introduction to project management managing project time, cost, and procurements lecture a this...
TRANSCRIPT
![Page 1: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/1.jpg)
Introduction to Project Management
Managing Project Time, Cost, and Procurements
Lecture a
This material (Comp19_Unit6a) was developed by Johns Hopkins University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number IU24OC000013.
![Page 2: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/2.jpg)
Managing Project Time, Cost, and Procurements
Learning Objectives—Lecture a
• Define project management time activities.• Define project cost management activities.• Define project procurement activities.
2Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 3: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/3.jpg)
Introduction and Overview
5 Process Groups• Initiating • Planning• Executing• Monitoring and controlling• Closing
9 Knowledge Areas
42 Project Management Processes
3Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 4: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/4.jpg)
Process Group Sequence
4Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 5: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/5.jpg)
Essential Planning Processes
• Collect requirements process• Define scope process • Create WBS process • Define activities process• Developing schedule, determining budget &
making procurement decisions
5Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 6: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/6.jpg)
Project Activities by Process Group
6Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 7: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/7.jpg)
Collect Requirements Process
7Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 8: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/8.jpg)
Define the Scope Process
8Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 9: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/9.jpg)
Create the WBS Process
9Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 10: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/10.jpg)
Work Breakdown Structure (WBS)
10Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 11: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/11.jpg)
Work Breakdown Structure(WBS)
Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 12: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/12.jpg)
Define Activities Process
12Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 13: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/13.jpg)
Developing Schedule, Determining Budget, and Making
Procurement Decisions
13Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 14: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/14.jpg)
Schedule and Cost Constraints
Early in the project it is important for the project team to work with the key stakeholders to identify project constraints related to scope, time, cost, and other items (technical, legal, etc).
14Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 15: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/15.jpg)
Exercise
1. List project constraints inherent in your organization.
2. List unique constraints you have encountered on individual projects.
15Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 16: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/16.jpg)
Project Constraints
PROJECT MANAGER
Manages the Project Constraints
16Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 17: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/17.jpg)
Triple Constraint: Basic Foundation
of Project ManagementCompeting demands on projects:
1. Scope
2. Time
3. Cost
Consider all constraints equal unless otherwise stated
17Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 18: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/18.jpg)
Strategies to Manage Schedule and Cost Constraints
Questions to ask:•Importance of each constraint?•Is possible to prioritize the constraints (rank order)? •What is the flexibility of a constraint?•Can the deadline or budget be negotiated?•What is the customers’ risk tolerance?
18Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 19: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/19.jpg)
Time Management Process Sequence
• Define activities• Sequence activities• Estimate activity resources• Estimate activity durations• Develop a schedule• Control schedule
19Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 20: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/20.jpg)
Time Management Processes and Outputs
20Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 21: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/21.jpg)
Developing a Project Schedule
• Activities are sequenced (predecessors and successors are determined)
• Activity paths are determined • Duration of each path is calculated• Critical path is identified (longest path &
determines the soonest the project will complete)
21Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 22: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/22.jpg)
Managing Project Time, Cost, and Procurements
Summary—Lecture a• Work Breakdown Structure
– Work packages to list of activities• Project time and cost management activities
– Define, sequence, and estimate activities– Develop schedule – Develop budget– Control budget
22Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 23: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/23.jpg)
Managing Project Time, Cost, and Procurements
References—Lecture aReferences• Fleming Q, Koppelman J. (2006) Earned Value Project Management. 3rd ed. Newtown Square, Pennsylvania:
Project Management Institute (PMI). • Fleming Q. (2003) Project procurement management: contracting, subcontracting, teaming. 1st ed. FMC Press;
2003. • Houston S, Bove LA. (2010) Project Management for Healthcare Informatics. New York: Springer Science +
Business Media, LLC. • Kerzner H. (2009) Project Management: a Systems Approach to Planning, Scheduling, and Controlling . 10th ed.
Hoboken, NJ.:Wiley. • Project Management Institute, A Guide to the Project Management Body of Knowledge. 4th ed (2008).Newtown
Square, PA: PMI.• Scwalbe K. (2009) Information technology project management (with Microsoft Project 2007 CD-ROM). 6th ed.;
Boston: Cenage Learning. • Stackpole C. (2009). A Project Manager’s Book of Forms: A Companion to the PMBOK Guide. Hoboken,
N.J.:Wiley; • Wysocki, RK . (2009) Effective project management: traditional, agile, extreme. 5th Edition. New York: Wiley;
2009.
23Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a
![Page 24: Introduction to Project Management Managing Project Time, Cost, and Procurements Lecture a This material (Comp19_Unit6a) was developed by Johns Hopkins](https://reader033.vdocument.in/reader033/viewer/2022050714/56649e8a5503460f94b8fd5a/html5/thumbnails/24.jpg)
Managing Project Time, Cost, and Procurements
References—Lecture aCharts, Tables, Figures• Table 6.1. Project Activities by Process Groups. Courtesy of Theron Feist.• Table 6.2 Time Management Outputs and Processes. Courtesy of Theron Feist .
Images• Slide 4: Process Group Sequence. Courtesy of Theron Feist.• Slide 7: Collect Process Requirements. Courtesy of Theron Feist.• Slide 8: Define the Scope Process. Courtesy of Theron Feist.• Slide 9: Create the WBS Process. Courtesy of Theron Feist.• Slide 10: Work Breakdown Structure (WBS). Courtesy of Theron Feist.• Slide 11: Work Breakdown Structure. Courtesy of Theron Feist.• Slide 12: Define Activities Process. Courtesy of Theron Feist.• Slide 13: Developing Schedule. Courtesy of Theron Feist.• Slide 16: Henri Gannt. Creative commons: Wikipedia. Available from:
http://en.wikipedia.org/wiki/File:Henri_Gannt.jpg
24Health IT Workforce Curriculum Version 3.0/Spring 2012
Introduction to Project Management Managing Project Time, Cost, and Procurements
Lecture a