no.1362s35102, CBI, it was noticed that an amount of Rs.67,g 6,707.00 was lyingunspent as on 3L07.2014.

As per U.G.C. Guidelines, there is a provision of changing simple interest @l}yo per

annum in case of non-utilisation/ part utilisation of grants sanctioned from the date of drawal tothe date of refund as per General Financial Rule.

Therefore, authority should take necessary steps towards the utilisation of the grant as

early as possible for the purpose for which it was sanctioned.

(ii)Non reflection of UGC grants amounting to Rs.25.42.691.00 out of Received

Grant Rs.92.40.751.00 in the Grant Statement due to non receipt of sanctioning

letter etc. :- The college authority had received an amount of Rs.92,40,75L00 from the

U.G.C. North Eastern Region. Out of this total amount due to non furnishing or sanctioning

letters, etc. for Rs.25,42,691.00, the same could not be checked. The purposes for which these

grants (as detailed below) were sanctioned could not be verified in audit for which no statement

for the same could be prepared.

The authority should collect the grant sanctioning letters from UGC and utilise the same

for the purpose for which it were sanctioned.

Details of credit of Rs.25,42,691.00 in the UGC fund.

Sl. No. Date Amount (Rs.)

1 05.07.2012 44,349.00

2 23.01.2013 75,000.00aJ 23.0t.20t3 13,05,409.00

4 22.02.20t3 11,00,000.00

5 15.05.2013 17,933.00

Total: 25,42,691.00

Contd

Para-6:Lea se from E mination Fund. ex and avoid exnendit re amountins to

Rs.95.262.00 towards refreshment :- Examination fund of the college is created forconducting exam related activities only. But, while checking the records it was noticed that out

of Rs.1,76,000.00 (which was sanctioned to various staff on different dates as detailed in the

Annexure 'H' Rs.95,262.00 were expended towards refreshment, t.e. 54Yo of the alloted fund

was expended towards refreshment.

Examination duty is a part of job assigned to the college teacher. Hence, claiming

refreshment changes in an excessive amount for the job done from the College fund is irregular.

College authority may adopt adequate measures to stop such kind of expenditure.

Para-7l,

onM ance f x Acc :- A photocopies Machine was supplied by M/S

Xerox centre vide the office order no.HGCAJGC/P.U.12013/18/11124 dtd.09.04.2014 for the

examination branch and the same was received by prof. D. Kumar, convenor of the

examination branch. As per the above order, the convenor was requested to keep the Xerox

records/ accounts on monthly basis. But due to non compliance of the office order by the

convenor, Xerox accounts could not verified in audit.

Immediate step should be taken to maintain the same.

Para-8:Diversion of fund amoun tinp to Rs.50- .00 from the 'Student Aid Fund' towards

latin ilee ex n From the records it was noticed that an amount ofRs.50,600.00 was spent from the Student Aid Fund in connection with platinum jubilee

activities, which is highly irregular. In no circumstances student-aid-fund should be used other

than student related activities.

The amount of Rs.50,600.00 should immediately be refunded to the student-aid fund

bearing A/c.no.21484, Apex Bank from the Platinum Jubilee Fund.

9

Contd.......

t

Part - III

Para - 9

students :- Library caution money collected from the students @Rs.100.00 for H.S.Students and @Rs'200.00 from the degree students, was to be refunded to the studentsconcerned' But it was noticed that during the period covered by this audit neither a singleamount of caution money was refunded nor any step was found to be taken by the authority inthis regard.

sincb caution money is collected under the 'Refundable Head, from the students,retention of the same is irregular.

Action may be taken in this regard.

Para - 10 :(a)

Thecollege authority levied an overdue charge of Rs. l%o per day if a book is kept beyond the limitof 15 days for students whereas the limit is for 45 days for teachers. But, on scrutiny of recordsno such fees was found to be deposited in the college Account. while the matter was enquiredthe libraian replied that he collects that the late fine and no amount was deposited in the collegeaccount' Audit suggested him to deposit the collected amount in the college fund and in futurealso he was suggested to collect fine in proper procedure. Accordingly, he depositedRs.21,638.00 in the college general fund as detailed berow :-

10

Amount (Rs.) Book Rt. No. Sl. No. Date

t99 19853

3,299.00 199 t98s7 22.12.20t4Total:21,638.00

18,340.00

Para - 10 (b)

tn

1

from Sri N. Das. Librarian :- The College authority was found to be subscribing13 nos. of newspapers against which no sale proceeds was found to be deposited in any fund.While enquired the matter, the librarian Sri N. Das replied that amount received by sellingnewspapers are spent for various purposes by the library staff.

Contd.

21.11.20t4

Contd.......

lt

As per audit suggestion, Sri Das affirmed that such irregular practice would be stopped

and sale proceed could be deposited into the General fund in future. However, he deposited

Rs.1,280.00 vide no. 19852 dtd.2l.l1.2014 which hereceived as sale proceed of news papers.

Authority may take appropriate follows up action in the regard.

Para - ll :

Issue of NOC by G.B. without unto date Receipt payment Account as on 31.07.2014

:- The internal audit report found to be prepared by the college authority for the period

2012-2014. i.e. upto 31'1 March 2014, the college funds were audited by intemal auditor

appointed by the G.B. For the purpose. But it could not be understood how the G.B. could issue

NOC to the incumbent concerned, Dr. L Bordoloi who had retired on 31.07.2014 on the basis

of internal audit report till March 2014 only.

Audit views the matter seriously. Matter is brought to the notice of Higher Authority.

General :- To maintain financial propriety in the college adequate steps may be taken

by the college administration as suggested in audit.

Asstt. Director of Audit(Local Fund):Assam:Hd.Or. Guwahati-6

he

t2

Annexure - tFt

Receipt & Payment Account of General Fund for the year 2012-2013

Receipt Payment

st.No.

