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INTRODUCTION

The project "Strengthening the Capacities for the field of Management of Vietnam's Crop Production Sector for Improving the Productivity and Quality of Crop's Product in Vietnam” implemented by Department of Crop Production, Ministry of Agriculture and Rural Development, with funding from JICA and have been carried out from July 2010 to December 2013. Project area included 06 Northern provinces, with 03 pilot provinces of Hung Yen, Ha Nam, Quang Ninh and 03 semi-pilot provinces as Thai Binh, Hoa Binh and Hai Phong. Through the activities of Project, the capacity of management in the field of safe crop production from DCP to the local of project site has been improved. Awareness of food safety and hygiene of manager, technical staffs and farmers in particular inproject area has been enhanced To promote good agricultural practices (GAP) in crop production, a simple GAP standards (known as Base GAP) was built based on technical initiatives in Japan, with the the experience on implementing GAP, due to JICA expert working on safe crop component proposal introduced in the project area. BasicGAP had made with the viewpoint: simple, saving, active in practice, can produce safe products in accordance with qualifications and conditions of the majority of Vietnamese farmers. After three years of implementation, most of the technical staff, the pilot farmers have changed their perceptions about crop production and can do diary field notes, keeping record and produce crops follow GAP. Appling Basic GAP in crop production, farmers have saved production inputs, obtain higher economic efficiency and the most important thing is that they are successful on safe crop production To promote agricultural production, ensure food safety, good agricultural practices (GAP) should be deployed, widely application. With the results of the project have been achieved, with the comments from Department of Crop Production, other units, local that implementing project and with the recommendations of JICA experts working for project, we would like to introduce the booklet "Basic GAP Manual" to you Using the "Basic GAP Manual" effectively for you is the valuable encouragement to us.

DEPUTY DIRECTOR GENERAL OF DCP PROJECT DIRECTOR

Tran Xuan Dinh

1

PURPOSE BACKGROUND

To ensure food safety for consumers from both at home and abroad through the provision of agricultural products with good quality, not contaminated by chemicals and harmful microorganisms and so on …has become an urgent issue in Vietnam in recent years. Propaganda, recommendations, management, production organization towards improving yields, product quality has always been considered as key tasks.

Vegetables and fruits are main kinds of crops that receive great concern to enhance food safety. Total area of vegetables production in Vietnam from 2010 to now has reached about 800 thousand ha per year, with an average productivity of 16-17 tons / ha, the total output of 13,000 tons, in which around 10-15% is for export, and about 85 - 90% for domestic consumption.

In Vietnam, vegetable production is conducted scatteredly on a small scale and fragmented (from 500 - 6000m 2 / households). Farmers kept their own traditional production habits. Therefore, it is difficult to transfer new technological advances, particularly applying VietGAP standards.

Many programs and projects for the development of safe crop production have been deployed and obtained certain results. However, implementation of VietGAP is still facing difficulties. To promote crop production and ensure food safety, good agricultural practices (GAP) should be widely applied.

In this context,, the project “Strengthening the capacities for the field of Management of Vietnam’s Crop Production Sector for Improving the Productivity and Quality of Crop’s Product in Vietnam” have built Basic GAP based on main points of VietGAP for applying in the project’ s target provinces.

THE PURPOSE OF “BASIC GAP MANUAL”

- To disseminate basic knowledge about good agricultural practice (GAP); - To help producers approach with good agricultural practice (GAP) easily; - To provide information on effective implementation Basic GAP at the project area; - To share the experiences in the field of organizing safe crop production; - To raise awareness about food safety and hygiene.

TABLE OF CONTENTS

INTRODUCTION………………………………………………………….. 1PURPOSE …………………………………………………………………. 2I. INTRODUCTION OF BASIC GAP…………………………………. 5

1. Why introduce Basic GAP…………………………………………..2. Content of Basic GAP……………………………………………….

55

3. Selection of GAP……………………………………………………4. Benefit of applying Basic GAP………………………………………

II. IMPLEMENTATION PROCESS OF BASIC GAP…………………1. Production condition must be safe…………………………………..2. Good production management………………………………………3. Good production practice..........................................................................4. Good harvesting and selling…………………………………………….5. Protect health and environment…………………………………………

III. PRACTICAL PROCESS…………………………………………....

6 6 8 8 8 8 8 8 9

Step 1: Plan 91. Selection of the model area………………………………………….. 92. Selection of farmers participating in production group………………. 93. Disseminate knowledge about GAP………………………………… 9

Step 2:Do 101. Check the safe conditions of production area………………………2. Prepare qualified agricultural input………………………………...3. Implementation of safe crop production……………………………4. Practice of keeping record…………………………………………5. Check quality of products…………………………………………6. Marketing activities……………………………………………….7. Disseminate of information, practice GAP………………………...

10111111111212

Step 3: Check 121. Self-Check…………………………………………….…………….. 122. Internal audit………………………………………………………… 13

Step 4: Action (Revision and Improvement) 131. Revision and improvement………………………………………….

IV. CHECKING THE PRACTICE OF BASIC GAP…………………...1314

1. Evaluation , selection production area……………………………. 142. Land management……………………………………………….. 14

2 3

I. INTRODUCTION OF BASIC GAP 1．Why introduce Basic GAP? - Applying GAP in safe crop production has been global trend. In fact, there have

been many different levels of GAP, which applied in production. However, applying high level GAP(s) require producers to have big initial investment. Therefore, it is possible to step up to apply certification GAP such as Viet GAP from Basic GAP according to the production condition of the zone (body), and target of the market.

2. Content of Basic GAP 2.1. Control points and check list - Basic GAP extracted the important portion (26 control points) about safety from

Viet GAP, and aimed at simplification keeping up that safe vegetables are producible.

- All of the practice related safety such as checking control points, keeping record, checking safety of the area, and internal audit are in accordance with Viet GAP, and it is keeping compatibility.

