introduction to word 2007 insy 102: application software insy 102 introduction to word 2007 slide...

Introduction to Word 2007

INSY 102: Application Software

INSY 102 Introduction to Word 2007 Slide # 1

Microsoft Office Suite (Productivity Software)

Current version = 2007 Previous version = 2003


Word

• word processing• create and edit documents• papers, reports, essays, letters, resumes, flyers, labels, envelopes, certificates, etc.

Excel

• spreadsheets• organize data into rows & columns• calculations, graphs, sort data, formulas

PowerPoint

• multimedia presentations• visual design & graphics• slideshows, animations, handouts

Access

• database• enter, organize and search data• tables, queries, forms and reports

Common Word Processor Tools

• Page size, orientation and margins• Bold, italics, underline• Change fonts and font sizes• Line spacing & paragraph formatting• Indents, tabs, bullets• Image editing, clip art, shapes & text wrapping• Tables, headers & footers• Spell check & grammar check


Word Processing Software & File Types

• Functionality and file extensions vary


Software Description File Type

Word 2007 Fully featured word processor; Microsoft .docx

Word 2003 Fully featured word processor; Microsoft .doc

Works Limited features; Microsoft .wps

Word for Mac Fully featured word processor; Microsoft .docx or .doc

Word Perfect Fully featured word processor; Corel .wpd

Wordpad Limited word processor; free with Windows .rtf or .txt

Open Office Full features; free, open-source software .odf

Notepad Text only; free with Windows .txt

Pages Fully featured word processor; Apple .pages

Planning a Document

• Audience & Purpose are key

• Professional Word Processing Steps:– Plan content– Create and save file– Enter and edit text– Format– Proof– Print or share (email, web upload, etc)– Save often


Word 2007 Tools You Will Learn


Open Word 2007

• Icon on desktop, OR• Start – All Programs – Microsoft Office –

Word 2007• Blank, untitled document will open• Other ways to create a new document:– Click the Office Button and select New– Keyboard shortcut: CTRL+N

• Open an existing document:– Click the Office Button and select Open– Keyboard shortcut: CTRL+O


Word 2007 Interface

• Word provides many tools• Some elements, such as the Ribbon and the

Office Button, appear in all Office programs• Tools are organized by function across the

Ribbons. • The Office Button includes commands.


http://www.youtube.com/watch?v=fClYLefe-cA

The Office Button

• New• Open• Save / Save As• Print – Print Preview

• Close– Closes the document but not the program

• Word Options– Customize the program settings– Be careful when making changes


Quick Access Toolbar

• Keeps useful tool icons visible on all Ribbons

• Drop down menu allows the toolbar to be customized

• Helpful buttons:– Save– Undo


Saving the Document

• Save or Save As?• Choose Save As– When saving a

document for the first time, changing the file name, change the format or file location

• Choose Save– To save changes while

working on a document


Entering Text

• Type – Do NOT press the Enter key at the end of each line– DO press the Enter key at the end of a paragraph– Press the Tab key to indent a paragraph

• Enter key = hard return– The Enter key creates a paragraph break

• Shift + Enter key = Soft Return (Word Wrap)– Creates a line break without creating a new

paragraph


Autocorrect, Spelling & Grammar Check


The Home Ribbon

• Clipboard: Cut, Copy and Paste

• Font: Change font, size, increase/decrease font, format text, text color, highlighter

• Paragraph: bullets and numeric lists, increase/decrease, alphabetize, show/hide formatting, line spacing, alignment

• Styles: select text, then apply styles; change document

• Editing: Find / Replace / Select


The Home Ribbon: Practice


• Turn on Formatting Marks, Enter Text• Save Document

The Insert Ribbon

• Pages• Tables• Illustrations• Links• Header & Footer• Text• Symbols


The Page Layout Ribbon

• Themes• Page Setup• Page Background• Paragraph• Arrange


The View Ribbon

• Document Views• Show/Hide• Zoom• Window


Other Ribbons


• References Ribbon

• Mailings Ribbon

• Review Ribbon

Word 2007 Tips

• Multiple ways to accomplish every task– Ribbons and tools, Right-Click menu options, and

Keyboard shortcuts• Examples:– Save • Office Button, Quick Access Toolbar, CTRL+S

– Undo• Quick Access Toolbar, CTRL+Z

– Cut, Copy & Paste• Home Ribbon, Right-Click, CTRL+X (Cut), CTRL+C (Copy),

CTRL+V (Paste)


Questions?

Tutorials & Resources available athttp://online-learning-tools.wikispaces.com


http://online-learning-tools.wikispaces.com/

http://online-learning-tools.wikispaces.com/

introduction to word 2007 insy 102: application software insy 102 introduction to word 2007 slide...

Documents

word word processing

open word

word processor corel

word processor apple

programs microsoft office

document insy

changes insy

saveundo insy