Particular Amount (Rs.) sl.No.

Amount (Rs.)

I Prospectus sale. 8,93,362.00 1 Salary of Conso. Teachers. 25,69,460.00

2 Exam fees. 12,17,241.00 2 Salary of Non teaching staff 15,22,534.00

J Venue Charge 41,000.00 aJ Arrear G.I.A. 2,03,066.00

4 Adm. Fee 1,44,27,779.00 4 AHSEC fees. 7,61,375.00

5 Bank Int. 7,45,763.00 5 G.U. Fees. 28,51,610.00

6 Govt. Built Grant. 4,98,750.00 6 Electricity bill. 5,67,919.00

7 Earnest Money. 50,720.00 7 Transfer to various funds. 69,71,498.00

8 Refund Money. 2,95,145.00 8 Lab. Equipments. 4,48,783.00

9 Grant for excursion. 3,99,000.00 9 Other contingency. 2,79,174.00

7,27,096.00 10 Electrical articles & repair. 3,40,540.00

ll Misc. Receipt. 35,061.00 11 Advertisement. 2,22,716.00

t2 Printing & Binding. 2,55,542.00

13 Educational excursion. 5,41,200.00

14 GMC urban & water tax. 2,32,894.00

15 Miscellaneous expenses 2,69"140.00

t6 Renovation & construction. 20,44,766.00

t7 Subject expert & DPC. 3 1,650.00

18 Maintenance of Generator. 82,000.00

19 Telephone bill. 45,528.00

20 Seminar, 37,900.00

2t Intercom 9,410.00

22 G.B. Meeting. 75,000.00

23 Furniture. r,24,657.00

24 Computer repairing. 2,15,452.00

25 Departmental expenses 1,82,850.00

26 Exam expenses. 3,49,670.00

27 VAT & other Tax 7,54,684.00

28 Xerox expenses. 83,436.00

29 Award. 66,000.00

30 Architect designer. 1,70,970.00

31 Stationery etc 3,46,683.00

32 1,00,000.00

33 I Card, Union Fest Etc. 3,47,869.00

34 Transfer to U.G.C. Fund. 13,05,409.00

Total Receipt = 1,93,30,857.00 Total Expenditure = 2,38,11,325.00

Closing Balance = 56,39,959.00

Grand Total = 2,94,51,294.00 Grand Total = 2,94,51,284.00

Particular

I

to iecocRr""s.

Nature Becon for C.D.

1,01,20,427.001Opening Balance = I

l3

Annexure -'Ft

Amount (Rs.)

Receipt & ofAccount GPayment eneral dFun for the 20 It3-20 4 .0I .207 4Iyear (3 )Receipt Payment

st.No.

Particular Amount (Rs.) sl.No.

Particular

I Prospectus sale 20,55,795.00 I Salary of Conso. Teachers. 39,02,936.002 Adm. & other fee. 2,45,49,207.00 2 Salary of Non teaching staffJ Venue Charge 1,88,915.00 J Tuition fees deposited to Govt. 89,88,947.004 Exam fees 55,03,540.00 4 AHSEC fees. 1,49,550.005 P.G. Adm. 5,28,000.00 5 G.U. Fees. 37,79.784.006 Misc. receipt. 4,60,500.00 6 Electricity bill. 6,87,467.007 Migration fees. 27,773.00 7 Transfer to various funds. 1,50,31,361.008 Hostel admi. 14,03,726.00 8 Lab. Equipments. 5,33,243.009 PGDCA fees. 7,27,096.00 9 Other contingency. 3,23,934.00l0 UGC Grant. 2,42,970.00 10 Electrical & water pipe repair. 2,62,413.00ll Golt. Grant. 99,50,000.00 tl Advertisement 3,69,661.00t2 Xerox & Refund. Printing & Binding. 4,51,699.0013 Biotech hub Grants. 10,78,000.00 13 Educational excursion. 1,58,794.00t4 DBT Grant. 66,01,005.00 t4 GMC urban & water tax. 2,44,934.0015 Donation from oil 2,00,000.00 l5 Miscellaneous expenses. 2,59,216.0016 NCC Grant. 21,012.00 t6 Renovation & construction. 24,80,81 1.00

t7 NSS Grant. Subject expert & DPC. 52,750_0018 Grant from Science &

Technology.1,00,000.00 l8 Maintenance of Generator. 25,000.00

19 Fund transfer. 13,15,370.00 t9 Telephone bill. 11,660.00

20 Bank Interest. 6,24,642.00 20 Seminar & workshop. 3,54,229.00

21 21,018.00

22 G.B. Meeting. 1,20,000.00

23 Furniture. 3,65,841.00

24 Computer & internet. 2,43,551.00

25 Departmental expenses 1,13,814.00

26 Exam. Expenses. 2,40,795.00

27 12,46,369.00

28 Consultancy deposited. 1,82,390.00

73,911.00

Imprest. 59,189.00

3l College week expenses. 1,84,440.00

32 NCC. 21,012.00

JJ Stationery etc. 3,16,340.00

34 Award. 19,880.00

35 Internal Audit 20,000.00

36 Health Cell 16,000.00

Total Receipt = 5,57,03,307.00 Total Expenditure = 4,50,28,382.00

37,16,964.001

sr,eoo.oolr-

44,soo.oo i l7

Intercom.

VAI & other Thx.

29 lPractical Exam expenses.

30

t4

t

56,39,959.00 Closing Balance = 1,63,14,994.00Grand Total = 6,13,43,266.00 Grand Total: 6,13,43,266.00

Contd.......

I

Opening Balance:

a

l5

Annexure - tAt

Fund Receipt and Expenditure statement for the period 2Ql?-2013

st.No.