2.2. Structure Record of the production process（For farmer）

Form of record keeping： Binding 3 forms in one notebook. Contents：

1. Record of cultivation about spray chemicals and apply fertilizer etc. 2. Record of buying and using of materials such as agricultural chemicals

and fertilizer 3. Record of harvesting and selling of the products

Record of the farm management（For manager of the group such as leader of agricultural cooperative） Form of record keeping： Binding 5 forms in one notebook. Contents :

1. Record about the safety condition of production area (analysis soil and irrigation water, processing facility etc.).

2. Record about production management of the area, structure of the production group (cooperative) and keeping results of crop/annual internal audit.

Therefore, it was introduced Basic GAP which many farmers can apply

3. Fertilizer and other added…………………………………………. 144. Water……………………………………………………………... 155. Use of agricultural chemicals……………………………………... 156. Harvest and post harvest treatment……………………………….. 167. Management waste disposal………………………………………. 168. Farmer(Employee) health ………………………………………… 169. Record keeping and traceability…………………………………… 1710. Internal inspection……………………………………………….... 17

Attached document: Form for Basic GAP………………………………… 18Field Diary……………………………………..…………………………... 30

Basic gap manual

54

- Basic GAP is simple and easy to understand, suitable for small-scale farmers. - Applying Basic GAP in production do not ask for big investment - Safe crop products can be produced by following cultivation standard.

4.2. Get economic efficiency Reduce production cost - The process of cultivation becomes clear by practice of keeping record. This can

manage adequate amount of fertilizer to apply or spray times of chemicals, so it can reduce the production cost.

Keep productivity of crop - Practice crop production following GAP can reduce production cost but still keep

the same or higher productivity compared with normal production way. Improve products quality - By doing GAP with using fertilizer, pesticide in proper way, using more organic fertilizer,

compost, therefore the products get higher quality, especially in hygiene and safety. ＜Example of cost reduction＞

Unit: Sao (360 ㎡), 1,000VND

Place Hung Yen Ha Nam Quang Ninh

Crop Kohlrabi Tomato Cabbage Cai Ngot Type Normal GAP Normal GAP Normal GAP Norma

lGAP

Production cost ※ 2,410 2,060 3,965 3,219 2,180 2,064 680 625 Compare ▲350 ▲746 ▲116 ▲55※Production cost: Seed/Seedling, Fertilizer, Pesticide, Labor, Water, Land preparation

Improve farm management - Production cost and income become clear by keeping record of production,

harvesting and selling. This information can be used for the improvement of farm management.

Use for production planning - Record can be reflected in the production plan for customer’s request or trend of

consumption 4.3. Raise awareness Recognize and Promote GAP - The framework of process control is recognized of the efficiency of keeping

record and increasing of safe crop production. - Increase concern about producers own health and environment by use of

agricultural chemicals.

3. Record about management of input material quality (purchasing production materials in the group/cooperative).

4. Record providing or selling production materials to the farmers. 5. Record of training technical staffs and farmers.

2.3. Advantages of Basic GAP

Easy to apply for many farmers Farmer can carry out continuously. Can manage quality of agriculture materials Can produce safe products Can reduce production cost, bring economic effectiveness Can have traceability so can obtain reliance from customers; producers

have responsibility about their product quality Have system of internal check so it can prevent risk timely Applying Basic GAP helps farmers develop safe crop sustainably.

3. Definition of Basic GAP

GAP which needs certification of global GAP,VietGAP, etc.

GAP by the private sector, an agriculturalorganization, a local administrationorganization, etc

GAP which determines the basic matter whicha farmers and a place of production tend toaccept

Basic GAP

Type of GAP and position of Basic GAP

4. Benefit of applying Basic GAP The effect of Basic GAP application identified by practice of the model of the

project4.1. Basic GAP can be applied by a lot of producers Easy to practice safe crop production followed by cultivation standard.

Basic gap manual Basic gap manual

6 7

III. PRACTICAL PROCESS

Step 1: Plan

1. Selection of production area - Select the concentrated production areas with safe enough conditions about soil, irrigation and washing water in regulated standards - Far from industrial zones, without any pollution

2. Selection of farmers participating in production group The number of model farmers in one model area is preferably 20 to 40 farmers. Each technical staff will be in charge of 20 farmers. Small number is suitable for

coaching farmers intensively. Divide into group which has 5 to 10 household in one, the leader of each group

has the role of co-ordination about the production in the group. The flow of the activity：

3. Disseminate knowledge about GAP

Training for farmers, provide knowledge about GAP and practice GAP Make consensus among the farmers：

- In order to ensure production of safe crop in the group, make mutual understanding about the contents and the methods of GAP which all the farmers practice, at the same time agrees on practice GAP.

- Contents to make consensus Contents and methods of practice BasicGAP Plan of production and marketing Management of the group about safe crop production

Technical staff Leader of the group Model farmers

Increase confidence for own products - Producer who Practice GAP can show production process and able to sell with

confidence to the safety and quality of their products.

II. IMPLEMENTATION PROCESS OF BASIC GAP

1. Production condition must be safe

- Soil, water for irrigation and washing products must be safe

- Have simple-processing area which can ensure the hygiene and safety

- Technical staff, farmers are trained about IPM, GAP, environment protection

2. Good production management - Organize production under groups - Manage the quality of input materials like fertilizer, pesticide, agriculture chemicals... - Recording and keeping record of production management - Internal audit - Have meeting, discuss about plan, assign the tasks, have lesson learnt...

3. Good production practice

- Produce under the safe production process

- Good Agriculture Practice (Basic GAP) + Use pesticide, fertilizer in proper way + Do not use unknown-origin pesticide, agriculture chemicals + Use more organic fertilizers, compost… + Recording and keeping record.

4. Good harvesting and selling

- Ensure the PHI (Pre – harvesting Interval) when harvesting

- Wash products by clean water

- Contain products by clean containers

- Stick label for traceability

5. Protect health and environment - Use proper work wear to protect the labor- Collect and disposal the waste following regulations


8 9

waste) of cultivation area.

