Engineering Staff College of IndiaApril 2014

Introduction to SAP ERP

ERP

© 2008 by SAP AG. All rights reserved.2

What are Enterprise Resource Planning (ERP) Systems?Incredibly large, extensive software packages

used to manage a firm’s business processes.Standard software packages that must be

configured to meet the needs of a companyDatabase programs with the following

functions:InputStorage/RetrievalManipulationOutput

28,610+ Tables in SAP

ERP

© 2008 by SAP AG. All rights reserved.3

Who are the big ERP vendors?SAP, the German juggernaut

Systeme, Anwendungen, Produkte in der Datenverarbeitung, or

Systems, Analysis and Products in Data Processing.Don’t be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)Microsoft Great Plains, aimed at smaller

companiesSAP Business One is competing product

SAP R/3 Enterprise

© 2008 by SAP AG. All rights reserved.4

FIFinancial

Accounting

COControlling

Workflow PPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

SAP R/3 Enterprise

© 2008 by SAP AG. All rights reserved.5

OracleDB2

MSSQL

SAP can use anumber of database programsto actually store the data.

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

FIFinancial

Accounting

COControlling

WorkflowPPProd.

Planning

SDSales &Distrib.

MMMaterials

Mgmt.

QMQualityMgmt.

PMPlantMaint.

HRHuman

Resources

AMAssetMgmt.

PSProjectSystem

A typical manufacturing company

© 2008 by SAP AG. All rights reserved.6

ManufacturingProcessInputs Outputs

FI

CO

MaterialMaster

VendorMaster

Pricing

Cust.Master

PricingBasicData

CalendarsCurrencies

© 2008 by SAP AG. All rights reserved.7

USER PCsUSER PCs

ApplicationServer

ApplicationServer

ApplicationServer

ApplicationServer

DatabaseServer

Three-tier Client/Server Architecture

© 2008 by SAP AG. All rights reserved.8

User PCs

Database andApplication

Server

Two-tier Client/Server Architecture(configuration typical for training)

Clients in SAP R/3

© 2008 by SAP AG. All rights reserved.9

What is a client?A way to separate data in the systemIn some ways, a separate databaseAlso, a table entry

FieldMandt

201

201

201

202

202

Column (attribute)

Row(Record)

Client

© 2008 by SAP AG. All rights reserved.10

SAP 5 ServerClient 501

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client 502

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client 503

01 Fitter Snacker

02 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

Client setup for a hypothetical company

© 2008 by SAP AG. All rights reserved.11

To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection

Account onSAP R/3 System at hosting site

Internet ConnectionPC with SAP Gui

Logging On – SAP GUI

© 2008 by SAP AG. All rights reserved.12

First, you need to tell the SAP Gui which system you want to log into:

If you don’t haveany systems defined,click on New Item

SAP GUI Configuration

© 2008 by SAP AG. All rights reserved.13

Text description (free)

Address of system (e.g.sapd.umsystem.edu)

SAP Router usually not required

R/3 System Selected

System NumberFrequently 00, but not always

System IDLogical name of system

System Definition (provided by UCC)

Configured SAP Gui

© 2008 by SAP AG. All rights reserved.14

Select System: double-click or Logon button

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Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Don’t worry about language—English will default in

Logging On

© 2008 by SAP AG. All rights reserved.16

On the first time logging in toa new account, you will haveto change the password—tryTo remember your newPassword WITHOUT WRITINGIT DOWN!

Then a message or two

Then . . . .

Logging On ...2

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SAP Easy Access•Master Data Entry•Transaction Data Entry

Success !!

Implementation Guide (IMG)

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Where ConfigurationTakes Place

Data Types

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Master DataData that is relatively stable

Materials, Customers, VendorsTransaction Data

Data that is relatively temporaryStored at various stages of a business process

Customer orders, purchase orders, production orders, customer payments

Transaction Data

© 2008 by SAP AG. All rights reserved.20

Transactions flow down the river of time