Name of Fund & BankA/c. no. Year OpeningBalance (Rs.)

Receipt (Rs.) Interest (Rs.) Expenditure(Rs)

Closing Balance

Cash in hand(Rs.)

Cash at Bank(Rs.)

I Admission fund A/c.no. 10823643396 (SBt)

2012-2013 2,15,206.00 1,54,500.00 9,319.00 3,79,024.00

21,11,616.00

1,25,731.00 Nil 2,53,293.00

2 Building Fund A/c.no. 107933(AGVB)

2012-20t3 12,42,163.00 8,15,900.00 53,653.00 4,54,999.00 Nil 16,56,729.00

aJ Examination fund A/c.no. 21446

(Assam Co-operative Apex Bank)2012-2013 9,14,631.00 20,24,099.00 50,417.00 29,89,135.00

4,63,341.00

15,94,757.00 Nil 13,94,379.00

4 Library fund A/c.no. 21447(Assam Co-operative Apex Bank)

2012-20r3 2,64,995.00 1,85,500.00 12,946.00 3,24,466.00 Nil 1,38,975.00

5 Library caution money fund A/c.no.20669 (Assam Co-operativeApex Bank)

2012-2013 5,75,319.00 23,813.00 5,99,13?_.00

2,94,51,2811.00

Nil 5,99,132.00

6 General Fund A1c.no.30236401321, SBI.

2012-2013 1,01,20,427.00 1,85,95,094.00 7,45,763.00 2,38,I1,325.00 Nil 56,39,959.00

7 Union Magazine fund A/c.no.t0823643919 (SBr)

20t2-2013 4,06,941.00 1,88,040.00 15,729.00 6,10,70!).00 5,31,654.00 Nil 79,055.00

8 Game & Common Room FundA/c.no. 1 08 23 642938 (SBD

20t2-20t3 13,38,009.00 2,92,450.00 58,277.00 16,99,735.00 16,88,735.00

Total Reccipt(Rs.)

Contd.

Nil

a16

9 Student Aid Fund Nc.no.2l484(Assam Co-operative Apex Bank)

2012-2013 Nil 17,88,739.00

10 Hostel Fund A/c.no.l83 (AssamCo-operative Apex Bank)

2012-20r3 Nil 1,69,001.00

11 U.G.C. Fund A/c.no.1362835102(SBD

20t2-20r3 Nil 36,26,694.00

t2 Training Course Fund A/c.no.34710 (Assam Co-operative ApexBank)

20t2-20t3 9,42,352.00 24,02,322.00 Nil 14,82,459.00

13 C.P.E Fund A/c.n o.3006447 9 5 52(SBI, Chenikuthi).

20t2-20t3 67,661.00 22,30,555.00 18,37,I34.00 Nil 3,93,422.00

t4 Biotech hub fund A/c.no.3t7940s4224 (SBD

20t2-20t3 Nil 1,22,221.00

15 P.G. Fund post Graduate A/c.no.106246 (Pragjyotish GaonliaBank).

20t2-2013 16,292.00 Nil 16,514.00

l6 Platinum Jubilee celebration fundA/c.no.328933 43646 (SBD.

2012-20r3 Nil 51,000.00

t7 Entrepreneurship Dev. Prog. FundA/c.no.38200 (Assam Co-operative Apex Bank)

20t2-2013 7,38,000.00 7,29,000.00 Nil 16,759.00

Contd.

16,26,380.00 s,84.e00.00

I ,r,427.001 22,00,707.00i ,,0,,e68.001

43,s7s.00 10.44,700.001 s,446.00j ro.e:.7i'.t.0ol s.2s,720.001

7t,s3,267.001 41,60,228.001 2,30,546.001 1,1s,84,041.001 7e,s7,347.001

t4,o3,sro.oo j s6,46o.oo

I

9,19,864.001

21,62,895.00

3,42,659.00

i r4,2o2.ool :,so,86r.oo

I ,,to,64o.ool

I

322 00] '6.6 '

4.oo

I

1oo oo

I

I s r.ooo.oo I s r,ooo oo

l I

I

7,759.00

l r,ot,?59|.001

I t7

Annexure - tAt

Closing Balance

Cash at Bank(Rs.)

Cash in hand(Rs.)

Expenditure(Rs)

Total ReceiPt(Rs.)

Interest (Rs.)Receipt (Rs.)OpeningBalance (Rs.)

YearName of Fund & BankA/c' no'sl.No.

5,90,452.42Nil3,85,591.009,16,043.422,2025.427,00,725.002,53,293.002013-20r41 Admission fund A/c.no' 1082364

3396 (SBD 32,15,119.30Nil5,41,807.0037,56,926.3012,8298.3019,71,900.0016,56,728.002013-2014Building Fund A/c.no' 107933

(AGVB)2

2,68,949.50Nil28,31,955.004,4425.5016,62,100.0013,94,379.002013-2014J Examination fund A/c'no' 21446

(Assam Co-oPerative Apex Bank) 4,86,351.85Nil1,54,109.00

31,00,90'i.50

6,40,46{).857640.854,93,945.001,38,875.002013-2014

Co-operati

12 744A/c.notundLibraryBank)ve ApexAssam(

414,20,956.87Nils70.0014,21,526.873,0214.877,92,180.005,99,132.002013-2014Library caution money fund A/c'

no.20669 (Assam Co-oPerative

Apex Bank)

5

9,80,696.18Nil4,74,509.0013,55,205.182,2080.1812,54,070.0079,055.002013-20r46 Union & Magazine fund A/c'no'

10823643919 (SBD 26,91,951.00Nil26,91,951.007,3144.009,30,072.0016,88,735.002013-2014Game & Common Room Fund

A/c.no. 1 08 23642938 (SBD7

22,58,998.10Nil9,90,922.0032,49,92A,701,1487.7013,89,700.0017,88,739.002013-2014Student Aid Fund Nc.no'21484Co-operative Apex Bank)(Assam

8

Contd........