2. Prepare qualified agricultural input - Agricultural cooperatives manage to supply with checking the quality of materials for production such as agricultural chemicals, fertilizer, pesticide and seed/seeding. - Instruct farmers to use qualitative materials and record clearly the place of purchase (in case such farmers do not buy the materials at cooperative shop)

3. Implementation of safe crop production - Set the number of plots to manage the production activities in the area - Select good seed, seedling and suitable crop time - Use fertilizer by proper way, time, amount…, do not use fresh fertilizer, use

more compost - Use pesticide in the allowed list for vegetables, apply proper 4-rules (proper

kind of pesticide, dosage, time, way of using); or follow instruction on the label, package, or/and follow technical staff

- Ensure the PHI, use clean water for washing products, contain products in clean containers, use label for traceability

4. Practice of keeping record - Record and keep the “Record of production practice” and “Record of

production management” (follow the attached recording form) - Fully record information about production and production management - Record daily, keep the “recording form” at memorable place, convenient for

use- Keep the whole dossier for following cases:

+ Check, evaluate (self-check, internal audit) + Provide information for traceability + Review production activities which recorded to have lesson learnt, help make plan for the next crop time

5. Check the quality of products - Products under safe production process need to have samples analyzed periodly

or random to check the safety - Analyzed results are the base to confirm the safety of products as well as the

proof to provide information about products to customers. - Through the analyzed results, managers, producers can timely prevent the risk

of unsafety and adjust production activities

Clarify role - Each organization clarify roles and supports the model activity

The role of agricultural cooperative leader, production group, and extension staff Instruct farmers to practice GAP. Organize farmers training. Coordinate the production of safe crop in the area. Manage quality of inputs for production, and distribute/sell agricultural

production materials to the farmers (at the cooperative shop). Carry out internal audit. Making production plan connected with selling, and planning of marketing.

The role of model farmer of GAP practice Willing to practice GAP Have consensus and assign the task/responsibility for GAP implementation Follow the instructions of leader/technical staff Keep record the production process log

The role of local government Steering and coordinating with local programs, facilitate, support and

encourage people to participate in; Play an important role in information dissemination, communication and

dissemination of knowledge.

Step 2: Do

1. Check the safe conditions of production area

- Check the safety of production area Select the production areas with enough safe conditions (identified already) - If it has not been identified the safety of production area yet, it needs to take samples and check the safety of the soil and water, followed by the standard of VietGAP (see the table 1 – management of production condition – Record of production management) - Check the surrounding condition to affect environment (such as industrial


10 11

- Producers are also persons who check, identify risk of pollution on their farms as well as neighbors’ farms

2. Internal audit - Members of internal audit group include head of cooperative, technical staff,

group leader, farmer (established by cooperative) - Contents to be audited: audit the contents in “Table of internal audit” (use the

attached table) - Flow of auditing: Check the production process basing on check list Check the record information of production, harvesting and consuming Warning and identifying risk of pollution to prevent

- Keep the audited results Keep the audited results of every household (in the table 2 – management of

production at the area – Record of production management) Use the audited results to instruct, adjust the production activities to ensure the

safety Use for traceability

Step 4: Action (Revision and improvement)

1. Revision and improvement

- Improve safe crop production activity toward next planting, based on the result of self-checking and internal audit.

- Improve the level of safe crop production by repeat the practice PDCA cycle.

PDCA cycle of GAP

6. Marketing activities - Provide information of the products or the production area to customer. ※- Make corner (shop) to sell the products by producers themselves. ※- Expand the market by the contract etc. - Build confidential relation with customer by holding events (visit the field or events exchange information with customer etc.)

※【Example picture】

＜Giving information＞＜Selling corner＞

Binding tape printed contact address Selling corner in the market

7. Dissemination of information, practice GAP

- In order to have stabilized market and price, it is important that consumer understand deeply of the safe crop and built reliance between producer and customer.

- Making characteristic products and branding are effective to have stability of market and advantageous. Therefore, it needs to disseminate actively the information about the products including practice GAP and process of the products.

Step 3: Check

1. Self check

- Producers themselves have to adjust production activities to be safe in steps of production, harvesting, simple-processing and consuming


12 13

4. Water Water for irrigation and washing vegetables good enough quality?

5. Use of agricultural chemicals

Have trained about the appropriate use of agricultural chemicals?

Understand technology to prevent pest and disease effectively, such as IPM?

Chemicals are allowed to use?

Chemicals purchased from licensed shop?

Using chemicals in accordance with the instruction on the label?

Journals and trace record in using and handling chemicals established?

Disposed chemicals and packaging is in accordance?

IV. CHECKING THE PRACTICE OF BASIC GAP (Practice production under requirement of 26 control points)

1. Evaluation, selection production areas Production areas are in line of the

plan? Environmental condition is free of

risks?

2. Land management Potential risks of contamination in

soil of production area?

3. Fertilizer and other additives Fertilizer allowed using in Vietnam? Organic made and treated in a proper way? Record purchase and usage of fertilizer?


14 15

Let's carry out trustworthy production!

9. Record keeping and traceability Production log recorded?

Harvested log recorded?

Selling of each plot recorded?

Check recording and keeping record?

10. Internal inspection Internal inspection conducted?

6. Harvest and post harvest treatment Harvesting have been kept enough

time after spray? Processing, packaging and storage

isolated from agricultural-chemicals storage warehouse etc.?

Using clean water to wash vegetables?

Tools harvesting, processing preservation of products are clean?

7. Management waste disposal Waste water, wastes have been

managed in accordance?

8. Farmer (Employee) Have trained of labor protection,

personal hygiene provided?

Warning board in the production area is displayed?


16 17

MARD

STRENGTHENING THE CAPACITIES FOR THE FIELD OF MANAGEMENT OF VIETNAM’S CROP PRODUCTION SECTOR FOR IMPROVING THE

PRODUCTIVITY AND QUALITY OF CROP’S PRODUCTS IN VIETNAM

Address: No 2 Ngoc Ha, Tel : (84-4)38489907 Ba Đình District Fax: (84-4)38489907 Ha Noi – Vietnam.

