Introduction to Accounts Department

Sanjay UpretiPAM

Introduction

• Functions.• Organization of Gazetted Cadre at

three ( RB, HQ, Division )levels.• Organization of Non-Gazetted cadre.• Relationship with executive. • Reference Books of Accounts

Department.

Historical back ground

• 1905• 1923

• 1924

• 1929•

• Railway Board with two members.

• FC appointed as recommended by Acworth committee ( 1921).

• Railway finances separated from General Finances of GOI

• Accounting function segregated from Audit

Functions• To keep the Accounts of the Railways as per

prescribed rules.• Check of all transactions ( internal check ) which

effect the receipts and expenditure of the Railways.• Prompt settlement of all claims against Railways.• Tendering financial Advice.• Compilation of budget in consultation with all the

departments, monitoring and controlling of the same .

• Assisting in inventory management, purchase decisions, tender committees etc.

• Ensure that there are no financial irregularity.

Non-gazetted cadre

• Consists of two parts– Indoor

• Section Officers• Accounts Assistant

– Outdoor• ISA• SV• TIA• FPE

Relationship with ExecutivePara 107

• Executive are empowered to authorize incurrence of expenditure ( within their financial powers.

• Accounts department and executive together decide the extent and the manner in which the expenditure is to be made.

• All claims arising against railways against above are checked and if found in order payment is made by Accounts Department.

• In this manner Accounts Department functions as the Financial Adviser and also ensures the compliance of all rules regulations etc. .

Disagreement between Executive and Accounts

Officers• Procedure as mentioned Para 108.• The observations of the Accounts Officers

when being referred to a higher authority should be presented verbatim.( Para 109)

• Accounts officers can suggest improvement or economy in the working of other departments. This should normally be forwarded through the concerned department. However, if necessary this can be sent directly to the head of the department (Para 110)

Code Books of the Accounts Department

• Accounts Code volume-I A1• Accounts Code volume-II A2• Finance Code volume – I F1• Finance Code volume- II F2• General Code on Accounts &Administration G1