9 Hostel Fund A/c.no.183 (AssamCo-operative Apex Bank)

2013-2014 1,68,001.00 12,08,400.00 7,427.72 13,93,8?.8.72 13,46,210.00 Nil 37,618.72

l0

ll

UGC Fund A/c.no. 1362835102(cBI).

Training Course Fund. A/c.no.34710 (Assam Co-operative ApexBank)

20t3-2014 15,88,890.00 68,024.00 31,39,372.00

Nil

Nil

7,86,707 .00

14,82,458.00 17,33,603.00 14,05,769.00

t2 CPE Fund. A/c.no.30064479552(sBr).

20t3-2014 3,93,422.00 11.878.00 4,05,300.00 4,04,766.00 Nil 534.00

13 Biotech Hub Fund. A/c.no31794054224 (SBr).

20t3-20r4 1,22,221.00 20,30,016.00 34,781.00 21,87,018.00 Nil 2,27,198.00

14 P.G. Fund Post Graduate. A"/c.no106246 (Pragjyotish G. Bank.)

2013-2014 16,514.00 5,28,000.00 7,265.00 5,57,77q.00 4,1 8,589.00 Nil 1"33,190.00

l5 Platinum Jubliee CelebrationFund. A/c.no. 3 28 933 43 646 (SBI)

2013-2014 51,000.00 1 5,5 1,855.00 19,192.00 16,22,047.00 7,98,535.00 Nil 8,23,512.00

16 Entrepreneurship Dev. Prag. FundA/c.no.38200 (Assam Co-operative Apex Bank)

20t3-2014 16,759.00 128.00 16,887.00

6,13,43,266.00

14,503.00 Nil 2,384.00

t7 General Fund30236401321 (SBr)

A"/c.no. 2013-2014 56,39,959.00 5,50,78,665.00 62,4642.00 4,50,28,382.00 Nil 1,63,14,884.00

18

Contd

2ot3-2014 ) x.ze.6e4.oo l

50,80,523.00 2,60,084.00 ]

89,67,301 .oo I S 1.80.594.00 |

!

19,59,820.00 |

19

Annexure -'B'Closing Balance of different Funds as on 31.07.2014.

SLNo.

Name of the fund Cash in hand Cash at Bank(Rs.)

BankA/c.no. Total of ClosingBalance

I Examination Fund Nil 2,68,949.50 21446 (The Assam Co-operative Apex Bank) LTD 2,68,949.50

2 Building Fund. Nil 32,15,119.30 107933 (Assam Gramin Vikash Bank). 32,15,119.30

J Library Fund Nil 4,86,351.85 21447 (Assam Co-operative Apex Bank) LTD 4,86,351.85

4 Library Caution Money Fund. Nil 14,20,956.87 20669 (Assam Co-operative Apex Bank) LTD 14,20,956.97

5 Union and Magazine Fund. Nil 8,80,696.18 10823643919 (SBr)

10823642938 (SBr)

21484 (Assam Co-operative Apex Bank)

8,80,696.18

6 Game and Common Roclm Fund. Nil 26,91,951.00 26,91,951.00

7 Student Aid Fund. Nil 22,58,998.70 22,59,999.70

8 Admission Fund. Nil 5,90,452.42 10823643396 (SBr) 5,90,452.42

9 Hostel Fund. Nil 37,6t8.72 183 (Assam Co-operative Apex Bank) LTD 37,618.72

10 UGC fund Nil 7,86,707.00 1362835102 (Central Bank of India) 7,86,707 .00

l1 Training Course Fund Nil 14,05,769.00 34710 (Assam Co-operative Apex Bank) 14,05,769.00

12 General Fund. Nil 1,63,14,884.00 30236401321 (SBr) 1,63,14,994.00

13 CPE Fund Nil 534.00 30064479552 (S.B.l. Chenikuthi) 534.00

t4 Bio Tech Hub Nil 2,27,798.00 3r7940s4224 (S.B.r.) 2,27,799.00

15 Entrepreneurship development Prog. Nil 2,384.00 38200 (Assam Co-operative Apex Bank) LTD

1 06246 (Pragjyotish Gaonlia Bank.)

32893343646 (SBD

2,384.00

t6 Post Graduate. Nil 1,33,190.00

17 Platinum Jubilee Nil 8,23,512.00 8,23,5r2.00

Contd.

1,33,190.001

I

,-20

Annexure - tCt

List of vear wise enrollment with tuition fees from 01.01.2012 to 31.07.2014

sl.No.

Year Stream & Class No. of students Collection duefor the year

Total feescollect (Rs.)

Remission ifany

Short Excess Remarks

1 01.01.2012 to3r.12.2012

Arts - BA l't Semester.

- B.A. 2nd Semester

- B.A. 3'd Semester.

600s40521

840.00840.00840.00

5,04,000.004,53,600.004,37,640.00

Deposited.

Science -- BSC 1" Semester,

- BSC 2nd Semester

- BSC 3'd Semester.

190130111

I ,020,020,020

000000

1

I

1,93,800.001,32,600.001,13,220.00

Deposited.

2 01.01.2013 to15.11.2013

Arts - BA 1" Semester.

- B.A. 2'd Semester

- B.A. 3'd Semester.

686443523

840.00840.00840.00

5,76,240.003,72,120.004,39,320.00

Deposited.

Science -- BSC 1't Semester.

- BSC 2"d Semester

- BSC 3'd Semester.