JICA

FIELD DIARY

PRODUCTION MANAGEMENT

RECORDING OF VEGETABLE PRODUCTION MANAGEMENT

TOWARD GOOD AGRICULTURAL PRACTICES (GAP)

JICA PROJECT – DEPARTMENT OF CROP PRODUCTION

GUIDANCE FOR USE

KEEPING RECORD ON CROP PRODUCTION MANAGEMENT

1. Users: Head of cooperatives / farmers Leader / technical staff in charge2. The reason why we have to keep records on crop production management To note and keep the action of crop production management in order to proven production process that has been followed by good agriculture practices (GAP). • For product traceability: based on diary of production management and keeping record that

information about production conditions, the source of production inputs (pesticides, fertilizers ...), producers, production area, kind of products and then can identify the level of product safety, consumer information.

• Keeping record of production management helps managers understand clearly their responsibilities and finding what is correct or incorrect behavior of producers, thereby together changing farming practices and production activities follow good agriculture practices process, developing an efficient, sustainable production and taking responsibility with community.

3. Guidance for use: keeping records of vegetable production activities include: providing general information (upper table) and management information: conditions of production area (1) activities of production in the area (2); buying agricultural supplies (3) provides agricultural supplies (4) Management of training and propaganda activities (5).

How to record: write the activities of management on crop production of cooperative / farmer groups in available forms: • Table 1: recording, storing the results of soil, water analysis of production area, to confirm the

production conditions in the cooperatives are safe enough. when detecting the risk of affecting production conditions must immediately to find a fix.

• Table 2: To number field plots of farmer’ s production; to manage production activities in production area of cooperative.

The results of internal audit (done by inspection team, 1-2 times / year) is stored in this table in order to monitor and regulate the behavior of members (farmers) in the group / cooperatives on time.• Table 3: Co-operative shops or cooperatives must meet specified legal entity, business conditions,

agricultural materials in accordance. Purchase of pesticides, fertilizer in the cooperative must be documented and keeping records.

• Table 4: to record selling / Supplying pesticides, fertilizers activities of cooperative for producers, who participate in safe crop production; recording information about buyers.

• Table 5: to record training activities, propaganda activities, providing knowledge of safe crop production: knowledge of the GAP, integrated pest management, organization of production, technological advances, to find specified for the market ...to record the comments and initiatives of farmers

• The checklist, internal audit: are used for evaluating the production process (1-2 time / season or year) done by inspection team (members are head of cooperatives or farmer group and producers) included: processing data from field diary documents, production recording and actual condition of production on the farm; analysis of results, lessons learned, planning, directing production for next years

How to keep records: Head of cooperatives / farmers group / technical staff in charge are responsible for guiding farmers to monitor the production process, management of keeping records of production. - Note: checklist and evaluation table (shortened from VietGAP): including 26 checkpoints are basically used to compare GAP during practice;

CROP PRODUCTION MANAGEMENT DIARY - Version May 2013


18 19

PROJECT ON

STRENGTHENING THE CAPACITIES FOR THE FIELD OF MANAGEMENT OF VIETNAM’S CROP PRODUCTION SECTOR FOR IMPROVING

THE PRODUCTIVITY AND QUALITY OF CROP’S PRODUCTS IN VIETNAM

INFORMATION OF MANAGER

Cooperatives ........................................................................ …………..

Commune…………………district……………...province ……...........

Head of cooperative / farmer group’s name............................................

Full name Supervisors (if have) .......................................................... ..

Full names of technical staff in charge ............................................. ….

Location of production .................................................................... …..

Season / Year ..........................................................................................

KEEPING RECORD ON CROP PRODUCTION MANAGMENT

IT IS ACTIVITY OF GOOD AGRICULTURAL PRACTICES (GAP)

IN ORDER TO HAVE FOOD SAFETY AND PROTECTING ENVIRONMENT

YEAR 2013

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...St

orag

e ...

... .

.. ...

... …

…...

Cod

e / P

aper

lice

nsed

to tr

ade

... ..

. ...

... ..

. ...

... ..

. …

……

Full

nam

e of

the

shop

‘s o

wne

r ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

...

Hea

d of

coo

pera

tive

‘nam

e...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

.. Su

perv

isor

(if a

ny) .

.. ...

... .

.. ...

... .

.. ...

... .

.. ...

... .

.. ...

... .

.. …

……

...

Dat

e /

Mon

th

/ yea

r

Nam

e of

Pes

ticid

e, F

ertil

izer

s, se

ed

and

othe

rsQ

uant

ity (b

ottle

s, bo

xes,

pack

ages

)U

nits

(g, k

g, m

l, lit

er)

Man

ufac

ture

r / D

istri

buto

r

N

ote:

The

indi

vidu

al m

ay p

lay

into

boo

ks (R

ecor

d bo

ok fo

r buy

ing

agri

cultu

ral m

ater

ials

of c

oope

rativ

e)


22 23

TAB

LE

4- M

AN

AG

EM

EN

T O

F PR

OD

UC

TIO

N IN

PUT

(SA

LE

S /P

RO

VID

E P

EST

ICID

ES,

FE

RT

ILIZ

ER

,SE

ED

)Sh

op N

ame

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

.Add

ress

... .

.. ...

... .

.. ...

... .

.. ...

... .

...St

orag

e ...

... .

.. ...

... .

.. ...

.....

......

.. .

Cod

e / P

aper

lice

nsed

to tr

ade

... ..

. ...

... ..

. ...

... ..

. Ful

l nam

e of

sho

p ‘s

ow

ner..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

.... .

.H

ead

of c

oope

rativ

e ‘n

ame

……

……

……

……

……

……

….S

uper

viso

r (if

any)

... .

.. ...

... .

.. ...

... .

.. ...

... .

.. ...

... .

..

Dat

e /

Mon

th /

year

Nam

e of

Pes

ticid

e, F

ertil

izer

s, se

ed a

nd o

ther

sQ

uant

ity (b

ottle

s, bo

xes,

pack

ages

)U

nits

(g, k

g, m

l, lit

er)

Nam

e of

Buy

er

Not

e: T

he in

divi

dual

may

pla

y in

to b

ooks

(Rec

ord

book

for s

ellin

g / p

rovi

ding

agr

icul

tura

l mat

eria

ls o

f coo

pera

tive)

TAB

LE

5- M

AN

AG

EM

EN

T T

RA

ININ

G O

PER

ATIO

NS,

PR

OPA

GAT

ION

Coo

pera

tives

... .

.. ...

... .

.. ...

... .

.. ...

... .

..com

mun

e……

……

……

…D

istri

ct…

……

……

……

……

. Pro

vinc

e ...

... .

.. ...

... .

.. ...

Hea

d of

coo

pera

tive’

nam

e ...

... .

.. ...

... .

.. ...

... …

…..T

echn

icia

ns in

cha

rge

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ……

……

……

..

Dat

e /

Mon

th /

yea r

Trai

ning

Prop

agan

daN

ame

of fa

rmer

s (a

ccom

pany

with

the

list)

Con

tent

of

train

ing

Dur

atio

n of

tra

inin

g (d

ays)

Cer

tifica

tion

(if h

ave)

Com

mun

icat

ion

mat

eria

lsH

ow fa

rmer

s re

spon

se to

The

opin

ions

of

farm

ers


24 25

CH

EC

KL

IST

OF

INT

ER

NA

L A

UD

IT(U

sed

for i

nter

nal e

valu

atio

n in

pro

duct

ion

of c

oope

rativ

e fo

r 1-2

tim

e/ y

ear)

Info

rmat

ion

abou

t pro

duce

rs /

key

peop

le …

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

Abo

ut e

valu

atio

n te

am…

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

……

…...

......

......

......

......

......

......

......

......

.Lo

catio

n ...

......

......

......

......

......

......

......

......

……

……

……

…...

Dat

e of

eva

luat

ion

......

......

......

......

......

......

......

......

... …

......

......

......

......

......

......

......

......

......

No

Figu

res

Req

uire

men

ts o

f V

iet G

AP

(leve

l) re

quire

men

ts o

f B

asic

GA

P (le

vel)

The

asse

ssm

ent r

esul

ts

Inte

rpre

tatio

nR

each

edno

t rea

ched

1

Fiel

d ve

geta

ble

prod

uctio

n is

con

sist

ent w

ith

the

loca

l pla

n, g

over

nmen

t pla

n ?

A

A

2

Veg

etab

les

prod

uctio

n ar

ea h

as b

een

anal

yz-

ing

sam

ples

of s

oil,

wat

er y

et?

A

A

3

It is

saf

e en

ough

com

pare

with

sta

ndar

ds f

or

soil

and

irrig

atio

n w

ater

yet

t?

A

A

4

Do

you

use

ferti

lizer

s in

the

list o

f per

mitt

ed

uses

in V

ietn

am ?

A

A

5

Use

onl

y or

gani

c fe

rtiliz

er r

eact

ions

usi

ng

treat

ed (d

ecom

pose

d) a

nd k

eepi

ng re

cord

?

A

A

6

Fully

reco

rd a

nd k

eepi

ng re

cord

s of p

urch

ase,

U

SE fe

rtiliz

ers,

addi

tives

yet

? A

A

7

Onl

y us

e w

ater

that

mee

t cur

rent

stan

dard

s for

irr

igat

ion

and

was

hing

pro

duct

s?

A

A

8

Had

bee

n tra

ined

in c

hem

ical

s, pe

stic

ides

and

th

e w

ay o

f us

e ye

t?

A

A

9

Had

bee

n tra

ined

on

inte

grat

ed p

est m

anag

e-m

ent

(IPM

, IC

M) y

et?

B

B

10

Did

you

hav

e ap

plic

atio

n of

int

egra

ted

pest

m

anag

emen

t (IP

M, I

CM

) in

prod

uctio

n?

B

B

11

Just

buy

che

mic

als,

pest

icid

es, f

ollo

w th

e lis

t of

per

mitt

ed u

ses?

A

A

12

alw

ays

buy

ferti

lizer

and

pes

ticid

es a

t the

co-

oper

ativ

e st

ore

right

? B

B

13

Onl

y bu

y ch

emic

als,

pest

icid

es, f

rom

lice

nsed

st

ores

bus

ines

s A

A

14

Did

you

fol

low

the

inst

ruct

ions

on

the

labe

l w

hen

usin

g pe

stic

ides

, che

mic

als?

A

A

15

Fiel

d di

ary

note

s and

reco

rd k

eepi

ng o

n us

ing

of c

hem

ical

pes

ticid

es y

et ?

A

A

16

Hav

e yo

u w

ork

on w

arni

ng s

igns

in th

e pr

o-du

ctio

n ar

ea, t

hat j

ust s

pray

pes

ticid

es?

B

B

17

Ther

e sh

ell c

olle

ctin

g co

ntai

ners

of p

estic

ides

an

d ch

emic

als i

n th

e pr

oper

pla

ces?

B

B

18

Ther

e ar

e co

llect

ion

and

disp

osal

pes

ticid

es

was

te in

acc

orda

nce

? B

B

19

Hav

e yo

u be

en p

rovi

ded

know

ledg

e of

labo

r pr

otec

tion,

per

sona

l hyg

iene

yet

?

B

B

20

The

area

of

proc

essi

ng,

pack

agin

g pr

oduc

ts

isol

ated

with

war

ehou

se c

onta

inin

g su

bsta

nc-

es y

et?

A

A

21

Do

you

use

cle

an w

ater

(wel

l wat

er) t

o w

ash

vege

tabl

es a

fter h

arve

stin

g ?

A

A

22

The

qual

ity o

f w

ater

use

d fo

r po

stha

rves

t is

co

rrec

t qua

lity

stan

dard

s ? A

A

23

Tool

s fo

r har

vest

ing,

pro

cess

ing

prod

ucts

en-

sure

cle

an a

nd sa

fe?