309116113

1,020.001,020.001,020.00

2,15,180.001,18,320.001,15,260.00

Deposited.

aJ 16.11.2013 to

3t.01.2014Arts - BA 6th Semester.

- B.A. I't Semester

519642

420.00840.00

2,17,980.005,39,280.00 Deposited.

Science -- BSC 6th Semester.

- BSC 1't Semester

109

249

510.001,020.00

55,590.002,53,980.00

Deposited.

Contd........

l r'

2l

Annexure - tDt

Amount (Rs.)Date ofMaturity

A/c.no. Date ofpurchase/Renewal

sl.No.

Name of Bank

12.02.2009 10,000.0020940 FD/B 073983 12.02.20041 Assam Co-operative Bank.

1,25,000.0012.02.2004 12.02.20092 Assam Co-operative Bank. 2094r FDl074013

30,000.0016.02.2004 16.02.2009Assam Co-operative Bank. 20949 FD/ 09986J

16.02.2009 15,250.0020950FDl21431 16.02.20044 Assam Co-operative Bank.

29.04.2007 40,000.00TR22t265 29.04.20045 State Bank of India.

38,000.0029.04.2004 29.07.20076 State Bank of India. TR22t264

40,000.0008.10.2004 08.10.20057 State Bank of India. 120206043403 SD/A64737023

40,000.0008.10.2004 08.10.20058 State Bank of India. 120206043404 SD/A64737024

01.09.200s 50,000.00120206043401 SD/A64737006

01.09.20049 State Bank of India.

0r.09.2004 01.09.2005 50,000.0010 State Bank of India. 120206043402 SDIA6473700s

09.02.2017 50,00,000.0011 State Bank of India. 32182798138 09.02.2012

54,38,250.00Total =

Contd.

I

22

Annexure -'E'Statement showing the drawal and disbursement of Scholarship for the year 2012-31.07.2014.

sl.No.

Sanctioning letter Particulars of thegrant

Amountsanctioned (Rs.)

Amount drawn(Rs.)

Date of Drawal(Rs)

Amountdisbursed (Rs.)

Amountundisbursed (Rs.)

Remarks

4,800.00t5.05.20124,800.004,900.00BPL for the year20t0-201r.

I G. 1 4/Scholar I 20 I 0 I 400dtd. 1 5.05.20 I 2 Ch.no. 012923

refunded29,620"001,95,345.0004.06.20122,24,965.002,24,965.00SC (Fresh) for theyear 2010-1 1.

Refunded.54,970.0006.06.20122,23,360.002,23,360.00ST (fresh) for theyear 2009-10 2dlist.

2

J

P.OG/PIMS 12011-l2ll4lt26l for59 nos individual cheque.

POG(7)/PMSt6tzolt-r2d1d.06.06.2013 for 56 nos.

individual ch.22,770.00

1,68,390.00

1,21,580.0005.10.20121,44,350.001,44,350.00OBC (fresh) forthe year 2010-11.

4 SWG/OBC IPMS I 2 /Misc/0 8-

091451173 dtd.24.09.12 for 89

nos. of individual cheques.Niltr.10.201213,366.0013,366.00Technical for the

year 2010-l 1.5 Director of Technical Education

(fresh) TE(A) 3-61t2 dtd.8.8.12refunded28,600.001,27,800.00

13,366.00

29.t|.20121,56,400.001,56,400.00Minority for theyeff 20lt-12 andmaintenance fees.

6 C AD A2 1 I 20 12 - I 3 IPMS/Disbi157 dtd l2.ll.l2 23 nos

individual cheque.refunded1,02,100.003,41,760.003,41,760.00SC fresh

renewal.and7 S.C(F+R) for the year 2010-11,

20ll-12 and 2008-09 POGll3l20l2ll3ll10 dtd.13.02.13 69 nos.

individual cheques.Yet to bedisbursed

4,000.00

2,39,660.00]|

4,000.00

19.02.2013

22.03.20138,000.008,000.00Sanskrit for theyear 20ll-12

8 RSKS/SCH I 203 -227 I 20 12 I I 3 69

dtd.02.03.2013Nil87530.0024.04.201387530.0087530.00Arunachal PradeshNOED/HE I C asU 02 I 09 lPt-[L I 6 69

Contd.

a

23

dtd.04.04.20t3

i) AAP/Sch/CMS/DC /143/2/ot2t38 dtd.25.04.13.ii)AAP/SCTVCMS/DC I 0 t2 / t 69dtd.23.06.14

Students.

10 DHE (fresh) forthe year 2012-13.DHE (Renewal)for 2013-14.

1,77 5.00

1,775.00

1,775.00

1,775.00

29.05.2013

02.07.2014

1,775.00

1,775.00

Nit

Nilt1 POG(7yPM S / 6 /201 t _ t2/ 1 7 0

dtd.29.05.13 26 nos individualcheques.

ST renewal for theyear 2010-ll.

1,45,260.00 1,45,260.00 06.06.2013 99,290.00 45,970.00 refunded

l2 POG(7) PMS I 6t2011 _t2t t7 tdtd.29.05.13 172 nos individualcheques.

S.T. (F & R) forthe year 2010-11and20ll-12.

7,47,595.00 7,47,595.00 06.06.2013 1,77,795.00 refunded

13 TE (A)S-12t2013n3dtd.21.06.20t3

Director TechnicalEducation (fresh)for the year 20ll-12.

1 1,750.00 11,750.00 08.07.2013

6,29,790.00

11,750.00 Nil

t4 C AD A- 4 1 / 20 I 2 - I 3 / MpS/Ddsb/1999 dtd.22.07.2013.

Minority fresh forthe year 2012-13.

41,990.00 41,990.00 06.08.2013 29,990.00 12,000.00 refunded

15 C AD A- 42 / 20 | 2 - I 3 /pMS/Di sb/n/161 dtd.10.09.13.

Minority fresh forthe year 2010-n.

1,90,200.00 1,90,200.00 29.09.2013 1,41,450.00 refunded

t6 NOED/HE / C ASW 02 / 09 IPI-II I 4dtd.28.04.2014.

Arunachal Pradeshstudent for the year2013-14.

1,17,630.00 1,17,630.00 06.0s.2014 1,17,630.00

49,750.00

Nil

Total = 24,62,396.00 24,62,396.00 19,03,121.00 5,59,275.00

Contd.

24

Annexure -'F'Statement showing the drawal and utilisation of Grants for the year 2012-31.07.2014.

sl.No.

Sanctioning letter Particulars of the grant Amountsanctioned

(Rs.)

Amountdrawn (Rs.)

Date ofDrawal

Amount spent(Rs.)

Amountunspent

(Rs.)

Remarks

I UGC F.5-3OO/2009- I O/MRPAIERO/l 673 I dtd.30.05 .2012.

Minor Research Project Grantto Dr. Indira Bordoloi, Deptt.of Physics.

1,60,000.00 10,000.00 (i)Amt. already releasedRs.1,50,000.00(ii)Could not be verified as therecords were not available inthe college.

2 UGC F.5-3 9 12010 I tl /MRPA{ERO dtd. 08.08.2012.

Minor research project grant toSri Bapan Saha, Deptt. ofChemistry.

1,80,000.00 37,000.00

25.06.2012

17.08.2012 Produced in audit alreadyreleased 1,25,000.00, Balance18,000..00

J UGC F.5- 1 6412010-II A4RPAIERO/l 9 1 08 dtd.05. r0.2012.

Minor research project grant toDr. Utpal Dutta, Deptt. ofZoology.

2,00,000.00 55,000.00 11.10.2012 (i)Amt. already releasedRs. 1,25,000.00 BalanceRs.20,000.00(ii)Could not be verified dueto unavailability of the same inthe office.

5,40,000.00 1,02,000.00

4 UGC F.s-2 66120L2-13(MRPATERO) dtd.14.02.2014.

Minor research project grant toDr. Bedbrat Saikia Deptt. ofEconomics.

1,50,000.00 1,12,500.00 12.02.20t4 (i)Balance grant Rs.3 7,5 00.00(ii)Could not verified due tounavailability of the same inthe office.

5 UGC F.5-37812012-13 MRP NERO/819

Minor research project grant toRita Moni Baishya.

1,45,000.00 1,22,500.00 12.02.20t4 (i)Balance grant Rs.22,500.00(ii)Could not verified due tounavailability of the same inthe office.

Contd

37,000.00

|

L

25

6 UGC F.5- I 3612010-l I /MRP/NERO dtd.04. 02.20 | 4 (para-2)

Minor research project grant toDr. Kunja Deka Deptt. ofStatistics.

1,05,000.00 25,000.00 12.02.20r4 25,000.00 Amount already releasedRs.80,000.00 expenditurerecords produced in audit.

4,00,000.00 2,60,000.00

7

UGC, F.No.6-2 I 7 /2011 (T.G.)dtd.16.05.2012.

Travel Grant to Collegeteachers for presenting papersin the International Conferenceunder XI'h Plan held in Canada.

1,30,970.00 1,30,970.00 14.08.2012 1,30,970.00 Nil Amount spent in full

Nil Amount spent in full8 UGC, F.3 5 - | 2 I Add/G\f EROy21426 dtd.06.03.2013.

Grant in aid to College foradditional Grants during XII'r'plan period.

22s0000.00 2,25,000.00

8,60,000.00 Amount spent in full9 uGC, F.5 -321 2007l(NEROy21418 ftf.06.03.2013

Grant in aid to collegedevelopment Merged schemeduring XII'h plan period.

Allocated Amt.21,50,000.00

Nil

45,30,970.00 r2,15,970.00

l l .03.2013 2,25,000.00

11.03.2013 8,60,000.00

10 UGC, F.3 3.28lSportsAllERO/2 I257 dtd.02.03.2013.

Grant in aid to college forsports during xiith plan period.

61,000.00 30,500.00 11.03.2013 Nil Amt. already released30,500.00

11 uGC, F.5 -5t 12012(NEROy2 I 75

3 dtd.02.03.20t3Grant in aid to college forBooks, Journals & Equipments

11,50,000.00 2,87,000.00 n.03.20t3

30,500.00

2,87,000.00 Nil Xfh phn25% ofAllocation.

Nit Balance Grant 38,000.0012 UGC, F. 8. 1 56/Sem/Conf/NERO120 12- | 3 I 21 928 dtd.28.03 .20 1 3 .

Amount released for collegeSeminar/work shop etc.

1,50,000.00 1,12,000.00

l3 Amount released for collegeSeminar/work shop etc.

1,30,970.00 1,30,970.00

03.06.2013

17.07.2013

1,12,000.00

Nil 1,30,970.00 Grant may be spent for thepurpose.

UGC, F.l.l 12013(FD-III) Junel3 dtd.17.07.2013.

26,00,000.00 May be utilised for thepurpose. (Amt. already

t4 uGC, F.t6-4t 12009- 1 0/WH/(r{EROy497 dtd.26.04.201 4.

Grant in aid to college forconstruction of Women Hostel

65,00,000.00(allocated amt.)

26,00,000.00 27.t2.2013 Nil

Contd....

I

I

26

l5 uGC, F.5-5Il2}t2itQACorERoy I 7 460 dtd.24.03 .20t 4

Financial Assistance forestablishment of Internalquality Assurance sell (IQAC)

3,00,000.00 3,00,000.00 28.03.2014 Nil 300,000.00 May be spent for thepurpose.

t6 uGC, F.s-s I t20-12(NrEROy 1 7

461 dtd.24.03.2014General developmentAssistance under XIIth planperiod to college.