A

A

24

fully

reco

rded

on

harv

estin

g pr

oduc

t yet

?

A

A

25

Ther

e is

a re

cord

and

kee

ping

reco

rd ò

selli

ng

prod

ucts

yet

? A

A

26

Ther

e ar

e is

olat

ed, s

topp

ed s

ellin

g an

d no

tify

whe

n th

e pr

oduc

t is c

onta

min

ated

? B

B

27

Ther

e is

inte

rnal

eva

luat

ion

on c

rop

prod

uc-

tion

at le

ast o

nce

/ yea

r ?

A

A

28

Do

you

thin

k ev

alua

ting

activ

ities

is n

eces

-sa

ry?

Not

e: A

is re

quire

d to

per

form

; B is

the

leve

l tha

t sho

uld

be e

ncou

rage

d to

per

form

. D

epen

ding

on

requ

irem

ents

, the

spec

ific

cond

ition

s for

est

ablis

hmen

t of

test

and

eva

luat

ion

(test

gro

up c

onsi

stin

g of

repr

esen

tativ

es o

f all

stak

ehol

ders

incl

udin

g m

anag

emen

t, te

chni

cian

s, pr

oduc

ers,

staf

f Coo

pera

tive

or L

ocal

)


26 27

TAB

LE

OF

CH

EC

KL

IST

(sho

rten

ed fr

om V

ietG

AP)

: (I

ssue

d to

geth

er w

ith D

ecis

ion

No.

01

379/

QD

-BN

N-K

HC

N 2

8th

2008

by

MAR

D)

N0

Pra

ctic

e L

evel

M

anda

tory

im

plem

enta

tion

(A)

Pro

mot

ion

impl

emen

tatio

n (B

)

Not

es

Eva

luat

ion

and

sele

ctio

n of

pro

duct

ion

area

s 1

A

reas

sui

tabl

e fo

r pr

oduc

tion

plan

ning

of

stat

e an

d lo

calli

ties

for

crop

pr

oduc

tion

is e

xpec

ted?

A

2

Has

a ri

sk a

sses

smen

t of c

hem

ical

pol

lutio

n, b

iolo

gica

l, ph

ysic

al, b

ecau

se th

e pr

oduc

tion

can

cont

amin

ate

prod

ucts

yet

? A

Lan

d m

anag

emen

t 3

C

ondu

cted

ann

ually

the

ana

lysi

s an

d ev

alua

tion

of t

he p

oten

tial

risks

of

chem

ical

, bio

logi

cal,

phys

ical

in so

il fo

r pro

duct

ion

area

, tha

t can

con

tam

inat

e pr

oduc

ts y

et?

A

Fer

tiliz

ers a

nd a

dditi

ves

4

Use

of f

ertil

izer

s on

the

list a

re a

llow

ed to

do

busi

ness

in V

ietn

am, r

ight

? A

5

Use

onl

y or

gani

c fe

rtiliz

ers

and

treat

ed w

ith c

ompl

ete

reco

rd o

f thi

s or

gani

c fe

rtiliz

er is

that

righ

t?

A

6

Rec

orde

d an

d sa

ved

to p

urch

ase

reco

rds a

nd th

e us

e of

ferti

lizer

s and

add

itive

s ye

t?

A

Wat

er 7

Wat

er q

ualit

y an

d w

ater

use

for p

osth

arve

st fr

uit a

nd v

eget

able

pro

duct

ion

has

ensu

red

by c

urre

nt st

anda

rds?

A

Usi

ng c

hem

ical

s 8

W

orke

rs u

se m

anua

l or c

hem

ical

hav

e be

en tr

aine

d ye

t?

A

9

It

mea

sure

s ap

ply

inte

grat

ed p

est

man

agem

ent

(IPM

) an

d in

tegr

ated

cro

p m

anag

emen

t (IC

M) y

et?

B

10

Che

mic

als,

plan

t pro

tect

ion

chem

ical

s, bi

olog

ical

hav

e bee

n bo

ught

in n

atio

nal

list t

hat a

re p

erm

itted

use

? A

11

Hav

ing

boug

ht ch

emic

als,

plan

t pro

tect

ion

chem

ical

s, bi

olog

ical

snai

l col

lect

ed

from

lice

nsed

stor

es b

usin

ess?

B

12

The

re a

re c

hem

ical

s use

d in

acc

orda

nce

with

inst

ruct

ions

on

the

labe

l?

A

13

Hav

e yo

u ke

pt th

e re

cord

on

uein

g an

d ha

ndlin

g ch

emic

als y

et?

A

14

The

des

truct

ion

of c

hem

ical

and

pac

kagi

ng is

don

e in

acc

orda

nce

with

the

prov

isio

ns o

f the

Sta

te y

et ?

A

Har

vest

ing

and

post

-har

vest

pro

cess

ing

15

The

har

vest

ed p

rodu

cts h

ave

been

kep

t eno

ugh

time

for i

sola

tion?

A

16

The

are

a pr

oces

sing

, pac

kagi

ng a

nd st

orag

e pr

oduc

ts h

ave

been

isol

ated

from

th

e w

areh

ouse

con

tain

ing

chem

ical

s or o

ther

mat

eria

ls?

A

17

Uei

ng c

lean

wat

er to

was

h th

e pr

oduc

ts a

fter h

arve

st h

ave

been

don

e ye

t?

A

18

The

qua

lity

of w

ater

use

d fo

r pos

thar

vest

are

safe

eno

ugh

as re

gula

tions

yet

? A

M

anag

emen

t and

trea

tmen

t Was

te

19

Was

tew

ater

, ga

rbag

e is

col

lect

ed a

nd p

roce

ssed

in

acco

rdan

ce t

o re

duce

ris

k of

con

tam

inat

ion

to th

e em

ploy

ee a

nd p

rodu

cts y

et?

A

Wor

kers

2

0 E

mpl

oyee

s hav

e be

en tr

aine

d in

ope

ratin

g m

achi

nery

, che

mic

al u

se, s

afet

y an

d fu

lly e

quip

ped

labo

r pro

tect

ion

yet?