48,00,000.00(allocated Amt.)

16,33,000.00 28.03.2014 Nil 16,33,000.00 May be spent for the purpose.Amt. already released2,87,000.00 Balance Grant28,80,000.00

t7 UGC, F.5-32ITF I2O 1 2AIERO/t8244, dtd.3l .03.2014

Grant for participation ofteachers in Accademicconference (PTAC) to Dr.Kunja Deka. Deptt.

26,620.00 26,620.00 Nit Amount spent in full

51,26,620.00 19,59,620.00

10.07.2014 26,620.00

l8 F/8/8 9/Sem/conferenceA{ERo/20121 t 3 /20 199 dtd.04.0 I .20 13 .

Seminar Grant. Not fumished. 75,000.00 23.01.2013 75,000.00 Nil Amount spent for seminarpurpose.

l9 F /3 s I tz| AddU2} t I (NERO)/20655/ dtd.02.02.20t3.

Additional Grant Not furnished. I1,00,000.00 28.02.2013 Nil Could not ascertained.

20 Nil Nil Nil 13,05,409.00 24.0r.2013 Nil Amount spent andtransferred from GeneralFund to UGC fund.

2t Nil Nil Nil 44,349.00

11,00,000.00

13,54,009.00

40,349.00 Nil Could not ascertained.

22 Nil Nil Nil 17,933.00 17,933.00 Nil Fund transferred fromCollege potential fund toUGC tund.

25,42,691.00

during Xllth plan. 79,91,970.00 31,60,470.00 released 32,50,000.00Balance grant 6,50,000.00

Contd.

27

23 Gor,t. of Assam, PC/HE/Plan-20/20 I 2 / 5 4 dtd.24.0 4.20 1 2.

Financial Assistance to Collegeunder plan during the year Z0ll-12 for excursion, collegemagazine, Youth Festival, Sportsetc.

4,00,000.00 (videch.no.060757dtd.23.04.12.

14.0s.2012 3,99,000.00 Nil Bank CommissionRs.l,000.00

3,99,000.00

24 Govt. of Assam, PC/HE/Plan- 1 312010/33 5 dtd.12.04.2012.

Non-recurring building grants tocollege under plan during year2011-t2.

5,00,000.00 (videch.no.06A429dtd.30.03.2012)

4,98,750.00 30.03.2012 4,98,750.00 Nil Bank CommissionRs.1,250.00

25 Gort. ofAssam, EGM 73120101168 dtd.19.0s.2012.

Grant from EmploymentGeneration Mission for theexecution of the scheme"Residential EntrepreneurshipDevelopment Programme forwoman.

14,74,000.00(Schematic value)(vide ch.no.393416dtd.19.05.2012.

7,37,000.00 14.07.2012 7,34,616.00 2,384.00 Grant Amount spent.

23,74,000.00 16,34,750.0026 BC 1 2AIER-BPMC/2O 12, DBT,

dtd.22.11.2012.Grant released towardsestablishment of InstitutionalBiotech Hubs at the organisation

7,90,000.00 (videch.no.750202dtd.22.11.12.

7,90,000.00 7,90,000.00 Nil Amount spent in full.

27 Money received from 60. AssamGirls Battalion for refreshmentexpenses of NCC cadets.

8292.00 (videch.no.278775dtd.21.03.13

8,292.00

05.12.2012

13.04.20t3 8,292.00 Nil Amount spent in full.

28 Govt. ofAssam, GUNSS/Reg-Spitund/20 12-13 /26- t2tdtd.30.03.2013

Amount received from NSS forRegular Activities.

22,000.00 videch.no.20l676d1d.30.03.13.

22,000.00 22.0s.20t3 22,000.00 Nil

29 Gort. of Assam, GUNSS/Rog-Sp/tund/20 12-13 /26- l2tdtd.30.03.2013

Money received from NSS forspecial Acivities.

22,500.00 videch.no.998080d1d.30.03.13

22,500.00 22.0s.2013 22,500.00 Nil Amount spent in full.

Contd..

NCC, Nil.

Amount spent in full.

a

b

28

8,42,192.00 8,42,792.00

2,00,000.00

8,42,792.00

2,00,000.00 Amt. sanctionedplatinium jubilee.

for

Oil India Ltd. PRECC/60(Edu)e8-2012 d1d.26.08.20 1 3.

Nil18.09.20132,00,000.00 (videch.no.278181dtd.10.08.2013)

Financial Assistance under

social welfare Pro gramme.30

Amount spent in full.Nili,00,000.0001.10.20131,00,000.001,00,000.00 (videch.no.062913dtd.t2.07.20t3)

Money received to conduct

fesearch, seminar etc.31 Science & Engineering

Research Board New Delhi,

SERB/F/1811120t3-14,dtd.27.06.13. Amount spent in full.Nil2,88,000.002,88,000.00Amount sanctioned for BioTech

Hub.32 New Delhi, (DePutY Manager,

Biotech Hub). BCILAIER-BPMC/2O 1 3 I 1029 dtd.24.09.r3 Amount sPent in full.Nil12,720.0012,720.00 (vide

ch.no.930634dtd.--

6,00,720.00

Amount received from 60

Assam Battalion.)1a

JJ NCC, NiI

2,88,000.0008.10.2013

12,720.002s.10.2013

6,00,720.00

i

II

I

Balance amount may be

spent for the PurPose.

6,00,720.00

66,01,000.0066,01,000.00Money sanctioned for Bio-tech

Hub.34 New Delhi, (DePutY Manager,

Bio-tech Hub).BCILAIER-BPMC/2O131rr28. Amount spent in full.