A

21

The

re w

ere

war

ning

sig

ns in

veg

etab

les

and

frui

ts p

rodu

ctio

n ar

ea w

hen

just

sp

raye

d ch

emic

als y

et?

B

Rec

ordi

ng a

nd k

eepi

ng tr

ecor

d, tr

acea

bilit

y an

d pr

oduc

t rec

all

22

Ful

ly re

cord

ed h

arve

stin

g an

d se

lling

pro

duct

s yet

? A

2

3 T

here

are

inte

rnal

che

cks,

reco

rdin

g an

d ke

epin

g re

cord

yet

? A

2

4 S

peci

fied

the

loca

tion

of e

ach

plot

for p

rodu

ctio

n ye

t?

A

25

The

re a

re re

cord

s of t

ime

selli

ng p

rodu

cts,

the

buye

rs n

ame

and

addr

ess,

and

keep

reco

rds f

or e

ach

kind

of p

rodu

cts w

hen

selli

ng o

r tra

nsfe

ring

prod

ucts

? A

Int

erna

l Aud

it 2

6 C

ondu

cted

inte

rnal

aud

its a

t lea

st o

nce

pery

ear y

et?

Con

duct

ed in

tern

al a

udits

at l

east

onc

e a

year

yet

? A


28 29

MARD

STRENGTHENING THE CAPACITIES FOR THE FIELD OF MANAGEMENT OF VIETNAM’S CROP PRODUCTION SECTOR FOR IMPROVING THE

PRODUCTIVITY AND QUALITY OF CROP’S PRODUCTS IN VIETNAM

Address: No 2 Ngoc Ha, Tel : (84-4)38489907 Ba Đình District Fax: (84-4)38489907 Ha Noi - Vietnam.

JICA

FIELD DIARYRECORDING OF VEGETABLE PRODUCTION ACTIVITIES

TOWARD GOOD AGRICULTURAL PRACTICES (GAP)

JICA PROJECT – DEPARTMENT OF CROP PRODUCTION

GUIDANCE FOR USEKEEPING RECORD ON CROP PRODUCTION

1. Users: farmers / producers

2. The reason why we have to keep records on crop production• To note and keep the action of crop production in the field every day in order to

proven production process that has been followed by good agricultural practices (GAP).

• For product traceability: based on field diary and record keeping can know the information about conditions of production area, producers, kind of products, how safe of products and the information of consumer, market.

• Recorded and kept field diaries to help producers finding what is right and what is wrong in their activities on crop production, thereby changing farming practices in ways that are beneficial for production, health protection, submission of legal requirements and meeting customer expectations.

• Helping producers have enough condition to confirm the safety of the products produced by themself, finding customers and getting the opportunity to develop sustainable production and efficiency.

3. Manual: notes vegetable production activities include: providing General information (on the table); Diary Manufacturing Practice (1); Diary of buying agricultural supplies (2) and diary of harvesting, selling products (3). How to record: recording production activities in available forms in book • Page for example to refer to the content recorded in Table 1. • Table 1: each vegetable separately recording a table, recording the daily of vegetables

production in the field; recording all activities from start to plant to harvest of vegetables production in crops / season/ year.

• Table 2: To record all purchases of agricultural inputs (buying fertilizers, pesticides, other additives) used in the production process (all kinds of crops will be shared on the same recording table)

• Table 3: To record all harvesting and selling products activities in the production process (all kinds of crops will be shared on the same recording table)

• The checklist table, internal audit: are used for evaluating the production process (1-2 time / season or year) done by inspection team (members are head of cooperatives or farmer group and producers)

- How to keep records: farmers / producers to regularly record and store logs Manufacturing Practice (hanging on the wall, where seen daily for convenient use).

- Note: checklist and evaluation table (shortened from VietGAP): including 26 checkpoints are basically used to compare GAP during practice; Based on the basic principles of this book, producers can split or detailing the content of recording his way for monitoring the production process to suit each specific condition.

FIELD DIARY - Version May 2013


30 31

PROJECT ON

STRENGTHENING THE CAPACITIES FOR THE FIELD OF MANAGEMENT OF VIETNAM’S CROP PRODUCTION SECTOR FOR IMPROVING

THE PRODUCTIVITY AND QUALITY OF CROP’S PRODUCTS IN VIETNAM

PRODUCERS

Cooperatives .........................................................................…….…….

Commune…………………district……………...province ……...........

Production unit / farmers/ farmer group .................................................

Name of farmers / producers ......................................................….……

Location of production ............................................................................

Season / Year ...........................................................................................

KEEPING RECORD ON CROP PRODUCTION EVERY DAY

IT IS ACTIVITY OF GOOD AGRICULTURAL PRACTICES (GAP)

IN ORDER TO HAVE FOOD SAFETY AND PROTECTING ENVIRONMENT

YEAR 2013

EX

AM

PLE

PA

GE

- PR

OD

UC

TIO

N D

IER

Y -

PRA

CT

ICE

S IN

TH

E F

IEL

DN

ame

of p

lots

(num

ber)

: 01

A

rea:

180

m2

Plan

ted

date

: 05/

09/2

012

Nam

e of

cro

p: c

abba

ge;

V

arie

ties:

KA

KA

CR

OSS

; I

nten

ded

harv

est t

ime:

Firs

t: 24

/11

Last

: 5 /

12

Prot

ectio

n: S

elf e

quip

men

t (la

bor s

afet

y cl

othe

s, m

ask,

glo

ves .

..) ;

thro

w b

ags i

n pr

oper

pla

ce: y

es (

)

no

( )

Dat

eA

ctiv

ities

Nam

e of

pe

stic

ides

and

fe

rtiliz

ers

Nam

e of

di

seas

eQ

uant

ity (k

g, g

, lit

er, m

l, pa

ck)

war

ning

of

usi

ng

pest

icid

es

Follo

w th

e gu

idan

ce

(x)

Det

ectio

n ris

kD

oer

20/9

Ferti

lizin

gM

anur

e co

mpo

st it

ems

50 k

gTr

an T

hi M

y

23/9

Ir

rigat

ion

and

ferti

lizer

U

rea

nitro

gen

2 kg

Mỳ

3/10

Spra

ying

pes

ticid

esW

ATH

Dee

p B

lue

1bot

le/

10m

lx

xB

esid

es u

sing

th

e ra

te 3

tim

esM

y

15/1

0Fe

rtiliz

ing

Ure

a ni

troge

n5

kg

20/1

0 Sp

rayi

ng p

estic

ides

R

egen

t Si

lk

wor

ms,

beet

les

jum

p

6,0

gam

xx

Plot

No

3 ha

ve

spra

y pe

stic

ides

w

ere

harv

este

d af

ter 2

day

s

Toan

(

M

ỳ ‘ s

on)

28/1

0Fe

rtiliz

ing

Kal

i clo

rua

3 kg

Toan

5/11

Sp

rayi

ng p

estic

ides

K

AR

UB

AD

eep

Blu

e 2

1bot

le/

10m

gx

Toan

Not

e: U

sing

the

exam

ple

tabl

e to

kno

w h

ow to

wri

te th

e co

nten

ts o

f Tab

le 1

, fol

low

the

inst

ruct

ions

: Fol

low

the

inst

ruct

ions

on

the

labe

l und

er th

e gu

idan

ce o

f te

chni

cal s

taff.

Afte

r usi

ng p

estic

ides

to p

lug

war

ning

sign

s. M

ark

(x) i

f you

follo

w th

e in

stru

ctio

ns a

nd

sign

boar

ds.


32 33

TAB

LE

1-

PRO

DU

CT

ION

DIE

RY

- PR

AC

TIC

ES

IN T

HE

FIE

LD

Nam

e of

plo

ts (n

umbe

r):

A

rea:

……

……

.. m

2

P

lant

ed d

ate:

……

……

……

……

……

……

……

……

.N

ame

of c

rop:

V

arie

ties:

……

……

……

…. ;

In

tend

ed h

arve

st ti

me:

Firs

t: …

….

L

ast:

……

……

Prot

ectio

n: S

elf e

quip

men

t (la

bor s

afet

y cl

othe

s, m

ask,

glo

ves .

..) ;

thro

w b

ags i

n pr

oper

pla

ce: y

es (

)

no

( )

Dat

eA

ctiv

ities

Nam

e of

pe

stic

ides

and

fe

rtiliz

ers

Nam

e of

di

seas

eQ

uant

ity (k

g,

g, li

ter,

ml,

pack

)

war

ning

of

usi

ng

pest

icid

es

Follo

w th

e gu

idan

ce (

x)D

etec

tion

risk

Doe

r

Not

e: U

sing

the

exam

ple

tabl

e to

kno

w h

ow to

wri

te th

e co

nten

ts o

f Tab

le 1

, fol

low

the

inst

ruct

ions

: Fol

low

the

inst

ruct

ions

on

the

labe

l und

er th

e gu

idan

ce o

f te

chni

cal s

taff.

Afte

r usi

ng p

estic

ides

to p

lug

war

ning

sign

s. M

ark

(x) i

f you

follo

w th

e in

stru

ctio

ns a

nd

sign

boar

ds.

TAB

LE

2- P

RO

DU

CT

ION

DIE

RY-

BU

YIN

G A

GR

ICU

LTU

RA

L S

UPP

LIE

S FO

R P

RO

DU

CT

ION

Pest

icid

e, fe

rtiliz

er st

orag

e ar

ea..

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. .. …

…

Day

s, m

onth

s, ye

ars

Nam

e of

pes

ticid

es

ferti

lizer

s and

seed

Qua

ntity

(k

g, g

, l,

ml,

bottl

es,

pack

agin

g)

Pric

e (V

ND

/ kg

, lite

r, bo

ttles

, pa

ckag

ing)

Purc

hase

d at

the

coop

erat

ive

stor

e/ow

n ho

useh

old,

mar

k (x

)

Purc

hase

d at

oth

er st

ores

Buy

er /

Use

rN

ame

Add

ress

Not

e: st

ore/

shop

supp

lies o

f agr

icul

tura

l co-

oper

ativ

es h

ave

a bu

sine

ss li

cens

e an

d un

der t

he c

ontro

l of t

he sp

ecia

lized

age

ncie

s.


34 35

TA

BL

E 3

- FIE

LD

DIE

RY

FO

R H

AR

VE

STIN

G A

ND

SE

LL

ING

PR

OD

UC

TS

Plac

e of

pro

cess

ing

/sto

rage

... .

.. ...

... .

.. ...

... .

.. ...

... .

.. ...

... .

.. ...

... .

.. …

……

……

……

……

……

……

……

……

……

……

……

Add

ress

of t

he re

gula

r ret

ail (

mar

ket)

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

. ...

... ..

.... …

.

Dat

e of

ha

rves

t / s

ellin

g pr

oduc

ts

Har

vest

ing

Selli

ng p

rodu

cts

The

risk

/ haz

ard

Han

dlin

g

Doe

rC

rops

Nam

e /

num

ber

of fi

elds

Isol

atio

n tim

e (d

ay)

Qua

ntity

(k

g or

tree

)Pr

ice

(VN

D/

kg, a

tree

)

Selli

ng w

ays

Ret

ail

(mar

ked

x)W

hole

sale

fo

r who

mSo

ld u

nder

co

ntra

ct fo

r w

hom

Not

e: T

his t

able

is u

sed

for g

ener

al p

rodu

cts (

vege

tabl

es) a

re h

arve

sted

from

diff

eren

t fiel

ds,

Num

ber o

f day

s of i

sola

tion:

the

num

ber o

f day

s afte

r the

last

spra

ying

pes

ticid

es to

the

day

of h

arve

st,

At th

e re

tail

colu

mn

and

dete

ct ri

sk ..

. if d

one

then

just

mar

k (x

).

Basic gap manual

36

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