30,000.0030,000.00 (videch.no.07476ldtd.24.2.2014.

Amt. received for National

Seminar on Non-Equilibrium/Complex sYstem.

35 ASTEC, ASTEC/ACCTS/683/2oo3 -2004 I 57 97 dtd.25 .03 .201 4

2,74,670.0063,26,330.0005.11.2013

Nil30,000.0028.03.2014

63,56,330.0066,31,000.0066,31,000.00

Contd.

a(.

,l

29

Annexure'G' Para Ref. 1.4-

4

sl.No.

Name of teacher towhom Adv. Sanctioned

PlatiniumJubilee

Union,MagazineExamination

Total (Rs.)

45,600.00

49,000"00

70,000.00

25,000.00

6,000.00

10,67,300.00

8

1 0 Mr. Sanjay Das. Maths Receivednot deposit tocashier.

11

FundAmount ofAdv. Taken

(Rs.)

Dtd. of Adv.Vr.no. ca

Deptt.

GeneralLibraryExaminationGeneral.

20,000.005,000.00

14,000.006,600.00

(141) 18.03.13(260) r4.12.r3(322) 12.02.14(3s0) 04.04.14

Physics.Mr Nabajit Dutta.1

1,12,000.00UGC1,12,000.00(MRP)

(169) 30.0s.13EconomicDr. Bedabrat Saikia.2

1,000.00General.1,000.00(Cash)

(2re)22.08.t3Mathematics.Mrs. Sabita Mahanta.3

2,90,000.00GeneralUGCGeneralGeneralGeneral

(103) 19.01.13(2s1) 10.12.13(279) 23.t2.13(3t2) 31 .01 .14(347) 31.03.14

10,000.001,12,000.001,00,000.00

38,000.0030,000.00

PhysicDr. Kishor Dutta.4

1.200.00General1,200.00(687) 06.06.12Bengali5 Mrs. Santashree M.Bhuyan.

23,000.00GeneralGeneralGeneralGeneralGeneral

2,000.002,100.003,900.003,000.00

12,000.00

(32) 08.10.12(32A) 08.10.12(44) 06.tt.r2(63) 04.t2.t2(14e) 0s.04.13

Chemistry6 Dr. H.K. ChowdhurY,

20,000.00LibraryAdmission"

5,000.0015,000.00

(77) 07 .01.t3(175) 03.06.13

Economic.7 Mr Rajib Das.

68,000.00General68,000.0005.06.2013LibraryDr. Nabajyoti Das.

50,000.00(213) 06.08.13AssameseMrs. Manjyoshna G'Mahanta.

9

14,000.0035,000.00

13

l3(244) 2t.1r(2s2) t0.12

Union,Magazine.

70,000.00(292) 22.01.14ChemMr. K.K. Raibongshi

80,000.00Admission80,000.0017.06.14Economics12 Mrs. Tahrin Rahman.35,000.00Student Aid.35,000.00(3 11) 31.01.14Pol. Sc.Mrs. Rashmi BhattacharyYa.1322,000.00General

Examination20,000.00

2,000.00(32s) 26.02.14(334) t2.03.14

HomeScience

Dr. Jayshree Sarmat4

UGC25,000.00(32e) 04.03.t4Statistic15 Dr. Kunja Deka.20,000.00General20,000.00(332) 0t .03.r4Eco.Dr.Ajanta K. Bezbaruah.t6

1,22,500.00UGC1,22,500.00(MRP)

(34e) 03.04.r4Hindi17 Dr. Rita Baishya.

4,000.00General4,000.00(346) 03.03.14BotanyDr. Pranab Bujarbaruah.18

Examination6,000.00(378) 23.06.r4Statistics.Dr. Dhitikesh ChakrabortY191,000.00Examination1,000.00(376) 20.06.r4Math.Dr. Dipu Nath Sarma.20

22,000.00Admission22,000.00(36e) 04.06.14English.21 Dr. Mitali Goswami

Grand Total =

(Rupees : Ten Lakh S ixty Seven thousand three hundred only.)

Contd.

I

50,000.001I

I

L

l

I

a

ilrI

I

sl.No.

Ch.no. withdate

30

AnnexBfe - H Para Ref. 6Expenditure i4cu{red. towafds Refreshment.

Amount (Rs.) Particulars

&&,&

J

Paid to Dr. F. Hajarika for conducting BA/Bsc. 2nd Sem. Exam.

20 13 . i)Refreshment Expenditure Rs. 1 5,64 8.001 091 545

I 8.05 .20 1 3

30,000.00

35,000.00 Amt. paid to Meenakshi Dutta Mazumdar for conducting 5'h

Sem exam. Ref. Expenditure Rs.12,668.002

26.04.20t3091 590

14,000.00 Amt. paid to Meenakshi Dutta Mazumdar Ref. ExpenditureRs.6,297.00 vo. Produced for lipstic and nailpolish also. Copy

enclosed.26.06.2014

024877

Amt. paid to Purabi Deka for conducting BA/BSC 4'h Sem. Ref.

Exp. Rs.16,633.00.4

01 .06.201309t547 30,000.00

22,000.00 Amt. paid to Gayatri Sharma for conducting 2d Sem. 2014

Ref. Exp Rs.17,574.005

17.06.2014024864

09rs282r.03.2013

30,000.00 Amt. paid to Papiya Bhowmick for conducting Art III Exam

2013. Ref. Exp. Rs.12,417.006

Amt. paid to Dr. R.B. Choudhury for dispatching 6ft Sem.

Answer script. Ref. Exp. Rs.14,025.007

09.06.20t4024857 15,000.00

1,76,000.00 Total of Refreshment voucher Rs.95,262.00

iII